PeopleAdmin SelectSuite Training. Department of Human Resources August 2017

Transcription

1 PeopleAdmin SelectSuite Training August 2017

2 PeopleAdmin SelectSuite - Introduction PeopleAdmin has been our university s online applicant tracking system since SelectSuite implementation started in February The user interface has a complete new design. First Phase- Classified, AP, 1500 hour wage and Adjuncts went live on August 15 th 2017 Temporary Wage will be processed in SelectSuite in the near future New Hire Onboarding tool is in the works and will be released soon Teaching Faculty positions will be housed in the system by September 2017 Performance Plans for Classified and AP positions are scheduled to go through the system beginning November 2017

3 Radford University Talent Management Cycle Position Management Performance Management Applicant Tracking Hiring Proposal

4 PeopleAdmin SelectSuite- How to Access Single Sign On Login using your MyRU credentials Recommended browsers are Firefox or Chrome

5 Comparing 5.8 and SelectSuite Features No back button except for applicant portal Frame based Object only administration Postings/Users to approve Customized search for user groups Forced form navigation (fields required on each tab) Switch user group via navigation menu An action can only be returned to Level 1 Organizational Structure is Flat structure: All dept. assignments get all user group assignments Can use back button anywhere Have multi tabs/unique page URLs Object and (some) site administration Inbox/Watch List Saved searches customized by all General form navigation (fields not required until end) Switch user group on any page you want An action can be returned to the previous level Organizational Structure is Hierarchical structure: Each user group assignment has its own departments assigned

6 Comparing 5.8 and SelectSuite Features- continues Only one object with different data Upload reference letters Guest Users Reporting Database Multiple objects with different data and position types Automated reference letters Search Committee feature Applicant reviewer feature Guest Users Saved searches Report Builder Analytics Mobile Friendly

7 PeopleAdmin SelectSuite- Applicant Portal Can create application specific to each job Can update contact information and all applications immediately update Can reset password on their own Apply with Vitae, LinkedIn Resume parsing Mobile Friendly

8 PeopleAdmin SelectSuite- Highlights of the system Integration with Banner New positions approved by HR and Budget will be integrated from Banner to PeopleAdmin. Departments no longer need to create positions in the system. Allows more transparency and better communication with departments by having funding information within every position Approval workflow is configured based on the organization hierarchy Streamlined hiring process for adjunct position type through generic templates

9 PeopleAdmin SelectSuite- Position Management New positions will be integrated to SelectSuite, once they are approved and entered into Banner Current positions will be available in SelectSuite Allows users to manage and modify position descriptions Users can perform a modify action on a position for review for change in duties, request to advertise, pay change, budget change and supervisor change Users must select the correct position type to start an action

10 PeopleAdmin SelectSuite- Inbox & Watch List Your Inbox is where you will see all transactions that are awaiting your approval The Inbox has different mailboxes. Make sure you select the appropriate tab to view the transaction that you want to take action on. Items on your Watch List are things you have designated you would like to keep an eye on as they move through the approval process. The Watch List has different mailboxes. Make sure you are selecting the appropriate tab to view your action.

11 PeopleAdmin SelectSuite- Real Time Reports Reports can be created using saved searches HR will set up basic searches Users can set up individual searches for those he/she has access to view Can add/change fields to report Can export results to Excel

12 PeopleAdmin SelectSuite- Applicant Tracking Postings (HR creates postings for departments for all position types except adjuncts) Applicants Hiring Proposal Introduction of two new user groups for applicant tracking Applicant Reviewer Search Committee Chair and Search Committee Members Screening tools such as supplemental questions and evaluative criteria assist in applicant review Automated reference letters

13 PeopleAdmin SelectSuite- Approval Workflow Originator Operational Management Administrative Management Senior Management Budget HR President Sponsored Programs Sponsored Programs required only for grant funded positions President required only to review actions for direct reports Senior management can return an action to any previous user group HR can return an action to any user group An action can be cancelled at any step during workflow

14 PeopleAdmin SelectSuite- User Groups Defined Originator - Supervisor or Manager Operational Management - Chair or Director (includes Assoc./Assistant) or any direct report to Administrative Management. Administrative Management - AVP or Dean or any direct report to Senior Management. Senior Management - VP or Provost or any direct report to the President. Note:- Administrative and Executive Assistants can initiate and/or approve actions using the User Group of his/her supervisor if acting on their behalf.

15 PeopleAdmin SelectSuite- Notification Approver will receive an when he/she has an action to approve Initiator will receive an notification when an action is completed

16 PeopleAdmin SelectSuite- Things to remember An employee can have multiple user groups. He/she must select the user group for the role he/she needs to take action on. Session time out is 60 min. So, save your work all the time. Comments should be added where necessary and should be related to the PeopleAdmin action, as they become part of the history.

17 PeopleAdmin SelectSuite Let s visit our site!