Swing into Non SAMII Payroll Admin for Deferred Compensation

Transcription

1 Swing into Non SAMII Payroll Admin for Deferred Compensation Tasha Reinkemeyer Local Plan Manager Agenda Introduction Review Sponsor Connect Application ING Payroll Administrative Tool Payroll Process Flow Contact Resources ING Sponsor Connect Web Site The ING Sponsor Connect web site is a secure web site that employers use to access the applications to submit payroll data to ING, as well as receive feedback reports. Access permitted only through the use of a secure ID and password. Payroll Administration-This tool within Sponsor Connect allows employers the ability to input and upload participant contribution data for processing Data Transfer-This is a tool you are already using to download files/reports from ING (ie: deferral rate feedback report) 1

2 Purpose of Payroll Admin State of Missouri Deferred Compensation Plan has enhanced the process you use to submit participant contributions to the Plan Payroll Admin is an application tool available through your Sponsor Connect sign on This access enables you to communicate directly with ING s recordkeeping system by easily entering and submitting payroll data electronically How will it work? We will show examples on how to process demographic changes and submit contributions to the ING Sponsor Connect website New employees can still access enrollment through the SEBES portal or through manual forms from the Plan Consultants Example You will primarily use the contribution tab- you will have the option to manually build or import a saved file 2

3 Build a Manual File 3

4 You may use this option to import a file to create your payroll batch- this file will need To be either an Excel or CSV file to import 4

5 If you use the same format each pay cycle you will only need to create one template Name the template- Input number of Headers and Trailers- Select Headings for each Column- Select Next You can also use a previously submitted batch and add a participant 5

6 Once selected you can add/delete participant information to the batch This pop up messages let you know you should contact ING for them to update This participant to your employer location- Select OK EE information will be added To review submitted batches- Select Print- Select SSN or Name- Select Next- Print option will appear. 6

7 To update demographics search by name or SSN- locate participant record enter Updates (address or status changes) click OK real time edit has occurred You will use this screen to update demographic information for your employeesremember these are real time updates to our system Payroll Administration Tool User friendly web based contribution processing tool. Data is input or uploaded to the Payroll Admin application by the employer Employers only have access to their employees for whom they are submitting payroll As contribution data is loaded, the system edits against ING s system and communicates any data issues back to the user for resolution prior to submission of the file. For example, a participant s contribution is going to put them over the IRS limit for that tax year 7

8 Payroll Administration Tool Once all data issues have been addressed, Payroll Admin loads the clean file to ING s record keeping system. Payrolls are posted to participant accounts on the following cycles-10 th, 15 th, 20 th, and last business day of every month MOSERS still requires that they receive the funding 2 days prior to the posting date. Payroll Admin Tool Employee is enrolled at ING based on the information received on the SEBES daily demographic file. ING mails an eligibility confirm, plan information, and a PIN to the participant. Participant elects a deferral amount via the web, VRU, or an ING Service Representative ING creates the bi-weekly feedback report to be downloaded by each employer and used to update their payroll system with the new deferral amount. Employer enters all participant contribution data on the Payroll Administration tool within the ING Sponsor Connect Site The payroll Administration tool does a real time check against the recordkeeping system and then uploads the clean file to ING Contributions are posted to participants accounts on next payroll date, provided funding has been received by MOSERS Demographic Changes Real Time Updates You can use this tool to send ING updated demographic information on employees Address changes Name changes DOB information Termination or Status Updates Demographic changes can be submitted daily without a payroll submission 8

9 ING Resources Payroll Admin contact information or User Guide is available as additional resource Questions 9