E I M S TM Software Features

Transcription

1 E I M S TM Educational Institutes Management System E I M S TM Software Features For more information and download about E I M S TM Software Solution visit to: Redox Technologies Pvt. Ltd. (As ISO 9001:2008 Certified Company) Ph: , , info@redoxtechnologies.com Visit Us At:

2 E II M S - Educatiionall IInstiitutes Management System Modules at a Glance: Students Registration n number of Interview Batches for every Class Student Registration - Class wise / Batch Wise Provision for Registration of Students of Weaker Section Live registration status Interview Letter generation Selection of the Students (Manual Selection) Auto transfer of Students Details from Registration form to Admission Form Reports : - Online printing of Registration Fees Receipt Registered Candidates Info Class wise Detailed / Consolidated Interview List/ Schedule report Selected Candidates report Class wise Students allocation report Daily Collection Report - For registration fees Students Admission Unique 8 digit Admission No (4 joining year + 4 serial no) or university allotted Enrollment Number. Students Search - Using multi-option like Students Name, his Father s, Mother s and Guardian s Name, Transport Options, Subject Groups, Admission Status, Parents Income, Qualification and Occupation, Program Wise Student Information - Official / Personal / Parents/ Others Details - Personalised setting for Transport route and relative charges and Fees Concession, Hostel - Details of the certificates collected for various qualifications - Local Guardians Details, Health Remarks, Institution Authorities personalize remarks for individual students - Students Siblings tracing (Studying in same Institution) - Student Withdrawals Student photograph (Digital) Student Projects Details - Records the details of the Projects and Assignments done by a Student through out his Programme duration i.e. number of semesters. Student Placements Details - Records the details of the all Campus Placements attempts made by a Student through out his Programme duration i.e. number of semesters. Students Certificates Transfer Certificate, Provisional, Date Of Birth and Character, Bonafied Student Roll No allotment Manual/Automatic Page 2 of 13

3 Subject Group / Semester - Allotment Student ID Card, Library Card, Medical Card Printing Reports : - New Admissions - Program wise / Class Section wise / Subject Group wise Student Information - Detailed / Consolidated (User defined fields) /Class Wise Student Transport Details - Route wise / Stop wise / Area wise / Class Section wise Students Strength - Program wise / Class Section wise / All Classes with Boys / Girls Strength totals List of Transfer certificate issued Students Certificates Date of Birth and Character and Bonafied Student Students Placement Reports - Programme wise selected students for the Placement Exam and Interview Students Project Report - Program wise Fee Collection Configurable Entities: - Fees Installments Patterns (i.e. Monthly, Quarterly, Semester wise, etc) - n number of Fee Components with attributes - Configurable Fees Structure for various Fee groups - n number of Concessions - Configurable Concession Structure - Configurable Hostel Fee Slabs (As per rooms) - Create number of Hostel Blocks, Room Type (like single sitter, two sitter and three sitter, etc.) Provision for User defined fees structure for Individual Student ** Multi- Fees Collection System - Cash Collection - Bank Collection System Separate provision for collection of: - Transport Fees - Misc. Fees (Charges for College Diary, ID Card, etc) - Hostel Fees (for Institution with Hostel facilities) - Other Fees Charges Fee Receipts: - On-line Fee Receipt (Cash Collection System) - Pre-Collection Fee Receipt Generation (Bank Collection System) - Customized Fee Receipt design - Customized Messages on Fees Receipt Generalized/ Class-wise. Live Fee Collection Status (User Wise -total amount, fee receipt count, last fee receipt time, etc.) Students Security Deposit Register Total fee collected and due fee report Class Wise/ Class Section/ Student Wise Concession wise Students List Students Fees Certificates Reports: - Fee Structure Program wise / Class-section wise / Subject Group wise Concession Structure Program wise / Class-section wise / Subject Group wise Page 3 of 13

4 Fee Collection Reports: - Daily Collection Report/ Register (DCR) Head wise and User wise collection details - Program wise / Class section wise Fees component wise collection report - User wise Daily Cash/ Cheque - Collection / Deposit Register - Annual & Monthly Fee Collection Summary Head wise fee Collection Students Fee A/C Contains details of Installment wise Fee paid till date Fee Defaulter List - Class-Section wise / Installment wise - Reminder Letter / Notice Total fee collected and due fee report Program Wise/ Class Section/ Student Wise Concession wise Students List Hostel Room List - Block Floor Type wise Hostel Room occupancy report Block wise/floor wise/room Type wise Figure and Details Students Fees Certificates Students Attendance Features: - Daily Attendance Register In-Campus and Programme wise - Subject wise Monthly Consolidated Students Attendance Programme wise/ Subject wise Student Attendance Program Semester Term - Subject wise single / multiple month wise Attendance Status Month wise - Term wise Subject wise Reports: - Students Attendance Students Program Semester Group - Subject wise Monthly/Multiple Months - Detailed /Consolidated Students Program Semester - Subject wise Monthly/Multiple Months - Detailed /Consolidated Program wise Semester - Subject wise Monthly Consolidated with Validation (Ex. Below 70%, etc) Program wise Semester Group wise all Subjects - Monthly Consolidated with Validation (Ex. Below 70%, etc) Result Management Configurable Entities: - n number of Grading Patterns - n number of User defined Subjects for different semester for different Programs - n number of Subject Attachments - User friendly marks settings system for different exam terms for different Programs - Subject priorities setting for appearance in Mark Sheet and other reports Result Entry (Multi mode system) - Marks Entry - Student wise / Subject wise - Descriptive Assessment / Criteria Based Grading System - Pre-defined remarks from User defined Remark Bank for Individual Student Final result processing on Formula basis Page 4 of 13

5 Provision for Compartment / Retest Results Consolidated semester wise results analysis for Individual Student Students Promotion System Automatic and Manual University Result Sheet Data Import (from TEXT file to the Database) Reports: - Settings: - Marks Settings Class wise / Term wise - Different Grade patterns for different Programs Progress Reports of a Student (Both with Marks & Grades and Descriptive Remarks) Analysis: - Toppers - Class wise / Class Section wise / Subject wise / Term wise / Group-wise/ Semester wise - Merit List of Students Class-section wise/ Subject wise - Subject wise Highest - Class wise / Term wise/ Semester wise - Distinction Holders Report Class Section wise/ Class wise - Total distinctions Overall Percentage wise / Grade wise - Students Marks - Grade report Marks Entry Checking report List of Failures Program wise / Class-Section wise/ Semester wise List of Compartments Students - Class Section wise / Subject wise Provisional Mark Sheet Result Analysis Percentage wise student report Class wise Result Overall Percentage wise (Class Section wise) / Subject wise Graphical Representation of Result (criteria based) Bar Graphs and Pie Graphs for all the Result Analysis Reports Page 5 of 13

6 Unique Students Information Tracking System Centralised System to view details of an Individual Student on One Screen Form:- Official Information Displays various Official information about the Student such as his: Name, Existing and Computersied Admission No, University Enrollment No., Class, Section, Subject Group, Class Roll No., Gender, Date Of Birth (DOB), Blood Group, Admission Status (i.e. New, Old, Suspended, Left, etc.), Correspondence Address, detail of Admission criteria i.e. Admission through Counseling, Management Quota or any other criteria and if Admission through Counseling then details of Entrance exam name, Marks, Rank, etc. Personal Information - Father s Name, Father s Qualification, Occupation, Income, Office Address; Mother s Name, Mother s Qualification, Occupation, Income, Office Address (if applicable); Guardian s Name, Relation and Address, Remarks (if any), Photograph, Signature. Other Information Details of any Fee waiver (concession) applied if any. Details of the Hostel rooms and Hostel charges etc and also the detail of Transport facility used by Student i.e. Bus number, route, stop, applicable month and transport fee slab, etc. Lateral Admission In case, if the Student is transferred from any other College/institution, then the detail of previous College/ Institution. In case if the Student is a Lateral entry to the College, the details of his last attended College/ Institution and Course detail. Competence Information Shows the details his Strengths and Areas of Improvement as recognized by various Subjects teachers along with their Comments. Details of his Activity Club, Club in-charge and details of the various activities like Sports, Co-Curricular and Cultural event, he has participated in along with his Performance status and remarks in these activities. Fees A/C Shows detailed A/C of Fees, with month wise details of Fees components, their amount, Receipt No., Date, Time and User Name, paid till date. Results Show the details of all the semester-wise terms exams, university exams conducted, with subject name, exam-wise max. & min. marks and marks obtained by the Student, subject grades and grace marks (if applicable), result status of Pass/ Fail. Also a consolidated gadget view of the performance in all the semesters at a glance. Attendance Sheet Shows the details of different types Leaves taken, i.e. Absent, Sports Leave, Medical Leave, etc., by the Students on different dates during an academic session. His lecture wise monthly attendance chart and attendance percentage. Library A/C Showing the details for transaction done by the Students in School Library, e.g. Book No., Book name, their Issue Date, Return Date, Due Date, Fine and Remarks, etc. Note: More Information Leafs or Fields can be added as per requirements. Page 6 of 13

7 Library Management Record Maintenance of Books, Periodicals & Electronic Media e.g. Newspapers, Magazines, CD s, Audio & Video Cassettes etc Configurable Entities: - n number of Subject Streams and Sub Streams - User defined Sub-Categories of Books, Periodicals & Electronic Media entities - User defined Accession No. series for Books/ Periodicals/ Electronic Media and Sub-Categories - User defined Issue Groups and their attributes - Provision for Specimen/ Reference/ General/ Text Book categorization - Provision for defining the physical position of Item (across Almira and Racks) Issue and Return: - User-friendly Issue/ Return/ Re-Issue process - Issue/ Return of Books/ Periodicals/ Electronic Media to various Issue Groups - Detailed Library A/C of Issue Groups Yearly - Item reservation by Issue Groups - Option to see photograph of the Member on the Members Info and Issue Receipt Form - Subscription Renewal /Extension for Periodicals - Reminder notices to Members for Overdue of the Title Issue Data Mining Using Advanced Search Engine Recommendations - of titles by Issue Groups Binding - Issue and Receipt of Items Stock Verification System (Criteria Based) Stock Transfer System Catalogue Generation System Use of Bar Code / RFID technology to obtain Member ID and Title ID during Issue, Receipt, Stock Verification and other activities Reports :- Supplier List Printing Reports for all the Configurable Entities defined like Subject Stream/ Sub-Stream List, Issue groups, etc) Accession Register for Books/ Periodicals/ Electronic Media and Sub-entities (with user defined fields) Issue / Return - Reports for all Issue groups (i.e. Staff Members wise / Student Wise / Class Section Wise) Daily / Monthly Fine collection Reports Items Binding Status (Issue and Pending) Report Lost/ Damaged/ Discarded Items Report Recommendation List By Staff / By Students Books Position Report Stock Verification Reports Catalogues of Items Page 7 of 13

8 H R Management Advertisement Generation Applicants Data Bank Short Listing of Candidates Interview Result and Interview Letter Selection of Candidates (Manual /Criteria Based) Appointment letter Reports : - List of Advertisements List of Candidates List of Short listed Candidates Appointment analysis report Waiting List Selected Candidates List Employee Particulars (Official & Personal) Detailed and Consolidated (User Defined Fields) Staff Attendance n number of Leaves Leave settings - Designation wise Incoming and Outgoing Time settings - Designation wise Provision for RED MARKS attendance status Leave sanctioning Daily Attendance Reports : - Employee Daily/ Monthly/ Yearly Attendance status report Late Comers List Employee Detailed Leave A/C LWP statement Monthly Advance leave report Complaint with the Barcode / RFID / Biometric Technology for auto attendance Page 8 of 13

9 Payroll and Income Tax Management Configurable Entities: - n number of Pay Scales - n number of Designations with printing priorities preferences Allowances, Deductions and Remittances - User Defined Formula Based Allowances, Deductions and Remittances - Different Arrears and Bonus - Income Tax Setting IT slabs, Slabs for Standard Deduction, maximum and Items U/S 88, Perquisites and minimum limits for various items to considered in IT Calculation Salary Calculation: - Salary generation - Designation wise / Employee wise - User Friendly Employee Record Tracking System - Promotion and Increment of Employee - Provision for providing Arrears deductions and Payments (e.g. DA arrears/ PF Loans or any other Allowance or Deduction) - Arrear calculation for cases like Promotion Arrear, Structure Arrear, Deferred Salary Arrear, Salary Arrear Individual Employee - Arrear calculation for DA, CCA, HRA and other earning heads All Employee/ Individual Employee, Calculation of Projected Salary Employee wise Advance Income Tax calculation and Income Tax Calculation Easy Search through multi-option like Employee Name, his Father s, Spouse and Nominee name, Transport Options, Qualifications, Important Dates (e.g. date of appointment, annual increment, retirement, etc.) Employee Information - Official / Personal / Salary Structure (allowances, deductions and remittances) - Personalised setting for Transport route - His wards Studying in the Same Institution Reports : - Monthly Salary Statements & Salary Slip Monthly Bank Statement/ PF Statement/ GPF Statement Yearly Salary Statement: Paid and Projected - Employee wise Increment List for month wise and Increment History Arrears Statement Promotional Arrears, Salary Arrears, Salary Structure Arrears for all / individual employee Employee Particulars (Official & Personal) Detailed and Consolidated (User Defined Fields) Employee Salary A/C Detailed / Consolidated. Employee Loan statements Employee Salary Certificate Monthly Summarized report of Income Tax collection Income Tax History, Monthly Deduction details Details of total tax due, advanced tax paid and balance tax due. Form 16, 12 BA, 2 D Page 9 of 13

10 Unique Employee Information Tracking System Centralised System for an Individual Employee to view his details regarding:- Personal Information Father s name, Nominee s name, Spouse name, Marital Status, Permanent Address, Correspondence Address, Experience, Gender, DOB, Blood Group, Photograph, Signature. Official Information Name, Designation, Payscale, Basic Pay, Employment Status, Bank A/C No, PF A/C No., PAN No., Qualification, Department, Branch, Date Of Appointment, Increment, Promotion and Retirement. Allowance & Deduction All the allowances and deductions applicable to him. Salary A/C Detailed A/C of Salary showing all the details of salary drawn by the Employee till date. Increment Shows the details of Increment receive by the Employee till date, displaying Increments Dates, Old Basic, New Basic And Next Increment Due Date. Library A/C Showing the details for transaction done by the Employee in Organization Library, e.g. Book No., Book name, Issue Date, Return Date, Due Date, Fine, etc. Leave A/C Shows the details of Different types Leaves taken, i.e. Casual Leave, Earned leave, Maternity Leave, etc., by the Employee on different dates and balance Leaves under different heads and there Upper Limits. I.T. A/C Shows the details of I. T. applicable for the Employee, Details of his Savings, Benefits and Rebates applicable under different I.T. Sections and his I.T History. Note: More Information Leafs can be added as per requirements. Page 10 of 13

11 Financial Accounting n number of Companies/ Organisations Graphical user interface (GUI) for creating the Ledgers/ Sub-ledgers in pre-defined Groups Different type of Vouchers for different kind of transactions, e.g., Contra, Payment, Receipt, General, Purchase User Defined Vouchers types Cheque Printing (Before Ledger Posting) [As per the working pattern of Educational Institutions] Auto A/C Posting upto Balance Sheet, on Cheque clearance Open number of windows to view different reports simultaneously Creation of TDS Certificates Form 16 A n number of Users with different Set of Rights to operate different companies. Reports:- Cash Book Bank Book Ledgers Account Payable/ Receivable Statements Receipt & Payment A/C Income & Expenditure A/C Trial Balance Balance Sheet TDS Forms 16A Schedule of Depreciation for Fixed Assets Cheque Register Bank Reconciliation Assets Management Number of configurable units of measurement Purchase price, purchase tax and purchase discount Minimum, maximum and reorder level Multiple Supplier support Multiple Departmental transaction Support Configurable ledgers for item accounting Any level of Grouping and item classification Fast, Slow and non-moving item analysis Purchase Order generation Page 11 of 13

12 Reports :- Purchase Orders Status Item-wise Supplier Details & Vice Versa Item-wise Requisition Details Department-wise / Item-wise - Purchase Status Date-wise/ Department-wise/ Item-wise Stock Status Department-wise / Item-wise Issue Details Department-wise / Item-wise Consumption Details Short Item Details Time Table Management Period Settings School wise / Class wise including break period Teacher wise Maximum and Minimum period Teacher wise / Subject wise period preferences Teacher wise free period preferences Master Time Table Class-wise Time Table Weekly / Monthly / Yearly Teacher-wise Time Table Weekly / Monthly / Yearly Reports : - Class Teacher List Subject wise Teacher list Class wise Teacher list Teacher wise Time Table Class wise Time Table Teacher s Location In a Particular Period Page 12 of 13

13 MIS More than 100 reports Text Mode (DOS) and Graphic Mode (Window) Printing Dynamic reports Column Selection, Sorting of records, Renaming of column headers Security Administrator level Security User level Security User s Log file Auto Database Backup. Technical Features Based on the latest JAVA Technology Based on open database standards and protocols Based on Microsoft SQL Server Supports Windows 2000 / NT True 32-bit client/server applications System Requirements Server (Recommended) X Mhz or Higher Minimum 512 MB RAM; Recommended 1 GB Windows 2000 Server or upgraded version MS-SQL Server 2000 or upgraded version Workstation (Recommended) X Mhz or Higher Minimum 256 MB RAM; Recommended 512 MB Windows XP Recommended: Windows 2000/XP Page 13 of 13