prof.itplus Release Notes Release Notes update 39 July 2016

Transcription

1 prof.itplus Release Notes Release Notes update 39 July 2016 OGL Software Limited Worcester Road Stourport-On-Severn Worcestershire DY13 9AT Tel: Fax: Web July 2016 prof.itplus Release Notes update 39 1

2 INDEX OF CHANGES Sales Ledger... 3 AutoEDI indicator added Stock Control... 4 Facility to model stock memo CCR Nominal Ledger... 4 Changes to the Matching function within the Bank Reconciliation Table CCR Automation of update of balance sheet with net profit Print balance details checkbox added to the Print Brought Forward Balances report Quotations... 7 New recurring transactions facility CCR Sales Order Processing... 7 New 'Set Up EDI Invoices Directories' program CCR New Cash Posting Facility In Sales Order Entry New Prog.Dets radio button Purchase Order Processing... 8 New 'Show Tabs' in Purchase Order Entry Screen Miscellaneous...12 Enhancement to Screen Resolution CCR Standard Information...13 July 2016 prof.itplus Release Notes update 39 2

3 SALES LEDGER An Auto EDI indicator has been added in the Sales Ledger menu for Customer Details, Global Sales Ledger Amendments and Sales Ledger Parameters Default screens. Added in the Indicators section of the Customer Details screen Sales Ledger menu is the AutoEDI indicator to indicate whether or not the customer should receive automatic EDI invoices. The customer details report has been amended to include the current customer setting of the indicator. The Global Sales Ledger Amendments screen has been amended to include the option to globally set/clear the AutoEDI indicator for a range of customers and a checkbox for selecting if all newly created customers require automatic EDI invoices has been added to the Statement/Invoice Printing section of the Sales Ledger Parameters - Default screen. July 2016 prof.itplus Release Notes update 39 3

4 STOCK CONTROL A parameter has been added to the Miscellaneous section of the Stock Parameter General Screen. The Include Stock Memos when Modelling? parameter controls whether memos are always included, never included or the user is asked when modelling a new stock item: From the drop down menu, choose if Stock Memos are to be included when the stock item is modelled. Options are: Yes always copy stock memos, No never copy stock memos or Ask to always prompt the user for each memo type. July 2016 prof.itplus Release Notes update 39 4

5 NOMINAL LEDGER Changes have been made to the Matching function within the Bank Reconciliation Table. Data can now be sorted by clicking on each heading. It is possible to use the mouse to select and mark lines to be matched, with Shift-Click marking a block of transactions: Note that sorting is disabled once the Match option is selected. The balance sheet will now automatically update with net profit so that Nominal Ledger can be reconciled. If the nominal ledger doesn t reconcile because the balance sheet does not balance: July 2016 prof.itplus Release Notes update 39 5

6 the prompt Balance sheet does not balance. OK to update profit and loss? is shown. If Yes is selected, the net profit or loss will be calculated and the user prompted to confirm that the value is to be posted to the balance sheet: After the balance sheet has been updated, the batch number will be displayed: July 2016 prof.itplus Release Notes update 39 6

7 A print balance details checkbox has been added to the Print Brought Forward Balances report selection: Note- details of balances posted prior to Release 39 will not be shown on the report. QUOTATIONS A new recurring transactions facility has been added to prof.itplus to reduce the amount of time required to generate repeat orders. See addendum document for further information. July 2016 prof.itplus Release Notes update 39 7

8 SALES ORDER PROCESSING A new program - Set Up EDI Invoices Directories added within the Set Up Reference Tables sub-menu (Sales Order Processing main menu) has been added to the path for EDI documents for each individual customer, should a different location to the default path be required. A new post cash in advance facility has been added to the sales order entry program to provide an alternative to generating deposit invoices for sites that currently take orders and payments in advance. See addendum document for further information. In those programs that provide the means of displaying order item and component event details within an Expand option, a new Prog.Dets option button has been added to display the title of the programs that were used to generate the events. Selecting the new option will display an alternative table layout that replaces some columns (typically traceable stock details) with a new column showing program titles. PURCHASE ORDER PROCESSING A Show Tab Windows? checkbox has been added to the Table Disp screen in the Purchase Order Parameters program. Tab windows have been added to the Purchase Order Entry program (see below for details) and ticking this new checkbox will specify that the tab windows should be displayed by default on entering into the Purchase Order Entry program. July 2016 prof.itplus Release Notes update 39 8

9 Tab windows have been added to the Purchase Order Entry program to provide a quick and easy method of displaying more information about purchase order items. The main display table for purchase order items previously contained the most important details (stock code, first part of description line, order quantity, price unit, line discount rate, vat code) with other possible columns defined by the layout chosen in the Table Disp screen in the Purchase Order Processing Parameters program. Two-single-line tables at the foot of the screen expanded the details of the selected line to show received/invoiced quantities and nominal codes. The new tab windows allow the information currently shown in the single-line tables to be shown for all items at the same time. July 2016 prof.itplus Release Notes update 39 9

10 A Show Tabs button now appears above the main display table: Clicking the Show Tabs button will replace the main table and both single-line tables with a set of tab windows, each containing a different view of the purchase order items (see below). Depending on the screen resolution chosen by the user, the table in the tab windows will show at least four more rows of items than the normal main display table. All of the tables in the tab window will contain the line number and stock code of each item but the rest of the information will vary: July 2016 prof.itplus Release Notes update 39 10

11 Main the same layout as the normal display table. Qtys order quantity, assigned quantity, received quantity, in transit quantity, invoiced quantity, delivery required date, receipt status indicator, free stock. Rqd/Asgn only shown for a depot supplier order item to which another purchase order is assigned. Shows for this order item, order quantity, quantity still required above assigned and received quantity, delivery date required, quantity assigned to this order item. Shows for the purchase order assigned to this order item, supplier reference, purchase order number, due delivery date, quantity still unassigned. Also shows free stock at the depot from which this depot supplier order is being requested. WksOrd only shown for an outwork purchase order item that has been raised from a works order. Shows for this order item, order quantity. Shows for the works order, stock code of the finished item, works order number, works order quantity, current production quantity, completed production quantity, works order completion date. Prc/Val order quantity, gross price, cost unit, unit description, line discount rate, net price, line value, price origin. Trm/Disc order quantity, gross price, cost unit, unit description, line discount rate broken down into each of three possible terms percentages, net price. Wghts order quantity, cost unit, unit description, cost unit weight, line weight. Codes order quantity, depot code, product group, product type, product category, nominal code, commodity code, reason for return code, refusal of credit code, VAT code. Desc/Sup.Prt description line 1, description line 2, supplier part number. HideTabs to hide the tab windows and switch to displaying the normal main table and the two single-line tables. Note: On entry to the Purchase Order Entry program, the tab windows will automatically be displayed if the Show Tab Windows? checkbox has been ticked in the TableDisp screen in the Purchase Order Processing Parameters program. July 2016 prof.itplus Release Notes update 39 11

12 Within the Gen.All option in the Raise Purchase Orders From Shortages program, a new radio button group has been added to enable the user to choose between clearing the existing shortages and regenerating them afresh or just clearing the existing shortages. The circumstances where this facility could be useful is where shortages already exist for a range of product groups/types/categories but a purchase order needs to be raised for products for a single group/type/category only. Initially, the Clear Only option with blank ranges would be used to get rid of existing shortages for all groups/types/categories. The Clear & Gen. option with entered ranges can be used to generate the shortages for the required group/type/category. MISCELLANEOUS Changes have been made to Screen Resolution to enable the use of larger screen sizes. Screen resolution 2160x1440 has been activated for use further releases will allow for other size options. July 2016 prof.itplus Release Notes update 39 12

13 STANDARD INFORMATION Permissions To provide access to any new programs, an administration user needs to use the Set Up Permissions option (accessed via the Admin Menu icon on the Utility Bar at the top of the screen) to grant permission to use the new menu / sub-menu to all users who are authorised to use the facilities. Note: When released, adoption of new features may require stationery amendments or would benefit from onsite or internet based (LogMeIn) training sessions and will be charged at the prevailing rate. Please contact OGL Software Support or your Account Manager for advice. Future Development As part of long-term developments, some programs have already been modified to allow for future functionality, and various new fields or buttons will be visible to users. None of these new fields will be useable at present and the system will continue to operate entirely as normal. With the cessation of support in April 2014 by Microsoft of the Office 2003 Suite and Windows XP, OGL will no longer actively develop for, or amend, programs to work with these products. Where practical we will attempt, on a best endeavour only basis, to resolve any incompatibility problems reported, however it is OGL s recommendation that unsupported Microsoft products should be upgraded with immediate effect to ensure compatibility is maintained. More information about Microsoft s end of life policy can be found at Note: The performance of prof.itplus can be significantly affected by the specification of the users PC and in particular the amount of memory available. Every effort is made to ensure that prof.itplus operates as efficiently as possible, but to keep pace with new OGL and Windows developments and ensure user productivity is maintained, it is recommended that all PC s are regularly reviewed to ensure optimum performance. July 2016 prof.itplus Release Notes update 39 13