Multi-Committee Based Safety. Sponsored by

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1 Multi-Committee Based Safety Sponsored by

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3 What is? Method of managing environmental, health, and safety utilizing: Multiple teams with numerous participants Cross-functional resources Diversified responsibility 3

4 Teams Participation is KEY for a strong safety culture A structured multi-committee system provides: A formal system for engagement Shared responsibility for safety related tasks and programs Opportunities for business leaders to lead safety proactively Opportunities for all colleagues to contribute meaningfully Accountability 4

5 Why is it Important? Greater engagement and ownership from those impacted most! Provides opportunity, education, tools and resources to implement EHS at the time and place needed Peers give program guidance and development, making safety and environmental more local and relevant to the impacted personnel Speaks directly to employee s personal commitment to safety Focuses on the correct level of action 5

6 Why is it Important? Opportunity Development Learn part of business Participate in high impact activities Work with cross functional team(s) Engagement Anyone can be member Make decisions at relevant level Make better informed decisions Speaks directly to employees personal commitment to safety 6

7 Public & Personnel Commitment to Safety EnPro Safety Vision We strive to be the world s safest employees, recognizing that all injuries can be prevented at work and home. EnPro Safety Pledge I pledge to personally be involved to create an injury-free work place. My dedication to creating a safe workplace free of all injuries will be absolute and clear through my actions. 7

8 ANTICIPATION REACTION EnPro s Safety Triangle Care Management Disability Lost-Time Best Place for Safety Efforts Medical Treatment Cases First Aid Near Miss Incidents Behavior/Culture Safety Opportunities Training 24 hr. Reporting SafetyFirst Auditing/Inspections Safety Procedures Annual Workshop Stand Downs Safety Blitz Management Commitment Personal Responsibility 8

9 Team Structure Multi-committee based safety structure includes: Committees of 4-6 team members, meeting monthly or more frequently. Number and Types of Committees customizable to size of operation Each team sets their goals in line with their overarching purpose and site goals A Safety Steering Committee comprised of the leaders of each team meet monthly Management, Supervisors, Team Leaders, Operators 99

10 Mulit-Committee Based Structure Health and Environment Rules and Procedures Accident Investigation Education and Training Safety Steering Committee Safety Activities Housekeeping Inspections and Audits Fire and Emergency 10

11 Safety Task Group Structure Fire & Emergency Task Group Housekeeping Task Group Fire Extinguishers Fire Brigade Emergency Team Medical Yards Operating Areas Shops Evacuation and Exits FIRE AND EMERGENCY TASK GROUP Natural Disasters Remote Areas HOUSEKEEPING TASK GROUP Offices Fire Alarms Spills and Releases Parking Lots Warehouse National Fire Prevention Month Storage Cabinets 11

12 Sample Committee-Based Safety Structure 12 89

13 Multi-Committee-Based Safety Teams Rules & Procedures Safety Activities Education & Training Inspection & Audits Fire & Emergency Launching Initiatives for Safety in Action (LISA) Housekeeping Accident Investigation Health & Environment 13

14 Teams Authority Teams must be given the authority to go into the workplace and initiate improvements and change (Increase safety awareness, identify and correct health and safety issues, and improve worker s job satisfaction). Authority granted through management commitment and through steering team co-chairs, who represent the highest level of on-site management. The purpose of this section is to describe the requirements for having a well-run and effective safety committee. Expertise Team leads and members should solicit participation and involvement from those with knowledge or experience. 14

15 Teams Accountability Safety committees must meet at least once per month, and more often if needed. Safety committees must include management representatives, colleagues from various operations, and union representatives (if the facility has a union). A written record of the safety committee meetings must be agreed upon by the committee leaders, posted in a workplace location for workers to read, and kept on file. Leadership Team leads should be rotated to ensure wide spread participation and renew the energy of each team. Assignments should be 1-2 years in length. 15

16 Teams Communication Celebrate and share the successes of the teams to all employees. Encourage further participation by all employees by displaying the dedication and efforts of those involved. Inspire all employees to take the charge and initiate change. 16

17 Requirements for Teams Multi-functional representation Team Composition Must include hourly and salaried colleagues Must be staffed adequately for the assigned programs (proper resourcing) 17

18 Requirements for Teams Meetings and Documentation Teams must meet at a minimum of once per month Keep meeting minutes Goals and Objectives Progress towards goals must be maintained Attendees 18

19 Requirements for Teams Visual Posting Team Leaders and Members Goals and Objectives How to become a member Communication 19

20 Requirements for Teams All colleagues Annually Site teams How to join Training 20

21 Visual Postings 21

22 Lessons Learned What s individually required to be successful? How many times have you been empowered to do something? 22

23 Lessons Learned Successes Increased sense of personal responsibility for safety Increased EHS competency Discovered hidden interests and passions Lessons Learned Feeling of competency takes time and reassurance Clear and detailed expectations needed for all Support, Support, Support 23

24 Disclaimers *This webinar is designed to provide accurate and authoritative information about the subject matter covered. It is sold with the understanding that the publisher is not engaged in rendering legal, accounting, or other professional services. *This webinar provides general information only and does not constitute legal advice. No attorney-client relationship has been created. If legal advice or other expert assistance is required, the services of a competent professional should be sought. We recommend that you consult with qualified local counsel familiar with your specific situation before taking any action BLR Business & Legal Resources. All rights reserved. 24