Department: Office of the General Manager Section: Organisational Development Location: City Offices Classification: Grade 4 Level 1 5 Position Overview The position of will be responsible for developing and maintaining a high standard of health, safety and risk management processes through the development of a comprehensive Risk and Safety Management System that ensures Burnie City Councils requirements meet or exceed the industry benchmarks. The incumbent will be required to consult, communicate and promote all aspects of the Safety Management System to all workers. As an integral member of the Human Resources team the position will assist the Organisational Development Manager in the coordination and administration of health and safety, risk management and workers compensation, well-being and induction programs and assist other team members in generalist Human Resources tasks as required This varied role is a hands-on position, requiring the incumbent to apply their exceptional organisational and communication skills to achieve the demands of the position. Key Accountabilities 1. Positively contribute to the Health and Safety Management System to ensure compliance to current legislation Compliance to the legislation, regulations and Codes of Practice are maintained General administration processes are completed in timely a manner Accident / Incident investigation is conducted in timely manner Risk assessments are conducted accurately Inspections are completed with actions Registers are maintained Statistical data is reported Liaise with external providers and industry bodies including Workplace Standards Maintain Health and Safety information on the Intranet 2. Coordinate and facilitate the Health and Safety Committee Participation and contribution to the Health and Safety Committee Monthly meetings are coordinated Secretarial tasks associated with the committee are completed Regular liaison with Committee members and Health and Safety Representatives 3. Develop, review and maintain all Safe Work Procedures Compliance to the Act, Regulations and Codes of Practice Document Control Register is maintained Consultation and communication methods are implemented Instruction and assessments on Safe Work Procedures are conducted and recorded 1
4. Champion health and safety by actively promoting, consulting and communicating health and safety and risk management requirements to all workers Consultation process are implemented and measured for effectiveness Training, tool box talks and information sessions conducted across all business units Measureable improvement in Health and Safety culture Aim to achieve zero harm 5. Undertake Councils obligations in Workers Compensation administration and rehabilitation and assist to ensure these are managed proactively to achieve positive resolution for the worker and Council. Workers compensation administration complies with legislative requirements Reduction in time taken for injured employees to return to work Reduction in workers compensation costs per event Registers are maintained Return to work programs are coordinated 6. Champion the administration of risk management practices Risk assessments are completed as required Risk Registers are maintained Reports to the Management Team are created and communicated Post event analysis is completed Assist, support and guide staff participating in Compliance audits. Facilitate the Risk Committee 7. Assist the induction process for new workers and revision inductions for existing workers to ensure compliance with statutory obligations Induction completed for every new worker Improvements implemented in Induction materials as identified All existing workers completed revision induction every three years Compliance to induction program 8. Wellbeing program developed and implemented Program meets the needs of Council and workers Program is relevant and measureable 9. Team and Council participation, including the representation of Council on various committees. Proactive participation in improving Councils workplace culture Active contribution to work teams/committees across Council and within Human Resources Positive promotion of Council and Human Resource objectives 10. Contribute to or coordinate special projects Participation as required 11. Any other duties as directed in the context of this position 2
Health and Safety Responsibilities This position is defined as a Worker under the Work Health and Safety Act (Tas) 2012. S7 of the Act, describes a person as a worker if the person carries out work in any capacity for Burnie City Council. S28 defines the duties of a worker. While at work, a worker must: a) take reasonable care for his or her health and safety; and b) take reasonable care that his or her acts or omissions do not adversely affect the health and safety of other persons; and c) comply, so far as the worker is reasonably able, with any reasonable instruction that is given by Burnie City Council to allow the Burnie City Council to comply with the Act; and d) cooperate with any reasonable policy or procedure of Burnie City Council relating to health or safety at the workplace that has been notified to workers Risk Management Responsibilities This position will commit to Burnie City Council s Risk Management System as it aims to: Protect against loss through the use of sound principles and practices. Protect the community by actively maintaining Councils infrastructure Protect Council from liability from external incidents that may impact Council financially or damage Councils reputation Protect Council from internal incidents that may impact on daily operations or financial resources. Authority and Delegations The is to perform all duties in an authorised manner, and within the scope of responsibility necessary to carry out those duties, as specified by this position description and in accordance with approved delegations from the General Manager. A Financial Delegation will be determined Approval may be sought to undertake a Police Check Key Communications It is expected that the incumbent will be able to establish relationships founded on trust and respect, and will be able to manage the breadth of personal and private information disclosed in the course of those interactions appropriately and without breach of confidentiality. Internal: This role is pivotal to effective operational Risk, Health and Safety management across Council s operations. It is expected that the incumbent will be able to quickly establish relationships which encourage participation, openness and trust across the organisation. The role will be required to deal with workers both individually as well as in a team environment. The incumbent will also be required to liaise with the CEO s of the Council controlled Entities in relation to their risk, health and safety requirements. 3
External: The role will liaise with external providers, Government departments, local businesses and consultancies from time to time. The position may also be required to liaise with members of the community on areas of risk. As such it is expected the incumbent will always promote a professional image, ensuring that only appropriate information is disclosed, that services engaged meet the quality standards for Council Policy, Planning and Reporting The incumbent will actively contribute to risk management, health and safety and human resources policy, planning and reporting, and will have opportunities to contribute to Council wide developments. The position will coordinate many risk, health and safety activities and will be required to provide formal and informal, written and statistical reports to the Organisational Development Manager and Executive Management Team. The incumbent is expected to contribute to and comply with all Statutory, Council employment and workplace policies, including but not limited to quality, safety, equity and the environment. These policies are core to the operations and must be reflected in the day-to-day working requirements of the position. A process of continuous improvement should be utilised for all aspects of the role. Organisational Relationships This position reports directly to the Organisational Development Manager. This position is part of the Organisational Development team and will work closely with other team members: Payroll Officer Human Resources Officer Human Resources Administration Officer When dealing with Risk Management, this position will also liaise with the Strategic Manager Corporate Governance and Governance Officer including other business units as needed. This position will work with all workers and officers within Burnie City Council. 4
Selection Criteria Essential Qualifications and Certificates: 1. Minimum of Certificate IV in Occupational Health and Safety or related discipline, or equivalent relevant industry experience 2. Current drivers licence with no restrictions 3. Possess a White Card in accordance with the requirements of Workplace Standards or ability to obtain. Essential Skills and Knowledge: 4. Experience in general health and safety, policies and practices including familiarity with current legislation and experience in Risk Management and understanding of risk management systems 5. Experience in managing workers compensation including return to work programs 6. Exceptional interpersonal skills to influence others; provide guidance, coaching and intervention as required overseeing compliance requirements. 7. Able to manage many small projects/activities at once, continue to keep stakeholders informed and involved and meet timelines. 8. Ability to develop risk and health and safety documentation in plain English 9. Proficiency in Microsoft Office programs Desirable: 10. Experience in presenting training sessions to small groups ACKNOWLEDGEMENT OF INCUMBENT I, have read the Position Description and acknowledge, understand and accept the requirements and responsibilities of the position Employees Signature: Witness Name: Witness Signature: Date: Date: 5