Public Works Department Monthly Report

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Carol Ferguson
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Key Message Public Works Department Monthly Report George Chavez Assistant City Manager/Director of Public Works We are pleased to present to you this inaugural monthly report from the Public Works

1 Key Message Public Works Department Monthly Report George Chavez Assistant City Manager/Director of Public Works We are pleased to present to you this inaugural monthly report from the Public Works Department. This report will give you an overview of the activities that have occurred in the department over the last month and provide a snapshot of the progress that we've made on capital projects and on accomplishing our annual work plans. This year has been a year of change for our department. We welcomed the Civil Engineering, Project Administration, and Property Management programs of the Capital Assets Department into Public Works in July. In October we welcomed the Park Services and Urban Forest Division of the Community Services Department onto our team. At the same time, the Parking Enforcement Bureau has moved to the Police Department to be consolidated with their Traffic Enforcement efforts. All of these changes provide Public Works with the alignment of resources it needs to focus on its core mission: delivering high quality utility services and maintaining the City s infrastructure. Our first priority over the next several months will be to ensure a smooth transition of the Park Services and Urban Forest Divisions into the department and assist the Police Department with the transition of the Parking Enforcement Bureau. From there, we look forward to the new opportunities that Public Works will have to provide even better service to the City and to its residents. Accomplishments Several Public Works employees were recognized by their peers as winners of the City's 2016 Employee Excellence Awards. These employees were recognized by the Public Works Commission at its November 10, 2016, meeting: Angelo Rios (Senior Water System Worker): Recognized for his commitment to his work, as shown through his support for his employees and his willingess to step-in and help when there is a need. Paul Marquez, Fausto Zagal, Gardner McKay, D'Andre Williams, Andrew Diaz, Jose Alvarez, Daniel Boyle (Wastewater Team): Recognized for the service they provide in their work to the community, retrieving items from the storm drain at any time of day or night, frequently for residents that are distraught upon losing important items like cell phones and valuable jewelry. Greg Forester (Equipment Mechanic II): Recognized for his innovative idea to service Fire Department vehicles that minimized the cost of maintaining the vehicles while also providing top quality service. Page 1 of 7

2 Public Works Public Department Works Department Monthly Report Significant Incidents, Events, & Information On November 15, the City Council considered an ordinance to establish a water supply fee. This fee will be applied to residential, commercial, or mixed-use new construction or substantial remodel projects and will be used to develop local groundwater and non-potable water supplies beyond those identified in the City's adopted 2015 Water Enterprise Plan. The water supply fee will become effective in January 2017, and project applicants that apply for building permits after January 2017 could be subject to it. On November 16, the department released a request for proposals for Commercial Solid Waste Collection and Residential Solid Waste Processing Services. Through this process, a vendor will be identified to provide the services that are currently handled by Recology Los Angeles, whose agreement with the City ends on March 31, Proposals are due on February 28, 2017, after which time staff and the Public Works Commission will review the proposals and recommed a vendor to the City Council. On November 17, the department released a request for proposals for Annual Tree Services to maintain the City's urban forest. The selected vendor will provide tree trimming, tree removal, tree planting, and tree watering. Responses to the RFP are due on December 1, and staff is working with members of the Recreation and Parks and Public Works Commissions to review the proposals and recommend a vendor. The contract is anticipated to be recommended to the City Council at one of its January 2017 meetings. On November 22, there was a City of Beverly Hills water main break at Norma Place and Hilldale Avenue in West Hollywood. Approximately seven (7) customers were affected, and water service was restored within four (4) hours. In November, there were three (3) sanitary sewer overflows (SSOs). These were located in the 500 Block of Alta Drive, the 1500 Block of Carla Ridge Road, and the 9400 Block of Olympic Boulevard. NORTH SANTA MONICA BOULEVARD RECONSTRUCTION UPDATE: The City will officially break ground on the reconstruction of North Santa Monica Boulevard - beginning with the western segment of the project from Wilshire Boulevard to Alpine Drive - on January 11, Staff presented the project overview, construction phasing, and traffic impacts at two (2) community events in November: Get to Know Your City Business Open House and the El Rodeo PTA meeting. More details about the project, timeline, and impacts can also be found in the City's December "InFocus" newsletter at PURPLE LINE EXTENSION CONSTRUCTION UPDATE: Major construction activity for the Purple Line Extension Section 1 station at La Cienega and Wilshire Boulevards is scheduled to begin in early The City is finalizing a memorandum of agreement (MOA) with the Metropolitan Transit Authority (Metro) that defines construction hours, lane and street closures, a business mitigation fund and noise limitations generated from the construction. More details can be found in the City's December "In Focus" newsletter at The latest construction updates can be found at Page 2 of 7

3 Public Works Department Monthly Report City Statistics Facility Services Number of work orders related to tenant requests Number of work orders related to City staff requests Parking Services Number of free parking garage tickets issued Average Usage at Level 2 Electric Vehicle Charging Stations During Peak Project Administration Infrastructure $ expended on active capital projects under Project Admns mgmt Nov 2016 Oct 2016 Inspections Number of new public works permits issued Project Management Infrastructure $ expended on active capital projects under Project Mgmt purview Number of inquiries received related to Metro project YTD $197,395 $201,478 $495, , , , , % 70.5% 64.2% $79,117 $122,263 $815,591 Customer Service Number of phone calls received each month 13,078 13,950 60,954 Logistics Number of repair orders processed Number of Preventative Maintenance Actions on Vehicles Water Conservation Acre Feet (AF) of water used Number of site visits completed Number of customers contacted regarding continuous flow issue (letters/calls) Electrical and Signals Number of calls with response within 24 hours Number of calls with response more than 24 hours , , Environmental Services Tons of commercial food waste collected Percentage of Solid Waste diverted from landfill 49.0% 45.8% 54.7% Number of alleys cleaned per month Environmental Services and Compliance Number of inspected commercial facilities based on annual inventory Number of wastewater sanitary sewer overflows (SSOs) Street Maintenance Linear feet of curbs painted 0 2,514 13,112 Linear feet of traffic lines painted 0 2, ,679 Number of traffic signs replaced to comply with retroreflectivity standards Number of sidewalk grinding locations completed Water Operations Number of water quality samples processed 1,543 1,439 5,184 Number of domestic meters installed Number of fire service meters installed Number of water main breaks Page 3 of 7

4 Public Works Department Status Of Work Plan Projects Work Plan Title Work Plan % Complete Completed Solid Waste Franchise Agreement RFP Release 100% Utility Bill Update 100% Dog Park Design & Construction 100% Wastewater Operational Staff Training Program 100% Comprehensive Environmental Compliance Program 100% Shallow Groundwater Well Test Phase 100% Coldwater Canyon Reservoir 100% Water Treatment Plant Rehabilitation 100% Work In Process Water Conservation Policy Development 25% City Facility Maintenance Evaluation 50% Building Replacement & Maintenance Schedule 5% Water Conservation in Maintenance 90% Building Maintenance Inspections Increase 40% Water Will Serve Policy Development 90% Central Basin Well Feasibility Study 60% Water Leak Detection Program Development 25% La Cienega Regional Park Retention/Infiltration Project 15% Parking Structure Updates (Elevator Modernization, Signage, etc.) 70% Water Conservation Policy Development 25% Dual Water Meter Policy 50% Groundwater Monitoring Program Implementation 70% Water Rate Structure Development 30% Solid Waste Computerized Work Order System 0% PW Service Area Operational Audit Program 10% PW Emergency Readiness Improvement 25% PW Operations Support Group Establishment 65% Department Space Needs Assessment 75% PW Strategic Plan Implementation 10% Ballona Creek EWMP Education Plan 25% Phase 2 Residential Solid Waste Container Replacement 75% Page 4 of 7

5 Burton Way Green Street Feasibility & Design 25% Zero Waste Plan 30% AB 1826 Commercial & Multi-family Organic Recycling 20% Sanitary Sewer Management Plan (SSMP) Update 0% Review and update EV usage, services, and enforcement regulations. 65% NPDES Permit In-house Training Program 0% Real-time Parking Space Monitoring & Counting System Expansion 60% Sustainability Plan Update 5% Parking Structure Maintenance 30% Customer Service Telephone System Evaluation 25% Improved Customer Service Feedback Tool Integration 0% Central Stores Operational Efficiency Evaluation 25% Grant Identification & Application 25% La Cienega Park & Tennis Center Master Planning 5% Beverly Gardens Restoration 30% Centralized Parking Operations Center 80% 336 Foothill Road Site Rehabilitation & Planning 0% New CNG Rear Loader Refuse Vehicle in Service 50% North Santa Monica Boulevard Reconstruction 0% Infrastructure Records Retention Process 25% Water Enterprise Plan Project Inspection Plan 50% Water Banking 5% Water Main & Fire Hydrant Replacements 25% Water Meter MTU Changeout 80% Inventory and Monitoring of Operating Systems at City Facilities 10% LED Streetlight Conversion 15% Monthly Progress Report Development 95% Review and update valet services and permitting programs. 0% Greystone Reservoir Rehabilitation 100% Security Electronic Lock Systems 10% Business Triangle Parking Meter Live Occupancy Reports 5% New Multi-space Pay Station Equipment & Loading Zone Monitoring 0% City Smart Phase 2 Implementation 25% In-house Sidewalk Inspection Program 50% Public Works Back-up Generator Replacement 25% CCTV "Safety City" Program Coordination 5% Street Sign Retroreflectivity Upgrade 15% Page 5 of 7

6 Fleet Study Recommendation Implementation 50% New PD Mobile Command Center in Service 50% New FD Rescue Ambulance in Service 75% Two New CNG Automated Side Loader Refuse Vehicles in Service 25% Parking Facility Power Washing 10% Transition Plan for Bringing Street Striping In-house 15% Page 6 of 7

7 Public Works Department Status of Major CIP Projects Under Construction % Complete Rehabilitate Cabrillo Reservoir 10 Maple Yard Groundwater Wells 45 Santa Monica Boulevard Corridor 0 Water Treatment Plant Maintenance 95 Replacement of Water Meter MTUs 80 Greystone Improvements 10 Dog Park Development 100 Under Design Burton Way Green Street Project 15 Beverly Gardens Restoration - Western Blocks 0 Under Study Cabrillo Non-potable Pipeline Design and Distribution System 10 Central Basin Groundwater Wells 0 City-Wide Utilities Undergrounding 5 La Cienega Stormwater Detention Project 5 Page 7 of 7

Public Works Department

Public Works Department Monthly Report Public Works Department Monthly February Report 2017 George Chavez Assistant City Manager/Director of Public Works Key Message The Public Works Department reached