SPIRIT OF WIPLINKS 1. SCOPE 2. PURPOSE 3. ELIGIBILITY, TERMS & CONDITIONS. Effective: 1 st April 2017
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1 Effective: 1 st April 2017 SPIRIT OF WIPLINKS At Wipro, we believe that you are the best source for identifying and attracting competent employees like yourself and we will greatly value your contribution to our success and we believe in rewarding employee participation. Every candidate referred by you, should have in spirit, word and action, the integrity we emphasize as an organization. It is the quality of employees like you that makes WIPRO a leading Employer of Choice. Compromising on the authenticity of the candidate is not an option. It is essential that you as a stakeholder provide the right applicant who is also known to you personally. 1. SCOPE This policy describes Wipro LTD. directives as a part of the Employee Referral Program for all employees at the time of referring external candidates for employment at Wipro LTD. across all global locations and functions. This ER policy supersedes all previous versions. 2. PURPOSE This Policy document is prepared to have a set of uniform criterion for Wipro s Global Employee Referral Program. The parameters outlined in the Program provide directives to employees of all countries unless exceptions are required for legal or country specific reasons. Exceptions and deviations from the Global Policy must be approved by the Head Global Workforce Development / Head TA. It provides an opportunity to collaborate with our competent employees & encourage them in referring dynamic people, thereby rewarding their contribution in attracting new talent to the organization. 3. ELIGIBILITY, TERMS & CONDITIONS A) EMPLOYEE ELIGIBLITY All permanent employees (including employees on probation) of Wipro Ltd (WIPRO CONSULTING SERVICES, WIPRO TECHNOLOGY SERVICES, WIPRO INFRASTRUCTURE ENGINEERING, WIPRO ECOENERGY, WIPRO INFOTECH, WIPRO BPO SERVICES) across all the geographical locations shall be able to participate in the referral program and refer external candidates for full-time positions that are notified through the WipLinks portal under this scheme periodically. All the WASE / WISTA members shall also be eligible to participate in this program.
2 Prospective employees who have received formal offer of employment through the e-recruitment Application, Synergy of Wipro LTD. and are yet to join shall also be eligible to refer through candidate desktop. B) APPLICANT ELIGIBILITY (who can be referred) Employees can refer Friends, Relatives or Ex-colleagues (known personally prior to referral). Candidates whose resume is not already with Wipro (in the recruitment database) through any source. Note: If a profile referred by an employee is present in the synergy through another source and is inactive (6 months) then only such referral will be treated as Employee referral and the synergy source will be invalidated. C) REFERRING FORMER EMPLOYEES Former employees of Wipro Ltd. can be referred to a suitable opening at Wipro LTD. Their resumes can be re-posted through the referral portal, select YES under the option is the candidate Wipro Ex- employee and fill in the necessary information as required in the WIPLINKS referral portal *Former employees can be referred only after 6 months of their leaving Wipro. D) EMPLOYEE REFERRAL POLICY DIRECTIVES ON THE RECRUITMENT PROCESS The referring employee shall not be a part of the recruiting process for the relevant role and shall not influence the selection of the referred candidate, to ensure a fair, independent and equal selection process. The referring employee must have personal knowledge of the candidate he or she is referring. An unsolicited resume sent to an employee by a candidate who the employee does not know is not considered a referral. Candidates from organizations with whom Wipro LTD. has an active no-poach agreement OR is a part of Wipro s Do Not Hire list, shall not be considered for employment with Wipro LTD. To be eligible for employee referral bonus, candidate has to confirm employee as his referral source. E) ELIGIBILITY REFERRAL BENEFIT PAYOUT
3 An employee shall be considered eligible for referral payout only if all the following conditions are met: 1. Resumes are submitted online through WipLinks on MyWipro/ referral Link, for offshore /onsite referrals. 2. Referred candidate should be personally known to the employee prior to referral. 3. Referred candidates must have more than or equal to 3 years (36 months) of relevant experience at the time of offer. 4. The amount for the referral benefits would be as per the policy, any special incentives schemes would be communicated through WipLinks Mailers that are sent based on business requirements. 5. The background verification process for the referred candidate shall be clear of any discrepancies. No referral benefit will be disbursed if the referred candidate fails the background verification process. Note 1: Any referral payout to employees, for candidates joining after the policy revision shall be as per the latest version of the policy active. F) NON-ELIGIBILITY REFERRAL BENEFIT PAYOUT Employees in Human Resource (HR), Talent Acquisition (Technical Recruitment Team & Strategic Recruitment Team), and Career Band E are not eligible for the referral benefits, but can refer prospective candidates through WipLinks subject to satisfying all the criteria stated in clause 3A. Contract, Contract to Hire, FxTE & retainers are not eligible for referral bonus. Candidates joined as Contract and Hired later will not be covered under referral program. Inviting candidates to upload their profiles on the career site directly, will not attract referral benefits. Candidates who are sourced from portals/databases, walk-ins, resumes directly received from unknown candidates and personally not known to the employee cannot be referred or attract referral benefits. Referral benefits are not eligible for referring a fresher and campus hires unless stated in the referral campaign. 4. EMPLOYEE REFERRAL POLICY DIRECTIVES ON RECRUITMENT PROCESS Employees can view current job opportunities at Wipro LTD. on WipLinks, accessible through MyWipro and refer a candidate against the current openings available. MyWipro is accessible to Wipro LTD. Employees through mywipro.wipro.com if you are on Wipro network or through >> MyWipro >>Business Application>> Employee referrals >>WipLinks if you are outside the Wipro network. Also employee can refer through once the employee refer, the particular candidate has to
4 confirm the source while uploading his/her resume, failing to which referral will not be completed. 5. REFERRAL BENEFITS a) THE REFERRAL SCHEME For every candidate joining Wipro LTD. through Employee Referral Program, the employee referring the candidate is eligible for the benefits, as per the matrix given below only. The principles for referral scheme applicability and payout are as follows: The currency of payment will depend on the payroll location of the employee at the time of disbursement of the referral benefits. Exchange rate conversion applicable in the month of disbursement of referral benefits would be applicable. Payout will be done as per the candidate joining location. b) REFERRAL BENEFITS STANDARD SCHEME TABLE 1 OFFSHORE COUNTRY CURRENCY A1, A2, A3 B1, B2, B3 C1, C2 D1,D2 INDIA INR NA ONSITE COUNTRY CURRENCY A1, A2, A3 B1/ B2, B3 C1, C2 D1,D2 APAC AUSTRALIA USD NA CHINA USD NA JAPAN USD NA INDONESIA USD NA KOREA USD NA MALAYSIA USD NA SINGAPORE USD NA THAILAND USD NA PHILIPPINES USD NA 210/ AMERICAS USA USD NA
5 ARGENTINA USD NA BRAZIL USD NA MEXICO USD NA CHILE USD NA COLOMBIA USD NA EMEA UNITED KINGDOM USD NA EUROPEAN UNION USD NA POLAND* USD NA ROMANIA* USD NA AFRICA USD NA 497/ KSA / UAE USD NA * For Poland and Romania service desk hiring for band A3, B1 and B2 referral bonus will be as per the below table: Employee Referral Bonus Band (USD) A3 B1 B2 French, Italian, Spanish, Hungarian, Russian Bulgarian, Portuguese, Ukrainian, Croatian, Serbian, Slovak, Czech, Greek, Polish, Arabic, Turkish Danish, Dutch, Finnish, Hebrew, Chinese, German, Norwegian, Swedish,, Brazilian Portuguese For other skill hiring, referral bonus will be paid as per Table 1 C) REFERRAL BENEFITS PROMOTIONAL SCHEME Any promotional scheme, run from time to time specific to a Business Unit or geography or any other similar types would be announced through WipLinks Referral mailers. The benefits and conditions of the scheme would apply. To attract women workforce towards sustained diversity, all such referrals to get additional referral benefit of 25 % in addition to standard referral benefits. 6. REFERRAL PAYOUT PROCESSING Referral payment processing will take place along with the payroll processing. Offshore payout processing: Payment to the referring employee will be processed along with the payroll in the same month if the referred candidate joins on or before the 20 th day of the month. If the referred candidate joins after the 20 th day of the month then the payment will be processed along with the subsequent month s payroll. Onsite payout processing: For onsite cases the referral benefits will be processed along with the payroll in pay-cycle 2.
6 All Referral Payouts and Benefits are taxable as per the prevailing tax rates in the country of payment. Taxes will be deducted at source as per the prevailing laws, and the balance will be paid. In deputation cases, where-in the referred candidate is deputed to a long term onsite location, the referral benefits to the referring employee will be processed basis the onsite scheme. Any special benefits or prizes over and above the regular benefits will also attract taxes as applicable by law of the country of payment. 7. RECOVERY REFERRAL PAYOUT Termination of the referred candidate owing to discrepancy in background verification will result in recovery of the paid referral amount from the salary of the referring employee. If duplication of referrals is noticed during referral payout, the first source confirmation as registered in the system (based on the data recorded in the e-recruitment application - Synergy) will be eligible for referral payment. In rare instances of payment made for a duplicate referral, the referral benefit shall be recovered. Exit of the referred candidate with-in 6 months of joining will result in recovery of the paid referral amount from the salary of the referring employee. For recovery to take place the referring employee requires to be active in the system Any other deviation, which results in conflict of interest as detailed under the standard Code of Business Conduct of Wipro LTD., will make the referral claim invalid and will be recovered if already paid. In case of any dispute, the decision of the Head Global Workforce Development / Head TA / Employee referral team will be final. 8. VALIDITY OF EMPLOYEE REFERRAL APPLICATIONS The retention period for Employee Referral Applications is 6 months from the date of entry for all lateral positions after which the resume will be considered as inactive and deleted from the system and will not be considered eligible for referral benefit. Any employee can repost the resume for a relevant job opening. 9. EXCLUSIONS 1) Referrals to Wipro BPO, Wipro Eco Energy and Wipro Infrastructure Engineering are to be done through the referral program and systems of the respective companies. Any query related to their referral program is outside the purview of WipLinks Wipro LTD. Employee Referral Program. Employees are required to contact the respective recruiters of these companies for any query pertaining to their program as the ER Team of Wipro LTD. will be unable to handle such queries. 2) My Opportunities: My Opportunities is an internal job posting program for employees to apply to various job opportunities within Wipro. Referring external candidates to requirements published in My Opportunities without going through the WipLinks process is not considered a successful referral for employee referral benefit. For more information employees can visit MyWipro >> MyCareer >>My Opportunities.
7 PROCESS OWNER The prime process owner of this policy in terms of policy execution shall be Wiplinks Team/ Head- Global Workforce Development. CONTACTS Resolution of any disputes associated with Employee Referral will be undertaken solely by the Employee Referral Team. If necessary, the Referral Team will take the consensus of the Head- Global Workforce Development. All decisions taken will be final. POLICY DOCUMENT REVISION This Employee Referral Program policy would be subject to regular modifications and revisions as and when the need is identified. The policy document and all its directives as applicable stated therein and uploaded onto the Wiplinks portal shall be considered as current and valid. REVISION HISTORY VERSION (1.2) DATE OF REVISION DESCRIPTION OF CHANGE REASON FOR CHANGE MAR-2016 Defined Policy Scope This helps in describing the major objectives. 14-MAR-2016 Inclusion of nopoach - agreement under Eligibility, Terms & Conditions 14-MAR-2016 Inclusion of ER To Define the current employee referral Procedure process clearly 14-MAR-2016 Inclusion of Process To describe who Owner owns the Policy execution 14-MAR MAR MAR-2016 Exclusion of Post Offer Referral Program from Policy document Rationalization of referral scheme w.r.t GEOs Exclusion of applicability dates for ER benefits This program has been separately defined as it is not applicable for employees but is applicable only for WT offered candidates Clarity in processing referral benefits Outdated data APPROVED BY Dimple Vijayvergia/ Ajay Parikh
8 under different GEOs 14-MAR-2016 Inclusion of referral benefits for referring Ex-Wipro To encourage referrals of former employees Employees 14-MAR-2016 Referral Benefits will be processed in the same month when To expedite the payments to employees the candidate joins 14-MAR-2016 Introduction of additional benefits for referring women To attract women workforce towards sustained diversity 14-MAR-2016 Benefits payout for deputation casespayout scheme changed from Deputation cases payout to be as per joining location of the candidate. offshore to onsite. 14-MAR-2016 The referral scheme for processing Standardization of payout terms referral benefits will be basis the joining location of the referred candidate 15-MAR-2016 Referral Portal link Correction in referral portal link mentioned. 15-MAR-2016 Inclusion of referral benefits for referring Ex-Wipro Employees To encourage referrals of former employees Elizabeth George/ Meghali Bhatia 17-NOV-2017 Recovery of referral amount to take place only if the referring employee be active in the system Clarity in processing referral benefits Vishwas Deep/ Meghali Bhatia 2017 Wipro LTD.
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