Ex-Bond System Menu Menu71 Option 7

Transcription

1 FRAME AN EX-BOND EXPORT ENTRY AND PRINT : This option is used to frame & print an integrated Ex-Bond entry. 1) Password: The First step when registering an Ex-Bond file would be to insert your password (This password would be defined by your management and set-up by your Compu-clearing consultant) 2) Your Name: Your name & surname would be keyed in here, it will be printed at the bottom of the bill of entry (DA500) in the Declaration block. Your File Name: This is a temporary name that will be assigned to the file (usually the first six characters of your name & surname). When all the details are captured for this screen press the enter key. On the above screen select the original WH/WE entry that was framed by inserting the unique number, File number (also state if it is an air or sea entry) Or key in the Customs Bill of Entry number & date of the WH/WE entry. Please note that you can search for a unique number, see below: Key in a? & press enter to begin the search. Page 1 of 9

2 On the above screen you will now see the Unique number of the WH/WE entry with the bill of entry number & date, Importer name warehouse number & file number displayed next to it. Once you have found the WH/WE entry you want to do the Ex-Bond Entry for place the cursor in the block provided to the left of the unique number & press the X button to select. The following screen will now come up. If the original WH/WE entry was sent on EDI then the customs bill of entry number & date would be defaulted in for you, alternately you will need to insert this detail. Line number: Key in the line number of the WH/WE entry that you are withdrawing from. B/E Type: Key in the type of ex-bond entry that you want to produce (XE, XES, ZE, ZES) once the data on this screen has been inserted press enter to continue. The above will now come up on the screen: Country of Destination: Key in the country code where the goods will be used. Place of entry CODE: Key in the code for the Local customs office where the documentation will be submitted. Agents file ref: Key in your file number for the entry you are doing. Customer reference no: Insert the customers reference number or indent number in here. R.I.B. No: If the entry you are doing will be acquitting an RIB then key in the R.I.B. number here. R.I.B. date: If the entry you are doing will be acquitting an RIB then key in the date that the RIB number was received from customs. R.I.B. Accepted at: If the entry you are doing will be acquitting an RIB then key in the code for the local customs office where the RIB was submitted. Once all the details on this screen has been inserted press enter to continue Page 2 of 9

3 The above screen will now come up. The tariff heading will be pulled through from the original entry. The balances of the original entry will be displayed on the right hand side of the screen. Countable QTY: Key in the physical quantity as can be counted that you want to withdraw. This is all that needs to be inserted on this screen, the system will then automatically work out & insert the Stat quantities for you. Stat unit: Key in the any stats quantities that the tariff heading call for, key in the stats quantities if you want to override what the system will fill in. If there is more than one stats quantity they will all be displayed. On the left you will see what the stats quantity is, the above example show number & kilograms. Costing QTY/unit: Key in the Costing Quantity & unit in these fields for costing purposes. FOB Value: Key in the FOB value of this line for the export entry. GST: Select a Y if the ex-bond you are doing is for Namibia. ORIGINAL Lin: Key in the Line number of the Original WH/WE Entry that was done. B/E No/ Date/Accepted at: The B/E number of the WH/WE Entry that was done as well as the B/E date & where the entry was Cleared/Processed will be automatically filled in for you. Description of Goods: The System will automatically use the description that was inserted when the original WE entry was framed. You can now however amend the description if necessary Vat Exempt: If this line must not pay vat due to a particular agreement, then place a Y in this field & the system will not calculate vat for the line. The system will also then automatically place the VTE code in the additional information field of the entry. Page 3 of 9

4 Rebate entries: When framing the line of a GR or IR entry the system will ask for the schedule 3 or schedule for rebate item to be keyed in. Please note that the system does validate this field & will only accept a valid rebate item. EU Duties: If there is a lesser duty for goods against the tariff heading & your country of origin & country of export is in the EU, then the system will bring up the following screen when you enter to continue. If you have an EU certificate & want the lesser duty to apply then select a Y here & enter. The next screen will come up. Now insert the EU certificate number & enter to proceed. On the printed entry the duty will be calculated using the lesser EU rate & in the additional information field on the entry the system will print ROO (Rules of Origin) & the certificate number. SADC Duties: If there is a lesser duty for goods against the tariff heading & your country of origin & country of export is a SADC, then the system will bring up the following screen when you enter to continue. If you have an SADC certificate & want the lesser duty to apply then select a Y here & enter. The next screen will come up. Now insert the SADC certificate number & enter to proceed. On the printed entry the duty will be calculated using the lesser SADC rate. Excise Item Calculations: If you have selected a tariff heading where an Excise Item is applicable then the system will bring up the screen displayed below. The system will display a list of valid excise items for the particular tariff heading. Select the correct excise item by placing the cursor in the block provided to the left of the excise item & press the X button. The system will then include the excise item duties on the line of the entry. Page 4 of 9

5 Ending the Entry: Once all lines have been framed & the F10 button is pressed on the screen where the tariff heading is inserted to end the framing the following screen will come up: The above screen will now display the Duties, Taxes, surcharge & totals for the entire entry: NB: This screen is meant as a guide only, some figures may change on the Ex-Bond Entry and related reports due to rounding or consolidation Proceed: Key in a Y here if you wish to continue & then press enter. Shippers reference: Key in the Shippers reference number here. Page 5 of 9

6 AIR: If the cargo is being transported by air then key in the flight numbers & flight dates. Please note that there is provision for up to two flight numbers & flight dates. SEA: If the goods are being transported by sea then key in the Voyage number & ship name here as well as the Estimated date of departure. Marks & Numbers: Key in any marks & numbers that need to be reflected on the entry. Additional Description: Key in any additional description of the cargo if required. Print Bond store report: Select a Y here if you would like a bond store report to print when the entry prints, this will show the balances left in the warehouse after the withdrawal of the current entries cargo. F5 Alternate agent code: Please only press F5 once the entire screens data has been captured. If the entry is not payable by the agent then key in F5 to select an alternate agent. The agent code of the alternate agent will be printed on the top of the entry & the entry will be in the alternate agent s name. Please ask your Compu-Clearing Account manager if you require an alternate agent set-up. A list of all alternate agents set-up for you will come up, please select one & enter to print the entry. Once the above screen has been captured press enter to continue. The above screen will now come up. Removal Transport Code: Key in the removal transport code, how the cargo is going to reach the Air/Sea port. If the goods are gong by road (transport Page 6 of 9

7 code 3) then the system will require that the remover details are captured & will then print the relevant code in the additional information on the entry. Remover Code: Key in the code of the company that is transporting the goods to the Air/Sea port. Only if the Removal transport code is 3 (road) the system will print BND in the additional information if only the remover code is captured. Bond Holder: Key in the code of the bond holder here: This would be done if the remover does not have a removal surety bond with customs & the surety would be covered by another bond holder, the system will then print BHR in the additional information on the entry. PPS: This field must be a Y only when a Provisional Payment is lodged to cover the Road bond surety with customs. The system will then print PPS in the additional information on the entry. Exit Transport Code: This is the transport code for the entire entry, how the cargo is being transported from the border/port. 1 = Maritime (Sea) 2 = Rail 3 = Road 4 = Air 5 = Mail 6 = Other (Unknown) Transport Document No: Key in the master transport document number here, the master air waybill number or the master bill of lading. Transport Date: Key in the date of the master transport document. Issued At: Key in the customs office where the entry is going to be submitted. Port of Exit: Key in at which port the cargo will be leaving the country. Shipment Status: Key in the type of cargo here: 1 = FCL (Full Container Load), Will print on the Bill of Entry as an 8 2 = LCL (Less Container Load), Will print on the Bill of Entry as a 7 3 = FCL Groupage, Will print on the Bill of Entry as a 5 4 = Bulk, Will print on the Bill of Entry as a 10 5 = Break Bulk, Will print on the Bill of Entry as a 11 Gross Mass: Key in the gross mass of the entire entry. Number of Packages: Key in the total number of packages for the entire entry. Consignee Name & Address: Key in the name & address of the consignee. Proceeds received within: This is the payment terms for the shipment Transaction Value & Currency: Key in the F178 transaction value & the currency that the value is in. Advance Payment: Key in the amount of any advance payments that were made as well as the currency of the advance payment Once all the data on the above screen has been completed press enter to continue. Page 7 of 9

8 The above screen will now come up. Key in any Endorsements: Payment code: The system will default in the payment code as set-up in the sea import parameter file. You can change this here, however the system will not allow you to select an incorrect payment code. For example if there are duties & vat payable on the entry the system will not allow you to use the free payment code F. Payment codes: F = free C = cash payment D = Deferment V = deferment of vat Part consignment: Key a Y here if the entry you are framing is a part consignment Print F178: Key in a Y here if you would like to print an F178 bank form with your entry. UCR Number: The system will automatically assign a Unique Consignment Reference number you can change this number now. Print Bond store report: Select a Y here if you would like a bond store report to print when the entry prints, this will show the balances left in the warehouse after the withdrawal of the current entries cargo. Lodge a provisional payment: Select a Y here if there are any provisional payments lodged for the entry, the system will then print PPL in the additional information on the entry. Once all the data on the above screen has been captured press enter to continue, the entry will now print if you selected not to print an F178. F178 Details: If you selected a Y to print an F178 on the previous screen then the screen below will come up Page 8 of 9

9 Signatory Company: Key in the name of the signatory company here. Name of the Auth. Signature: Key in the name of the person who will sign the F178. Authorized Dealer(Bank Name): Key in the name of the bank Bank M.I.C.R. Number: Key in the M.I.R.C. number of the bank Proceeds received within: Key in the amount of days that the payment will be received within. Branch Name: Key in the branch name of the bank. Branch M.I.C.R. Number: Key in the M.I.C.R. number of the branch of the bank. Branch Short Name: Key in the short name of the branch if applicable. Marks & Numbers: Key in any marks & numbers that need to be reflected on the F178. Transaction Value: Key in the value of the transaction. Currency Code: Key in the currency that the transaction value is in. Advance Payment: Key in any advance payment amount here. Currency Code: Key in the currency that the advance payment is in. Supplier Invoice No: Key in the supplier s invoice number Date (DMY): Key in the date that the supplier s invoice was produced. Buyers reference: Key in the buyers reference number. Once the above F178 details have been captured press enter & the entry as well as the F178 will print. Page 9 of 9