INTERNAL FEES AND CHARGES MANUAL

Size: px

Start display at page:

Download "INTERNAL FEES AND CHARGES MANUAL"

Bruno Marsh
6 years ago
Views:

1 INTERNAL FEES AND CHARGES MANUAL June 2016

2 INSTRUCTIONS FOR ESTABLISHING NEW FEES OR REVISING EXISTING FEES (Internal Fees and Charges Manual) Administrative Code 3-22 Internal Fees and Charges are hereby established by Resolution Number on 02/27/01. TO ESTABLISH A NEW INTERNAL FEE OR TO REVISE AN EXISTING INTERNAL FEE: The County Manager has been given the authority to revise or add, without further Board approval, all fees and charges. To establish a new fee, the requesting Department will submit a draft of the new fee along with the Internal Fees Manual pink sheet to the County Attorney and the County Manager for approval. After approval, the County Manager will forward the completed draft and signed pink sheet to Public Resources to update the Internal Fees Manual. Public Resources may request the clean copy in word format through . To revise an existing fee, the requesting Department will send the current fee page with strike through revisions typed in red, a clean hard copy and the Internal Fees Manual pink sheet to the County Attorney and the County Manager for approval. After approval, the County Manager will forward the revised page and signed pink sheet to Public Resources to update the Internal Fees Manual.

3 INTERNAL FEES AND CHARGES MANUAL TABLE OF CONTENTS COMMUNITY DEVELOPMENT Development Services COUNTY ADMINISTRATION Fleet Management COUNTY MANAGER County Manager Zoning and Development Services Rolling and Motorized Equipment Fleet Maintenance Gasoline/Diesel Fuel Mail Center Pre-Printed Forms Supplements to the Codes of Laws and Ordinances County Manager, County Lands INDEPENDENT DIVISIONS Facilities Services Capital Improvement Employee Parking Fees Information Technology Group Atos Origin Charges Telephones Telephones/Data Lines Equipment/Parts Purchases Future Capital Charges Long Distance Charges & Directory Assistance Charges Maintenance Contract Charges Service, Repair & Installation Charges Operating Fee & Line Charges

4 INDEPENDENT DIVISIONS (continued): Public Safety Radios Maintenance Contract Charges Operating Budget Charges Technology Services Transit PUBLIC WORKS Graphics Video Production/Reproduction Fixed Route Commuter Special Trips Natural Resources Solid Waste Transportation Environmental Laboratory Charges for Services Rental Fees Code Enforcement Abatement Project Property Clean Up Utilities Division BioSolid Waste Disposal Operations Maintenance and Operations

5 COMMUNITY DEVELOPMENT/DEVELOPMENT SERVICES ZONING AND DEVELOPMENT SERVICES County Departments pay the same rate as external users, except as provided in LDC Section (See External Fees and Charges Manual.) CONTACT PERSON: KAREN HUTCHERSON PHONE:

6 COUNTY ADMINISTRATION/FLEET MANAGEMENT ROLLING & MOTORIZED EQUIPMENT/ FLEET MAINTENANCE JB Each County Department/Division that has rolling and motorized equipment maintained by Fleet Management is appropriated budgeted funds in order to financially support maintenance and repair costs. Each month, Fleet Management invoices each operation for motor pool and actual charges. Actual charges include the amount each department spends for fuel and maintenance and repairs for equipment related expenses. Motor pool charges are based on cost per mile for each class of light vehicles multiplied by the number of miles driven each month. CONTACT PERSON: MARILYN RAWLINGS PHONE:

7 COUNTY ADMINISTRATION/FLEET MANAGEMENT ROLLING & MOTORIZED EQUIPMENT/ GASOLINE/DIESEL FUEL JB The cost of gasoline and diesel fuel are invoiced to each user at net delivered price, plus applicable taxes, and a periodically adjusted surcharge. The surcharge is approximately 8 cents per gallon overall. The surcharge covers the costs of operating and maintaining the computerized fuel system. CONTACT PERSON: MARILYN RAWLINGS PHONE:

8 COUNTY MANAGER MAIL CENTER ACCOUNT STRING: GC Postal charges are actual charges per item. Pre Sort charges are actual charges per item. $.46 & up $.45 & up CONTACT PERSON: JOYCE CONATSER PHONE:

9 COUNTY MANAGER PRE-PRINTED FORMS BB DESCRIPTION UNIT QUANTITY Petty Cash Voucher (pick up at duplicating) 50 Actual County quoted contract cost for Printing Services. CONTACT PERSON: JOYCE CONATSER PHONE:

10 COUNTY MANAGER SUPPLEMENTS TO THE CODES OF LAWS AND ORDINANCES GC Cost of the supplements-per page is as charged by vendor. Actual postage is added for external mail-outs. CONTACT PERSON: JOYCE CONATSER PHONE:

11 COUNTY MANAGER/ COUNTY LANDS CAPITAL IMPROVEMENT VARIES Project Management Time: Department/Divisions which charge Project Management Time for Capital Projects do so based on an annual calculation prepared by Budget Services in conjunction with the participating Department/Division. Calculation is based on: FY15/16 Project Management Hourly Rates: Allocated reimbursable salaries Fringe benefit Operating/Capital associated expenses Projected project related hours County Lands $51.00 CONTACT PERSON: LORI BORMAN PHONE:

12 INDEPENDENT/FACILITIES SERVICES EMPLOYEE PARKING FEES-RESERVED AND ALTERNATIVE PARKING QC Employee Premium Parking Employee Covered Parking Employee Uncovered Parking Employee Uncovered Motorcycle Parking (CD/PW Building Parking lot) Employee Covered Motorcycle Parking (Employee Garage) $30.00 (tax included) $30.00 (tax included) $10.00 (tax included) $10.00 (tax included) $15.00 (tax included) Employee All-Day Parking Second Street/Hendry Street Public Parking Lot Heitman Street Public Parking Lot Monthly Intern Parking $ 5.00 (tax included) $ 5.00 (tax included) $ 7.50 (tax included) CONTACT PERSON: DAMON GRANT PHONE:

13 INDEPENDENT/INFORMATION TECHNOLOGY GROUP (ITG) ATOS ORIGIN The County s ITG functions, such as data processing, networking, applications development, help desk, and PC support, have been outsourced to Atos Origin. The IGS charge is based on the cost of the contract with Atos Origin and other expenses Atos Origin incurs on behalf of the County. Exact procedures recorded in the January 2000 minutes of the IT Oversight Committee. CONTACT PERSON: CLINT DEAN PHONE:

14 INDEPENDENT/INFORMATION TECHNOLOGY GROUP/ATOS ORIGIN ITG/ATOS ORIGIN CHARGES TELEPHONES/DATA LINES ITG allocates ITG costs to clients for telephone and data line services. This allocation includes fixed and variable charges. Capital charges are allocated by the department/divisions. CONTACT PERSON: CLINT DEAN PHONE:

15 INDEPENDENT/INFORMATION TECHNOLOGY GROUP/ATOS ORIGIN TELEPHONES EQUIPMENT/PARTS PURCHASES KC Equipment/Parts Purchases CONTACT PERSON: CLINT DEAN PHONE:

16 INDEPENDENT/INFORMATION TECHNOLOGY GROUP/ATOS ORIGIN TELEPHONES FUTURE CAPITAL CHARGES Future capital charges are quoted for the users for future telephone equipment replacement. Each department/division gets a P.O. for their purchases and furnishes ITG the RPO and purchase order information and the equipment is ordered on their behalf. CONTACT PERSON: CLINT DEAN PHONE:

17 INDEPENDENT/INFORMATION TECHNOLOGY GROUP/ATOS ORIGIN TELEPHONES LONG DISTANCE CHARGES/DIRECTORY ASSISTANCE CHARGES KC Long Distance Charges/Directory Assistance Charges: As charged by vendor. Vendor charges are not increased by the County. CONTACT PERSON: CLINT DEAN PHONE:

18 INDEPENDENT/INFORMATION TECHNOLOGY GROUP/ATOS ORIGIN TELEPHONES MAINTENANCE CONTRACT CHARGES KC Maintenance Contract charges are figured and allocated annually based on line count per business unit. CONTACT PERSON: CLINT DEAN PHONE:

19 INDEPENDENT/INFORMATION TECHNOLOGY GROUP/ATOS ORIGIN TELEPHONES SERVICE, REPAIR & INSTALLATION CHARGES KC Service, Repair, or Installation calls by vendor: CONTACT PERSON: CLINT DEAN PHONE:

20 INDEPENDENT/INFORMATION TECHNOLOGY GROUP TELEPHONES TELEPHONE LINE/OPERATING FEE CHARGES KC Operating budgets for fixed telephone charges are figured annually based on the number of lines per account string. This is determined by dividing the total charges by the total number of lines using the service. CONTACT PERSON: CLINT DEAN PHONE:

21 INDEPENDENT/PUBLIC SAFETY RADIOS MAINTENANCE CONTRACT CHARGES KF Maintenance Contract, Operating Budget Charges - Vary per month Maintenance Contract charges are figured each month as follows: Maintenance Contract charges balance for the month, divided by number of months remaining in year, divided by number of users on the system during that month that are covered by the contract. Example: February 2000 $87,970/12 months/824 users=$8.90 per radio for the month of February. CONTACT PERSON: CARYN AGOSTINO PHONE:

22 INDEPENDENT/PUBLIC SAFETY RADIOS OPERATING BUDGET CHARGES KF Operating budget charges are figured each month as follows: GCN operating budget balance for the month, divided by the number of users on the system during that month. Example: February 2000 $329,608/12 months/2,620 users=$10.48 per radio for the month of February. CONTACT PERSON: CARYN AGOSTINO PHONE:

23 INDEPENDENT/TECHNOLOGY SERVICES GRAPHICS KC Graphics charges $33.00 per hour for labor. Additional charges are also assessed for foam core and other materials used. CONTACT PERSON: GEORGIA SEKULSKI PHONE:

24 INDEPENDENT/TECHNOLOGY SERVICES VIDEO PRODUCTION/COPIES KC Video Shooting $ 33.00/hr. Editing $ 33.00/hr. Graphics Production $ 33.00/hr. VHS/DVD dubs (short) $ 8.00 ea. Additional VHS/DVD copies $ 4.00 ea. DVD- Chamber Recorded Meeting $ 2.00 These charges are to Lee County Departments/Divisions for video productions produced specifically for them. It includes 1(one) DVD or digital file of the finished product. Additional copies are $4.00 each. Any equipment which might be rented or purchased will be an additional cost. Charges take into account the costs and maintenance of the professional broadcast equipment used. If a project is initiated by a Department and is then postponed or abandoned, said Department is responsible for any completed production work. Department will be billed within 60 days. Copies of video production done for Lee TV Newswrap are sometimes requested by Departments. DVD or digital file copies are $8.00 each unless the department was directly involved in the field production, then no charge. CONTACT PERSON: GEORGIA SEKULSKI PHONE:

25 INDEPENDENT/ TRANSIT FIXED ROUTE/COMMUTER SPECIAL TRIPS *KI Commuter Special Trips (2 hour minimum) Fee is based on operating cost per hour. * This fee is collected both internally and externally. ** Transit Director may waive fee for in kind service match. Transit Director may waive 2 hour minimum if the special trip can be scheduled just prior to or immediately after existing bus service. CONTACT PERSON: SHERRIE CUMMINS PHONE:

26 PUBLIC WORKS/NATURAL RESOURCES ENVIRONMENTAL LABORATORY/CHARGES FOR SERVICES OC See EXTERNAL FEES AND CHARGES MANUAL for Fees. CONTACT PERSON: RICK ARMSTRONG PHONE:

27 PUBLIC WORKS/NATURAL RESOURCES ENVIRONMENTAL LABORATORY/RENTAL FEES Lee County Utilities charges the Environmental Laboratory program $7.50 per square foot rent annually for approximately 5,000 square feet. The lab charges the Lee County Health Department Engineering Division $39, for the 3,000 square feet they occupy annually. This includes lights, garbage, water and sewer, lawn maintenance, use of lab equipment, and all other expenses associated with the day-to-day operations of the Environmental Laboratory. The fee is reviewed on an annual basis based upon changes to utilities and materials costs. CONTACT PERSON: RICK ARMSTRONG PHONE:

28 PUBLIC WORKS/SOLID WASTE CODE ENFORCEMENT ABATEMENT PROJECT PROPERTY CLEAN-UP AND Charges are generally calculated on an hourly basis. Personnel costs are based on the average salary and benefits of the Division personnel that perform the work. Equipment costs are based on hourly rates established by the Federal Emergency Management Agency (FEMA) guidelines. Disposal cost is in accordance with the External Fee Manual. Typical hourly charges are shown below. Any equipment which must be rented or purchased will be an additional cost. Total cost will vary depending on the size of the project. SW PERSONNEL 1.0 $32.36 PER HOUR SW PERSONNEL 1.5 $48.54 PER HOUR STAKE BODY $24.25 PER HOUR TRAILER 40 TON $14.00 PER HOUR SKID STEER $22.50 PER HOUR FRONT END LOADER 3 YD. $60.25 PER HOUR ROLL-OFF $ PER HOUR PICK-UP $19.45 PER HOUR CLAW TRUCK $53.00 PER HOUR DUMP TRUCK $75.00 PER HOUR TRACTOR $62.00 PER HOUR DISPOSAL COST See External Fee Manual CONTACT PERSON: TRACEY LODATO PHONE:

29 PUBLIC WORKS/SOLID WASTE UTILITIES DIVISION BIOSOLID WASTE DISPOSAL Charges are calculated on a per ton basis for biosolids delivered by the Utilities Division (or its designated contractor) to the Lee Hendry Landfill and Compost Site. DISPOSAL COST FOR BIOSOLID MATERIAL $27.00 per ton CONTACT PERSON: TRACEY LODATO PHONE:

30 TRANSPORTATION/OPERATIONS MAINTENANCE AND OPERATIONS Charges will be computed utilizing the in-house work order system for the costs associated with each job. The work order system calculates the direct cost for labor, equipment rental and materials. A multiplier of 2.11 will be added to the direct labor cost to cover labor burden, overhead and IGS charges. CONTACT PERSON: EHAB GUIRGUIS PHONE:

NOTICE OF BOARD ACTION BOARD OF DIRECTORS TOWN OF MANCHESTER, CONNECTICUT

NOTICE OF BOARD ACTION BOARD OF DIRECTORS TOWN OF MANCHESTER, CONNECTICUT On June 7, 2016, the Board of Directors of the Town of Manchester, in its capacity as the Water Pollution Control Authority, revised