January 1, 2013 Subject: - Nasc Vendr Shipping Cmpliance Prgram Dear Nasc Supplier, Nasc nw uses the web-based shipping lgistics prgram knwn as RateLinx. This prgram is simple and user-friendly, s it saves time and mney fr ur vendrs by simplifying the ruting and tendering f all Nasc shipments. The RateLinx prgram streamlines yur shipments t Nasc and Nasc custmers. Savings are realized thrugh autmated selectin f the lwest cst carrier. Purchase rders are laded autmatically. Bills f Lading and/r shipping labels are generated autmatically. Tracking is substantially imprved and reduces the number f inquiries frm Nasc abut the status f shipments. Cmpliance with ur prgram is required. Belw is ur 2013 ruting guide and shipping instructins. Please review the register and lg-in at www.myratelinx.cm if yu are nt yet registered. Feel free t call and ask t speak t a Purchasing Department representative. We are happy t walk thrugh the RateLinx website and prcess with yu r any member f yur staff! We lk frward t cntinued imprvement and success wrking with yu tward efficient shipping and tracking f Nasc Frt Atkinsn rders. Thank yu! Jack Marshall Directr Nasc Purchasing Department Phne: 920-568-5510 Email: nascjm@enasc.cm
NASCO Frt Atkinsn, WI Vendr Ruting Guide and Shipping Instructins Effective January 1, 2013 ALL shipments must be fulfilled using the Ratelinx website. ALL shipping charges utside f RATELINX will be deducted frm the invice upn payment unless pre-apprved by the Nasc Buyer with the alternate shipping methd listed n the purchase rder under shipping instructins. *********Yu must have an pen purchase rder t register************ STEP 1 - G t http://www.myratelinx.cm t Register. Enter Nasc in the custmer name field. Enter a valid Nasc PO number (6 r 7 digits, d nt use dashes). Click Next t g t the cntact infrmatin screen. Enter yur cntact infrmatin. Create yur User ID. Create yur Passwrd. Enter yur E-mail Address (Yu will receive e-mail cnfirming yur registratin). STEP 2 - Once registered, g t http://www.myratelinx.cm t Lg In and enter shipments being shipped directly t Nasc Frt Atkinsn r t Nasc Frt Atkinsn custmers. Enter Client ID Nasc. Enter the User ID yu created. Enter the passwrd yu created. Click Submit t lgin. STEP 3 - Click the drp dwn menu ptin Shipping and click Nasc Shipment t chse the Nasc PO, autmatically lad items rdered and btain the carrier yu shuld use. Click the magnifying glass then the green checked bx t chse frm the Nasc PO numbers listed. Click Lad t autmatically lad all PO items rdered and being shipped. Click Add t ship anther PO with the same shipment. A list f PO numbers that will be shipping will be displayed. Edit shipment quantities fr items that are back rdered r that will nt be shipping by clicking n the pencil icn. Change individual item quantities as necessary. Delete a PO cmpletely frm the shipment by clicking n the RED circle.
STEP 4 Enter Shipment Details. Class Cde If shipping parcel leave at 50 if shipping truck change t apprpriate class. Mre infrmatin can be fund at: http://freightqute.cm/hwtship/nmfc-freight-density.aspx Enter the dimensins f ne f yur bxes, alng with the weight. Then enter the ttal quantity f bxes that yu are shipping at this same dimensin. Hit ADD If yu have ther bxes in this shipment that are NOT the same dimensin, enter thse using the same prcedure. Hit ADD Hit Cntinue nce yu have entered all bxes If yu have all bxes n a pallet enter pallet dimensins and ttal weight enter a ttal number f pallets Ratelinx will then ask if yu are Sure yu are shipping yur rder cmplete? If yes, hit Submit if nt, yu will be asked t prvide a future shipping date STEP 5 Next yu will be taken t the Shipping screen Ratelinx will determine the type f shipment. Small Parcel Shipment LTL (less-than-trucklad) Shipment Truck Lad Shipment Fllw instructins by verifying the Origin, Ship T and Shipment Infrmatin t generate the Bill f Lading and/r shipping labels. At this time yu shuld see the crrespnding number f lines at the bttm f the screen that yu have in number f bxes being shipped if ging parcel If pallet yu will be asked again t prvide detailed infrmatin Fllw prmpts thrugh the prcess and yu will be given yur labels, r BOL n the next screen. Yu must hit Select if given the name f a carrier fr LTL Bill f Lading fr ALL truck shipments must be generated using the Ratelinx website. ALL shipping labels fr small parcel shipments must be generated using the Ratelinx website.
***** PACKING & SHIPPING REQUIREMENTS: Ship fllwing purchase rder instructins. Please verify rders fr accuracy. A packing slip is mandatry and must be placed n the lead bx. Cartns must be labeled with: Vendr name Nasc PO number(s) Vendr mdel number(s) Quantities Number f cartns (1 f 5, 2 f 5, etc. Cartns weighing less than 15 lbs. must be banded tgether r packed int a larger shipping cartn.) Mixed bxes must be clearly identified DO NOT include invices with shipments. Submit invices as fllws t ensure prcessing and payment f yur invices. *** INVOICING INSTRUCTIONS fr Nasc Frt Atkinsn: Use the crrect methd belw fr submitting invices t ensure accurate and timely payment f yur invices: 1. DIRECT Shipments t Nasc Frt Atkinsn E-mail t: invice@enasc.cm FAX t: (920) 568-5798 2. DROP-SHIPMENTS t Nasc Frt Atkinsn CUSTOMERS: E-mail t: invicedrpship@enasc.cm FAX t: (920) 568-5791 *** CHARGE-BACK FOR INCORRECT SHIPMENTS: Nasc will charge fees and all assciated freight charges fr: *** RETURNS: Over-shipments, duplicate shipments & shipments f previusly cancelled items. Shipments f incrrect r defective merchandise. Incrrectly ruted shipments including drp-shipments, Nasc Mdest rders and all ther rders incrrectly shipped t Nasc Frt Atkinsn. A minimum $25.00 fee will be charged t ffset Nasc expense t handle and prcess the return r dispsal f incrrect shipments. Nasc Frt Atkinsn will pay fr all prducts rdered and received in gd cnditin.
Vendrs will be ntified in writing via e-mail r fax regarding incrrect shipments needing t be returned. Vendrs must cntact Nasc within 5 business days t arrange fr return f merchandise. Merchandise will be dispsed f after 10 business days if vendr fails t cntact Nasc t arrange return. These instructins supersede any and all ruting guides and instructins issued prir January 1, 2013. If yu have any questins cncerning these instructins please cntact the Nasc Buyer whse name appears n the purchase rder. Jack Marshall Directr f Purchasing Phne: 920-568-5510 E-mail: nascjm@enasc.cm
Overview RateLinx submits this dcument as a specificatin f system requirements. It is an analysis f the agreed-upn functinality f the RateLinx system at Nasc Mdest. Nasc Mdest shuld review these specificatins in detail. Nasc Mdest shuld have authrized persnnel initial the bttm f every apprved page and sign the specificatin. Once Nasc Mdest and RateLinx agree upn a functinal specificatin, RateLinx persnnel will begin prject wrk. Nasc Mdest understands that, after signing the final change request, any additinal changes that Nasc Mdest makes t system functinality will result in additinal prgramming. Additinal mdificatins will need t be prvided in writing, after which RateLinx will make a time estimate fr their cmpletin. Please take care in reading this dcument. General The pages prir t this page will be sent by Nasc Mdest t Nasc Mdest s vendrs. The pages after this page will be placed n the RateLinx Dashbard in the frm f a help file. The vendrs will then be able t view this help file by clicking n link n the dashbard.
Registratin Befre yu begin using the Inbund System yu will need t register and create yur username and passwrd. The Registratin prcess shuld nly be used t create a username and passwrd if yu d nt have ne, nce the username and passwrd are created, yu d nt need t perfrm the Registratin prcess again. T register fr the system Navigate t: http://www.myratelinx.cm Click n the Vendr Registratin Link t begin the registratin prcess. This is nly required if yu DO NOT have a user ID. 1 2 3 1. Enter NASCO MODESTO in the Custmer Name field. 2. Enter the purchase rder number that yu are ging t create a shipment fr, the purchase rder number shuld be a length f 7 3. Click the Next buttn. Yu will then navigate t the cntact screen. If yu receive the message Purchase Order nt fund. Please try again r cntact Nasc Mdest. Please send an email t Nascjm@eNasc.cm with a subject line f Nasc Mdest Inbund and in the bdy f the email please include yur purchase rder number yu typed in, yur full name, cmpany name, and email address.
Under Cntact infrmatin please fill in all infrmatin Fields in BOLD are mandatry 1 2 3 1. Enter yur lcatin s address infrmatin. This will be the address that yu will be creating shipments frm. If yu have mre than ne lcatin, enter yur main lcatin, yu will be able t stre multiple lcatins in the address bk when yu are creating shipments. 2. Enter yur lgin credentials and be sure t select the time zne that is assciated with yur address. 3. Click the Next buttn t cmplete the registratin. Once all infrmatin is entered cmpletely, yu will navigate t the Cngratulatins screen (belw) and receive an e- mail cntaining yur lg-in infrmatin and instructins n hw t see a cpy f the RateLinx Trucklad System Tutrial.
Lgin Infrmatin Using a web brwser navigate t: http://www.myratelinx.cm If yu frget yur User ID r Passwrd yu may retrieve yur lgin infrmatin by clicking n the Frgt User ID? link t retrieve yur User ID, r clicking n the Frgt Passwrd? link t retrieve yur passwrd fr the given User ID. 1 2 3 1. Enter a Client ID f NASCO MODESTO 2. Enter yur email address that yu registered with. 3. Click the Retrieve User ID buttn. The User ID will then be emailed t yu. 4. Once yu receive the email with yur User ID, then click the Frgt Passwrd? link n the lgin screen. Nte: If yu receive the message: N user was fund with the specified Client ID and Email. Please try again. Then yu must register, see the Registratin sectin f this dcument where yu may create a username and passwrd fr the given email address.
1 2 3 1. Enter a Client ID f NASCO MODESTO 2. Enter the User ID that yu received via email. 3. Click the Retrieve Passwrd buttn. The Passwrd will then be emailed t yu. 4. Nw that yu have yur User ID and Passwrd yu are ready t use the system t rute and tender inbund shipments t Nasc Mdest. Lgin Using a web brwser navigate t: http://www.myratelinx.cm 1 4 2 3 1. Enter a Client ID f NASCO MODESTO 2. Enter yur User ID. 3. Enter yur passwrd. 4. Click the Submit buttn t lgin. Yu will then navigate t the Dashbard.
Dashbard The Dashbard is the Hme screen fr the Inbund System. The Inbund System will allw yu t either create shipping dcuments against a Nasc Mdest Purchase Order (Shipping->Nasc Mdest Shipment) r btain the carrier (Shipping->Ruting Guide) that yu shuld use when shipping yur prduct t Nasc Mdest. Add 3 rd sentence that states: Fr detailed instructins click here Make the click here be a hyperlink t the user guide in PDF
Nasc Mdest Shipment Using the Nasc Mdest Shipment menu ptin will allw yu t btain the carrier and print a Bill f Lading fr the given shipment in ne step. 1 2 4 3 Click the magnifying glass t display the list f valid PO numbers t ship against. Click the green check bx next t the PO yu want t select frm the list. 5 6 7 Change text t Ttal Packages being Shipped and Ttal weight f shipment 8 1. Enter the Nasc Mdest Purchase Order Number r click n the magnifying glass icn t lkup the Purchase Order. 2. Click the Lad buttn t lad the PO and its details n the screen. 3. The quantity will default t the amunt left t be shipped fr the given item. If yu will nt be shipping the entire amunt rdered, then yu must edit the quantities t reflect the amunt being fulfilled. 4. Click the Add buttn if yu will be shipping anther PO n the same shipment. 5. The list f PO numbers that will be shipping in the given shipment will be displayed here. Click the Pencil icn t edit a given PO, r click the red circle t delete a PO frm the given shipment. 6. Enter the number f packages (shipping units) yu will be shipping. 7. Enter the ttal weight f the shipment. 8. Click the Cntinue buttn. Yu will nw navigate t the Parcel shipping screen, LTL shipping screen r the Trucklad shipping screen depending n the number f pieces and weight entered abve.
Parcel Shipping Screen If the system determines that this will be a small parcel shipment, yu will land n this page and fllw the instructins belw t cmplete the shipment and generate the necessary shipping labels. The Origin Address will be filled in frm the PO number that was entered. Yu may change it, if necessary, and save it in the address bk t be used n anther shipment, r lk up anther rigin address frm the address bk. The Ship T Address will be filled in frm the PO number that was entered. See Shipment Infrmatin Directins See Details Directins Title shuld read Details Ttal f X Bxes required where X is the number f packages entered n the previus screen. Change the Bx title t Bx Number If the package cunt is greater than 1, add a prmpt titled Fast Multiple that will state: Enter the number f bxes that are identical Default the qty t the number f bxes. Als add a check bx n the bttm that reads: Uncheck t nt prmpt again fr this shipment.
Shipment Infrmatin 1 2 3 1. Enter the date yu will be shipping the given freight. 2. (Optinal) Enter a value in the reference field. Values can include yur rder number, jb number, etc. 3. (Optinal) Enter any cmments that yu want t stre fr the given shipment. This will nt be printed n any dcuments r visible t the carrier. Details The details sectin is used t capture the freight details such as weight, and dimensins fr the given bx. 1 2 3 4 5 1. Enter the Bx number fr the given shipment (start at 1 and increment by 1 fr each bx if this is a multi-bx shipment). 2. Enter the weight f the given bx (include any and all packaging weight). 3. Enter the dimensins (in inches) f the given bx. 4. Click the Add buttn t add this bx t the given shipment. Repeat Steps 1-4 fr any additinal bxes that yu are shipping. 5. Click the Next buttn when all bxes have been entered. This will then navigate yu t the Print Shipment Cnfirmatin Screen where yu will be able t print the Parcel shipping labels.
LTL Shipping Screen If the system determines that this will be an LTL shipment, yu will land n this page and fllw the instructins belw t cmplete the shipment and generate the Bill f Lading. The Origin Address will be filled in frm the PO number that was entered. Yu may change it, if necessary, and save it in the address bk t be used n anther shipment, r lk up anther rigin address frm the address bk. The Ship T Address will be filled in frm the PO number that was entered. See Shipment Infrmatin Directins See Details Directins
Shipment Infrmatin 1 2 3 4 1. Enter the date yu will be shipping the given freight. 2. (Optinal) Enter a value in the reference field. Values can include yur rder number, jb number, etc. 3. The Billing Type will equal the freight terms f the given Purchase Order. 4. (Optinal) Enter any cmments that yu want t print n the Bill f Lading.
Details The details sectin is used t capture the freight details such as class, and weight fr the given shipment. 1 2 3 4 5 6 7 8 9 10 11 1. (Optinal) Enter the item number fr the given line. Clicking the Item Num hyperlink will display the list f items (if setup) that yu may chse by clicking the green check next t the item. If the item yu are shipping is nt displayed, then yu must enter it in the apprpriate bxes as described in the fllwing steps. 2. Enter the number f pallets yu are shipping fr the given NMFC number. If the prduct is nt palletized then yu may skip this step. 3. (Required) Enter the number f pieces yu are shipping fr the given NMFC number. 4. Check the Haz Mat bx if the item yu are shipping is hazardus. 5. Enter the NMFC (Natinal Mtr Freight Classificatin) number that can best describe the prduct that yu are shipping. 6. Enter the descriptin that crrespnds t the NMFC number that yu entered in step 5. 7. Chse the freight Class frm the drp dwn that crrespnds t the NMFC number that yu entered in step 5. 8. Enter the weight f the given item (include any and all packaging weight). 9. Enter the dimensins f the given item in inches. 10. Click the Add buttn t add this line t the given shipment. Repeat Steps 1-9 fr any additinal items that yu are shipping.
11. Click the Next buttn when all items have been entered. This will then navigate yu t the Rate Results screen. Rate Results 2 3 4 1 1. If yu have pre-assigned PRO Number stickers frm the displayed carrier, yu may enter it in this field. If yu d nt have pre-assigned PRO Number stickers then yu may skip this step. 2. The carrier that yu shuld use fr the given shipment. 3. The phne number t call when yu are ready fr the carrier t pick up the freight. Nte: Yu must call the carrier t pick up the freight when yu are ready. 4. Click the Select buttn t print the Bill f Lading fr the given carrier. If yu have a Ppup blcker n yur brwser yu will navigate t the Print Shipment Cnfirmatin Screen where yu will be able t print the Bill f Lading. Nte: If the service day value is beynd the requirements fr the given Purchase Order, please cntact the Nasc Mdest buyer fr ruting ptins.
Print Shipment Cnfirmatin Screen 1 Remve 2 1. Clicking the Print BOL link will display the Bill f Lading as a PDF dcument. Once the PDF dcument pens yu may print the Bill f Lading by using the Print icn in Adbe. 2. If yu have anther shipment t create, yu may click the New Shipment link. Clicking n this link will navigate yu t a blank Ship LTL screen.
Trucklad Shipping Screen If the system determines that this will be a Trucklad shipment, yu will land n this page and fllw the instructins belw t cmplete the shipment and generate the bill f lading. The Origin Address will be filled in frm the PO number that was entered. Yu may change it, if necessary, and save it in the address bk t be used n anther shipment, r lk up anther rigin address frm the address bk. The Ship T Address will be filled in frm the PO number that was entered. See Shipment Infrmatin Directins Chse any Accessrial ptin that Nasc Mdest has authrized. See Details Directins
Shipment Infrmatin 1 2 3 4 5 6 7 8 9 1. The Rate Type will default t the type f rate that will be used fr the given shipment. 2. Chse the Rate Deadline this is the day and time that yu will receive the carrier s name and the Bill f Lading fr the given shipment. 3. Enter the date yu will be shipping the given freight. 4. Enter a Pickup Windw this is the time f day that the given shipment will be ready fr pickup. 5. Enter a Delivery Date this is the day that the freight shuld be delivered n. Checking the Use standard transit time check bx will tell the carrier that they can use their standard time t deliver the shipment in, i.e. the amunt f time it will take t drive frm rigin t destinatin while beying all laws, etc. 6. Enter a Delivery Windw this is the time f day that the given shipment shuld be delivered at the destinatin. 7. (Optinal) Enter a value in the reference field. Values can include yur rder number, jb number, etc. 8. (Required) Enter the email address that the Bill f Lading shuld be emailed t nce the carrier is selected. 9. (Optinal) Enter any cmments that yu want the carrier t see and yu want t print n the Bill f Lading.
Details The details sectin is used t capture the freight details such as class, and weight fr the given shipment. 1 2 9 3 4 5 6 7 8 10 11 1. (Optinal) Enter the item number fr the given line. 2. Enter the number f pallets yu are shipping fr the given NMFC number. If the prduct is nt palletized then yu may skip this step. 3. Enter the number f pieces yu are shipping fr the given NMFC number. 4. Check the Haz Mat bx if the item yu are shipping is hazardus. 5. Enter the NMFC (Natinal Mtr Freight Classificatin) number that can best describe the prduct that yu are shipping. 6. Enter the descriptin that crrespnds t the NMFC number that yu entered in step 5. 7. Chse the freight Class frm the drp dwn that crrespnds t the NMFC number that yu entered in step 5. 8. Enter the weight f the given item (include any and all packaging weight). 9. Enter the dimensins f the shipment in inches. 10. Click the Add buttn t add this line t the given shipment. Repeat Steps 1-9 fr any additinal items that yu are shipping. 11. Click the Submit buttn when all items have been entered. This will submit the shipment t the carriers and yu will als receive an email cnfirming the submissin. Once the shipment is cnfirmed yu will receive anther email cntaining the Bill f Lading and carrier details.
Ruting Guide The Ruting Guide ptin may be used t btain the carrier t use fr the given shipment; this will nt generate any shipping dcuments r cntact the carrier fr pickup. The user will g t the menu Shipping->Ruting Guide. This page allws users t perfrm rate qutes, shwing results fr the carriers that yu shuld use fr the given shipment. 2 1 4 3 5 The rigin and destinatin zip cdes can be changed as needed t perfrm rate qutes frm and t anywhere allwed by the carrier and within the pricing that is setup fr a given carrier. T perfrm a rate qute: 1. Enter yur rigin zip cde 2. Enter the destinatin zip cde. 3. Chse the Class frm the drp dwn and enter the weight fr the given prduct. Yu may enter up t 4 different Class and Weight cmbinatins. Yu may als click n the Item hyperlink t chse the item that yu are shipping. This will autmatically set the freight class per the selected item number. 4. Check any Accessrial that may apply fr the given shipment. 5. Click the Rate buttn. 6. Yu will nw be navigated t the Rate Qute Results screen where the ruting instructins will be displayed (this may include the carrier name and phne number). If the shipment shuld g via Trucklad, have a message display that states Call Nasc Mdest fr ruting instructins at (920) 568-5510.
1 2 3 1. The carrier that yu shuld use fr the given shipment. 2. The phne number t call when yu are ready fr the carrier t pick up the freight. 3. Freight terms instructins that yu will use when creating the Bill f Lading. Nte: If the service day value is beynd the requirements fr the given Purchase Order, please cntact the Nasc Mdest buyer fr ruting ptins.
Q&A RATELINX PROCESS FOR NASCO MODESTO What is RateLinx? Technlgy Cmpany that Nasc Mdest has engaged with t prvide varius sftware transprtatin slutins. One f thse includes inbund prtal. RateLinx is nt a Third Party Lgistics (3PL) cmpany and shuld nt be called t btain a carrier fr a particular lad, r with any carrier related issues. Hw will RateLinx add value/what benefits d they ffer? By prviding technlgy allwing vendrs t request shipping dcuments thrugh an n-line prtal. Gal is t eliminate vendrs needing t call Nasc Mdest Lgistics (r Purchasing) when needing a shipment pickup. Will vendr still need t adhere t rules sectin in Nasc Mdest s Inbund Dmestic Ruting Guide even if RateLinx prtal is used? Yes. The rules must cntinue t be fllwed. Prviding class, NMFC #s, descriptins, PO inf, dimensins etc. cntinues t be a requirement (this als assists Ratelinx system in cmparing Small Parcel t LTL t TL as ptins). What if I have an issue when using RateLinx prtal? RateLinx has prvided a user guide t all vendrs assigned t using prtal. It utlines what vendrs need t knw. Any carrier related questins shuld be directed t Nasc Mdest at (920) 568-5510. What ther aspects f RateLinx shuld vendrs be aware f? Ensure all pertinent infrmatin is filled int fields in RateLinx. Ensure yur bx weights and dimensins are cmplete fr small parcel shipments. Ensure yur freight class, item descriptin, and weights are cmplete fr LTL shipments. Ensure yur pickup day/time is spelled ut in bid request fr Trucklad shipments. Ensure the pen/clse auctin time allws vendr and carrier(s) sufficient time t find the right match. Carriers are making a cmmitment t pick up a trucklad shipment based n the parameters vendr inputs (ensure yu include yur shipping hurs). Accuracy is very imprtant.
Dcuments A UPS small parcel label will be prduced fr all small parcel shipments. A standard bill f lading will be prduced fr all LTL r Truck shipments. The Nasc Mdest PO number will be stred in reference field #1 fr all small parcel shipments. The Nasc Mdest PO number will be printed n the bill f lading fr all LTL and Truck shipments.
Bill f Lading