Administration Management

Transcription

1 Administration Management Administration module oversee all other department of college or school, it provides starting point for each and every transaction or activity which take place in College ERP System Modules. Administration department plays important role for managing entire core operations of any organization.an College Administration Software module is a first step to make defaults setting of other modules like student management system,library management system,mis System,Examination management system,reports e.t.c. Functions of Administration Management School Administration software manager has to handle creation of fees heads of students keeping in points laid down by government and college management which are already introduce in erp system, categorization of staff so that subjects can be assigned so that teaching time table can be scheduled arranging so that it does clash timings. User roll management is assigned through administration management system according to department wise and user wise so staff can see and utilize only those information which are meant for them and it also helps to maintain data privacy. Administration software manager looks into credentials management of every student; teachers and staff also assign appropriate rights and permission according to their designation and roles in organization. Administrator look that management information system data is being inflow into integrated system so that all other department works smoothly and efficiently. College or school administration software has to make all arrangements so that College or school ERP system is used properly and all check guidelines laid down by UGC is being followed as it is backbone of institute. Administrator can pull out activity log sheet of all other department working in the system and review activities of users, statistics of any department. Dashboard of college administration software or school administration software is designed in way that information can be presented to management wasting no time. Taking backups of previous records, managing, deleting and editing of records can be done by administrator. This module surely adds wings to your system and helps for working of other modules.

2 Admission Management Paperless is the word that every intelligent person is speaking these days. Go paperless is the goal of every department. For example, almost all of the big companies have now created E-Recruitment systems to avoid the use of papers in recruitment process. The same trend is being followed into the colleges into almost every process and college admission system is one the most important part of a college. We face annoying problems in managing the college admission system every year when thousands of students queue up in colleges to collect admission forms, then fill all the details and then again queue to submit the forms. They struggle to get the details of seats availability and other required information. At the same time college administration software helps to manage such big rush, prepare registers or making manual excel entries. To avoid such problem, we have develop Admission Management Software. when a new student comes for admission, staff just needs to add details of the new student into the college admission system. Then these details can be used for further actions and these details can be changed very easily whenever required using this system. An admission management software will create unique ID for every student automatically with every new entry. Roll number will also be assigned to the student automatically with the help of Roll number assign method. By using admission management software batch allotment is done to the student and record for the same is maintained into the system. In the same way, batch shifting records are also retained. All the essential information like photograph, parent information, permanent address, emergency contact is collected into the college admission system. Student Attendance Management system data is also merged into college admission system to make it more effective and useful. Subject allotted method helps to allot specific subjects to the student of any particular stream. Admission management software is module of College ERP Software to covers provisional, confirmed, domicile, seat type, quota, form No. and admission date etc.for more details download college management software. Online Admission System Go paperless! Replace hard copy applications with one-click-to-access online forms. We will activate URL for online admission system with domain name of your college. Once the student login on online admission system website, he will be enable them to enter all their admission form details on online admission system website and will submit admission form only through online mode. Student has to take print out of this Online Admission Form which is shown on online admission system website from this official website of college admission system. Each student will get unique online transaction ID. The student will submit this print out along with necessary documents attached with this Online Admission Form as mention in online admission system college website. These documents will be physically verified by the admission committee in your college

3 using college admission system. The student will be asked to pay his fees and dues in college office and will collect his admission receipt from college,once receipt is collected from student it is updated in Fees Management software. Now as soon as your cashier issue admission receipt to this student, all information submitted by the student in Online admission system mode will be collected in your local database on your college server or on college admission system server. Admission management software and online admission system will be really helpful for any school and college admission department. This will make their life easy and smooth.

4 Student Management Handling Student s data is always a tiresome task for every School or College. Being the most important data for every institute, this is nearly a hazardous task to deal with this large data. Student information system is a software application which helps us to manage students data. Student Information System is capable of handling Student attendance records, student background data, student assessment scores and many other students related data required in a school or college. Student information system is a software application which helps us to manage students data. Student Information System Software is capable of handling Student attendance records, student background data, student assessment scores and many other students related data required in a school or college. Admission procedure is made easy with this ERP solutions for educational institutes. With the increasing strengths into the colleges, rush hours were really difficult to handle. But with the help of Student Management System, this can be turned into a cake walk. Now we do not need to remember last assigned roll number, fee structures for different categories, the amount of fee paid by a specific student, the number of seats available etc. You can check this in just one go from the student information system. Student management system will update you about the seats available in a specific batch and you will enter student details and it will automatically assign the next roll number to the student. During Admission procedure, we have options to prepare merit lists and waiting list of students in student management system. There can be multiple merit lists and every next merit list will be updated accordingly. Merit list option can be eliminated from admission procedure and admissions can be executed without any kind of merit lists. After admission procedure, previous academic records and other information about student will be recheck from admission management software and will be inserted into the student information system. The student management system will help you to view student details with photograph at any time when needed. A unique photo ID card will be generated from student management system for student which can be used for other transactions into the institute.student Information system will update information into the scholarship section. University reports for student can be generated at any time using student management system. Attendance will be maintained into the student attendance management system and can be tracked very easily so that students can be intimated if they are falling behind from minimum required attendance percentage.

5 Attendance will be maintained into the system and can be tracked very easily so that students can be intimated if they are falling behind from minimum required attendance percentage. Student management system is integrated with all other modules such as Library Automation software,fee management software. So, when a student requests for T.C./L.C. certificate, the student information system will gather all the required information like library transactions, dues pending with any department etc. Clerk can keep track of any dues pending with the student very easily before issuing T.C./L.C. certificate. By reducing the manual interventions, student information system has minimized the scope of any kind of error or financial loss which could happen to the institute because of data unavailability. Student Attendance Management System Student attendance management system is biometric based system used by finger prints of students & can be integrated with student attendance management system for its optimal utilization. This student attendance management system shows complete presence and absent records of students from any given period further it helps administration to present reports to parents. Many colleges has attendance as an parameter to declare students result so it helps college management to calculate total presence percent and assign value to mark sheet. Moreover it can also be used for teacher and staff attendance so this cost effective software provides information quickly for institute administration, teachers, students and parents so each one can get aware of their responsibility. Results Result section of Student Management System will display the result status of the student. Result status can be Passed, Failed, ATKT etc. In Short, Student management system is hub of all the information related to a student.

6 Fee Management Monetary matter is very important to any organization similarly school and college ERP Software requires fee collection software to manage this important function of account and finance department. Handling this important work requires very well fees management software for school and college. Most of clerk working at frontend are at high potential to make mistake while collecting fee because of rush and work pressure.as we have very well online admission system subsquently we need to have efficent fee software.school fee collection software provides clerk such good interface to manage fee collection and generate receipts. Data entry done over here is reflected in student database management system as well as help to generate statistics report of pending fees and fees collected. School fees management software is helpful to solve any escalation or query rose related to fees because this software shows all previous records student s fees. Fees reminder and alerts are powerful features added to this school fees management software. School fee collection software is very important as it directly involves of money collection to speed up work, make it usable to other modules, and make error free by which people don t irritate while standing on counter to deposit fees. Fees collection software has various other features which allow accepting fees at concession if provided by school or college management or any government & UGC rule. Yearly, Monthly fee collections reports can be generated, Categorization of fees head reports are generated too. Account department is much benefited because of this automated software, much of efforts and hassle is reduced by this software.

7 Library Management software To reduce manual intervention, this Library Management software is really helpful tool which can bring the revolutionary change into the Library automation Software and makes the transactions fast and secure. Membership Membership can be provided to every student and faculty members. By using the member s data from college management system software librarian can generate the ID card for the member.library management Software will generate a Bar Code for the member which will be helpful for future transactions. This will help to reduce the manual work (on papers) to maintain member s records. Books This library automation software helps to keep track of all the existing books. There will be a unique Id for every book. Bar code will help in Issue-return functionality. While issuing a book, librarian will scan the barcode in Library Management software and an entry will be made into the library automation software for the specific book against the specific student or faculty member. Librarian can define the number of the books can be issued to a specific member in the library automation software. It will send auto generated reminder mails to the members when expiry date will be on door. Members can return the book or they can renew the book by logging into the library automation software. There will be some renewal limit after which members have to return the book or fine will be applied. Fine for late return or Loss of item will be defined into the library management software and will be collected through Fee Collection Software. Total fine will be calculated into the system.books purchase requirement is uploaded on this system which further pass on to budget approval in college accounting software. Members will be able to access the system by using their unique Ids.

8 OPAC Library automation Software Online Public access catalog provides search option for student by Title, Author, Publisher, Book Editor, Edition Year, and Subject. OPAC library management system OPAC library management system provides Search option by Accession No., Title, Author, Publisher, Place, Book Editor, Editor Year, Pages, Copies, Volume No., Sources, Rate, Class No, Subject, Invoice, Remarks for librarian. This Library automation Software is loaded with some important library functionalities like Book Accession, Periodical Accession, and Disc Accession. After accessioning, the books and periodicals are ready for circulation. Books reservation functionality is also part of library management software as some highly demanded library items can be reserved by members. Librarian can define number of reservation & reservation period of each member group. Daily/monthly/yearly reports can be generated from the library management software. Report can be extracted item wise like report will explain how many items are issued, expired, out of use etc. Member wise report can also be generated. For example if you want to generate a report for a particular member for some specific period. You can print Accession Register, Membership Register, book Issue Register, Reservation Register, Binding Register, Fine & Write-Off Registers. Book Card- Title wise-author wise-language wise subject wise Class no. wise & Budget wise are available in library automation software. Final Settlement At the time of final settlement, librarian can check into the library management software if member is clean enough to provide approval. Library automation software will check and notify if any kind of fine is pending or any book is un-returned. And then that member will be closed and same data is reflected on student information system.

9 Examination Management Examination is an essential stage in process which should be cleared to reach at the next level. This clearly means handling examinations information cautiously is important amongst all modules of college campus management Software. Examination Management System is an interactive system which is used for storing, retrieving, managing and aggregating examination data. Examination Management System is useful for both Students and Faculty as well. They can use it based on accessibility they are provided with. Users at various levels are provided the rights and privileges to perform different set of operations. For Example, administrator can verify the data and generate the list of eligible and non-eligible candidates based on defined criteria and also can keep track of the students who have confirmed the admission but not submitted their examination forms.it also shows unpaid fees data from fee collection software so hall ticket can be hold. Generating Fee Receipt and Seat number Exam management software will be able to process forms of regular students, students with back logs and external candidates as well. Admin can use all the data with respect to examination form of the students (provided by students) and can generate examination fee receipt to the specific student. Examination management system will help to manage the Examination Seating plan and automatically allocating the seat to the students with respect to the varying hall capacity. Exam management software can easily generate the examination seat numbers later. It takes into account the attendance and regulations for the course and programmer and then verifies the fee payments made before the hall ticket generation can be implemented. After this, Students can login to the examination management system and download their Exam fee receipt and admit card/hall ticket. Students can also extract the Examination date sheet, pattern and syllabus for particular subjects. Reports Generation Examination management system helps in preparing necessary reports required for effective management of the examination department. The exam management software is used to generate Junior Supervisor reports. By entering the name of faculty, you can check to which specific room the faculty was assigned. You can also check the number of candidates under the specific faculty with starting and ending roll numbers. Faculty attendance will be recorded into the examination management system. After the process of evaluation is completed, you can fetch all kinds of required reports like examination performance reports, subject wise performance reports, failure students reports and topper list from examination management system.

10 By using examination management system overall performance of each and every individual student with the help of roll number or registration number. If you want to check the performance of any faculty of a specific subject then the subject wise report will be really effective in exam management software. Examination management software will automatically calculate aggregate marks for every student and prepare a sorted list and you will have your topper on the top of the list. You will be able to generate the passing certificate with one click for every student who has cleared the examination. The passing certificate will be available to the students which can be downloaded after logging into the exam management software. Detailed Mark sheets will be prepared into the examination management software which can be printed and distributed among the students. This examination management system is equipped with proper backup disaster recovery plan which helps to manage the complete life cycle of online/offline examinations without any aggravation using exam management software.after Examination being held Library Management software shows pending book details so librarian decides over delivery of mark sheet to student.

11 Payroll Management Payroll management software refers to the remuneration made by an employer to the employee for the services they have provided. Being a crucial module of college management Software handling payroll carefully is really important because it considerably affects the net benefits of every organization/institute. So, Payroll software is an ultimate tool for a department where hundred percent of accuracy is required. Payroll management software promises to generate better revenues by saving your time spent on payroll information, preparing registers and reports etc. Payroll Software Details In this Payroll software, a unique id is provided to each employee. Login facility for employees is provided in the software by using unique username and password. All the transactions are recorded against the Id of a specific employee. Accessibility is allocated grade wise and designation wise. Working type of each employee is maintained into the system. Working types can be Permanent, part-time, casual, shift workers, daily hire, weekly hire, probation, outworkers, fixed term/contract, traineeships or temporary etc. Personal information like first name, middle name, last name, caste, religion, date of birth, gender, marital status, father / mother / husband name, children detail, other family details, permanent and correspondence address, contact details, address, blood group, disability if any, identity mark etc. is kept into the system for further use. Payroll management software also provides the facility to scan and store the necessary documents such as address proof, photo identity card, certificates, tax saving proofs, affidavits etc. Payroll software provides the facility to employees to login into the system and edit/update required data. Official Information of Employee Official information for each and every employee is maintained into the payroll software. Official information consists of Department of employee, job profile, designation (initial and current), grade, cadre, photograph of employee, complete qualification details, total experience including previous

12 experience if any, date of appointment, order number etc. Administration Management Software is facilitated to update or modify these details at any time. Salary Processing Payroll Management Software enable accounts professionals to maximize their performance by helping them in calculating salaries, timely and accurate salary processing, well organized handling of reimbursement, deductions such as PF, IT, PT, loans, advance payments etc. System does this work and eliminates the chances of miscalculations which reduce the scope of penance. Payroll management software typically involves sending salary slips to employees. Salary slips are also made available into the system which can be viewed at any time by employees using their unique credentials. Detailed Salary information with all configurable components is made available into the system for employees assistance. Salary slips can be downloaded. Payroll Management Software is furnished with the facility of generating reports like FORM 16 for Income Tax deductions, generating the statement for PF deducted from employee s salary and additions made by the organization as well, generating monthly salary statement as per predefined format. Library account is also integrated with this payroll management software. If any employee is leaving the organization, he or she can only be relieved if all the dues are cleared against that id into the system. Hence, the Payroll software plays a major role in growth of every organization.

13 Hostel Management Normally hostels have large data to be maintained which can be very burdensome. If we will use registers to keep all this data, large number of papers will be wasted. Hostel management system is designed to manage all the activities related to hostel. This software is for online processing, to save time and collating all the information in one place to avoid delay in work and to get all information. Admin log in: This system is serving as an assistant for hostel admin. This software provides the facility to hostel admin to create rooms into the system, add more rooms later on and define their charges. If maintained into the system, admin do not need to remember the specific charges for each type of room, so this can be managed well by using college accounting software. Admin has one unique ID and password to access all this data. Building information: This software will contain all the information about hostels like hostel names, hostel type and location of the hostel. Hostel types can be boys hostel, girls hostel, faculty hostel etc. Different number of buildings can be there into a hostel. This software keeps track of number of rooms available in a specific building of a specific hostel. It has provision to check number of rooms and floors in particular hostel. Rooms information: This module of College ERP software will be handling complete details about each and every room so that you can check the availability in a particular room very easily. All other details like number of beds available, amenities provided and other facilities are also maintained into the system and can be extracted in just a go with the help of room id. This facility will help admin to track the status of hostel. With the help of student id you can find the room number assigned to a particular student. Student information: Detailed information of each student will be present into the system and can be fetched whenever required. The information like Student Name, Roll number, Class, batch, permanent address and emergency contact details is maintained into the system. Student id will be used to retrieve all the information like which room has been allocated to a particular student. If student requests to shift the room, the same will be updated into the system. System will hold all the data about student s IN and OUT timing information which will be helpful in case of any emergency or incident.

14 This system provides monitory tracking as well. Forget the paper and pen while maintaining and calculating the mess bills for any student. No need to make manual entries of bills of every student as all the mess bills and other hostel bills will be maintained into the system against each student. Bills and payments can be handled smoothly with the help of this data. All these facilities will help in smooth functioning of hostel. Large records can be maintained very easily without any hassle.

15 Account And Finance Management School accounting software is gist to handle finance for every education organization, it gets data from relevant modules of college management software India GAAP like fee and admission modules as well as accountant can enter financial data and sum up information in school accounting software which every finance controllers would like to have in their department for smooth functions of finance module. Integrated system allows educational organizations to lower operational costs by reducing redundant data entry in different modules. Apart from this college accounting software saves lot of time and make information available to other department as well.this school accounting software can be used in any coaching center, university or college. College accounting software is well designed that entire finance department can execute their work responsibility so easily and keep up to date information. All accounting transaction are carried out in software like receipt voucher, payment voucher, journal and contra voucher entry can be performed through interface. Account creation and maintenance is done through this module like various income and expenditure account. Creation of trial balance, balance sheet is done within seconds so concern staff can present any required financial information easily by this school accounting software. Each voucher updates ledger balance as soon as data entry is completed. Managing account and finance department with this school accounting software or say college accounting software is made easy. Organization staff just need to enter data further Updation and reports are generated by ERP system. Payroll software is integrated with finance software so it also reduces work. CFO or finance controller can also retrieve previous year financial data and reports that help for budgeting and expenditure analysis.

16 Management Information System School management information system is designed for administration and management of education organization where administrator or management can generate any reports they require to run school and college. Information is available at finger tips to make fast decision and execution. This college or school MIS software tool shows summarize data transacted at other modules of / college management software. MIS screen gets refreshed automatically after every 15 minutes and deliver updated data from every module. Various summarized required information are available over this dashboard. School MIS dashboard shows Fee category wise student data, current Transaction data entry details, current admission status for all class, cast category wise statistical report, admission fee summary report, Library status details,hostel management system etc. Apart from this it let you know exact status of admitted and vacant seas of any class. Details of fee collected, class wise, cast category wise, and Fee category wise analysis. Administrator does not need to understand working of ERP system and operations of each module they just need to retrieve information at few clicks. This tool is designed keeping administrator requirement on top priority and solves every query of administrator. MIS manager can evaluate and efficiently manage department within an organization. All past, present information are helpful in decision making and designing new strategy of organization. Actionable data is ready on this Vriddhi school MIS software. MIS Reports Management Information Systems reports are the reports which give the clear picture of finance department. This can help the institute to improvise the business. Daily reports can be prepared for the fees received, outstanding amount for every student etc. List of defaulter students can be extracted and those can be intimated through s or manually.

17 Reports Generated Every department of school or college can generate reports related to their own modules,apart from this reports MIS software shows summarized data of college ERP.Following are some of the reports generated in MIS like current admission status, current fee status,current library status,cast category wise summary report,fee category wise report,admission fee summary report e.t.c Admission Fee Receipt Printing Pending Fee Receipt Printing Pay Slip Printing Examination Fee Receipt Printing Fine & Dues Receipt Printing Receipt & Payment Voucher Printing Day Book Student Fee Ledger (Khatawani) Periodical Bank Summary Report Deposit Register Pending Fee Register Fee Refund Register Roll Call Register with different combination of Class and Subject Fee & Cast Category Eligibility List Pending & Refundable Fee Register Examination Register Students General Register Admission Status Report Student Continuation Report Students Progress Report Student s ID Card T.C./L.C. Certificate Bonafide Certificate All types of receipt printing Student s Offline and Online Id Card Printing All types of Book Accession Registers Year Wise Purchase register Write off Register All type of Voucher Entry Cash Book Bank Book Examination Hall Ticket Printing Prepare Examination Seating Arrangement Examination Mark Sheet/Result Generation Report of the Students not Applied for the Examination Merit List Before Admission Merit List After Admission Cancelled Admission Register Qualified Class/Exam Toper List

18 Junior Supervisor Report Exam Block Wise Seating Arrangement Slip Exam Fee Register E.B.C. Bill G.O.I. Scholarship G.O.I. Free ship F.E.G Concession Report P.T.C. Concession Report S.T.C. Concession Ex- Serviceman Concession Report Disbursement Register of All Scholarship & Concession Report Salary Calculation Pay sheet Preparation Calculation of D.A. Difference Manual Pay sheet Data Entry Mode Advance Pay slip Receipt and Payment Account Ledger Extract of an Account Bank Reconciliation Income and Expenditure Account Balance Sheet Hostel Admission Hostel Admission Fee register Bank Advice (E- Format) Bank Advice Deduction Summary Pro forma-2 Pro forma-5 P. F. Statement L. I. C. Statement Non Governmental Deduction Statement Income Tax Calculator Auto generation of Form -16 Library Book & Periodical Accession Book Circulation book Reservation Application of Fine incase of loss of book Purchase order Generation E-Register of Book Send For Binding E- Register of Books received from Binder Year Wise Library Material Summary Register Issue Register Member ship Register Reservation register Fine Register Material Due Register Library Books Issue History Library Member History

19 Hostel Deposit Register Daily Statistical Report of a Hostel Room Wise occupancy Report Hostel Wise Occupancy Report Hostel Fee Pending Register Hostel Leave and Attendance Register Pending Fee Recovery letter generation etc.

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