Title: Planning and Booking for Export Traffic Release Requests

Transcription

1 NDTA USTRANSCOM Transportation University Session: H4 DELIVERING NATIONAL OBJECTIVES: OPERATING IN AN INCREASINGLY DISRUPTIVE WORLD Title: Planning and Booking for Export Traffic Release Requests Transportation University encourages a free flow of ideas. In the spirit of this academic setting, the views of the instructors and participants are assumed to be their own and not those of NDTA, DoD, USTRANSCOM, or anybody s parent organization/company.

2 PLANNING & BOOKING FOR EXPORT TRAFFIC RELEASE REQUESTS MR. RICKY-BOBBY LYONS

3 Command Info International Movements Regulatory Guidance Contractual Vehicles Enablers POST-PB ETRRs Deployment Process EXSUM Questions AGENDA Takeaways: A better understanding of SDDC s capabilities and processes, and the importance of identifying cargo movement requirements early utilizing the Export Traffic Release Request. 3

4 SDDC ORGANIZATIONAL STRUCTURE Army Service Component Command (ASCC) to United States Transportation Command (USTRANSCOM) Major Subordinate Command (MSC) to Army Materiel Command (AMC) Transportation Engineering Agency (TEA) Deployment Support Command (Reserve Component) 595th Trans BDE 596th Trans BDE 597th Trans BDE 598th Trans BDE 599th Trans BDE 4

5 FOUR BUSINESS LINES Personal Property Domestic International Transportation Engineering - Leader in DOD Deployment & Distribution Solutions - Global Focus - Mode and Node Neutral - Commercial Partners $4.1B in Annual Services (FY14)

6 TRANSPORTATION WORKING CAPITAL FUND (TWCF) COST COMPONENTS Liner Port Operations Defense Personal Property Direct Contract Cost USC Stevedoring Global POV Operational Cost Labor TDY Systems Facilities USTC G&A Supplies Port Readiness Ammo Terminals Vehicle Processing Centers Transportation Engineering TWCF Rates GOAL: BREAKEVEN REVENUE = COST TWCF Direct Payments

7 INTERNATIONAL BUSINESS Container Management 200K+ Containers Moved Strategic Contracts $1.6B in Annual Contract Values Ammunition Terminals 11K+ Ammo Containers Moved Unit Deployment/Redeployment ~21K+ Pieces Moved Sustainment Cargo 168,300 Containers Moved Terminal Operations Joint Task Force Port Opening $1.1B in Annual Services (FY14)

8 SDDC PEOPLE AND PLACES NORTHCOM 597th Trans Bde 359 Personnel Assigned 833rd Trans Bn 841st Trans Bn 842nd Trans Bn Anchorage, AK Beaumont, TX Birmingham, AL Charleston, SC JB Langley-Eustis, VA Seattle, WA Regionally Aligned Reserve Component 1189th Trans Bde BNs: 1182nd, 1186th, 1188th Regionally Aligned Reserve Component 1190th Trans Bde BNs: 1181st, 1184th, 1192nd SOUTHCOM 596th Trans Bde 486 Personnel Assigned 832nd Trans Bn 834th Trans Bn Cape Canaveral, FL Concord, CA Jacksonville, FL Puerto Rico Sunny Point, NC CENTCOM 595th Trans Bde 216 Personnel Assigned 831st Trans Bn 840th Trans Bn Afghanistan Bahrain Kuwait Oman Pakistan EUCOM/AFRICOM 598th Trans Bde 167 Personnel Assigned 838th Trans Bn 839th Trans Bn Azerbaijan Azores Djibouti Germany Greece Italy Netherlands Turkey UK Qatar Uzbekistan UAE Jordan Regionally Aligned Reserve Component 1179th Trans Bde BNs: 1173rd, 1174th, 1185th, 1398th PACOM 599th Trans Bde 184 Personnel Assigned 835th Trans Bn 836th Trans Bn 837th Trans Bn Guam Hawaii Japan Korea Okinawa Regionally Aligned Reserve Component 1394th Trans Bde BNs: 1395th, 1397th 2,263 Assigned 5 Active Brigades Regionally Aligned to Provide Global Distribution Capabilities Surge Capability 4 Reserve Trans Bde 12 Reserve Trans Bn (DDSB)

9 Holston DEPLOYMENT AND DISTRIBUTION Ft. Wainwright, AK Anchorag e 834 th BN San Francisco Oakland Joint Base Elmendorf/ Ft. Richardson, AK Lewis Seattle/Tacoma Indian Island Sierra AD Hawthorne MOTCO DDJC Port Hueneme Long Beach San Diego Ft. Irwin, CA DGRC Tooele Camp Pendleton/ Twenty Nine Palms SDDC HQ SDDC BDE HQ SDDC BN HQ Detachments Army Marines DLA CCP Military Ports Coml Strat Ports Carson Bliss Iowa Crane Atterbury Drum PhiladelphiaDix Radford Riley Leonard Wood Blue Grass Norfolk Campbell Eustis McAlester Morehead Milan City Sill MOTSU Bragg DDRT Pine Bluff Anniston Charleston Red River Stewart Hood 842 nd BN Beaumont Port Arthur Corpus Christi Polk McCoy SDDC HQ Benning Deployment support for major installations customers. Lima DDSP Savannah Blunt Island BDE (596 th ) 841 st BN 832 nd BN Jacksonvill e Cape Canaveral NY/NJ BDE (597 Sustainment th ) and replenishment 833 rd BN RPOE (X3) Puerto Rico OCONUS cargo reception, distribution sustainment, redeployment and retrograde Redeployment and retrograde. Retrograde consolidation capabilities at strategic ports. ASCC to USTRANSCOM Providing: Deployment Port Operations Distribution / Traffic Management Deployment Movement Mission Planning Documentation Call forward Single Port Management In-Transit Visibility Port Operations Stow Planning Loading / Securing / ITV Onward Movement / Integration Consolidation / Aggregation Distribution / Traffic Management Carrier Qualifications Performance Management Documentation Customs Clearance Agriculture In-Transit Visibility Container and Rail Car Management Billing and Payment Global Transportation Service Contracts WWX, DOMEX

10 Naval Magazine Indian Island (NMII), WA AMMUNITION PORTS Military Ocean Terminal Concord (MOTCO), CA North Wharf Operational No long-term requirement ~6 years service life remaining Center Wharf Operational Modernized in 2011 ($53M) 2 new gantry cranes in 2012 ($27M) South Wharf Operational Repairs needed ($26M) 2 out-of-service gantry cranes Military Ocean Terminal Sunny Point (MOTSU), NC Pier 2 Currently not operational Replacement ($98M 2016, ECD 2019) 2 gantry cranes ($53M 2017) Pier 3 Operational with load restrictions ~1-4 years service life remaining Repairs ($10M, ECD Jul 2016) Pier 4 Currently not operational 1.1M lbs NEW No long-term requirement

11 REGULATORY GUIDANCE U.S. Law Cargo Preference Act of 1904 Cargo Preference Act of 1954 Jones Act US Government Regulations Department of Defense Directive E Department of Defense Instruction USTRANSCOM Instruction 24-7 Vessel Selection Criteria Operationally Feasible U.S. Flag Commercial First Best Value Supporting Programs Voluntary Intermodal Sealift Agreement Maritime Security Program

12 TOOLS TO MOVE YOUR CARGO Universal Services Contract Currently under USC-8 One-Time-Only No contract rates on file MSC Charter If SDDC can not meet requirements MSC will charter or activate a vessel Commercial Multi- Modal Generally Door to Door Carrier assumes all risks

13 POST-PB Enterprise Approach to leveraging core competencies together across governance, IT architecture, oversight, training and processes in an increasingly constrained resource environment Framework of inter-related processes to achieve lifecycle management of cargo movements Bill Plan Order Pay Stakeholders distributed roles: Shippers Industry SDDC HQ BDEs BNs Financial Activities Ship Track Continuous Improvement - Aligning Like Functions

14 Transportation Requisition Process BLUF: Transportation Requisition Process (R qmt to ALD) = 38 days Perfect World Cargo In-gated at Port ALD SPOE DC Booking office received ETRRs from COCOM teams IN COCOM Teams work with Units to push TC- AIMS-II data to IBS Unit PCM Dry Cut Off B V T PCM released; Cargo pushed to port via rail and/or truck R qmt V d & T d Unit/Shipper Starts ETRRs 14

15 UPLOAD AND DOWNLOAD TERMS Pitching and Catching BDEs provide input to bookers in COA development phase Considerations: S&RTS contract in place already and when was it last used? Does cargo lend itself to S&RTS? Tanks Helos Out-of-Gauge Special Requirements: High visibility moves require military access to vessel/port Current HQDA orders (i.e. EAS booked with L/O terms). S&RTS Benefits C2: Local SDDC Commander exercises C2 over the operation to ensure effective oversight of cargo and personnel. Flexibility to respond to mission changes as they happen rather than negotiating through contract SDDC sets security protocols when dealing with sensitive cargo. Military cargo moved by a military contract. Exercising Single Port Manager duties to maintain readiness per JP

16 BOOKING PROCESS START Shipper Submit Export Traffic Release Request (ETRR) in IBS Sustainment Shipper Defines Requirement COA Development with SDDC Unit Submits Requirement in JOPES SDDC Booking Office Booker selects and generates offer to carrier via EDI Commercial Carrier Booking done to include Liner terms per plan in COA dev. ETRR for accurate data, Type Movement, Available Date, RDD, Special Requirements Booker researches the contract for rates, Available Service, Vessel Flags, Visa Priority, Carrier Performance, and Cost Carrier has 24 hours (48 hours for HAZMAT) to review auto acceptance and accept, counteroffer or reject COCOM Validates Container bookings autoaccepted / Breakbulk bookings manually processed by carrier Acceptance TRANSCOM req Trans Feas and further validates T IBS generates Export Traffic Release (ETR)- IBS transmits skeletal record to GATES and CSS

17 Surface Deployment Process Force Flow Conference COCOM Validation SDDC Trans Feasibility USTRANSCOM Validation ETRR Final Destination Inland Onward Movement SPOD Operations Sailing SPOE Operations Fort to Port

18 WHAT DOES RIGHT LOOK LIKE 1-25 Stryker Brigade Combat Team NTC Rotation REQUIREMENT: 1400+pcs to include 300 strykers Ft Wainwright, AK to Ft Irwin, CA CONOPS Rail/Truck cargo from Ft Wainwright, AK to Anchorage, AK; Load vessel(s); Anchorage, AK to Tacoma, WA; trans ship via truck/rail from Tacoma, WA to Ft Irwin, CA SUCCESSFUL WHY?: - Decision to move via commercial means (D2D) made early by USTRANSCOM - Requirements ID d and only minimal changes made - Established battle rhythm to synch effort (i.e., weekly then daily mtgs) - Collaboration between Commercial partners and Gov t personnel

19 MISSED OPPORTUNITY 1-1 CAV OPERATION ATLANTIC RESOLVE REQUIREMENT: 368 pcs to include tracked vehicles from Ft Hood, TX to multiple locations in Europe NOT SO SUCCESSFUL, WHY?: - Requirements ID d late and documentation wrong - TPFDD did not match what was loaded - Cargo arrived at port before SDDC sent the Port Call Message - Carrier s vessel inbound, cargo at port, bookings in disarray - Final destination DODAACs missing SO WHAT HAPPENED?: CONOPS Rail/Truck cargo from Ft Hood, TX to Beaumont, TX for upload and onward movement to Bremerhaven, GE; for on-ward movement to multiple locations in Europe - Booked cargo to AAFES DODAAC to trick system and allow carrier to accept bookings - From outside looked like we had tanks going to AAFES - Forced unit to send supercargo at 11 th hour because of classified cargo

20 CHALLENGES Operational environment Lack of customer understanding of the process Poor requirements definition coupled with unfettered changes Documentation issues Lack of immediate ITV

21 LESSONS LEARNED Identify potential requirement early Shape requirements early Get an 80% solution and start planning Establish battle rhythm with key stakeholders during planning and execution Early decisions by the supported COCOMs allow USTRANSCOM (i.e., prior to T validation) to select a Commercial or MSC solution based operational requirements Manage customer and leadership expectations The electronic systems time lines must factor in when planning to ensure ITV and ensure billing process goes as smooth as possible

22 ORGANIZATIONAL BOXES EUCOM/AFRICOM: PACOM/SOUTHCOM: CENTCOM:

23 KEY TAKEAWAYS Planning is a collaborative effort Transportation Feasibility, snap shot in time and comes with risk Unit provided booking information nearly always incorrect Cargo booked per the plan to include port handling terms SDDC will do whatever it takes to get cargo on the vessel

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