GOVERNMENT OF INDIA ADMINISTRATION OF U. T. OF DAMAN & DIU OFFICE OF THE EXECUTIVE ENGINEER PUBLIC WORKS DEPARTMENT WORKS DIVISION NO. I MOTI DAMAN.

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1 GOVERNMENT OF INDIA ADMINISTRATION OF U. T. OF DAMAN & DIU OFFICE OF THE EXECUTIVE ENGINEER PUBLIC WORKS DEPARTMENT WORKS DIVISION NO. I MOTI DAMAN. Name of work : Expression of Interest (EOI) for Empanelment of Architect Consultants. TENDER NOTICE NO.63/ TENDER ID: TENDER FEES TIME LIMIT : `.1,500/- (IN DD)(NON REFUNDABLE) : 05 Years PRE BID MEETING : 07/01/2017 BID DOCUMENT DOWNLOAD END DATE : 09/01/2017 LAST DATE & TIME OF RECEIPT OF ONLINE BID IN : 10/01/2017 UPTO HOUR OPENING OF TENDER : 10/01/2017 UPTO HOUR (If Possible) (By Speed Post / RPAD Through Postal Authority/ Tender box kept in Division office only.) Issued to: No.PWD/DMN/AB/TC/, Dated :03/01/

2 PUBLIC WORKS DEPARTMENT GOVERNMENT OF INDIA UT OF DAMAN & DIU, DAMAN INVITATION OF EXPRESSION OF INTEREST (EOI) FOR EMPANELMENT OF ARCHITECTS, INTERIOR DESIGNERS/CONSULTANTS EXECUTIV ENGINEER Public Works Department, Work Division-I, Daman. 2

3 TABLE OF CONTENTS Sl. Particulars Page No. No. I PREQUALIFICATION IN GENERAL 1. Invitation of Expression of Interest 4 2. Preamble 5 3. Information to Applicants 6 4. Instructions to Applicants Category of Empanelment 9 6. Eligibility Criteria 9 7. Evaluation of applications Period of Empanelment Allotment of Work Litigation History Jurisdiction of Court in case of dispute or differences arising on account 13 of this EOI 12. Road of Services to be performed by the Architects, Interior Designers/Consultants II PREIQUALIFICATION FORM 13. Application Form for Empanelment Annexure-I : Organisational Details Annexure-II : Details of Directors/Partners/Proprietors Annexure-III : List of Architectural, Interior Designing/Consultancy 21 Assignments completed in last 5 years 17. Annexure-IV : List of Architectural, Interior Designing/Consultancy 22 Assignments in progress 18. Annexure-V : Financial Status Annexure-VI : List of Equipments available with the firm Annexure-VII :Affidavit Annexure-VIII : Litigation/Arbitration 26 3

4 PUBLIC WORKS DEPARTMENT GOVERNMENT OF INDIA UT OF DAMAN & DIU, DAMAN INVITATION OF EXPRESSION OF INTREST (EOI) FOR EMPANELMENT OF ARCHITECTS, INTERIOR DESIGNERS/CONSULTANTS PART-I PRE-QUALIFICATION IN GENERAL PUBLIC WORKS DEPARTMENT 4

5 GOVERNMENT OF INDIA UT OF DAMAN & DIU, DAMAN INVITATION OF EXPRESSION OF INTREST (EOI) FOR EMPANELMENT OF ARCHITECTS, INTERIOR DESIGNERS/CONSULTANTS Executive Engineer, Public Works Department, Work Division I, Daman. UT of Daman & Govt. of India invites Expression of Interest (EOI) from eligible Architects/consultants for providing architectural & Consultancy Services for their various constructions, renovation, re architecture, interior designing, beautification and other jobs. The proposal duly completed as per prescribed format, shall be submitted in sealed envelopes super scribing Application for Empanelment of Architects, Interior Designers/ Consultants on or before 10/01/2017upto15:00hrs in the office of the Executive Engineer, PWD, WD-I Daman Moti Daman- (396220), India. The detailed EOI with annexure(s) may be obtained from website & or from the office of the Executive Engineer Daman. 1. PREAMBLE 5

6 1.1 UT of Daman & Diu, Govt. of India, hereinafter referred as Employer is under Administrative control of Administrator UT of Daman & Diu with their head quarter at Daman. 1.2 Public Works Department, UT of Daman & Diu. Govt. of India is engaged with construction of original works of residential land non residential buildings, bridges, roads and marine structures and maintenance of existing buildings, bridges, roads and marine structures etc. 1.3 Public Works Daman of UT of Daman & Diu intends to take up various nature of works viz., Major Development work in Public Sector like, Health, Education, Tourism, Power etc., renovation of existing offices/circuit house, construction of proposed new offices and residential buildings, improvement of facades of existing buildings, interior designs and furnishing of Govt. buildings beautification of common areas, seashore side, Sea Fronts Development etc. over the next few years to improve the overall ambience in Daman &Diu. 1.4 In this context UT of Daman & Diu proposed to appoint a panel of Architects, Interior Designers/ Consultants who can assist UT of Daman & Diu in execution of the works to the desired level. 1.5 The empanelment will be valid for a period of 5 years or till fresh empanelment is done whichever is earlier. 1.6 The envisaged works to be undertaken are as under: a) Major Development Projects in Various Sectors b) Renovation of offices c) Construction of new offices& Residential Building & Complex. d) Interiors of new PWD office under construction with furnishing. e) Beautification of common Areas in buildings, and Residential Area. f) Improvement of facades of existing buildings g) Conservation/beautification of old structures 2. INFORMATION TO APPLICANTS: 6

7 2.1 Empanelment documents shall be downloaded from our UT of Daman & Diu and website at Application form for empanelment shall be submitted in sealed envelope super scribing Application for Empanelment of architects, Interior Designers/ Consultants, on or before10/01/2017upto15.00hrs hours in the office of Executive Engineer, Public Works Department, Work Division-I, Fort Area, MotiDaman The application shall be submitted only as per the enclosed format(s) along with Annexure I to VIII. Self attested documentary proof (s) in respect of the details furnished in the application form shall be submitted along with the application. The intending applicants shall also submit the list of such projects where due to any disputes, litigation/arbitration was invoked and or the consultancy services were abandoned / suspended by the client. Suppression of any information in this regard may lead to cancellation of empanelment of the firm/ Architect (s) concerned, if such information comes to notice of UT of Daman & Diu after empanelment. Incomplete applications will be summarily rejected. 2.4 The application shall be signed by the authorized person(s) of the firm. All pages of the documents shall be signed/sealed. 2.5 An applicant can apply for empanelment in any or all of the categories stipulated herein. In case an applicant wishes to apply for more than one category, document(s)/annexure(s) relevant to each of the categories, as stipulated, shall be submitted separately for evaluation. 7

8 2.6 UT of Daman & Diu reserves the right to reject any or all applications without assigning any reason thereof. 2.7 The empanelment of Architects, Interior Designers/Consultants will be for a period of 5 years or till the fresh empanelment is done whichever is earlier. 2.8 Per-qualification/Empanelment does not necessarily mean that a job will be assigned to the Consultant. 2.9 Clarifications, if necessary, will be sought from the applicants before empanelment. All information submitted by the applicants during the process of empanelment will be the property of UT of Daman & Diu and will not be returned Successful pre qualified tendered may have to pay a Tender Security in the form of FDR while participating in the main tender. Security Deposit/Performance Bank Guarantee may have to be paid if the tenderer bags the order. The amount for Tender Security and Performance Bank Guarantee will be mentioned in the main tender document. 3. INSTRUCTIONS TO THE APPLICANTS: 3.1 GENERAL a) All information requested for in the enclosed forms shall be furnished against the respective columns in the format. Applications are cautioned that nonsubmission of complete information as per the required formats or making any change in the prescribed forms may result in the application being summarily rejected. b) The application shall be type written. The applicant s name, signature and stamp shall appear on each page of the application form. c) The application form as downloaded from the website of UT of Daman & Diu only shall be submitted. d) Copies of the references, information, work orders and completion certificates from the respective clients certifying the suitability, technical know-how, 8

9 experience or capability of the applicant shall be submitted by the applicant, which would be verified by UT of Daman & Diu when required. e) The applicants are advised to attach any additional information which he thinks fit and necessary in regard to proving his capabilities. No further information will be entertained after submission of the application unless it is called for by the UT of Daman & Diu. f) The cost incurred by the applicants in preparation & submission of this application, providing clarifications or attending discussions in the connection with the process of empanelment shall be borne by the applicant and UT of Daman & Diu in no case will be responsible or liable for these costs regardless of outcome of the process. 3.2 DEFINITIONS: a) In the documents, the words and expressions shall have the meaning hereby assigned to them except where the context otherwise requires: I. Employer/ Client means UT of Daman & Diu Daman and include the employer s representatives or successors, but not without the consent of the appropriate authority any assignee of the Employer. II. Applicant means proprietary firm, Partnership firm, Private Limited Company, Limited Company whose application has been received by the employer and includes the applicant s personal representatives, successors and permitted assigns. 3.3 METHOD OF APPLYING: a) If the application is made by a proprietary firm, it shall be signed by the proprietor above his full typewritten name and full name of his firm with the current address. b) If the application is made by a firm in partnership, it shall be signed by all the partners of the firm above their full typewritten names and current addresses or alternatively by a partner holding Power of Attorney for signing the application, in which case a certified copy of Partnership Deed shall accompany the application. c) If the application is made by a Limited Company, it shall be signed by a duly authorised person holding the Power of Attorney for signing the application, in which case a certified copy of the Power of Attorney issued by the Board of Directors shall accompany the application. 9

10 3.4 FINAL DECISION MAKEING AUTHORITY: a) The Employer reserves the right to reject or accept any one or all applications and to annul the process and reject all the applications at any time without assigning any reason(s) thereof and without thereby incurring any liability to the affected applicant or without informing the applicants of the ground for the Employer s action. 4. PRE-BID CONFERENCE: 4.1 A pre-bid conference will be held at 16:00 Hrs, on dates 07/01/2017 in office of the Executive Engineer, Public Works Department, Work Division-I, Daman. Bidders may send their queries in writing either by mail at eepwd-dmndd@nic.in or send them by post/ courier to the address below at least 48 hrs prior to the Pre-Bid meet. Executive Engineer Public Works Department, Work Division -I Daman. Intending bidders shall also furnish names and designation of their persons attending the Pre-bid meet. 5. CATEGORY OF EMPANELMENT: Category-I: General Architectural Services for preparation of master plan, construction of new buildings, renovation of offices, facades improvement, beautification of common areas & interior designing. 6. ELIGIBILITY CRITERIA: 10

11 6.1 Category-I a) Bidders should be a well established and professionally organized Architectural/ Consultancy firm with at least 15 years experience in the field of providing architectural / consultancy services for restoration, re-architecture, conservation, new work. b) Bidders should have an office premises located in or nearby Daman c) Bidders should have successfully completed at least one project in each of the following categories: i. Preparation of Master plan comprising of old & new office and residential buildings. ii. iii. Interior designing of corporate offices/ Guest houses including furniture. Restoration of existing buildings/ construction of new buildings. d) Bidders should have an average annual turnover of at least Rs Cr. during the last 03 financial years. e) Bidders should have on their rolls at least following personnel: i. A Principle Architect registered with the council of Architecture, New Delhi and having at least 10 years experience. ii. iii. 02 Junior Architects registered with the council of Architecture, New Delhi and having at least 5 years experience. An Urban Planner with Masters Degree in Urban Planning and minimum 5 years experience.(preferred) iv. A Senior Engineer with degree in Civil Engineering and minimum 10 years experience. v. A total strength of 12 employees. f) Bidders should have Service Tax Registration in the category of Architectural / Consultancy services. 7. EVALUATION OF APPLICATIONS: 7.1 The applications will be examined by Executive Engineer, PWD, WD-I Daman, which may call for clarifications / additional information from the bidders which must be 11

12 furnished to the Executive Engineer, PWD, WD-I, Daman within the stipulated time. The applications shall be evaluated based on the following parameters on a scale of 100. Sl. No. Parameters 1 Capability State of the Firm (years of existence) 20 2 Firm s Experience (Similar Consultancy Services /Works completed 3 Firm s Financial Capacity (Annual Financial 15 Turnover) 4 Strength of Team ( In house) 30 Category I&II Points The applicants will be awarded marks for each of the above parameter on the following basis: a) Category I Sl. Parameters Points No. 1 CAPABILITY STATEMENT 20 a) Experience of 15 years 15 points b) Experience more than 15 years will be allotted 2 points of for every 2 years of additional experience. (maximum points shall be restricted to 4 c) Location of firm distance near to Daman 1 point 2 FIRM S EXPRIENCE Similar Consultancy Services / Works completed a) Preparation of master plan 16 points b) Interior designing of Corporate Offices / Guest houses (maximum 4 points will be allotted for each category) c) Restoration of existing buildings / construction of new building (maximum 2 points will be allotted for each category) 3 FIRM S FINANCIAL CAPACITY Average Annual Financial Turnover a) Annual financial Turnover as per threshold indicated in b) Additional financial turnover in multiple or part 20% of the threshold value indicated in 2 points for every additional 2 years 4 points for each projects 2 points for each project 12 Points 4 STREGTH OF TECHNICAL TEAM 30 a) Principal Architect at least 10 years experience- 10 points 1 point for each multiple. 12

13 1 No. b) Junior Architects with at least 5 years experience 2 Nos. c) Interior Designer with at least 5 years experience 1 No. d) Urban Planner with at least 5 years experience 1 No. e) Senior Engineer with Degree in Civil Engineering and minimum 10 years of experience 1 No. f) Total strength of employees 12 Nos. (bidder with lesser number employees will be allotted points on pro-rata basis 6 points 3 Points 3 points 5Points 3 points 7.3 Bidders should satisfy the qualifying criteria on their own merits and not as a sum total of their sub agencies. Joint ventures / Consortium / MOU shall not be entertained. 7.4 Based on the above evaluation, the top three (03) applicants in order of ranking and scoring a minimum of 75 marks shall only be considered for empanelment. 8. PERIOD OF EMPANELMENT: 8.1 The empanelment of the Architects, Interior Designers / Consultants will be for a period 5 Years from the date of awards of Contract. However our UT of Daman & Diu. 8.2 However UT of Daman & Diu reserves the right to extend the period of empanelment of consultants for a further period of one year depending on the requirement and performance of the consultant. The decision of UT of Daman & Diu in this regard would be final. 8.3 The empanelment of the Architects, Interior Designers / Consultants will remain in force for the purpose of completion of all works ordered during the currency of the empanelment until they have been completed. 9. ALLOTMENT OF WORK: 9.1 Depending upon requirement, UT of Daman & Diu will invite limited tender(s) from the empanelled Architects, Interior Designers / Consultants. 9.2 The work will be allotted to the successful Architect, Interior Designer / Consultant, who emerges the lowest bidder in the tender. The tender may be invited in single 13

14 bid (financial only) or in two bids (technical & financial) as the case may be. In case the tender is invited in two bids, the financial bids of only those Architects, Interior Designers / Consultants shall be opened who qualifies in the technical bid. The details of the same will be stipulated in the limited tender processed to be invited by UT of Daman & Diu. 9.3 UT of Daman & Diu also reserves the right to allot the work to any of the empanelled Architects, interior Designers / Consultants after giving due consideration to the suitability and competence of the Architects, Interior Designers / Consultants to handle jobs, with due regards to their proven track record, which shall be reviewed by UT of Daman & Diu, as found necessary, from time to time. 10. LITIGTION HISTORY: 10.1 The Applicant should provide accurate information on any litigation or arbitration resulting from contracts completed or under its execution over the last Seven years ending A consistent history of litigations against the Applicant or any member of the firm may result in failure of the application at the desertion of UT of Daman & Diu. 11. JURISDICTION OF COURT IN CASE OF DISPUTE OR DIFFERENCES ARISING ON ACCOUNT OF THIS EOL: 11.1 Any suit or application, arising out of any dispute or difference on account of this pre- qualification tender shall be filed in a competent court at Daman only and no other court or any other district of the country shall have any jurisdiction in the matter Indian Arbitration and Conciliation Act of 1996 only will apply. 12. ROAD OF SERVICES TO BE PERFORMED BY THE ARCHITECTS, INTERIOR DESIGNERS / CONSULTANTS: 12.1 Category I a) Discussions with UT of Daman & Diu about the specific requirements and conceptualization of the assigned work. b) Evaluation of the site and carrying out soil investigation, testing, topographical survey etc. as may be necessary with prior approval from UT of Daman & Diu. 14

15 Charges towards soil investigation, testing, topographical survey etc., if required and carried out by the Architect, Interior Designers / Consultant shall be reimbursed at actual based on documentary evidence. c) Preparation of Design, Site Development, Master Plan, Architectural Plans, Interior Design details, furniture items 3D photos and line diagrams, Sections, Walk through models etc., with details of area analysis, Building geometry etc., whenever required. d) Use of value engineering concepts to consider alternate design solutions to optimize expected cost / worth ratios. Design should include impaired & physically disable friendly to the extent possible and flexibility to future changes / expansions. e) Preparation & submission of required drawings & Structural) conforming to latest Development Control Regulations (DCR) and local bye laws to the statutory authority(s). f) Liasoning and obtaining requisite approvals / permission from the Concerned Statutory Authorities prior to commencement and also after successful completion of the work. g) Preparation of technical specifications, cost estimate including rate analysis, Bill of quantities in consultation with Executive Engineer PWD WD-I Daman, inspection & testing plans etc. h) Preparation of all drawings good for construction for structural designs, internal and external MEP / utility services, telecommunications, Networking, Graphic signage s, fire fighting arrangements, security system, parking etc. as per the approved technical specifications. i) Preparation of landscape architecture, interior architecture, architectural conservation, graphic design, furniture items and signage s etc. j) Preparation of Tender Drawings, Technical Specifications vendors / manufactures for materials and equipment. Assistant ace to PWD Daman in providing clarifications to bidders, pre-bid meeting and specifying the construction contract. k) The approvals of UT of Daman & Diu are required on all drawings, specifications, documents etc. and Consultant shall responsible for providing modifications, incorporation of suggestions etc. 15

16 l) Ensure engaging the required key professionals for the services such as architectural, structural, MEP / utility services, landscaping, conservation etc. for the project designing and execution. m) Attend the reviews, meetings, conferences pertaining to the project. n) In case of new construction, the design shall be strictly in accordance with the latest Indian Code of Practices / National Building Code. The structural analysis and design shall be done by using latest version of software packages such as STAADPRO or equivalent. The provisions in various BIS Codes shall override the packages output. o) Appropriate hard and soft landscaping shall be designed to be in harmony with the surrounding Environment and neighbourhood. The objective is to provide a harmonious and friendly environment with green area and landscape features. p) Preparation and issue of working drawings with all details for proper execution of the work. This shall include preparation of fabrication / shop drawings for select items as well as scrutiny / approval of shop drawings submitted by contractors for various services. q) Site Supervision to review and ensure approved designed compliance by the executing agency. r) Revision of drawing details and specifications as and when required in due course of construction progress. s) Preparation and planning of all design details, deliverables and plan the construction programme to complete the project. t) The Consultant shall attend all the review meetings conducted by UT of Daman & Diu from time to time without any extra cost and shall also be available for any clarifications and bring out issues related to construction which may lead to difficulties for construction. 16

17 PUBLIC WORKS DEPARTMENT GOVERNMENT OF INDIA UT OF DAMAN & DIU, DAMAN 17

18 INVITATION OF EXPRESSION OF INTREST (EOI) FOR EMPANELMENT OF ARCHITECTS, INTERIOR DESIGNERS/CONSULTANTS PART-II PRE-QUALIFICATION FORMS. APPLICATION FORM FOR EMPANELMENT Information to be furnished by the Applicant Sl. Particulars No. 1. Name of Organisation Details 2. Address 3. Contact person 4. Telephone No. 5. Mobile No. 6. Fax No. 7. ID 18

19 8. Organisation Details To be filled as per Annexure-I 9. Details of To be filled as per Annexure-II Directors / Partners / proprietors 10. List of Architectural Consultancy To be filled as per Annexure-III Assignments completed 11. List of Architectural Consultancy To be filled as per Annexure-IV Assignments in progress 12. Financial status To be filled as per Annexure-V 13. List of permanent professional Employees and key Personnel Mentioning their specialization, Qualifications, experience and Association with firm Self-certified copies to be enclosed 14. List of equipments available with the firm To be filled as per Annexure-VI 15. Affidavit To be filled as per Annexure-VII 16. Litigation / Arbitration To be filled as per Annexure-VIII 19

20 Annexure I ORGANISATIONAL DETAILS Sl. Parameter No. 1. Organisational Set-up: Place of Incorporation Details Year of Establishment / Incorporation / Registration Status of Firm (Proprietorship/partnership/limited/any other) Name of Directors/Partners/Proprietors Empanelment with Govt. Organisations (Mention names with copies of Certificates) 2. Employee Strength: Principal Architects (Nos.) Junior Architects (Nos.) Urban Planners (Nos.) Civil Engineers (Nos.) MEP Engineers (Nos.) 3. Details of Office Automation: 4. Outsourcing Jobs: Structural Design Plumbing, Sanitary & Water Supply MEP services Fire Fighting/ Detection System Any Other Signature of the Architect Place: Date: Name & Designation Annexure II 20

21 DETAILS OF DIRECTORS / PARTNERS / PROPRIETORS Sl. No. Name of Partners / Directors / Proprietors Academic Qualifications Designation Address / Phone / Fax / Signature of the Architect Place: Date: Name & Designation 21

22 Annexure III List of Architectural Consultancy Assignments Completed In Last 5Years Sl No Name of work / Project with address Short descrip tion of Archite ctural / Consul tancy assign ment Name and addrs. Of owner / Client Value of Work / Project Date of Start of Work / Project Date of Completion of Work/ Project Liquida ted Damag es, if any, impose d on Consul tant Any other relevant information Note: 1. The list of Works / Projects mentioned above should be substantiated with documentary evidence such as Work Orders / Contract Agreements and Completion Certificates. 2. Applications received without necessary documentary evidence are liable to be rejected. Signature of the Architect Place: Date: Name & Designation 22

23 Annexure IV List of Major Architectural / Consultancy Assignments in Progress Sl No Name of Work / Project in progress with Address Short description of Architectural Consultancy Name and address of client Value of Work / Project Date of Start of Work / Project Stipulate d time of Completi on Status of Work Expected Date of Completion Any other relevant information Note: 1. The list of Works / Projects mentioned above should be substantiated with documentary evidence such as Work Orders / Contract Agreements and Completion Certificates. 2. Applications received without necessary documentary evidence are liable to be rejected. Signature of the Architect Place: Date: Name & Designation 23

24 Annexure V FINANCIAL STATUS Sl. No Financial year Turnover (Consultancy Fee) Rs. Profit/ Loss(-) Rs. Note: 1. Certified copies of audited Balance Sheets Chartered Accountants Certificates to be enclosed. Signature of the Architect Place: Date: Name & Designation 24

25 LIST OF EQUIPMENTS AVAILABLE WITH FIRM Annexure VI Sl. No. Name of Equipment Type Nos. 1. Computers 2. Printers 3. Plotters 4. Software s Signature of the Architect Place: Date: Name & Designation Annexure VII 25

26 AFFIDATE (TO BE SUBMITTED ON NON JUDICIAL STAMP PAPER OF MINIMUM Rs 10/- DULY CERTIFIED BY NOTARY PUBLIC) Affidavit of Mr S/o R/o I, the deponent above named do hereby solemnly affirm and declare as under: 1. That I am the Proprietor / Authorised signatory of M/s Having its Head office / Regd. Office at That the information / documents / Experience certificate(s) submitted by M/s along with this Expression of Interest for Empanelment of Architects, Interior Designers / Consultants to UT of Daman & Diu are genuine and true and nothing has been concealed. 3. I shall have no objection in case UT of Daman & Diu verifies them from issuing authority(s). I shall also have no objection in producing the original copy of the document(s), in case UT of Daman & Diu demand so for verification. 4. I hereby confirm that in case, any document, information & / or certificate submitted by me is found to be incorrect/false/fabricated, UT of Daman & Diu at its discretion may disqualify / reject my application out rightly and also debar me / M/s from participating in any future tenders / EOIs. Deponent I, , the Proprietor / Authorised signatory of M/s do hereby conform that the contents of the above Affidavit are true to my knowledge and nothing has been concealed there from and no part of it is false. Verified at this day of

27 Deponent Annexure VIII Litigation / Arbitration Year Contract Identification and Matter in Dispute Value of Pending Claim in INR or any other currency Contract Name: Name of Employer: Address of Employer: Matter in Dispute: Total value of the contract : Contract Name: Name of Employer: Address of Employer: Matter in Dispute: Total value of the contract: Contract Name: Name of Employer: Address of Employer: Matter in Dispute: Total value of the contract: Signature of the Architect Place: Date: Name & Designation 27