BRC ISSUE 3: STORAGE & DISTRIBUTION. Storage & Distribution Edition BRC Global Standards NVOLVE GROUP. Prepared By

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1 BRC ISSUE 3: STORAGE & DISTRIBUTION Storage & Distribution Edition BRC Global Standards Prepared By NVOLVE GROUP Colab, Port Road, Letterkenny, Donegal, Ireland UK: Ireland: Int: Get a Free Demo

2 Disclaimer This white paper is a general guide only and is not endorsed by the BRC Global Standards. You should visit the BRC Global Standards website for up-to-date information relating to BRC Certification. The information in this white paper is based on information gained through industry experience and relevant sources where referenced. Copyright 2016 Nvolve Group Limited. All rights reserved. Nvolve Group Limited Colab, Letterkenny Institute of Technology, Port Road, Letterkenny, Donegal, Ireland UK: Ireland: International: info@nvolvegroup.com 2 ISSUE 3: STORAGE & DISTRIBUTION: BRC Global Standard

3 CONTENTS Disclaimer 2 Contents 3 Preparing for Issue 3 4 Key Focus 5 Requirements 6 Audit Options 7 Audit Process 8 Grading 9 Helpful Information 10 Resources 11 About BRC Manager 12 Sources 13 3 ISSUE 3: STORAGE & DISTRIBUTION: BRC Global Standard

4 PREPARING FOR ISSUE 3 The Challenge With audits for Issue 3 BRC Global Standard Storage and Distribution set for 1st of February 2017, affected companies are now putting plans in place to help them secure high grades in their BRC audits. The development of Issue 3 followed a wide consultation to understand stakeholders requirements. A review of emerging issues was also carried out in the logistics industry and the industries it serves. The information has been developed and reviewed by a working group composed of stakeholders representing different sectors of the logistics industry, retailers, brand owners, certification bodies and independent technical experts. A review of emerging issues was also carried out in the logistics industry and the industries it serves. 4 ISSUE 3: STORAGE & DISTRIBUTION: BRC Global Standard

5 KEY FOCUS of ISSUE 3 Key focus points. Continuing to ensure consistency of the audit process Grading system to be put in place Unannounced options full and 2 part to give even more confidence to customers that standards are constantly being applied Greater consistency with the requirements of the other BRC Global Standards Vehicle and load security More robust requirements for own-label wholesalers to reduce their exposure to fraud Increased supplier approval requirements Focus on companies providing contracted services in areas that have traditionally resulted in recalls and withdrawals (e.g. label and packing management) Greater consistency with the requirements of the other BRC Global Standards. 5 ISSUE 3: STORAGE & DISTRIBUTION: BRC Global Standard

6 REQUIREMENTS Key updates to requirements. Vehicle & Load Security The clauses relating to vehicle and load security have been updated for issue 3. A documented risk assessment is now required to help identify likely risks to the security of the load during transportation. This includes cross-docking and when using drop-offs. A company will now be required to document supplier approval procedures. Management of Wholesaler Own-label Products & Exclusive Brands This module has been updated significantly since issue 2. A company will now be required to document supplier approval procedures, identifying the process of initial and ongoing approval of suppliers for each product. Contracted Packing Issue 3 introduces improvements to label control. Documented procedures are required to ensure that areas have been appropriately cleared and made ready for the next packing process. 6 ISSUE 3: STORAGE & DISTRIBUTION: BRC Global Standard

7 AUDIT OPTIONS Announced and Unannounced Audits Announced The Announced Audit Programme is available to both existing certified and new sites. Sites are graded AA, A, B, C, or D depending on nonconformities. Existing certified sites need to have the previous year s audit available for the auditor. A typical audit duration is 2-3 days. Unannounced The Unannounced Audit programme is split into 2 options, allowing sites to prove the success of their quality systems. Sites are graded AA+, A+, B+, C+, or D+ depending on nonconfomities. Sites not currently certified will need to wait up to 1 year from application date for their audit. The Unannounced Audit programme is split into 2 options, allowing sites to prove the success of their quality systems. 7 ISSUE 3: STORAGE & DISTRIBUTION: BRC Global Standard

8 TABLE 1. BRC Audit Process APPLICATION Review guidlines from Select a certification body Self assessment AUDIT PLANNING Select an audit type - Announced, Unnunounced or Global Markets Select an audit date and provide information to your certification body Define the audit time based on the BRC calculator AUDIT Opening meeting Facility and document inspection Final review by auditor Closing meeting NON CONFORMANCE & CORRECTIVE ACTION Corrective action provided for any non-conformance items Review by certification body in 14 days POST AUDIT Certificate issued Compliance maintenance and improvement Schedule next audit date 8 ISSUE 3: STORAGE & DISTRIBUTION: BRC Global Standard

9 GRADING Grading, non-conformities and corrective actions. Announced and Unannounced Audits The BRC audit grading system is related to the number and type of non-conformities with food safety standards. Non-conformities are categorised by minor, major and critical, depending on the nature of the item. The table below outlines the grading score process. The + symbol represents the Unannounced score. Grading score AA, AA+ A, A+ B, B+ C, C+ D, D+ Non-conformities 5 or less minor 6-10 minor minor 1 major 10 or less minor minor 1 major and minor 2 minor and 10 or less minor minor 1 major and minor 2 major and minor Corrective actions Evidence within 28 days Evidence within 28 days Evidence within 28 days Evidence within 28 days Revisit within 28 days Not Certified 1 or more critical 31 or more minor 1 major and 25 or more minor 2 major and 17 or more minor 3 or more major Not certified - Re audit needed For more information regarding grading, nonconformities and corrective actions, please visit the BRC Global Standards Website. Learn how BRC Manager can reduce RISK, COST & WORKLOAD 9 ISSUE 3: STORAGE & DISTRIBUTION: BRC Global Standard

10 HELPFUL INFORMATION Resources to help you prepare for a BRC Audit. IMPORTANT DETAILS Exclusion dates: Exclusion days are used for instances where a site may be shut down or under renovation etc. Option 1 audits can have up to 15 days excluded. Option 2 audits up to 10 days can be excluded. What is the duration of an unannounced audit? Is it the same as a standard announced audit? This depends on a variety of factors including product range, audit site, number of staff etc. The best place to start is the BRC Audit Duration Calculator: duration%20calculator%20final% pdf Costs: Typically, the unannounced audit will cost the same as your current announced audit, however, costs vary between different certified bodies. You will need to discuss with them, their charges for conducting an audit. BRC Storage & Distribution Issue 3 provides details on costs associated with auditing. Changing Certification body: You can change certification body within the first 3 months, ensuring you notify the new certification body that you are enrolled in the unannounced programme. Failing the audit: A new announced audit can be conducted after 28 days, once the non-conformities raised have been addressed. 10 ISSUE 3: STORAGE & DISTRIBUTION: BRC Global Standard

11 RESOURCES Resources to help you prepare for a BRC Audit. Links to helpful resources BRC Audit Duration Calculator: duration%20calculator%20final% pdf BRC Global Standard Issue 3: Storage and Distribution Packaging World: Preparing for a BRC Audit, Food Safety: BRC Global Standards - Packaging: BRC Global Standards Twitter Account: Official BRC Global Standards LinkedIn Group: Nvolve Group Blog: 11 ISSUE 3: STORAGE & DISTRIBUTION: BRC Global Standard

12 ABOUT BRC MANAGER Learn how BRC Manager can help you reduce risk, cost and workload. BRC Manager is a Compliance & Risk Management Solution designed for the global manufacturing, storage and distribution industry, helping organisations to reduce their compliance risk, cost and workload. Be consistently ready for all your BRC and Customer Unannounced Audits Reduce your Risk, Costs and Workload with one single platform Fully hosted solution meaning there are no set up costs Fully Paperless using Tablets for the capture of Corrective Actions and Signatures Extensive CIEH Endorsed Course Catalogue REQUEST A DEMO Darren Helsby UK Training Manager, CSM Bakeries BRC Manager allows us to control all our procedures and with appropriate version control. The platform also allows me to view all the information I need when I need it with very little hassle. The operating teams receive reports at the touch of a button which allows them to successfully deploy staff whilst quickly identifying any training requirements and high risk areas. 12 ISSUE 3: STORAGE & DISTRIBUTION: BRC Global Standard

13 Sources The information in this document has been sourced from a variety of locations including: BRC Global Standards Storage and Distribution: Food Engineering SGS - Brc Global Standard For Storage And Distribution Techni-K 13 ISSUE 3: STORAGE & DISTRIBUTION: BRC Global Standard

14 REDUCING RISK, COST & WORKLOAD