MIRACOSTA COLLEGE. [X] MiraCosta College Bid Opportunities Website /FAX

Transcription

1 MIRACOSTA COLLEGE BID ADDENDUM MiraCosta Community College District Distribution: One Barnard Drive [X] Owner [X] Architect Oceanside, California [X] MiraCosta College Bid Opportunities Website /FAX PROJECT: MiraCosta Community College District Project #4106 B300 Modernization Bid # MM ADDENDUM NUMBER: 1 (One) OWNER: MiraCosta Community College District DATE OF ISSUANCE: October 26, 2018 THIS ADDENDUM HAS BEEN PREPARED TO CLARIFY, MODIFY, DELETE, OR ADD TO THE DRAWINGS AND/OR SPECIFICATIONS FOR THE ABOVE REFERENCED PROJECT. THE ITEMS LISTED HEREIN SUPERSEDE DESCRIPTIONS PRIOR TO THE DATE LISTED ABOVE. ALL CONDITIONS NOT SPECIFICALLY REFERENCED HERE SHALL REMAIN THE SAME. IT IS THE OBLIGATION OF THE CONTRACTOR TO MAKE SUBCONTRACTORS AWARE OF ANY ITEMS HEREIN THAT MAY AFFECT BIDS. GENERAL INFORMATION: A. Mandatory job-walk sign-in sheet and Agenda being distributed. 1. Job-walk #1 sign-in sheet, October 12, Job-walk #2 sign-in sheet, October 19, Job-walk #1 agenda, October 12, Job-walk #2 agenda, October 19, 2018 B. CLARIFICATION: Bid Documents Front Ends Page 1 and 3, change Thursday, November 20, to Tuesday, November 20 C. Bid Documents Front End Documents, change Bid Submission and Opening Location to 1 Barnard Dr., BLDG 4200 Facilities Management Conference Room, Oceanside, CA SPECIFICATIONS: N/A PLANSHEETS / DRAWINGS: N/A MiraCosta Community College District Addendum No. 01 Project #4106 SEC B300 Modernization PAGE 1

2 MIRACOSTA COLLEGE ATTACHMENTS: 1. Job-walk #1 sign-in sheet, October 12, Job-walk #2 sign-in sheet, October 19, Job-walk #1 agenda, October 12, Job-walk #2 agenda, October 19, 2018 End of Addendum No. 1 MiraCosta Community College District Addendum No. 01 Project #4106 SEC B300 Modernization PAGE 2

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9 MEETING AGENDA Meeting Title: MCCCD San Elijo Campus B300 Project MANDATORY Pre-Bid Job Walk Location: MCCCD San Elijo Campus, Building 300, Room 306 Date/Time: Friday, October 12, :00 PM to 2:30 PM 1) PROJECT TEAM MEMBERS: A. Owner: MiraCosta Community College District 1 Barnard Drive Oceanside, CA B. Project Architect: Architects Mosher Drew 1775 Hancock St #150 San Diego, CA Eric Soldau C. Project Manager Kitchell 1 Barnard Drive Oceanside, CA Pelin Karakas, Campus Manager David Haddad, Project Manager Erin Bishop, Senior Project Engineer D. Inspector of Record: TBD 2) DESCRIPTION OF THE PROJECT: Architects Mosher Drew to provide project overview: Remodeling / Replacement of Mechanical Systems, Electrical Systems and Architectural Finish Systems in eight existing classrooms, a faculty lounge room and an online room in Building 300. Addition of an IDF room and janitor s room. Exterior scope included removal and replacement of existing concrete paving and stair to improve site accessibility. 3) PROJECT DELIVERY METHOD: Project is being delivered using hard bid procurement and a Single Prime / General Contractor 4) AUTHORITY & RESPONSIBILITY OF TEAM MEMBERS & LINES OF COMMUNICATIONS: A. Owner: Successful contractor will sign a contract with the Owner and coordinate with Program Manager during construction. 1 P a g e

10 MCCCD San Elijo B300 Project 2018 Pre-Bid Job Walk Meeting Agenda Continued B. Project Architect: Project drawings / Technical sections C. Project Manager: All contact by the bidders and contractor during the bidding phase will be through the Project Manager. D. Wage Rates: This is a Prevailing wage Project. 5) BID DOCUMENTS: 6) BIDDER INFORMATION: A. Bid Opening: MiraCosta Community College District 1 Barnard Drive Bldg Student Center, OC3450 Room Aztlan A November 20, 2018 at 2:00 pm B. Bid Location: MiraCosta Community College District 1 Barnard Drive Bldg Student Center, OC3450 Room Aztlan A Oceanside, CA C. Required Bid Inclusions: General Contractor must have appropriate license to bid project General Contractor B Subcontractors performing work must be properly licensed. General Contractor and subcontractors must be registered with the Department of Industrial Relations (DIR) in compliance with SB 854 requirements. D. Required Bid Forms: See Bid Documents, Section III Attachments That Must be Submitted with Your Bid - Bid Form - Summary of Costs and Bid Breakdown - Bid Bond Form - Declaration re: Sufficiency of Funds - Non-Collusion Declaration - Non-Discrimination Declaration - Conflict of Interest Certification - Workers Compensation Certification - Certifications and Representations - Authority to Release Information 2 P a g e

11 MCCCD San Elijo B300 Project 2018 Pre-Bid Job Walk Meeting Agenda Continued - Evidence of Required Insurance - Safety Statement Record - Designation of Subcontractors - References - Acknowledgement of Addenda E. Non-Required Bid Forms: See Bid Documents, Section IV Attachments Not Submitted with Your Bid - Payment Bond Form - Performance Bond Form - Escrow Agreement Form - Agreement Form - General Conditions - Supplementary Conditions - Special Conditions - Waste Reduction and Recycling - Technical Specifications - Division of State Architect Approved Plans 7) MILESTONES: A. Important Dates: MILESTONES Pre-Bid Job Walk Pre Bid RFI Cutoff Date Bid Due October 12, 2018 October 19, 2018 November 6, 2018 November 20, :00pm 2:30pm 1:00pm 2:30pm 4:00pm 2:00pm Contract NTP (Anticipated) January 2, 2019 Contract Duration: 219 calendar days B. Damages: See Special Conditions. 8) REVIEW OF GENERAL CONDITIONS: A. Correspondence: All correspondence during the bid period will be through the Project Manager David Haddad at dhaddad@kitchell.com. 3 P a g e

12 MCCCD San Elijo B300 Project 2018 Pre-Bid Job Walk Meeting Agenda Continued B. Insurance: Insurance requirements per Special Conditions, Item 2 of the bid contract documents. C. Payment and Performance Bond: 100% performance and payment bonds are required. 9) ALL ADDENDA MUST BE ACKNOWLEDGED ON PROPOSAL: A. Pre bid meeting agenda notes, with sign in sheet and applicable questions / answers will be published as an addendum. 10) ALLOWANCES: A. Project currently includes one (1) allowance. See bid documents for information. 11) INTERIM / COMPLETION MILESTONES: A. See Special Conditions Section 9, Schedule. B. NTP: Construction activities 219 calendar days i. Site logistics/phasing plan 5 calendar days after NTP. ii. Submittals due 21 calendar days after NTP. iii. Substantial Completion 189 calendar days after NTP. iv. Final Completion 219 calendar days after NTP. C. Phasing Work / Constraint: i. See Special Conditions Item 9.C, 10, Phased Work Requirements / Constraints 12) OTHER ITEMS: A. Contractor shall coordinate construction operations with the Project Manager. B. Access to the Campus / Site: Contractor shall coordinate site access and conduct construction with minimal impact to campus operations. Provide appropriate notifications to the City of Encinitas regarding delivery and haul routes as required. All college vehicle access, pedestrian walks, traffic lanes, FIRE LANES, parking isles, parking stalls, and truck delivery routes to remain OPEN at all times. A combination of fencing, signage, trench plates, and asphalt concrete paving can be utilized to maintain vehicle and pedestrian access. Unscheduled campus activities may periodically interfere with scheduled heavy demolition or hauling. As part of operating on an ACTIVE CAMPUS, Contractor is expected to adjust the schedule of such activities to accommodate the campus. Walking flagmen are required to ESCORT ALL construction traffic through the college walkways, parking lots, and streets until vehicles are safely off campus. C. Contractor s Staging / Laydown Area: Contractor s staging and laydown area will be limited to within the project site limits as shown on Exhibit 1. Prior to construction, Contractor shall submit a comprehensive construction site logistics/phasing plan to the Construction Manager including but not limited to temporary fencing, equipment layout, dumpster location, construction facilities, designated contractor parking, proper temporary signage, pedestrian access, etc. D. Parking: Contractor parking shall be limited to within the noted project site limits as shown on Exhibit 1. Contractor will be provided temporary parking as required. NO parking will be allowed within Campus 4 P a g e

13 MCCCD San Elijo B300 Project 2018 Pre-Bid Job Walk Meeting Agenda Continued student/faculty/staff lots. Contractor shall provide provisions as required for their own employees, equipment, suppliers and subcontractors. E. Utilities: All existing utilities (water, sewer, gas, mechanical, electrical, telecommunications, etc.) to active campus facilities and/or infrastructure shall not be interrupted during campus operations. All required utility (water, sewer, gas, mechanical, electrical, telecommunications, etc.) shutdowns will require one (1) weeks minimum prior notice and require coordination with existing campus operations. If any and/or all utility shutdowns are required to be performed off-hours or over the weekend CONTRACTOR will be required to do so at no additional cost to the owner. F. Access to Buildings under Construction: The Contractor shall always maintain and grant access to any and all District personnel, the Construction Manager, Project Architect, Project Inspector and any other associated personnel during construction. When the project has reached Substantial Completion, the District s Furniture, Fixtures and Equipment (FF&E) and Audio Visual (AV) / Information Technology (IT) staff and/or vendors may start delivery and installation of systems. Contractor will be required to coordinate and allow access for these items and any additional District vendors that are identified. G. Project Management Software: The project will use Prolog Converge as the document management system for the project. The contractor will utilize Prolog for the RFI and Submittal processes. The District will train the contractor and assist them to ensure effective and efficient use of the system. H. General Contractor and all subcontractors must comply with Department of Industrial Relations (DIR) SB 854 requirements for certified payroll. Contractors can register online at Instructions on how to register can be found at This process can take less than 24 hours if registration fees (including penalties, if applicable) are paid by credit card. It can take several weeks if payment is by company check. Registration must be complete prior to submitting bid. 13) QUESTIONS: 14) SITE TOUR: A. Project Site Visit follow-up site visits can be scheduled with the Project Manager and conducted Monday through Friday from 8:00 am 3:00 pm. Best time to tour unoccupied classrooms is Friday early afternoon. 15) DISCLAIMER: A. All information provided in this agenda are for information purposes only. Please refer to Bid Documents for official project information. Any and all questions or information provided in today s jobwalk must be submitted via written RFI prior to the RFI deadline date as outlined in the contract documents and confirmed via Addenda. 5 P a g e

14 MEETING AGENDA Meeting Title: MCCCD San Elijo Campus B300 Project MANDATORY Pre-Bid Job Walk Location: MCCCD San Elijo Campus, Building 300, Room 306 Date/Time: Friday, October 19, :00 PM to 2:30 PM 1) PROJECT TEAM MEMBERS: A. Owner: MiraCosta Community College District 1 Barnard Drive Oceanside, CA B. Project Architect: Architects Mosher Drew 1775 Hancock St #150 San Diego, CA Eric Soldau C. Project Manager Kitchell 1 Barnard Drive Oceanside, CA Pelin Karakas, Campus Manager David Haddad, Project Manager Erin Bishop, Senior Project Engineer D. Inspector of Record: TBD 2) DESCRIPTION OF THE PROJECT: Architects Mosher Drew to provide project overview: Remodeling / Replacement of Mechanical Systems, Electrical Systems and Architectural Finish Systems in eight existing classrooms, a faculty lounge room and an online room in Building 300. Addition of an IDF room and janitor s room. Exterior scope included removal and replacement of existing concrete paving and stair to improve site accessibility. 3) PROJECT DELIVERY METHOD: Project is being delivered using hard bid procurement and a Single Prime / General Contractor 4) AUTHORITY & RESPONSIBILITY OF TEAM MEMBERS & LINES OF COMMUNICATIONS: A. Owner: Successful contractor will sign a contract with the Owner and coordinate with Program Manager during construction. 1 P a g e

15 MCCCD San Elijo B300 Project 2018 Pre-Bid Job Walk Meeting Agenda Continued B. Project Architect: Project drawings / Technical sections C. Project Manager: All contact by the bidders and contractor during the bidding phase will be through the Project Manager. D. Wage Rates: This is a Prevailing wage Project. 5) BID DOCUMENTS: 6) BIDDER INFORMATION: A. Bid Opening: MiraCosta Community College District 1 Barnard Drive Bldg Student Center, OC3450 Room Aztlan A November 20, 2018 at 2:00 pm B. Bid Location: MiraCosta Community College District 1 Barnard Drive Bldg Student Center, OC3450 Room Aztlan A Oceanside, CA C. Required Bid Inclusions: General Contractor must have appropriate license to bid project General Contractor B Subcontractors performing work must be properly licensed. General Contractor and subcontractors must be registered with the Department of Industrial Relations (DIR) in compliance with SB 854 requirements. D. Required Bid Forms: See Bid Documents, Section III Attachments That Must be Submitted with Your Bid - Bid Form - Summary of Costs and Bid Breakdown - Bid Bond Form - Declaration re: Sufficiency of Funds - Non-Collusion Declaration - Non-Discrimination Declaration - Conflict of Interest Certification - Workers Compensation Certification - Certifications and Representations - Authority to Release Information 2 P a g e

16 MCCCD San Elijo B300 Project 2018 Pre-Bid Job Walk Meeting Agenda Continued - Evidence of Required Insurance - Safety Statement Record - Designation of Subcontractors - References - Acknowledgement of Addenda E. Non-Required Bid Forms: See Bid Documents, Section IV Attachments Not Submitted with Your Bid - Payment Bond Form - Performance Bond Form - Escrow Agreement Form - Agreement Form - General Conditions - Supplementary Conditions - Special Conditions - Waste Reduction and Recycling - Technical Specifications - Division of State Architect Approved Plans 7) MILESTONES: A. Important Dates: MILESTONES Pre-Bid Job Walk Pre Bid RFI Cutoff Date Bid Due October 12, 2018 October 19, 2018 November 6, 2018 November 20, :00pm 2:30pm 1:00pm 2:30pm 4:00pm 2:00pm Contract NTP (Anticipated) January 2, 2019 Contract Duration: 219 calendar days B. Damages: See Special Conditions. 8) REVIEW OF GENERAL CONDITIONS: A. Correspondence: All correspondence during the bid period will be through the Project Manager David Haddad at dhaddad@kitchell.com. 3 P a g e

17 MCCCD San Elijo B300 Project 2018 Pre-Bid Job Walk Meeting Agenda Continued B. Insurance: Insurance requirements per Special Conditions, Item 2 of the bid contract documents. C. Payment and Performance Bond: 100% performance and payment bonds are required. 9) ALL ADDENDA MUST BE ACKNOWLEDGED ON PROPOSAL: A. Pre bid meeting agenda notes, with sign in sheet and applicable questions / answers will be published as an addendum. 10) ALLOWANCES: A. Project currently includes one (1) allowance. See bid documents for information. 11) INTERIM / COMPLETION MILESTONES: A. See Special Conditions Section 9, Schedule. B. NTP: Construction activities 219 calendar days i. Site logistics/phasing plan 5 calendar days after NTP. ii. Submittals due 21 calendar days after NTP. iii. Substantial Completion 189 calendar days after NTP. iv. Final Completion 219 calendar days after NTP. C. Phasing Work / Constraint: i. See Special Conditions Item 9.C, 10, Phased Work Requirements / Constraints 12) OTHER ITEMS: A. Contractor shall coordinate construction operations with the Project Manager. B. Access to the Campus / Site: Contractor shall coordinate site access and conduct construction with minimal impact to campus operations. Provide appropriate notifications to the City of Encinitas regarding delivery and haul routes as required. All college vehicle access, pedestrian walks, traffic lanes, FIRE LANES, parking isles, parking stalls, and truck delivery routes to remain OPEN at all times. A combination of fencing, signage, trench plates, and asphalt concrete paving can be utilized to maintain vehicle and pedestrian access. Unscheduled campus activities may periodically interfere with scheduled heavy demolition or hauling. As part of operating on an ACTIVE CAMPUS, Contractor is expected to adjust the schedule of such activities to accommodate the campus. Walking flagmen are required to ESCORT ALL construction traffic through the college walkways, parking lots, and streets until vehicles are safely off campus. C. Contractor s Staging / Laydown Area: Contractor s staging and laydown area will be limited to within the project site limits as shown on Exhibit 1. Prior to construction, Contractor shall submit a comprehensive construction site logistics/phasing plan to the Construction Manager including but not limited to temporary fencing, equipment layout, dumpster location, construction facilities, designated contractor parking, proper temporary signage, pedestrian access, etc. D. Parking: Contractor parking shall be limited to within the noted project site limits as shown on Exhibit 1. Contractor will be provided temporary parking as required. NO parking will be allowed within Campus 4 P a g e

18 MCCCD San Elijo B300 Project 2018 Pre-Bid Job Walk Meeting Agenda Continued student/faculty/staff lots. Contractor shall provide provisions as required for their own employees, equipment, suppliers and subcontractors. E. Utilities: All existing utilities (water, sewer, gas, mechanical, electrical, telecommunications, etc.) to active campus facilities and/or infrastructure shall not be interrupted during campus operations. All required utility (water, sewer, gas, mechanical, electrical, telecommunications, etc.) shutdowns will require one (1) weeks minimum prior notice and require coordination with existing campus operations. If any and/or all utility shutdowns are required to be performed off-hours or over the weekend CONTRACTOR will be required to do so at no additional cost to the owner. F. Access to Buildings under Construction: The Contractor shall always maintain and grant access to any and all District personnel, the Construction Manager, Project Architect, Project Inspector and any other associated personnel during construction. When the project has reached Substantial Completion, the District s Furniture, Fixtures and Equipment (FF&E) and Audio Visual (AV) / Information Technology (IT) staff and/or vendors may start delivery and installation of systems. Contractor will be required to coordinate and allow access for these items and any additional District vendors that are identified. G. Project Management Software: The project will use Prolog Converge as the document management system for the project. The contractor will utilize Prolog for the RFI and Submittal processes. The District will train the contractor and assist them to ensure effective and efficient use of the system. H. General Contractor and all subcontractors must comply with Department of Industrial Relations (DIR) SB 854 requirements for certified payroll. Contractors can register online at Instructions on how to register can be found at This process can take less than 24 hours if registration fees (including penalties, if applicable) are paid by credit card. It can take several weeks if payment is by company check. Registration must be complete prior to submitting bid. 13) QUESTIONS: 14) SITE TOUR: A. Project Site Visit follow-up site visits can be scheduled with the Project Manager and conducted Monday through Friday from 8:00 am 3:00 pm. Best time to tour unoccupied classrooms is Friday early afternoon. 15) DISCLAIMER: A. All information provided in this agenda are for information purposes only. Please refer to Bid Documents for official project information. Any and all questions or information provided in today s jobwalk must be submitted via written RFI prior to the RFI deadline date as outlined in the contract documents and confirmed via Addenda. 5 P a g e