Induction Policy. The Organisation s Commitment. mentis tree CIC

Transcription

1 Induction Policy mentis tree CIC Company no: This Policy Statement is issued by Mentis Tree CIC, hereinafter called the Organisation: The Organisation believes that all new employees and volunteers be given timely induction, and that this policy and associated checklists define the Organisation s commitment to ensure that all new people are supported during the period of induction, to the benefit of themselves and the Organisation alike. It is the aim of the Organisation to ensure that induction is dealt with in an organised and consistent manner, to enable new personnel to be introduced into the Organisation s environment quickly, so that they can contribute effectively as soon as possible. The Organisation expects that the implementation of good induction practice will: Enable new employees to settle into the Organisation quickly and become productive and efficient members of staff within a short period of time. Ensure that new entrants are highly motivated and that this motivation is reinforced. Assist in reducing staff turnover, lateness, absenteeism and poor performance generally. Assist in developing a management style where the emphasis is on leadership. Ensure that people operate in a safe working environment. Will reduce costs associated with repeated recruitment, learning and lost production. The Organisation s Commitment 1. All new employees will be inducted on their first day and ongoing induction will continue for a period of three months. 2. New employee induction will be arranged by the line manager in consultation with the Managing Director. 3. New volunteer induction will be arranged by the line manager in consultation with the Managing Director. 4. Employee induction will follow the staff induction check list, copy attached. 5. Volunteer induction will follow the volunteer induction check list, copy attached. Approved by Sue Jay, Managing Director. Date. 1

2 Mentis Tree CIC Company no: Employee Induction Checklist Name of New Employee: Date of commencement: Date of completion: Person responsible for induction: Personnel s Salary and Pay Arrangements Provision of details NI, Bank Details, P45 etc Conditions of Employment received/understood/signed Hours Holiday Entitlement / holiday records & bookings Pension Claiming expenses Building s In/Out Board Tour of premises Location of other staff/volunteers Tea / coffee arrangements 2

3 Induction Policy - Employee Location of equipment and stationery Booking procedures for rooms and equipment First Aid Box, Accident Book & nominated persons Fire procedure and equipment Security alarm Last Out/First In Procedures Where to park Telephone system/protocol Overview of Organisation Explanation of Aims and Objectives Explanation of activities Explanation of organisational structure Copy of latest Annual Report Copy of latest Business Plan Copies of relevant brochures Copies of latest publications Website 3

4 Induction Policy - Employee Introductions to staff/volunteers Roles of staff members and volunteers Policies & Procedures READ & UNDERSTOOD Confidentiality policy Data protection policy Dress code IT, Internet and Telephone policy Equality and Diversity policy Grievance and Disciplinary policy and procedures Harassment policy and procedures Health and Safety policy Induction policy, Complaints and Compliments policy 4

5 Induction Policy - Employee Lone Working and Personal Safety Policy Volunteer policy Working from Home policy Other Policies and Procedures IT equipment Post Job and Work Programme Job description Line management Appraisal and supervision Accountability Budgets /volunteers you will be working with External people you will be working with Team meetings 5

6 Induction Policy - Employee Key Areas to tackle Short-term Key Areas to tackle Mid-term Key Areas to tackle Long Term Learning needs Possible corporate roles within the organisation Other matters 6

7 Acorn Counselling Service Mentis Tree CIC Company no: Volunteer Counsellor Induction Name of New Volunteer Counsellor: Date of commencement: Date of completion: Contact Details T M Emergency Contact: Address: Person responsible for induction: Volunteer Personnel s How many clients? Agreed attendance times and place of work Claiming expenses Building s In/Out Board Tour of premises Location of other staff/volunteers Tea / coffee arrangements Location of equipment and stationery 25 th May 2011

8 Induction - Volunteer Volunteer Fire procedure and equipment Security alarm Last Out/First In Procedures Where to park Telephone system/protocol Overview of Organisation Explanation of Aims and Objectives Explanation of activities Explanation of organisational structure Copy of latest Annual Report Copies of relevant brochures Copies of latest publications Website Introductions to staff/volunteers Roles of staff members and volunteers Policies & Procedures READ & UNDERSTOOD 25th May 2011

9 Induction - Volunteer Job and Work Programme Supervision Admin Procedures and review of paperwork Accountability /volunteers you will be working with Volunteer team meetings Supervision Other matters 25th May 2011