HR Compliance Challenges for 2013: How Software Can Lighten the Load

Transcription

1 HR Compliance Challenges for 2013: How Software Can Lighten the Load Presented by: Stephen Bruce PhD, PHR Sponsored By: Thursday, March 7, :00 p.m. to 3:00 p.m. Eastern 1:00 p.m. to 2:00 p.m. Central 12:00 p.m. to 1:00 p.m. Mountain 11:00 a.m. to 12:00 p.m. Pacific or For CD and other purchasing information, contact customer service at: or BLR and HR Hero Business & Legal Resources and HR Hero. All rights reserved. These materials may not be reproduced in part or in whole by any process without written permission. This program has been approved for 1.00 credit hours toward PHR and SPHR recertification through the Human Resource Certification Institute (HRCI).The Program ID number will be ed to the registered participant at the completion of the conference. For more information about certification or recertification, please visit the HRCI website at

2 HR Compliance Challenges for 2013: How Software Can Lighten the Load Presented by: Sponsored by: Stephen D. Bruce PhD, PHR March 7, 2013 Today s Speaker & Host Stephen D. Bruce PhD, PHR Award winning writer/editor Editor, HR Daily Advisor (The Most Read Publication in HR), and Compensation & Benefits Daily Advisor Number 7 HR Influencer

3 Erin Jacobs Today s Speakers Vice President at BambooHR Based in San Francisco Bay Area 15+ Yrs working with SMB on growth strategies Companies include: VerticalResponse, Informatica, Demandbase, Nortel, Jobscience Speaking events at Salesforce.com Dreamforce, webinars, small business conferences Agenda Compliance Overview What is at Risk? Trends and Challenges for 2013 The Usual Suspects Some Unusual Suspects What to Do How Software Can Help

4 Today s Sponsor BambooHR Founded in 2008 SaaS HR Solution #1 HR App Optimized for Today s Small and Medium business 1 st Native Mobile App for Company Directory and Leave Tracking Price Performance and Service Leader Understanding Compliance Managing Within the Law Treat People Fairly Respect Employee Rights Minimum Wage/Overtime Maintain Good Records

5 What is at Risk Fines, settlements, & Legal Fees Managers Time & Distraction Employee Morale Damage to Brand Risks Increasing 2013: The Usual Suspects Wage/Hour Discrimination Harassment ADA Recordkeeping

6 Quality Recordkeeping Hiring Process Administrative Management Pay and benefits Performance Training Discipline PIP Termination Recordkeeping Mistakes Inaccurate Incomplete Missing Inconsistent Unable to be retrieved

7 Retaliation NLRB ACA Social Media 2013: Unusual Suspects Retaliation Leading Basis for Charges Easy to Avoid Protected Activity Why So Prevalent? Low Hanging Fruit Causal connection

8 Section 7 Rights Social Media Investigations Off Duty Access Courtesy Policy Handbook Disclaimer Current Legal Status NLRB Affordable Care Act Employer Shared Responsibility (Pay or Play) Counting Employees Affordable Minimum Value

9 Social Media Background Checks Productivity Inappropriate Actions Toward Co Workers Inappropriate Actions Toward Employer Revealing Proprietary Data Badmouthing Company/Boss Privacy/Ownership Best Practices in Compliance Get Organized What Laws? Policies/Procedures Documentation What, how, where Accessibility Security Which employees have access to what data How do you control access?

10 Best Practices in Compliance Followup Training Audit How Technology Can Help Centralize Data Ease of Reporting Speed of Response Consistent Communication Peace of Mind

11 Why Documentation is Key He Said/She Said Consistency across all employees Single Source Delivery Time stamp completion dates Capture critical notes, meeting times, expectations Document Storage, Legal E signatures When: Disciplinary Action, PTO Costs, Performance Review Activities, Separation Agreements, Compensation 360 View of Employees Centralize Employee Data Online Stop Using Spreadsheets Employees update personal info themselves Set permissions Uncover what s missing Customize the App Integrated Services

12 Employee Dashboard View Is it Secure? System Saas Proven for Most Sensitive Business Management Advanced Encryption Standards All Data is Behind a Firewall Data is backed up nightly in 2 geo locations Permissions Use standard or custom permission settings You Own Your Data!

13 Permission Controls Track Training & Certifications Workplace Harassment Safety Management Employee Development Insurance Drivers Commercial, Delivery, Forklift Industry Requirements Solutions: Alerts for completion, certifications, requirements, expiration

14 Track Training & Certifications Policy Management Employee Handbook Right Signature Integration NDA Offer Letter Social Media Policy Safety and Emergency Procedure Documents

15 A Few BambooHR Customers Resources Attend a Live 30 Minute Webinar Download a White Paper Why and When to Get HR Off Spreadsheets Start a Free Trial

16 Thank you! Stephen D. Bruce PhD, PHR Editor, HR Daily Advisor and Compensation & Benefits Daily Advisor Disclaimers *This webcast is designed to provide accurate and authoritative information about the subject matter covered. It is sold with the understanding that the publisher is not engaged in rendering legal, accounting, or other professional services. *This webcast provides general information only and does not constitute legal advice. No attorney-client relationship has been created. If legal advice or other expert assistance is required, the services of a competent professional should be sought. We recommend that you consult with qualified local counsel familiar with your specific situation before taking any action.

17 Speaker Biography Stephen Bruce, PhD PHR An accomplished, award-winning writer and editor, Bruce has been following and clarifying developments in the HR field for 20 years. Currently the editor/writer of the 225,000 subscriber HR Daily Advisor, the most-read HR publication in the US, he has published many books (Seven Secrets of Managers Who Avoid Employee Lawsuits, Face to Face: Every Manager's Guide to Better Interviewing, Best Practices for HR Managers), newsletters (HR Manager's Legal Reporter), and training materials (the best-selling Stop Sexual harassment), plus videos, CDs, and many more.