Radio Station Volunteer Manual

Transcription

1 Radio Station Volunteer Manual Table of Contents Helpful Hints (Highlights what will be happening throughout the day) Facilitator Directions (Use this as a guide to conduct Staff Meetings #1 & #2) On-Task Checklist for Volunteers (Checklist to help keep on track throughout the day) Job Descriptions (Summary of each Job Title in Radio Station) Business instructions for: CEO CFO Ad Executive Music Producer DJ

2 Volunteer Manual Radio Station Helpful Hints Thank you for volunteering to assist the students at JA BizTown. The job you have today is very important. Please read and use the helpful hints listed below as you work with this business. If you have any questions or concerns, please ask a JA BizTown staff member. 1. Before the Pledge of Allegiance, the Advertising Executive will go to the Distribution & Delivery Center with the $5.00 check to purchase supplies. 2. After entering the Loan Amount from the Business Costs Sheet, the CFO should print a $5.00 check to the Distribution & Delivery Center for Supplies, then enter the employee information and print payroll checks for Pay Period 1 and Pay Period 2 before the Opening Town Meeting. 3. Other checks to pay bills should be printed only after the CFO receives an invoice and the payment should be checked off the Accounts Payable Checklist. All payments will be mailed (accept the utilities bill) using the self addressed envelope which will be provided with the invoice. The envelopes will then be placed in the Brown box in town square. 4. The Radio Station will borrow money from the Bank. The CEO will take the Loan Application and Promissory Note to the Bank after the Pledge of Allegiance. 5. JA BizTown personnel will assist you, at the beginning of the day, with the operation of the broadcast equipment. Continue to monitor and assist DJs all day, as needed, with any problems related to the use of the equipment. 6. Instruct employees to follow all equipment directions carefully and ask for assistance from the JA BizTown staff, if anything is unclear or not working. DO NOT TRY TO FIX IT YOURSELF! 7. The Broadcast Log should be reviewed and discussed before DJs go on the air, this will give them an idea of the flow of the day. 8. No one should be in the Broadcast Booth except the DJ or the CEO. 9. The CEO and the DJ s will work together to create the Top 20 list. This list will be written on the song board and this will be the list that the citizens will choose their requests and dedications. JA Worldwide 2015 Revised 4/17

3 Volunteer Manual Radio Station 10. Encourage DJs to plan ahead so as to avoid dead-air during the day. Remind them to announce song titles before or after a song. 11. Be certain that the Advertising Executive delivers the advertising payments with a self addressed envelope to the businesses after the advertisements have been collected. 12. The Advertising Executive and CEO will sell song requests and dedications. 13. Only trained employees should use the sales computer. 14. To help increase sales, GUEST DJ s will be sold as a Promotional item. This is a promotional scarce item and the Radio Station will only receive 15 spots to sell throughout the day. (Forms will come with the first order of business materials from the Distribution Center). Guest DJ s will use the prompt card to announce a song. 15. Assist the Music Producer, if necessary. 16. When the CFO takes a business deposit to the Bank, the deposit will consist of a business deposit ticket stapled to the multiple checks making up the total deposit. 17. At the end of the day, be certain that all student Simulation Folders, student name tag pouches, debit cards and Volunteer Manuals remain in the business and are returned to the original location at the start of the day. JA Worldwide 2015 Revised 4/17

4 Volunteer Manual Radio Station Facilitator Directions START-UP TIME (45 minutes) Start-Up Time lasts a total of 45 minutes. This Start-Up time involves: First minutes is uninterrupted time for Staff Meeting #1. This meeting allows time for the discussion listed below and time for students to read their own Job Simulation Folders. At the conclusion of this uninterrupted time, the Pledge of Allegiance signals that those students whose jobs take them out into JA BizTown may begin to perform their tasks. (Note: the only student who will be allowed to leave the business before the Pledge of Allegiance is the Sales Manager. This person will go to the Distribution & Delivery Center with a $5.00 check from the CFO to purchase supplies.) All employees remain in their business to continue with Start-Up tasks unless their job requires them to leave. At the conclusion of the 45 minutes, a JA BizTown staff member will request all employees to sit in front of their business for the Opening Town Meeting. Staff Meeting #1 Gather your employees around you. Spend about 10 minutes to complete the following: Introduce yourself and meet the business employees. Ask the CEO to hand out each employee s name tag and personal checkbook, located in the white BizPrep Envelope they brought from school. Ask students to introduce themselves and state their job title. Using the Break Schedule Chart on the shop bulletin board, give each employee the correct colored pouch lanyard (red, yellow or green) to wear while they are in JA BizTown. Ask the students to place their name tag in the plastic sleeve of the pouch. Do not allow the students to remove the back of their name tag and adhere the name tag directly onto the pouch. These are reusable pouches and doing so may possibly ruin them for others. Students should place their checkbooks into the pouch or in their employee locker space in your business. 04/27/17

5 Volunteer Manual Radio Station You will also give them a debit card that is on a lanyard to wear and use throughout the day. These are given out by account number and job title. The account number is the last 3 numbers in the row of numbers on the debit card. The job title is also listed at the bottom of the debit card. The students should know their account numbers. Verify that you are giving the right debit card to the right student. You can always use the Business Cost Sheet in their BizPrep packet to check this. The Debit Card can only be used at BizTee, Lab Works, Planet Earth, and Wellness Center. Verify that the students prepared their checkbooks at school for their first trip to the Bank: Ask students to open their checkbooks. Check that their deposit ticket, $1.50 check payable to the Bank for their savings account, and both entries are written in the check register. There is no money in their account until they actually deposit their payroll check, which will be done later. The first deposit ticket should show their net pay (see chart below) and $2.00 cash back. The amount of the net deposit (net pay minus $2.00 cash back) should be written on the first line of their check register. Use this chart to confirm each employee s net pay. Job Title Gross Pay Net Pay CEO $9.00 $8.82 CFO $8.50 $8.33 Ad Executive, Music Producer, DJ $8.00 $7.84 If these steps have not been completed at school, help the student complete these tasks now. (Refer to the Check It Out Poster on the bulletin board.) Ask the employees to get their yellow Job Simulation Folder from the wall pocket and begin reading the information to become familiar with their job responsibilities. Have the CFO begin working as soon as possible. Check with the CFO to be sure he/she has printed a $5.00 check for business supplies and has begun entering the employee names and payroll information into the computer. Payroll checks for Pay Period #1 and Pay Period #2 should be printed and signed before the Opening Town Meeting. All employees should begin working, but remind them that they may not leave the business until after the Pledge of Allegiance. 04/27/17

6 Opening Town Meeting Volunteer Manual Radio Station JA BizTown staff will instruct students to sit in front of their business for this meeting. The CEO should have their yellow Opening Town Meeting speech form completed and with them for the Opening Town meeting. Please remind students to be seated quickly and quietly. Lunch Break Rotations Students are divided into three groups (red, yellow and green) and will rotate to take breaks. Each Break will be announced and the corresponding break color will be lit on the signal light in the town square. While one group is at break, the other two groups are to continue working. Remind students to check in with their boss (the CEO) before leaving for break or work-related duties. Also, remind students before going to break that they must go to the Bank first to deposit their paychecks, open their savings accounts and eat lunch, before doing other activities. Staff Meeting # 2 (10 minutes at the conclusion of the Lunch Break Rotations) Prepare for the second and final break: Please use these pointers to assure that you complete all necessary tasks. Ask the CEO to hand out Pay Roll #2. Have the students meet with you in a group and bring their checkbooks, paychecks and pencils. (Refer to the Check It Out Poster on the bulletin board, if needed) Ask students to open their checkbooks and complete a new deposit ticket. Please note: If students have cash leftover from their lunch break they may: 1) redeposit it by placing the amount on the Cash line on the deposit ticket, 2) place the money in the donation jar for the non-profit that the citizens are voting for or 3) Hold on to it if they plan to go back to the Restaurant during their shopping break. Remind the students that the Restaurant is the only business that accepts cash. When they go shopping they will write a check or use their Debit card. Have the students record the amount of their pay check on the List Check Singly line and record the subtotal. If students need cash back (if they do not have any leftover cash from lunch) for the restaurant or donation jar, they may request up to, but no more than, $2.00 cash back. (Be sure each student has not asked for more than $2.00 in less cash received). Be sure students enter the net deposit, which is the bottom number on the deposit ticket, in their checkbook register. 04/27/17

7 Volunteer Manual Radio Station Check each employee s check register to make sure he/she has opened their savings account and indicated any checks he/she wrote while on break were entered and subtracted from their balance. Remind employees that this is their last chance to go shopping. Remind them to spend their money wisely but to be sure to spend it, since they can t take it with them. Be sure each employee knows how much money they have available. If time allows, discuss the day so far by asking the following questions: ASK: Are we courteous to all of our customers? ASK: How are we doing on our loan? ASK: Are we making our business deposits? ASK: Is each one of us doing our job? If your business is selling products, ASK: Do we have products to sell? Is the case full of products? Break Rotation #2 The same break schedule will be used for the afternoon shopping breaks, as was used for the lunch breaks. Students are divided into three groups and will rotate to take breaks. While one group is at break, the other two groups are to continue working. Also remind students going to break that they must go to the Bank first to deposit their paychecks before going shopping. Businesses are officially closed when the Green Shopping break is over. Staff Clean-Up (20 minutes) All business activity is over, and it is time to clean up and reflect on the day. Clean-Up Have all employees do the following: Put all materials and supplies back in the original location. Pick-up everything on the floor. Check to make sure all student job folders and Volunteer Manuals are returned to the black wall pocket. Hang all the students colored pouch lanyards and debit cards back on the bulletin board. Do not turn off the computers. CEO s should collect all the student checkbooks and place them in the white BizPrep envelope. A JA staff person will collect from the CEO. 04/27/17

8 Volunteer Manual Radio Station Money Collection Collect all JA BizTown coins, and dollar bills and give them to a JA BizTown staff member or to a Bank employee when he/she come to collect them. If time permits: Reflection of the Day Review with the students what they felt went well and what they believe they could have done better as a business team. Ask the students to share some of the things that they learned today, both as part of the business team and individually. Ask students to name some of the challenges they had today and what solutions they found successful. Closing Town Meeting Have students wait in their business until the announcement for the Closing Town Meeting. JA BizTown staff will instruct students to sit in front of their shop for this meeting. Please remind students to be seated quickly and quietly. CEO s should have the white BizPrep packet for the JA Staff to collect. Dismissal As you leave, please give your JA BizTown volunteer lanyard to a JA BizTown staff person. Feel free to leave your Facilitator Comment Form on the counter in your business. Thank you for your assistance today. We couldn t have managed without you!!! 04/27/17

9 Volunteer Manual Radio Station/Studio On-Task Checklist for Volunteers *This checklist is to help guide you throughout the day. A more detailed description of each item will be on the Citizen s Detailed Job Instructions (found in the job folders in your business and a copy of each are in the back of this manual). Please refer to those instructions to help guide the citizens further. During Business Set-up: All Employees Reading the information in their yellow Job Simulation Folder Working together to complete the Pricing Worksheet CEO Taking out Business Costs Sheet and giving to the CFO Signing the Distribution Center check printed by the CFO After the Pledge of Allegiance, taking Loan Application and Promissory Note to Bank CEO Signing all payroll checks printed by CFO Completing the Opening Town Meeting Speech and practicing w/adult Volunteer Distributing Bank Debit Cards to each employee after the Bank Tellers deliver them CFO Entering loan amount in the computer first Printing a $5 Distribution Center check Entering Payroll information Printing Payroll checks for Pay Period #1 and Pay Period #2 Advertising Executive Taking the $5 check to the Distribution Center for supplies Using the Ad Executive s Checklist, filling out an Advertising Invoice and creating a self addressed envelope for each business After the Pledge of Allegiance, collecting the Radio Ad and delivering an invoice with an envelope to the CFO in each business (follow directions provided) DJs Reading Information for DJs (No equipment is touched until a JA staff member trains him/her.) Reviewing the Radio Music Library Preparing the Radio Play List Reviewing the Broadcast Log Music Producer Read the Song Instruction Manual JA Worldwide 2015 (10/17)

10 Volunteer Manual Radio Station/Studio At some point in the day: CEO Signing the Rental Agreement when Leasing Agent brings it Having the Philanthropy Pledge Sheet and the BizNet News Ad ready when someone from that business comes to collect them Allow the Meteorologist to read the weather report On-Air. During First Break Rotation: (Lunch) CEO Making sure that employees know how to use the Point of Sale Computer. Proofreading news stories given to him/her by reporter Substituting for the Ad Executive when needed CFO Printing checks to pay bills only as bills come due. (Bills are due when the CFO receives an invoice.) Using the CFO Accounts Payable Checklist to keep track of which bills have been paid Making Business Deposits on computer and taking checks and Deposit Ticket to Bank CEO (can enter 8 deposits into the computer at a time. Do not just enter one check for a Business Deposit.) Using the Accounts Payable Checklist to keep track of which businesses have paid their invoice Advertising Executive Using the Ad Executive s Checklist, continuing to collect Radio ads and delivering invoices and envelopes. Checking if ads are legible and giving to the DJ to be read on-the-air DJs Putting song requests into the schedule as he/she is receiving them Reading news items and business commercials in between playing music Music Producer Continue producing the song for the Radio Station, following the Song Instruction Manual During Second Break Rotation: (Shopping) CEO Selling song requests, dedications, and Guest DJ promotions. Using the Point of Sale Computer Proofreading news stories given to him/her by reporter Substituting for the Ad Executive when needed JA Worldwide 2015 (10/17)

11 Volunteer Manual Radio Station/Studio CFO Printing checks to pay bills only as bills come due. (Bills are due when the CFO receives an invoice.) Using the blue Payments Received Checklist to keep track of which businesses have paid their advertising invoice Making Business Deposits on computer and taking checks and Deposit Ticket to Bank CEO (can enter 8 deposits into the computer at a time. Do not just enter one check for a Business Deposit.) Using the Accounts Payable Checklist to keep track of which businesses have paid their invoice Taking deposits to the bank at least once per break Advertising Executive Collecting payment from each business for the Radio Ad, 3-4 at a time Checking off payment on Advertising Executive Checklist as payment is collected Giving payments to the CFO Taking and processing song requests from citizens DJs Making sure each business has had their ad announced on the radio Putting song requests into the schedule as he/she is receiving them Music Producer Finish producing the song. Ask a JA staff person for help if needed. Have the DJ play the song on the radio. Help to sell song requests and dedications. End of Day (Business Clean Up): All Employees Assisting with clean-up as needed CFO Making final business deposit and taking it to the Bank CEO Adult Volunteer Facilitator(s) Gathering all of the paperwork and checkbooks for the day and placing them in the BizPrep Envelope to be returned to school. Checking to make sure students are NOT taking home any JA BizTown money or coins. Assuring that citizens take home the products they bought while on their breaks. Filling out a Volunteer evaluation when a JA BizTown Staff Member brings one by. Return it to a Staff member or leave it on a counter in your business. Return students lanyards to the shop s bulletin board. Return JA BizTown Volunteer lanyard to a JA BizTown staff person. Please make sure the lanyard hook is only attached to one side of the clear plastic name tag holder, so our staff can easily opened it and remove your name tag and insert a new name tag for the next day s group. Thank You. JA Worldwide 2015 (10/17)

12 JA BizTown Jobs Radio Station Job Descriptions CEO 1. Obtains bank loan. 2. Signs business payroll and expense checks. 3. Prepares and posts the play list for customers selection. 4. Signs Rental Agreement for business space. 5. Fills in for the CFO when he/she is on break. 6. Assists in selling requests and dedications to JA BizTown citizens. 7. Supervises employees and oversees business operations. AD EXECUTIVE 1. Purchases business supplies from the Distribution & Delivery Center. 2. Collects advertisements from each JA BizTown business. 3. Prepares invoices for advertisement fee for each business. 4. Delivers an invoice and selfaddressed envelope to each business CFO. 5. Reviews and edits ads to be read on the air. 6. Forwards ads to the DJ for scheduling and reading. 7. Sells requests and dedications to JA BizTown citizens. 8. Helps create and sell special promotions. CFO 1. Inputs employee payroll information. 2. Prints and distributes employee payroll checks. 3. Prints and mails business expense checks. 4. Keeps all records of business expenses and payments. 5. Makes business deposits at Bank. 6. Signs business checks if CEO is not available. MUSIC PRODUCER 1. Oversees and manages the recording and production of a song for JA BizTown. 2. Selects and edits the melodies and rhythms for the song. 3. Mixes the music and edits it as needed. 4. Manages the final production of the song. 5. Assists in selling requests and dedications to JA biztown citizens. DJ 1. Learns to operate sound equipment. 2. Selects music and prepares the play list on the computer for air time. 3. Completes scheduling of on-air music, ads and news. 4. Introduces the recording artist and title of each song and plays the music. 5. Reads news items, ads, announcements, etc. over the air. 6. Keeps the citizens of JA BizTown entertained. Revised 4/17 12

13 JA BizTown Radio Station CEO You are responsible for the smooth operation of the Radio Station. Many customers will be visiting your business during the day to make requests and dedications. The Radio Station will also assist the JA BizTown staff by making public service announcements. Be certain that all employees are familiar with their responsibilities and are courteous to customers. 1. Remain in your business until after the Pledge of Allegiance to help with business start-up. Your business needs everyone s help before it opens. 2. You should have brought your completed BizPrep Booklet from school. Give the Business Costs Sheet to the CFO. Keep the other pages until someone from the other businesses comes to collect them. 3. Following the Pledge of Allegiance, take the Loan Application and the Promissory Note to the Bank CEO to apply for your business loan. 4. Complete the CEO Speech Guidelines and practice your presentation with your volunteer facilitator. You will give this speech at the Opening Town Meeting. 5. Set prices for the Song Requests, Song Dedications and Guest DJ s and write the prices on the large white board. Suggested prices are: Requests & Dedications - $2.00 up to $3.50, Guest DJ s - $3.50 up to $5.00. You can meet with your staff to choose the prices if you would like to. 6. Sign all business checks, after the CFO has printed them. 7. Sign the Rental Agreement when the Realty Leasing Agent brings it to your business. 8. Allow the Non-Profit Director to place a container for individual contributions in your business. Give him/her your Philanthropy Pledge Sheet. Encourage your employees to contribute. The Non-Profit Director will return later in the day for the container. Remember, this container is for your employees to use when making donations, if they wish to do so. 9. Meet with the Energy Scientist representative when he/she comes to talk with you about ways your business can conserve energy. 10. Proofread news stories given to you by the Reporter. Make sure each story is written clearly and will make sense when read aloud over-the-air. Write your initials at the top of the story to show your approval and then return it to the Reporter. 11. Throughout the day, help take customer orders for requests/dedications and Guest DJ promotions. a. Complete a Song Request Form from each customer. b. Give the Song Request Form to the DJ for broadcast. 03/17

14 (Continued) c. A Guest DJ s is a promotional scarce item and should be priced accordingly ($3.50 up to $5.00, as mentioned in #5). You will only receive 15 forms (with your first order of supplies) to sell for the entire day. Complete the Guest DJ Form from each customer. If there is a person already scheduled, the person will have to come back in 5 minutes. Only ONE guest DJ may be in the booth at a time. Make sure they read the card (with the rules on it) that is provided to them. d. Complete the Guest DJ Sign Up Log to keep track of the citizens that should be returning and their return time. Make sure to space the Guest DJ s every 5 minutes. e. Accept only CHECKS for payment. Use the POS computer to verify the customer s funds, and then give the check to the CFO for a deposit. 12. Give the Attorney the Case #2 Clue Envelope (on your desk) when he/she comes to collect it. 13. Substitute for the Advertising Executive when he/she is on break. 14. Supervise your staff to be certain that schedules are followed, that everyone does his/her job, and works together as a team. 15. As the CEO, if your own work is caught up, you should always help your business wherever it is needed most. 16. When time permits work with the DJ to create and produce a song for JA BizTown on the Music Mixer in your business. Follow the directions in the BizTown Is Working Song Instructional Book. Let the JA Staff person know when you have finished creating the song. The staff will then help you to produce the song for all to listen to in Biztown. 17. Assist with business clean-up at the end of the day. 03/17

15 Radio Station CFO Using the computer at your desk, you will print payroll checks and checks to pay bills. You will also deposit business income in the Bank. The CEO will sign all checks. If the CEO is not available, you may sign them yourself. Remain in your business until the Opening Town Meeting to help with business start-up. Your business needs everyone s help before it opens. 1. Submit a Loan Request Ask the CEO for the Business Costs Sheet found in the JA BizPrep envelope. The opening screen on your computer should look like this. If it doesn t, please find a JA staff member. In the box next to Loan amount on the computer, enter the amount of Total Business Costs, found in the box at the bottom of the Business Costs Sheet. Look at the amount you entered. If it is correct, click on the Accept button. If you entered a wrong number and clicked on Accept, then find a JA staff member to make any necessary change. Do NOT click on the Print Accounting Report button you will do that later. Turn the page for instructions on your next step.

16 2. Write a Check to Distribution & Delivery Center Click on Pay Bills. After you click on Pay Bills, you will see the screen below. Complete these steps. Select Distribution & Delivery Center as the business to receive the check. Select Supplies to show what the check is for. Enter 5.00 for the amount of the check. Click on Accept to complete the check. Then click on Print Check. Remove & throw away the bottom part of the check. Put a checkmark beside Distribution & Delivery Center on the purple Accounts Payable Checklist. Turn to the next page to learn about payroll. Have the CEO sign the check and give it to the employee who goes to the Distribution & Delivery Center.

17 3. Enter Employee Names and Jobs Click on the Employees button, and you will see the screen above. Using the Business Costs Sheet, complete the steps below. Enter the employee s account number found on the Business Costs Sheet. Enter the first name like this: John. Enter the last name like this: Smith. Click on the down arrow to click on the employee s job title. The salary and tax amounts appear on the screen! Be sure that the salary on the computer matches the Business Costs Sheet. Click on Add Employee, then click on OK if all is correct, and the following box will appear on the screen. If you made a mistake, click on Cancel and start over for that employee. Add all employees, and then turn to the next page for payroll directions.

18 4. Print Payroll Checks Now that employees have been entered. Click on the Payroll button. The following screen will appear. Select pay period 1 and select an employee. The check will be filled out automatically. Click on Print Check. Continue by selecting each employee s name until all payroll checks have been printed for all employees. Put a checkmark next to First Pay Period on the purple Accounts Payable Checklist, Have the CEO sign all of these payroll checks. Do not detach the pay stub. Place all checks in the black Payroll Folder (in the pocket labeled Payroll #1). Go to the next page for more instructions on payroll.

19 4. Print Payroll Checks (continued) Print payroll checks for Pay Period 2. Follow the same process that you used for Pay Period 1. Write a checkmark next to Second Pay Period on the Accounts Payable Checklist Be sure all payroll checks are printed before the Opening Town Meeting. Put all completed payroll checks in the Payroll Folder. The CEO will distribute the checks for Pay Period #1 right after the Opening Town Meeting. The CEO will distribute payroll checks for Pay Period #2 after all the lunch breaks are over, during the 2 nd staff meeting. 5. Pay Bills (Invoices) Sometimes you will see the word invoices. This is another word for bills. Follow the instructions that you used in section 2, Write a Check Distribution to complete the rest of your bills. o Select the business to be paid. o Select the word to describe what the check is for. o Enter the amount to be paid and click Print Check. o Use the CFO Accounts Payable Checklist, placing a checkmark next to bills that you have paid. Print checks to pay bills ONLY when you receive an invoice. Print the check and place it in the return envelope that was provided with the invoice (postage is already on the envelope) along with the bottom portion of the invoice. Mail the envelope back to the business by placing it in the big Brown box in Town Square. Turn to the next page for instructions on how to make bank deposits for money that comes into your business.

20 6. Business Deposits During the day, you will receive checks from customers for radio advertising and purchase of requests and dedications. Use the computer to record deposits and print deposit tickets. Click on the Deposits button, and the screen below will appear. The Deposit number will fill in automatically (starting with 1). Enter each check into a deposit. You may enter only 8 (eight) checks into a single deposit. Click on Add Item after you enter each check. If you have more than 8 checks, set the rest aside for the next deposit. Put 1 piece of plain paper into your printer and click on Print Deposit Ticket. Stamp the back of each check using the For Deposit Only stamp. Place the Deposit Ticket on top of the checks and staple them together. The screen above will appear, showing Deposit number 2. You are ready for your second deposit of checks if you receive more. Follow the procedure above for making an additional deposit. Place the deposit into your bank bag and take it to the Bank CEO.

21 7. Loan Balance Because your business takes out a loan, use the following procedure to determine your current loan balance recorded by The Bank. When you make a business bank deposit, the deposit is entered into the business check register. Click on the Check Register button and you will see the deposit (and any bills that you have paid). Note: an automatic withdrawal or payment of that deposit toward your business loan balance occurs. With each deposit you are repaying your business loan. Click on the Loan Balance button. You will see the business loan amount, interest, and a list of all payments (your deposits) entered. If your total deposits for the day are equal to or greater than the amount of your loan, you have successfully paid off your loan. Note: If a deposit is marked pending, the Bank CEO has not yet entered the deposit into the Bank s records. Be sure that you take the printed deposit ticket and checks to the Bank to be entered and approved.

22 8. Assist with business cleanup. Congratulations on a job well done!

23 JA BizTown Radio Station Advertising Executive You are responsible for the collection of business advertisements and completing and delivering invoices for the Radio Station. You will also take customer requests for songs & dedications, as well as Guest DJ promotions. You should interact with your customers in a friendly, courteous manner. 1. Remain in your business until after the Pledge of Allegiance to help with business start-up. Your business needs everyone s help before it opens. 2. Attend any meetings called by the CEO. 3. Get the check for the Distribution & Delivery Center from the CEO. Take it to the Distribution & Delivery Center and purchase supplies for the Radio Station. 4. Review the Advertising Executive s Checklist. You will visit each business to request their radio ad. With your volunteer facilitator s assistance, practice approaching business CEOs to request the Radio Advertisement. Practice speaking to them politely and be sure to tell them exactly why you are visiting and what you need to collect. Thank them for their assistance. 5. After the Pledge of Allegiance, begin to collect Radio Ads. As you collect each advertisement, check it off on the correct column of the Advertising Executive s Checklist (Ad Received) for that business. a. Collect the ads from the first 2 or 3 businesses on your checklist; then return to the Radio Station. b. Review the ads you collected to be certain that they are legible. Give the ads to the On-Air Personality/DJ to be read on-the-air. c. Continuing to use the Advertising Executive s Checklist, collect the next 2 or 3 ads from the businesses on your list as in (a) and (b) above. Continue until all ads have been collected. 6. Complete the Radio Station invoices (in folder). Using the Radio Station address stamp, and ink pad, stamp the center of each of the (13) envelopes provided to you. Postage is already on the envelope. Put the completed invoices and envelopes in the green Completed Invoices and Envelopes folder. 7. As you visit each business, give the invoice to the CFO and inform him/her the invoice is for their Radio advertisement. The payment should be mailed back using the envelope provided and placing it in the Brown box in town square. Check off the correct column (Invoice and Envelope delivered) for that business on the Advertising Executive s Checklist. Continue until all invoices have been delivered. (Continued) 08/15

24 8. Throughout the day, take customer orders for requests/dedications and Guest DJ promotions. a. Complete a Song Request Form from each customer. b. Give the Song Request Form to the DJ for broadcast. c. A Guest DJ s is a promotional scarce item and should be priced accordingly. You will only receive 15 forms (with your first order of supplies) to sell for the entire day. Complete the Guest DJ Form from each customer. If there is a person already scheduled, the person will have to come back in 5 minutes. Only ONE guest DJ may be in the booth at a time. Make sure they read the card (with the rules on it) that is provided to them. d. Complete the Guest DJ Sign Up Log to keep track of the citizens that should be returning and their return time. Make sure to space the Guest DJ s every 5 minutes. e. Accept only CHECKS for payment. Use the POS computer to verify the customer s funds, and then give the check to the CFO for a deposit. 9. Assist with business clean-up at the end of the day. 08/15

25 JA BizTown Music Producer As Music Producer, you will create and produce a song for JA Biztown. You will use the sound mixer and follow the instructions in the BizTown Song Production Manual. 1. Remain in your business until after the Pledge of Allegiance to help with business startup. Your business needs everyone s help before it opens. 2. Read your BizTown Song Production Manual. 3. Ask a JA BizTown staff person if any of the instructions are not clear to you. 4. Begin to mix and produce a song following the directions carefully. 5. Once the vocals are finished for the song, the song is now ready to be produced. Let your JA staff person know that you have finished the song. The staff person will then assist you in producing the song. 6. Help sell song requests and dedications. 7. Assist with business clean up at the end of the day. 04/17

26 JA BizTown Radio Station On-Air Personality/DJ You are responsible for following the Radio Station on air schedule as outlined in the Broadcast Log in your yellow folder. You will be airing music, advertisements and news on the radio. The Radio Station equipment is very valuable. Please handle it in a responsible and careful manner. 1. Remain in your business until after the Pledge of Allegiance to help with business start-up. Your business needs everyone s help before it opens. 2. Do not touch any equipment until a JA staff person trains you. A JA BizTown staff member will discuss the instructions with you so that you will be ready when it is time to go on the air. Please follow these directions carefully, as this equipment is very valuable. If you have any further questions, see a JA BizTown staff member. 3. Review the Radio Music Selection Guide and prepare your Top 20 List so you will be ready with selected music, and customers will have a song list from which they can make requests. Note: You must write them on the song board for customers to choose requests and dedications. 4. Read the Broadcast Log so you can stay on task throughout the schedule of the day. 5. As you receive Song Request Forms from the Advertising Executive or CEO, schedule them into your broadcast. Use chatter anytime music is not playing to avoid dead-air. Note: Chatter includes talking about the Radio Station, your school, exciting activities at JA BizTown, your job, special promotions, Radio Station activities, sports, etc. Dead air is when there is silence on the Radio. Real-world radio stations avoid dead air because it gives listeners an opportunity to change the channel. Planning and preparation can help you avoid dead air. 6. Read news items and business advertisements as it states in the Broadcast Log. The CEO, Advertising Executive and Reporter will bring these items to you during the day. You should be reading the business ads during each time period until they have been read 2 times. Remember that each business is paying for their advertisement. Be interesting and read these with enthusiasm! 7. The Radio Station will be selling a promotional item to be a Guest DJ. Please make sure the Guest DJ has read the Promotional card and understands the rules, while they are a guest in the booth. 8. Follow the Broadcast Log throughout the day. Do not begin to read business advertisements or play a song when it is time for JA BizTown to close for a Town Meeting or Staff Meeting. 9. Interview and allow the Meteorologist to announce the weather report when they come into the booth. 10. When time permits work with the Music Producer to create and produce a song for JA BizTown on the Music Mixer in your business. Follow the directions in the Song Production Manual. Let the JA Staff person know when you have finished creating the song. The staff will then help you, if necessary, to produce the song for all to listen to in Biztown. 04/17/17

27 JA BizTown 11. If at any time the equipment does not seem to be working properly, please see a JA BizTown staff person. IMPORTANT: Keep talking anytime music is not playing. There should be very little silent time during the day. 04/17/17