PRAGUE exhibition guide

Transcription

1 exhibition guide

2 Table of contents DATE 3 VENUE 3 CONTACTS 4 SHIPMENT INFORMATION 4 EXHIBITION SCHEDULE 4 EXHIBITION SPACE 5 ELECTRICITY 5 EXHIBITORS BADGES 5 CATERING 5 EXHIBITION CONSTRUCTOR EXPOSALE 6 SPEDITIOON INFORMATION 19 GENERAL CONDITIONS 24 INSURANCE 25 exhibition guide 2

3 VENUE PRAGUE CONGRESS CENTRE 5 května Praha 4 Czech Republic website:wwwkcpcz DATE May 23 26, 2018 exhibition guide 3

4 CONTACTS GUARANT International Congress Secretariat of Euro-ELSO 2018 Congress Na Pankráci Praha 4 Czech Republic Contact person: Mrs Jindra Dudová Tel: dudova@guarantcz website: EXPOSALE-CZ, sro Exhibition Management ( to order the shell scheme) Školská 33/ Šestajovice Czech Republic Contact person: Mrs Linda Škarková Tel: Mobile: lindaskarkova@exposalecz BECKSPEDITION Official Spedition Fairs & Exhibitions Chrastavská 113/ Praha 9 Czech Republic Contact person: Mr Pavel Beck Tel/Fax: Mobil: beckpavel@volnycz ACCOMMODATION We offer for our partners and exhibitors list of discounted hotels on official invent website Your hotel accommodation can be booked via official website: /accommodationpage Prague is a very popular tourist destination and May is the high season, so we recommend that you make an early hotel booking SHIPMENT INFORMATIOn In case of sending a courier shipment, please be sure to send us a pre-advise with the full details of the shipment: courier company, number of pieces and tracking number DELIVERY ADDRESS FOR COURIER SHIPMENTS: BECKSPEDITION Official Freight Forwarder Prague Congress Centre, 5 května 65, Prague 4, Czech Republic Contact person: Mr Pavel Beck Mobil: beckpavel@volnycz EXHIBITION SCHEDULE Stand Constructions : Wednesday, May 23, :00 20:00 Stand Decoration : Thursday,May 24, :00-12:00 Exhibition hours: Thursday,May 24, :00-18:00 Thursday,May 24, :00 Get Together Drink (included in the exhibitor fee) Thursday,May 24, :00 24:00 Gala Dinner (Žofín Palace 90 EUR) Friday, May 25, :00-17:30 Saturday,May 26, :00-14:00 Closing session Move-out hours Saturday,May 26, :00-20:00 page exhibition guide 4

5 EXHIBITION SPACE Standard exhibition space rental includes the space (location)only, no shell scheme stand and no technical equipment is included All rental of equipment as shell scheme,furniture, etc has to be hired separately from the congress exhibitions contractor and will be charged individually Exhibitors are responsible for costs related to set up of the space as well as transportation and storage of materials EXHIBITORS BADGES Each exhibiting company is entitled to a certain number of free exhibitor badges according to the contract Exhibitor badges will be ready for pick-up on-site Additional exhibitor badges can be ordered for 150 EUR in advance, additional full registration will be provided by the registration department for standard delegate price The access to the scientific sessions is NOT included to orders: dudova@guarantcz Exhibitor badge includes: Access to the exhibition and poster area Refreshments Get Together Drink Final programme Free badges: Each exhibition place - size 9 sq m receive 2 exhibitor registration Each exhibition place - size 24 sq m receive 3 exhibitor registrations ELECTRICITY Electricity/Power supply may be ordered through organizer in advance Needs for power supply- the price for the congress 3,5 kw 16 A 252 per connection 7 kw 2x 16 A 352 per connection 10,5 kw 3x 16 A 460 per connection 21, kw 32 A 830 per connection Fridge socket 230 V/16A 24 hours a day 226 if you wish to order, contact please : dudova@guarantcz WIFI connection ( 250 Mb) will be available in the exhibition area Catering Exhibitors can order drinks and small refreshments to be served at their stands if you wish to order, contact please : dudova@ guarantcz It is also allowed to bring own catering exhibition guide 5

6 Exhibitor Information Terms and Payment Conditions Exhibitor Information Terms and Payment Conditions EXHIBITOR: Deadline : April 9th, 2018 Company name : Address: Stand Size : VAT number: Postcode: Country : Contact person: Telephone: Cell phone: Website: Exhibition Constructor EXPOSALE-CZ, Ltd Terms and Payment Conditions: All prices in the Order Forms are stated excluding VAT The VAT will be added automatically when issuing an invoice The VAT rate as per the current Czech Law applies VAT is charged to all companies with Czech VAT and to all companies based in EU which do not have VAT Reverse charge will apply to EU companies having a valid VAT To the companies based outside EU we do not charge VAT For all late orders (ordered after the deadline April 9th, 2018) the Late Order Surcharge of 25% will apply Late Order services cannot be guaranteed, will be confirmed individually On-site Orders are possible, but are subject to availability 50% surcharge to be charged for all On-site Orders On-Site Orders to be paid by credit card or in cash All prices are stated per event unless otherwise indicated All services are to be paid in full before the event, 100% deposit is required The payment can be made either by bank transfer or by credit card Bank transfer details will be sent together with an invoice You can find our payment gateway on our web sites: wwwexposalecz/gpwebpay/indexphp Date : Name / Signature: Please send this form by to: lindaskarkova@exposalecz EXPOSALE - CZ sro, Školská 33/3, 25092, Šestajovice, Czech Republic Contact person : Mrs Linda Skarkova, tel: , lindaskarkova@exposalecz, wwwexposaleeu exhibition guide 6

7 Water and Drainage Cleaning Water and Drainage Cleaning EXHIBITOR: Deadline : April 9th, 2018 Company name : Stand No : Contact person: Telephone: Cell phone: Please tick services ordered and specify number of items required : WATER AND DRAINAGE Water and Drainage Unit Price 483 EUR / event (Water intakes / outlets are provided with thread endings Water 1/2, drainage 1 1/2 The price includes the connection of the sink or the dishwasher by a plumber and the water consumption during the event) *The possibility of connection is only on request (depends on the expositions locations) Sink Unit Price 121 EUR / event (Does not include the water / drainage connection) Dishwasher (Does not include the water / drainage connection) Unit Price 195 EUR / event Single-use filling the pond or similar / emptying Price to be quoted individually CLEANING Stand Cleaning Unit Price 2 EUR / sqm / day Sqm: Days: (Cleaning of the floor, withdrawal of the wastebaskets, cleaning of the tables and desks, showcases Cleaning of the exhibited goods is not included Other that above stated items available upon request Please note that prices do not include VAT Date : Name / Signature: Please send this form by to: lindaskarkova@exposalecz EXPOSALE - CZ sro, Školská 33/3, 25092, Šestajovice, Czech Republic Contact person : Mrs Linda Skarkova, tel: , lindaskarkova@exposalecz, wwwexposaleeu exhibition guide 7

8 Floral Decoration Floral Decoration EXHIBITOR: Deadline : April 9th, 2018 Company name : Stand No : Contact person: Telephone: Cell phone: Please tick services ordered and specify number of items required : DECORATIVE PLANTS Schefflera Unit Price 55 EUR / event Ficus Benjamina Unit Price 53 EUR / event Kentia (Palm) Unit Price 55 EUR / event Dracena Marginata Unit Price 52 EUR / event Schefflera Kentia (Palm) Ficus Benjamina Dracena Marginata FLOWER ARANGEMENTS Ikebana large Unit Price 65 EUR / event Ikebana small Unit Price 40 EUR / event Mixed bouquet in a glass vase Unit Price 59 EUR / event Other that above stated items available upon request Please note that prices do not include VAT Date : Name / Signature: Please send this form by to: lindaskarkova@exposalecz EXPOSALE - CZ sro, Školská 33/3, 25092, Šestajovice, Czech Republic Contact person : Mrs Linda Skarkova, tel: , lindaskarkova@exposalecz, wwwexposaleeu exhibition guide 8

9 Hostess, Security, Helpers Hostess, Security, Helpers EXHIBITOR: Deadline : April 9th, 2018 Company name : Stand No : Contact person: Telephone: Cell phone: Please tick services ordered and specify number of items required : HOSTESS, SECURITY, HELPERS English speaking hostess Price 20 EUR/hour Hostess: Hours: Days: (4 hours per day minimum) Individual Security Price to be quoted individually Helper Price 16 EUR/hour Helper: Hours: Days: Please specify days, hours and your requirements : Other that above stated items available upon request Please note that prices do not include VAT Date : Name / Signature: Please send this form by to: lindaskarkova@exposalecz EXPOSALE - CZ sro, Školská 33/3, 25092, Šestajovice, Czech Republic Contact person : Mrs Linda Skarkova, tel: , lindaskarkova@exposalecz, wwwexposaleeu exhibition guide 9

10 Schell Scheme Stand Schell Scheme Stand EXHIBITOR: Deadline Deadline : April : 9th, 2018 Company name : Stand No : Contact person: Telephone: Cell phone: Schell scheme package includes: - Schell scheme stand construction: silver construction octanorm or isogon, white panels ( height 2,5m) - Fascia incl company name (black colour, max 20 letters, no logo) - Blue carpet no Waste bin - 1x spotlight / 3sqm - 1x extension cable with 3 sockets PLEASE NOTE : Electrical Power Supply is NOT INCLUDED in the Shell Scheme Package Please refer to the Order Form Electricity Price: 47 EUR/m2 OPTION A - 3x2m - price 282 EUR OPTION B - 3x3m - price 423 EUR OPTION C - 4x3m - price 564 EUR OPTION D - 5x3m - price 705 EUR If you are interested in other shell scheme sizes, please fill in your request : m lenght x m depth Yes, we wish to have a two sides open stand - please draw in the Schematic Plan Yes, we wish to have a three sides open stand - please draw in the Schematic Plan Other that above stated items available upon request Please note that prices do not include VAT Date : Name / Signature: Please send this form by to: lindaskarkova@exposalecz EXPOSALE - CZ sro, Školská 33/3, 25092, Šestajovice, Czech Republic Contact person : Mrs Linda Skarkova, tel: , lindaskarkova@exposalecz, wwwexposaleeu exhibition guide 10

11 Carpet Offer Carpet Offer EXHIBITOR: Deadline : April 9th, 2018 Deadline : Company name : Stand No : Contact person: Telephone: Cell phone: Carpet colours available - please mark your choice : No 1323 light green No 1897 dark grey No 1370 orange No 1366 dark green No 1961 black No 1360 yellow No 1969 light blue No 1375 dark red No 1982 ochre No 1380 dark blue No 1964 bright red No 202 light grey Carpet No: Price 14 EUR/ sqm Stand Area in sqm: Other that above stated items available upon request Please note that prices do not include VAT Date : Name / Signature: Please send this form by to: lindaskarkova@exposalecz EXPOSALE - CZ sro, Školská 33/3, 25092, Šestajovice, Czech Republic Contact person : Mrs Linda Skarkova, tel: , lindaskarkova@exposalecz, wwwexposaleeu exhibition guide 11

12 Fascia Text and Graphics Fascia Text and Graphics EXHIBITOR: Deadline : April 9th, 2017 Deadline : Company name : Stand No : Contact person: Telephone: Cell phone: One text included in the Shell Scheme Stand Maximum 20 characters Arial Bold, capital letters, black colour Please specify below the required text for the fascia board of your stand: Please tick required services : Logo on a fascia ( 25 cm high) Unit Price 79 EUR / pc Logo on a info counter ( 80 cm wide) Unit Price 95 EUR / pc Poster - full colour, 2350 mm (h) x 930 mm (w) for 1x wall (panel) in the Shell Scheme Stand Unit Price 136 EUR / panel Print on self-adhesive foil, full colour Unit Price 59 EUR / sqm Print on white, light board (kapa, forex) attached on the Shell Scheme walls - the silver poles are not seenfull colour - 1 wall (panel) 2500 mm (h) x 1000 mm (w) Unit Price 158 EUR /panel Please specify your requirements: Please send your logo in print PDF file and the texts in curves, the print-out in correct colour or specify Pantone code numbers as as example If any other artwork than logo, please send a graphic file specifying all the details necessary Other that above stated items available upon request Please note that prices do not include VAT Date : Name / Signature: Please send this form by to: lindaskarkova@exposalecz EXPOSALE - CZ sro, Školská 33/3, 25092, Šestajovice, Czech Republic Contact person : Mrs Linda Skarkova, tel: , lindaskarkova@exposalecz, wwwexposaleeu exhibition guide 12

13 Furniture Catalog Schell scheme - Optional Extras Furniture Catalog Schell scheme - Optional Extras Armchair Margot Colour : white (no 1) Unit Price 60 EUR Plastic conference chair black (no 2) Unit Price 50 EUR Deadline Deadline : April : 9th, 2018 Chair, chrome frame padded, white beige (no 3) Unit Price 70 EUR Chair chrome frame padded, black (no 4) Unit Price 25 EUR Chair chrome frame, padded, blue (no 5) Unit Price 35 EUR Plastic chairs, white (no 6) Unit Price 53 EUR Clear plastic chairs (no7) Unit Price 48 EUR Bar stool Valejjo Colour: white (no 8) Unit Price 56 EUR Bar chair Manchester Colour: white (no9) Unit Price 58 EUR Bar stool type BOMBO (no 10) Unit Price 42 EUR Bar stool, type Z (no 11) Unit Price 32 EUR Bar table laminate size 60cm/115cm (no12) Unit Price 50 EUR Table laminate size 80x80cm/70cm Colour: white or wood (no 13) Unit Price 31 EUR Table laminate, size 120x80cm/70cm Colour: white or wood (no 14) Unit Price 38 EUR Table laminate size 80cm/70cm Colour: white or wood (no 15) Unit Price 31 EUR Round table, size 80cm/70cm white wood and chrome (no 16) Unit Price 60 EUR Tabouret, size 40x40cm Colour :white (no 17) Unit Price 42 EUR Conference table, glass (no 18) Unit Price 41 EUR Sofa, white, size 180cmx88cm/66cm (other colours on request) (no19) Unit Price 90 EUR Fridge 110l (no22) Unit Price 100 EUR Showcase,2 glass shelves size: 100x50cm / 250cm (no25) Unit Price 110 EUR Brochure rack: type LITSTAND (no28) Unit Price 48 EUR Conference table Lack, white wood size 90cmx55cm/45cm (no 20) Unit Price 41 EUR Coffee machine Lavazza Unit Price 90 EUR Coffee cupsules are not included Unite price for 1 coffee cupsule 0,5 EUR (no 23) Showcase low size: 100x50cm / 80cm (no26) Unit Price 52 EUR Dragon Fly Banner incl print size: 85cm / 210cm (no29) Unit Price 137 EUR Lockable cabinet size 80cmx40cm/70cm Colour: black or white (no 21) Unit Price 42 EUR Water automat incl 19l water barrel (no23) Unit Price 79 EUR Welcome counter, 1 shelf, lockable size: 100x50cm / 100cm (no27) Unit Price 72 EUR Waste basket (no30) Unit Price 8 EUR For more items please visit our web sites at EXPOSALE - CZ sro, Školská 33/3, 25092, Šestajovice, Czech Republic Contact person : Mrs Linda Skarkova, tel: , lindaskarkova@exposalecz, wwwexposaleeu exhibition guide 13

14 Furniture Schell scheme - Optional Extras Furniture Schell scheme - Optional Extras EXHIBITOR: Deadline Deadline : April : 9th, 2018 Company name : Stand No : Contact person: Telephone: Cell phone: Please, fill in cataloges numbers and number of pieces from furnitures catalog No of Furniture Catalog: Unit Price in EUR / event: No of Furniture Catalog: Unit Price in EUR / event: No of Furniture Catalog: Unit Price in EUR / event: No of Furniture Catalog: Unit Price in EUR / event: No of Furniture Catalog: Unit Price in EUR / event: No of Furniture Catalog: Unit Price in EUR / event: No of Furniture Catalog: Unit Price in EUR / event: No of Furniture Catalog: Unit Price in EUR / event: No of Furniture Catalog: Unit Price in EUR / event: No of Furniture Catalog: Unit Price in EUR / event: Other requiements please fill in below Other that above stated items available upon request Please note that prices do not include VAT Date : Name / Signature: Please send this form by to: lindaskarkova@exposalecz EXPOSALE - CZ sro, Školská 33/3, 25092, Šestajovice, Czech Republic Contact person : Mrs Linda Skarkova, tel: , lindaskarkova@exposalecz, wwwexposaleeu exhibition guide 14

15 Custom Stand - On Request Custom Stand - On Request EXHIBITOR: Company name : Deadline : : April 9th, 2018 Contact person: If you prefer to have a custom stand we would be glad to prepare the stand design and proposal Of course if you have already your own design, please send it to us for price proposal For more information please contact directly Mrs Linda Skarkova at lindaskarkova@exposalecz or call on Some of our references from congresses - for more references visit us on: wwwexposaleeu/atypical-expositions EXPOSALE - CZ sro, Školská 33/3, 25092, Šestajovice, Czech Republic Contact person : Mrs Linda Skarkova, tel: , lindaskarkova@exposalecz, wwwexposaleeu exhibition guide 15

16 Schematic Plan Schematic Plan EXHIBITOR: Deadline Deadline : April : 9th, 2018 Company name : Please draw a sketch of your stand within the grid, indicating the aisles, the neighbouring stands and the places where you want different services (main electricity supply connection, telecommunications, etc) Date : Name / Signature: Please send this form by to: lindaskarkova@exposalecz EXPOSALE - CZ sro, Školská 33/3, 25092, Šestajovice, Czech Republic Contact person : Mrs Linda Skarkova, tel: , lindaskarkova@exposalecz, wwwexposaleeu exhibition guide 16

17 Credit Card Payment Authorization Form Credit Card Payment Authorization Form EXHIBITOR: Deadline Deadline : April : 9th, 2018 Company name : Address: Stand No : VAT number: Postcode: Country : Contact person: Telephone: Cell phone: Website: Credit Card Type: Mastercard VISA Unfortunately, we do not accept American Express and Maestro cards Credit Card Number : Cardholder Name: Expiry Date: CVC / CVV: Billing Address : I hereby authorize EXPOSALE-CZ sro (RegNo CZ ) to charge the above credit card for the services ordered for the 7th EuroELSO Congress, May 23-26, 2018, Czech Republic Date : Name / Signature: Please send this form by to: lindaskarkova@exposalecz EXPOSALE - CZ sro, Školská 33/3, 25092, Šestajovice, Czech Republic Contact person : Mrs Linda Skarkova, tel: , lindaskarkova@exposalecz, wwwexposaleeu exhibition guide 17

18 SPEDITION INFORMATION SPEDITION INFORMATION GENERAL SHIPPING INSTRUCTIONS FOR INTERNATIONAL EXHIBIT MATERIALS TO CZECH REPUBLIC EuroElso 2018 All goods should be shipped on a prepaid basis and should arrive to Czech Republic 1 Courier Shipments from European Union countries 3 days before the build-up of the exhibition/congress from all other countries 5 days before the build-up of the exhibition/congress In case of sending a courier shipment, please be sure to send us a pre-advise with the full details of the shipment: courrier company, number of pieces and tracking number Notify for bag insert: Notify for exhibit Shipt: EuroElso 2018 EuroElso 2018 BAGS INSERT Stand no: Exhibitor: Exhibitor: C/o BECKSPEDITION c/o BECKSPEDITION Delivery address: BECKSPEDITION Consignee address on proforma-invoice: Kongresové centrum Praha Ing Pavel Beck - BECKSPEDITION 5 května 65 Chrastavská 113/ Praha Praha 9 Czech Republic Czech Republic 2 Airfreight Shipments Fax: Phone: (Monika Veselá) (Pavel Beck) beckpavel@volnycz monikvesela@seznamcz Please send all airfreight shipments to Prague airport only Airway bill (AWB) must be sent prepaid and consigned to: Consignee: Ing Pavel Beck Chrastavská 113/ Praha 9 Czech Republic Notify: The name of the exhibition / congress: EuroElso 2018 Exhibitor Hall no Stand no 1 exhibition guide 18

19 SPEDITION INFORMATION c/o BECKSPEDITION PRAGUE IMPORTATNT!!!! Please do not send any airfreight shipment unless you receive very specitfic instructions for invoices, packing list, etc 3 Full load trucks BECKSPEDITION : Kongresové centrum Praha Praha 4 Czech Republic ADVICE OF SHIPMENTS: All shipments should be advice by to us latest 2 days before the arrival of the goods to Czech Republic INSURANCE All goods must be fully insured with all risk coverage We regret that we can take no responsibility for goods after delivery to the exhibitors stand regardless if the exhibitor is present or not PAYMENT TERMS In order to ensure move in/out of your shipmet/s please complete and sign the attached material handling form/payment confirmation and return it to our attention Please note that your signature will be used as payment guarantee based on the general tariff All invoices must be settled by exhibitors/contractors and agents in advance of the congress In case of non-payment of invoices, shipments will be held in storage until the invoices are paid in full Please note that all payments are in EUR Any services not outlined in the attached tariff will be quoted on an individual basis Please find enclosed our Tariff for the services as above and our order form With kind regards Pavel Beck exhibition guide 19

20 SPEDITION INFORMATION FORWARDING TARIFF 1 HANDLING CHARGES direct deliveries / collections at exhibition site 11 Unloading / delivery to the stand or collection from the stand / loading on the truck minimum rate gnment EUR 18/100,-Kgs 112/consi 2 AIR CARGO, POST, COURIER CONSIGNMENTS 21 Consignments up to 50 kilograms 75/consignment 22 Consignments up to 100 kilograms 95/consignment 23 Consignments over 100 kilograms 25/100,-Kgs minimum rate over 100Kgs 112/consignment 24 Transport from the airport PRG-Ruzyne to exhibition site 105/consignment 3 SURCHARGES (will be added to the basic charge if aplicable) 31 Upper Floor surcharge 25% of the rate 32 Unpacked goods 25% of the rate 33 Saturdays, Sundays, Holidays surcharges 25% of the rate 4 CUSTOMS CHARGES 41 Opening of the temporary customs admission, prolongation or cancellation of temporary admission 10/100Kgs 42 Definitive importation 10/100Kgs minimum rate 75/consignment maximum rate 125/consignment 43 Customs declaration 5/declaration 44 each customs item (BTN number) 3/item 45 Customs security charges for temporary admission 0,5% from the value minimum rate 36/consignment 46 ATA-Carnet import or export customs clearance 50/Carnet 47 Issuing and TIR Carnet customs clearance for reexport 65/Carnet 48 Issuing and T1 tranzit customs clearance for reexport 45/T1 document 49 Customs security charges for tranzit / reexport 0,5% from the value minimum rate 36/consgmt 5 EMPTIES AND FULL GOODS STORAGE 51 removal, storage and return of empties 25/m 3 52 removal, storage and return of full goods 65/m3/week 6 WORKMEN AND TECHNICAL SERVICE 61 Skilled worker 15/hour 62 Fork lift 2-3,5 ton 110/hour 63 Fork lift 9 ton 150/hour 64 Crane-lifting capacity 8-16 ton/hour 120/hour 65 Crane-lifting capacity ton/hour 175/hour 66 hand-lift trolley 10/hour 7 OTHER SERVICES 71 Providing packages with straps 1 per 1 m 72 Service charges / on site attention 16/consignment excluded on all rates are 21 % VAT and insurance charges exhibition guide 20

21 SPEDITION INFORMATION Dear Exhibitor / Stand Builder / PR Company, Please return the below form duly filled to BECKSPEDITION monikvesela@seznamcz, beckpavel@volnycz Pre advise Material handling form Congress name Exhibitor name if applicable Booth no Company details responsible for shipping Publisher / Stand Builder / PR Company COMPANY NAME VAT No: STREET ADDRESS CITY ZIP STATE CONTACT PHONE FAX POrder SHIPMENT INFORMATION Purchase order Truck size Currier tracking No: Airway bill number (AWB) Number of pieces Weight in Kg CBM PAYMENT CONFIRMATION Please write YES or NOT By bank transfer before the exhibition By credit card on the site in Prague Congress Centre exhibition guide 21

22 SPEDITION INFORMATION Ing Pavel Beck - BECKSPEDITION Chrastavská 113/ Praha 9 Czech Republic VAT-Number: CZ phone/fax: mobil: mobil: beckpavel@volnycz monikvesela@seznamcz Pick up / transport and exhibition site handling form We company: (full invoicing address) VAT-Number: c/o fair / exhibition: booth No consignment-details: No of packages/weight/dimension pick up date: working hours on pick up day: pick up address: pick up contact - name/phone requested delivery to the exhibition stand onsite delivery contact - name/phone order following services, chargeable to ourselves: PLEASE TICK WHERE APPLICABLE INBOUNDHANDLING: YES NO transport from - to unloading/delivery to the exhibition booth including short storage at exhibition site customs clearance: non EC coutries only handling with empties incl storage during exhibition OUTBOUNDHANDLING: collection from the exhibition booth/short storage and loading on the truck customs clearance for return transport - non EC countries only return transport from - to return delivery address (if different from inbound) special orders This written Job Order is the basis for invoicing Transport charges will be invoiced as per calculation/agreed price: Handling charges will be invoiced as per Pavel Beck Spedition forwarding tarif valid for year 2011 Date: Name / Signature exhibition guide 22

23 FIRE PREVENTION AND SAFETY RULES Exits, passages, corridors, emergency exits, staircases etc within the exhibition area must not be blocked under any circumstances Fire-extinguishers, hydrants, water taps, etc situated in front of, in close proximity to stands must always be visible and easily accessible Flammable materials - including jute, crepe paper, paper board, mats, etc must not, under any circumstances, be used in the construction of the stand, or as a part of the equipment or decoration therein If woven materials are used to decorate the stand, they must first be impregnated with a fire-resistant substance Exhibitors are forbidden to store flammable materials (including packing, wrappings and containers) in or behind the stands Neither is exhibitors allowed to set fire to flammable materials without written permission of the Exhibition Management in advance Without written permission of the Exhibition Management, it is strictly forbidden to demonstrate any kind of appliance that works on the principle of open fire within the exhibition area Individual requests for permission to demonstrate such appliances is not obligatory in cases where the appliance is a part of a special set for which the Exhibition Management has already issued written permission The Exhibition Management reserves the right to extend, or otherwise amend the conditions of the issued permission regarding this regulation Storage or use of containers with liquid fuel in buildings or in enclosed spaces (such as offices or caravans) is forbidden If such a container should be used within the exhibition area, it must be placed in an open area and safety valves must be used Each exhibitor is obliged to obey any instructions issued by the Exhibition Management, or by the fire guards in matters of the use of appliances and equipment, demonstrations, storage etc The exhibits and material composition of the stands must be approved by the Fire Department, congress venue and by the Exhibition Management In case of any doubt, please contact the Exhibition Management All stands will be inspected by representatives of all three authorities No packing material or any other kind of material may be stored either between or behind the exhibits It is obligatory to collect and dispose of all material during the breakdown or dismantling of the event When the dismantling period is over, the exhibitor loses any right to claim for losses or damage to property left behind and any costs incurred by the venue in removing this property will be charged to the exhibitor Hanging of posters, banners or decals, stickers or similar things, on the walls, floors, ceilings or columns within or outside the installations of the venue are not allowed without a prior written authorization Parking vehicles or placing other objects on escape routes, parking and movement areas reserved for the fire service is forbidden Fire doors and gates must not be blocked Smoking is not permitted at the venue exhibition guide 23

24 GENERAL CONDITION The exhibitor is obliged to follow the Exhibition Management s instructions concerning the construction and furnishing of the stands including safety and cleaning as well as dismantling of the stands, exhibits and other items (including decorations) Exhibitors are not allowed to fix anything, or cause any damage, to the floors, walls, ceiling or other parts of the building (ie by using nails, screws, glue or other means) Exhibitors are not allowed to affix (in any way) their expositions, or any parts thereof, to parts of the exhibition hall It is forbidden to use the following items in the exhibition halls: Highly flammable or explosive materials, gas and dangerous materials Goods offensive by their scent or some other way, or appliances producing unpleasant sound or light Any confusion regarding the above will be clarified by the Exhibition Management Exhibited goods must be placed in such a way so as not to obstruct (or to obstruct as little as possible) the view of the exhibition hall or the neighboring stands It is forbidden to display exhibits or to distribute goods which could disturb other exhibitors or visitors Exhibits must stay within the borders of the display; portable objects must not be taken out of the stand (for example in order to demonstrate some function of the exhibit or other) Any part of section of the exhibited goods that could potentially be dangerous (such as sharp protruding instruments) must be secured Placement of various objects in a way which obstruct the visitors view is forbidden Exhibited goods must not be covered during the opening hours of the exhibition The Exhibition Management has the right to remove any such covering without being held responsible for any damage this action may cause The exhibitor must not remove exhibited goods from his or her stand during the exhibition This is permissible only with a written consent of the Exhibition Management All stands must be identified by numbers identical with those on the plan of the exhibition Written approval from the Exhibition Management is necessary for the following actions: using sound amplifiers, live musical productions and installation of portable objects not approved by the regulations of the congress Advertising of goods and services which are not included in the exhibition program or of companies and organizations that have not ordered any exhibition area, or have not applied as sharing companies, or their participation has been rejected, is strictly forbidden Exhibitor is not allowed to: place posters on columns, walls, partitions, stands, etc inside the building or outside their rented area distribute their promotional materials anywhere else than on their stand, or to distribute publications of disturbing, political or dangerous character exhibit or use a trademark, name, etc contradictory or offensive to other exhibitors or visitors Any other potential issues or problems, not defined by these rules, will be resolved by the Exhibition Management exhibition guide 24

25 INSURANCE The exhibitor alone is responsible for securing this coverage Each exhibitor is responsible for his/her own exhibit and packing The Exhibition Management refuses to accept any responsibility whatsoever for the insurance of these objects The Exhibition Management will request the exhibitor to arrange for his/her own insurance with a third party Both the exhibitors and their contractors involved in the set up of the stand are obliged to provide a certificate which proves that they have third party liability insurance coverage for the period of the set-up, exhibition itself and dismantling The insurance coverage varies depending on the size of the booth Should this provision be ignored and the exhibitor fails to verify the insurance coverage or fails to provide documents stating verification, the Exhibition Management has the right to prevent the exhibitor from entering the exhibition area until the provision is fulfilled CLAIMS Claims can be made only by the end of the event Claims must be made in writing and will only be accepted at the Exhibition Management desk Claims submitted later will not be taken into consideration If you have any questions or require additional information, please feel free to contact me directly I look forward to working with you to provide a successful display at the event Yours faithfully, Mrs Jindra Dudová dudova@guarantcz Mobile: exhibition guide 25