Military Surface Deployment and Distribution Command Customer Advisory May 18, 2017 CA-17-05/ Supersedes CA-14-09/

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Jonah Barber
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1 Military Surface Deployment and Distribution Command Customer Advisory May 18, 2017 CA-17-05/ Supersedes CA-14-09/ Subject: Updated requirements when requesting Ministry of Defense (MOD) Approval in Purpose: To inform the shipping community of the MOD approval process and provide updated requirements when submitting MOD request in UAE for cargo destined for UAE. This INCLUDES cargo transiting through to other countries. CA / supersedes CA-14-09/ Be Advised: This is an update to CA / On 20 Aug 14, UAE Ministry of Defense (MOD) implemented policies and procedures when requesting MOD approval for cargo from transiting sea and air ports in and around UAE. Transshipment cargo is excluded from this MOD process. However, if the cargo stays in UAE more than 24 hours, picture(s) are required. UAE law enforcement must know the type of cargo while awaiting transshipment. Transshipment - refers to cargo that will be transferred from one vessel to another in Jebel Ali Free Zone. Transiting - any cargo that will transit in UAE including Multi-Modal cargo from aircraft to vessel or from vessel to aircraft. When requesting MOD approval, carriers are required to submit the complete packet as referenced below: Types of MOD Approval requests: Type Requirements General Cargo 1. MOD Request Form in Excel format 2. Air Way Bill or Bill of Lading in.pdf format 3. Pictures of cargo in.pdf format US Military Cargo/ Equipment/ Vehicles 1. MOD Request Form in Excel format 2. Airway Bill or Bill of Lading in.pdf format 3. Afghanistan Cleaning Memorandum in.pdf format 4. Pictures of US Military cargo/equipment/vehicles in.pdf format 1

2 Hazardous Cargo Convoy Requests for escort security 1. MOD Request Form in Excel format 2. Air Way Bill / Bill of Lading in.pdf format 3. UAE Arms & Dangerous Cargo Form.pdf format 4. For US Military cargo/equipment/vehicles classified as hazardous cargo transiting UAE from Afghanistan, carriers are required to send the Afghanistan Standard Cleaning Memo 5. Picture of the Hazardous Cargo/Goods in.pdf format 1. Carrier must send a single, black & white.pdf document containing BOL or AWB 2. Carrier must send a separate black & white.pdf document containing the commercial invoice (CIPL) NOTE: Non-containerized cargo with US Military paint schemes and US Military vehicles must be covered with tarps during transport Containerized cargo with US Military markings on containers must be concealed. Convoys outside the Jebel Ali Free Zone (JAFZ) for US Military cargo is required to move during the hours of darkness with UAE Military Police escort. 21 days prior to execution date is key to receiving approval Shipper Responsibility: 1. Shipper is responsible for providing pictures of the cargo (includes package express shipments) as part of the shipping documentation. The packet must also be provided to the 831st Transportation Battalion prior to truck call and prior to carrier taking possession of the cargo. 2. Pictures are required for all cargo, both Breakbulk and Containerized. 3. If contents are in a Shipper-Owned or Carrier-Owned Container, pictures must be of the contents. Pictures of the container, box, or crate are not acceptable. Pictures are required for each type of item. 4. When first hand pictures of the cargo are not available, stock pictures/images may be used if they are the proper representation of the cargo (see Attachment D for examples of acceptable pictures). 5. National Stock Numbers (NSN) are not considered a valid replacement for the UAE photo requirement. 6. Shipper must clearly describe the details of the cargo in the Transportation Control and Movement Document (TCMD) and Commercial Invoice and Packing List (CIPL). Carrier fills out the MOD Request Form based on the information received from the shipper-provided documents. *Note: Ministry of Defense will no longer accept vague descriptions of cargo (e.g., "VEHICLES/SEMI-TRLRS GT 2.5 TON CAP SPEC CAR"). 2

3 7. If pictures and accurate representation of the cargo are not provided. Cargo will be frustrated at the port of debarkation (POD). EXEMPTION: Pictures are not required for commercial food (edible). However, clearly defined description for commercial food is required on the TCMD and CIPL to be exempted from the picture requirement. Submission of MOD Request: In order for cargo to clear customs, the cargo must first receive MOD approval. It is incumbent upon the carrier to provide all the required documentation when requesting MOD approval. Carriers can submit MOD request prior to cargo arriving to either the air or seaport, as long as the carrier has the required information. The MOD approval process requires business days from time of request. Attachments: Attachment A: Sample of Vague and Clear Description in MOD Request Form Attachment B: Airway Bill Sample Attachment C: Afghanistan Standard Clearance (Cleaning) Certification Memo Attachment D: Sample Pictures of Cargo Attachment E: UAE Arms & Dangerous Cargo Form POC: Customs Officer/FSTO, SDDC Dubai, UAE, (Cell) Expiration: N/A 3

4 Attachment A: Sample of Vague and Clear Description in MOD Request Form 4

5 Attachment B: Airway Bill Sample 5

6 Attachment C: Afghanistan Standard Clearance (Cleaning) Certification Memo 6

7 Attachment D: Sample Pictures of Cargo Illustrative Pictures for Items inside Containers, Boxes, and Crates 7

8 Special Shape Spacer Sphere Plain Bearing Clothing Locker Case Filing Transfer Stabilizer Headless Pin Straight 3X Rotary Blade 8

9 Attachment E: UAE Arms & Dangerous Cargo Form 9

Avanco International, Inc. TRANSPORTATION PLAN FOR THE TRANSFER OF CLASSIFIED MATERIAL

Avanco International, Inc. TRANSPORTATION PLAN FOR THE TRANSFER OF CLASSIFIED MATERIAL TRANSPORTATION PLAN FOR THE TRANSFER OF CLASSIFIED MATERIAL AUTHORIZATION: [Insert FMS Case Designator, Export License Number, Authorization Letter, or ITAR Exemption] A. PURPOSE This Transportation Plan