TORONTO TRANSIT COMMISSION

Transcription

1 TORONTO TRANSIT COMMISSION Request for Information (RFI) For The Supply of Safety Prescription Eyewar RFI NO. R08AL15151 DATE POSTED: TUESDAY, APRIL 21, 2015 RFI CLOSE DATE: 4:00 PM MONDAY, MAY 4, 2015 ELECTRONIC DOCUMENT For complete description of Work, please click link below to download documents. INSERT PDF DOCUMENTATION HERE Note: Please ensure your firm submits one bid ONLY. To view all documents, please save file first as per the following instructions. Right-click document s filename, then select Save Target As (or Save Link as ). ADDENDA: Addenda will be posted electronically (as required) in Adobe PDF or excel format and posted below. Bidders and prospective Bidders MUST MONITOR THIS SITE as frequently as they deem appropriate until the Closing Date of this requirement. It is the Company s responsibility to ensure they have received all the addenda issued. ADDENDA ISSUED TO DATE: ZERO TO DATE BID SECURITY: NONE REQUIRED CONTACT: JASON BRUNACCIONI Jason.brunaccioni@ttc.ca PHONE: (416) FAX: (416)

2 Request for Information (RFI) For Supply of Safety Prescription Eyewear

3 Contents Overview...3 Objectives of this RFI...3 Responding to this RFI...3 Deadline to Submit a Response...3 TTC Contact Person...3 Appendix A...4 Corporate Information Form...4 Appendix B On-Site Services Additional Information Related to On-Site Services Off-Site Services Additional Information Related to Off-Site Services Material (Lenses, Frames, Side Shields, Tints) On-Site and Off-Site Services Additional Information Related to Material (Lenses, Frames, Side Shields, Tints) Administration On-Site and Off-Site Services Additional Information Related to Administration Page 2 of 10

4 Overview The Toronto Transit Commission (TTC) provides safety prescription eyewear to all TTC employees requiring this personal protective equipment to perform their work. This is to support one of TTC s strategic objectives: a transit system that manages its risks, that protects its customers, contractors and employees, and that minimizes its impact on the environment. Objectives of this RFI The purpose of this RFI is to obtain information from interested companies regarding feasibility of providing onsite optician services to various TTC locations throughout the GTA area (approximately 25 locations) on a frequent basis. If requested by TTC, subsequent to the RFI closing date, companies responding to this RFI should be able to conduct a demonstration of their process to assist the TTC to obtain a better understanding. Attached Appendix B is a list of key areas related to providing safety prescription eyewear to TTC locations. Companies responding to the RFI should provide information on each item for all sections of Appendix B. Responding to this RFI In order to respond to this RFI, companies must complete Appendix A and Appendix B, and submit these appendices prior to the Deadline to Submit a Response to the TTC Contact Person listed below by . While cost estimates are not part of this RFI, any recommendations or suggestions will be taken into consideration regarding process improvements. Deadline to Submit a Response Responses to this RFI should be submitted no later than Monday, May 4, 2015 at 4:00 PM. TTC Contact Person Jason Brunaccioni Buyer Jason.Brunaccioni@ttc.ca Subject to the results of this RFI, the TTC may subsequently issue a Request for Proposal/Bid in order to award a Contract to a company to supply safety prescription eyewear in accordance with the needs of the TTC. Page 3 of 10

5 Appendix A Corporate Information Form NAME OF COMPANY: ADDRESS: CONTACT: (Name, Tel, ) WEBSITE: _ ADDITIONAL INFORMATION: (ATTACH THE RFI RESPONSE HERETO) Page 4 of 10

6 Appendix B 1. On-Site Services Requirement Description Vendor Response Service Type Does the company offer onsite optician services to scheduled client sites across the GTA (e.g. licensed Optician mobilized to visit locations every week)? Frequency How often can the company provide onsite optician services (e.g. daily, three times a week, etc.)? Site Locations How many locations can the company make on a daily, weekly and monthly basis? Hours of Operations What are the regular hours of operations for onsite visits (e.g. 7:00 AM to 6:00 PM, Mondays to Saturdays)? Outside Regular Hours Can the company make visits outside the regular operating hours (to accommodate late shifts (e.g. 8:00 PM) and early shifts (e.g. 4:00 AM)? Number of Clients Is there a minimum number of clients required for onsite visits? What is it? Designated Representative Can the company supply designated Opticians to travel to various TTC locations? How many designated representatives can the company use given the size of TTC (approximately 15,000 employees)? Fittings and Adjustments Delivery Can the company s opticians perform fittings and adjustments on sites? Can the company provide a mobile unit to deliver prescription safety eyewear, including repairs whenever necessary? 1.1 Additional Information Related to On-Site Services Page 5 of 10

7 2. Off-Site Services Requirement Description Vendor Response Dispensing Locations How many locations are there in Ontario and GTA? Please specify if subcontractors. Hours of Operations Define the hours of operations (e.g. Mondays to Saturdays, 7 AM to 7 PM). Accessibility of Locations Are the locations close to highways or TTC accessible? Designated Representative Can the company provide a designated representative to Fittings and Adjustments manage the TTC contract? to provide professional fitting and adjustment services by trained staff at authorized optician locations? Page 6 of 10

8 2.2 Additional Information Related to Off-Site Services 3. Material (Lenses, Frames, Side Shields, Tints) On-Site and Off-Site Services Requirements Description Vendor Response Safety Standard to supply C.S.A. approved safety prescription eyewear that meet or exceed Industrial Eye and Face Protectors Z94.3-M88 and/or ANSI/ISEA Standard Z or the latest edition? Lenses to supply first quality and distortion free vision ophthalmic, polycarbonate or plastic lenses of Page 7 of 10

9 Base Curve Lenses Side Shields Photochromic Lenses Frames different visions (e.g. single, bifocal, trifocal, etc.), meeting current standards of C.S.A. or ANSI/ISEA Z ? to supply base curve from.5 to 20? to provide prescription safety glasses with permanent side shields that cover the whole template area? to supply photochromic lenses that meet the CSA and ANSI standards? to supply different types of frames for different facial structures (e.g. round, square, oval, heart, etc.)? 3.3 Additional Information Related to Material (Lenses, Frames, Side Shields, Tints) Page 8 of 10

10 4. Administration On-Site and Off-Site Services Requirement Description Vendor Response TTC Custom Requisition Form Can the company use a TTC requisition form in conjunction to the company s form to process the order and attach with monthly invoices? Escalation to define an escalation scheme? Delivery System to define a delivery system? Record Keeping to define a record keeping system of hard copy requisitions, prescriptions, authorization forms and other related documents? Reports to provide the following reports: monthly usage report, monthly expenditure report, delivery or fill rate report, backorder report, exception report (e.g. captures every item purchased on the contract)? Product Samples to provide product samples prior to the start date of the contract for TTC Safety review and approval? Supplier Employee Training to provide consistent training across all locations to representatives from offsite or on-site locations regarding the administration of the contract? Database of Employees to create and maintain a database of employee information (including employee name, employee ID, type of lenses requested, type of frames requested, reason of request, request date, delivery date, department section, etc.)? Authorization Process Does he company have the ability to process only authorized requisition forms that are signed by the employee s Manager based on TTC authorization forms submitted to the company? Page 9 of 10

11 4.4 Additional Information Related to Administration END OF SECTION Page 10 of 10