Job Description: External Training Officer

Transcription

1 Job Description: External Training Officer Team: Training Office Reports to: Senior Training Officer Mission: Facilitating cooperation with other organizations in the training field and managing training events. Description The External Training Officer is in charge of creating the connection between the EFPSA Trainers Pool and trainers from other student NGOs and facilitating the creation of partnerships and collaborations between the EFPSA Training Office and other training organisms from other NGOs. He/she ensures the sustainability of the established collaborations and proactively creates new ones and keeps a direct communication with the External Relations Officer by reporting and consulting on the matter of external activities and collaborations with other NGOs. Essential Responsibilities of the External Junior Training Officer 1. External relations manager 1. Establishing connection/keeping in touch with training entities from other organizations 2. Exploring possible collaborations and partnerships with other NGOs or entities from the training field 3. Documenting and ensuring the sustainability of collaborations with other NGOs 4. Keeps the External Contacts Database updated 5. Facilitating the communication and relation between EFPSA Trainer s Pool and collaborating entities 6. Communicating with External Relations Officer of EFPSA and collaborating with the Secretary General for the External Newsletter

2 7. Representing EFPSA in external events and deliver in other organizations locally 8. Forwarding Calls from and to other organizations 9. Keeping the Training Community informed on the new external developments and opportunities 10. Encouraging the Trainers Pool to deliver in external events (sharing experiences, gathering testimonials etc.) 11. Sending Calls for EFPSA events to external trainers if needed 12. Creates and manages common events with other organizations 2. External Events manager 1. Training Advanced Trainers 1. Supervisor from part of the TO 2. Selection of Coordinator for TAT (if not Ext. TO) 3. Selection of Trainers Team 4. Collaboration with the Trainers Team 5. Communicate with the Org.Com 6. Selection of Participants 7. Helps org.com in developing partnerships with local student organisations; 8. Helps with promotion and linking external NGOs 2. External Trainers Meeting (TRAM) 1. Organizes the Trainers Meeting - a meeting that brings together trainers from external NGO s (either on a European level or on a Local level) 2. Invites participants to the event 3. Is in charge of logistic aspects and, together with the participants, creates a Training Agenda 4. Promotes the event 3. Makes sure that they get the knowledge transfer/manual from previous org.coms; 4. Is the contact person for the teams regarding training-related questions in official Exteranal Training Events: TAT, TRAM;

3 5. Collaborates with the Finance Team for the application of European Union grants; 6. Collaborates with the Marketing Office and the MR Coordinator for the Promotion of the events. Desired outcomes: EFPSA is an important player in the training field of the European Youth NGOs EFPSA s training needs are met EFPSA cooperates with other organizations in the training field EFPSA trainers deliver at and attend events organized by other organizations Training events in EFPSA are of high quality and known within other organizations as well EFPSA Trainers are recognised outside the organisation as quality professionals Responsibilities of all members of the Training Office 1. Training Office Action Plan 1.1 Contributes to the creation of the annual TO Action Plan according to the Strategic Planning and Knowledge Transfer realised by the Immediate Past TO. 1.2 Implementing the annual TO Action Plan 2. Trainers Pool & Trainers Community 2.1 Head-Hunting (find suitable people to become trainers and encourage them to apply, encourage people who seem fit to become active EFPSA members). 2.2 Mentor TtT graduates and other Training Candidates 2.3 Contribute in selecting new trainers to the Pool under supervision of Internal TO 2.4 Motivating the contribution of the members of the Pool in TO s projects.

4 2.5 Transparency of the Trainers Community 2.6 Responsibility for training quality 3. Training in EFPSA events 3.1 Covering and meeting any training needs EFPSA teams have: needs analysis, establishing goals with the team leaders, delivering trainings 3.2 Offering training in EFPSA events (Congress, Joint EB/MR Meeting and others if needed) 4. Promotion of Training Office events and services 4.1 Promote the Training Office Services and Events in the Congress and Joint EB/MR Meeting 5. Communication with EFPSA Teams 5.1 Keeping contact with EFPSA Vice President (biweekly meetings) 5.2 Keeping contact with the members of the other significant EFPSA Teams on projects (Web, Promotion, Finance, Activities Office) 6. Training Office Events 6.1 Train the Trainers Summer School: promotion of the event, looking for potential participants and trainers, contributing to the creation, delivery and follow-up of the event 6.2 Train Advanced Trainers: promotion of the event, looking for potential participants and trainers, contributing to the creation and either delivering or participating in the event, contributing to followup 7. Develop the Training Office 7.1. Develop Procedures to a more efficient and transparent direction 7.2. Develop new projects to enhance the services of the Training Office 7.3. Improve the quality of the Training System 7.4. Adjust the structure of the Trainers Community and the Training System to the needs of EFPSA 8. Administrative 8.1 Managing accounts 8.2 Making announcements from TO to trainers and collaborators

5 8.3 Responsibility for Transparency of the Training System 8.4 Update Job Descriptions and Trainers Playbook 8.5 Responsibility for documentation of activities and Knowledge Transfer Contact: