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1 F.No 15/Quot./KVSGR/ Date Subject: - Inviting quotation for the supply and installation of Items in ATL (Atal Tinkering Lab). 1. Quotations for the supply and installation of Items of Atal Tinkering Laboratory (ATL) and training of teachers are invited (from reputed vendors - registered and enlisted in the indicative list of vendors with the AIM, NITI Ayog) by the undersigned on behalf of the KV SINGRAULI. The hard copy of the quotations should be sent in this Vidyalaya by Regd. Post/Tender Box only up to 02 PM of 30/11/2018 under strong sealed cover marked as Quotation for the ATL and not by name. The quotations will be opened on 30/11/2018 at 3.00 PM in office of principal, KV Singrauli in presence of committee members. 2. The quotations shall be submitted according to the terms and conditions specified in paragraphs 03 to 24. Unless specified otherwise in the quotation, it shall be construed that the terms and conditions stipulated here under have been agreed to. 3. The rates should be F.O.R. and should include Tax, freight charges, any other taxes, rates or imposition whatever liable in respect of the supplier. The Kendriya Vidyalaya shall not be liable to pay any tax, freight etc. which has not been expressly stipulated in the quotation in the event of acceptance of the quotation. 4. There should not be any overwriting or corrections in the hard copy of quotation. If a figure is to be amended, it should be neat scored out, the revised figure written above and the same attested with full signature and date. In the absence of the attested signature the quotation is liable to be rejected. 5. The undersigned does not bind himself to accept lowest quotation and reserves the right to accept the quotation whole or in part, i.e. with respect to all the articles mentioned in the attached statement or in 1

2 respect of any one or more than one articles specified in the attached statement as he may decide. 6. On acceptance of the quotation it will become a contract and the contractor shall be bound to the terms and conditions of the quotation. 7. The Vidyalaya may need training for use of equipments/gadgets of ATL, robotics and related programmes for students and teachers for 03 days in one or multiple slots and the 03 day training (minimum 08 hours per day) may be extended for more days. The supplier will be bound to conduct such training with qualified and trained trainers with all resources/material required as per the requirement of the school after the notice period of 15 days. 8. After implementation of GST w.e.f. 01/07/2017, change in tax slab is also expected hence it is noteworthy to take GST in consideration of the quotations submitted by the supplier. 9. The vendor/supplier will be abide by following conditions- (I)Rate quoted should not be more than M.R.P. (ii) There should not be stickers on the printed rates if it happens than only printed rates will be taken as MRP. iii) Comparative statement will be prepared from the figure obtained from the column total amount with all taxes in the attached Profrma no footnotes etc will be considered. (iv) The vendor/supplier cannot change/alter increase/decrease quality and quantity and specifications as listed in the guideline provided by the NITI Ayog and also available at the vidyalaya website: (v) The vendor firm will be abide by the guideline for vendors mentioned in Procurement Guideline for Suggestive ATL Equipments provided by the NITI Ayog also available at the vidyalaya website: 2

3 10. Earnest Money 10,000/- is required in form of demand draft only in favour of VVN account KV Singrauli -. Security Deposit which shall be payable at the rate mentioned below :- Security Deposit at 10% of total amount of bill. The undersigned reserved the all rights related to EMD. In the event of the acceptance of the quotation, the contractor will deposit 10 % of total amount of bill towards Security Deposit which shall be payable after 60 days of successful completion of the contract. 11. If the contractor fails to supply the articles within the time stipulated in the letter of acceptance by the undersigned than undersigned shall be at liberty to purchase the articles from the market or get the rest of the contract completed by any other person or firm and the difference of price, if any shall be recovered from the Security Deposit and in case any amount is excess of the Security Deposit is paid by the undersigned and contractor shall be liable to pay this amount. 12. The quantity of articles indicated in the attached statement may be increased or decreased at the discretion of the undersigned without assigning any reason. 13. Prior to acceptance of the quotation, the undersigned reserves the right to call for samples or give the demonstration free of cost. 14. In the event of acceptance of the quotation and placing of the order for purchase the articles ordered for would be subjected to an inspection by the undersigned or his representative and are liable to be rejected if the articles supplied are not according to standards or as per approved samples. 15. The rates quoted by the contractor shall hold good from the date of contract up to the time period stipulated by NITI Ayog in the Procurement Guideline for Suggestive ATL Equipments. No amendment in the rate except change in the rate of GST during the 3

4 period of execution of the contract will be accepted. It is provided that the vendor shall not increase any of the rates, quoted in the tender till the completion of work. No escalation in rates would be given. 16. The amount of security deposit shall be retained by the Vidyalaya for a period of six months from the date of completion of supplies as a safe guard against any defect appearing in the articles supplied within this period. 17. Rate of the articles/equipments mentioned by the NITI Ayog may be reviewed after a period of one year or afresh quotations may be called upon. 18. Only one quotation for one supplier will be accepted. Quotations which do not comply with the above conditions are liable to be rejected. 19. The purchaser will award the contract to the bidder whose quotation has been determined to be substantially responsive accepting all terms and conditions and who has offered the lowest price including P1, P2, P3, P4. It would not be binding upon the authority to accept the lowest tender. KV Singrauli has reserves the right to accept or reject any tender in part or full without assigning any reason whatsoever. 20. Agreement: Agreement shall be executed by the vendor at its own cost. Separate agreement for the AMC shall be executed by the vendors. AMC for ATL is a mandatory part of this tender bid. Copy of agreement/ terms and conditions for AMC is attached herewith for ready reference. 21. In case of any dispute, the Arbitrator shall be appointed by the Chairman, VMC, KV Singrauli and his decision shall be binding on both the parties. 22. The vendors should have arrangements in the locality of Singrauli for immediate support of AMC. 23. The whole Tender documents signed in each page including Signed Information Sheet, Terms and Condition of the tender, Terms and Condition of AMC, Price Bid and all supportive documents for the tender. 4

5 24. TERMS AND CONDITIONS 1. The work should be executed as per guidelines of the AIM NITI Ayog for ATL and the Advisory committee for the same. a. It is mandatory for all vendors to provide installation and equipment training to the Schools (Principal/ ATL-incharge/ faculty members) on handling and usage of equipment, after the delivery of the equipment, at no additional charge. b. It is mandatory for all vendors to provide 2 years of comprehensive warranty at no additional charge (including for 3D printers). If the school requires repairing of an ATL equipment, then the vendor should provide a replacement till the time the equipment is fully repaired). c. Vendors should clearly indicate the timeline for delivery of packages, installation and training. The delivery time should not be more than 15 days. d. Selected (L1) vendor should maintain a supply chain of consumables and other items for 5 years. e. The vendors should provide 3 year comprehensive AMC at no additional cost. The terms and conditions of the same which is prepared separately need to be agreed and signed by the vendors. f. The vendors should indicate both itemized prices and package wise pricing and provide detailed specification and brand name of all the equipment. (In separate sheets attached herewith) g. The vendor should provide all required documents for verification by the school at the time of purchase of equipment. Authorized signatory must sign the documents. h. The vendors should have a mechanism for proper disposal of e-waste. 5

6 i. In case the vendors are third party vendors or channel partners, they should ensure timely availability of all equipment and associated services to the School, to avoid any delay or inconvenience to the schools. j. In case KV SINGRAULI is unhappy with the services of selected vendors, they would not be permitted to provide services to other ATL schools. k. It is to be noted that, AIM, NITI Aayog reserves the right to audit the selected vendor and associated expenses/services at any point of time. I hereby declare that I have read and understand the terms and conditions (Sr. No. 1-20) mentioned above and agree to abide by all those conditions. (Signature of the Tenderer) With complete address and seal Address: Tel. No. - Mobile No. 6

7 Name of Work: Supply and installation of equipment for Atal Tinkering Lab and services thereafter for ATAL TINKERING Lab. INFORMATION SHEET Last date of submission: Upto:4.00 PM (Note: Tenderer must read the instructions and terms & conditions before filling the particulars in this part.) 1. Credentials of the Tenderers: 1.1 Name of the Vendor : 1.2 Office Address and Tel. No. : 1.3 Local Office address & Tel. No. : 1.4 GSTN No. : (with documentary evidence) P.F A/c No. : (with documentary evidence) PAN No. : (with documentary evidence) Service Tax Reg. Certificate : (supported with documentary evidence).. 2. Experience (last two works of same nature) : (supported with documentary evidence) Sr. No. Year Name of the Cost of the work Name of Office/ Period of Organization (executed) Organ. with Tel. completion No

8 2.2 Present assignment in hand complying tender parameters: (i) (ii) (iii) 3. Particulars of D.D. as earnest money: Amount Rs. : D.D/Nos. : Issuing Bank with Date of Issue: Declaration: All terms and conditions as mentioned in the tender are acceptable to me/us. (Signature of the Tenderer) With complete address and seal Add Tel. No. - Mobile No., 8