GC-160 Tips & Tricks for Creating Premier Billings Templates

Transcription

1 GC-160 Tips & Tricks for Creating Premier Billings Templates Susan M. Longo, Supervisor, Watkins Meegan Karen Williams, Sr. Systems Consultant, WJ Technologies, LLC

2 Do More Project Manufacturing Human Resources Project Management Financial Management Do More Win More Market Intelligence Teaming Solutions CRM and Capture Management Know More Business Performance Management Project Execution & Management Project Execution & Management Time, Expense, Labor, Payroll Reporting, GRC & Compliance 2 9/11/ Deltek, Inc. All Rights Reserved

3 Session Agenda Key Takeaways Understanding the Fields Available in Premier Billings Brief Overview Tips for Creating a Standard Billing Template Walkthrough Example Tricks for Customizing Billings for Specific Clients Walkthrough Example Tricks for Combining Task Billings into One Bill for the Project Template Example Tips for Hiding Rates Template Example Best Practices Q & A 3 9/11/ Deltek, Inc. All Rights Reserved

4 Key Takeaways Create professional looking billings that include your company logo Adding standard text to billings such as certification statements or EFT payment information Adding client required information to your billings Combining billings that use different rates, i.e., a CPFF contract with labor at 8% profit and travel at 5% profit Hiding rates within billing so the rates cannot be determined from the bill Using lookups to add more description labor category descriptions and/or employee names 4 9/11/ Deltek, Inc. All Rights Reserved

5 Understanding the Fields Available for Templates Invoice Fields Bill Number Billing Address Heading for billing Where are these coming from? Contract Fields Lots of new options here Project Manager Funding information Where are these coming from? 1034 Fields We re not going to focus on these today All Records 5 9/11/ Deltek, Inc. All Rights Reserved

6 Adding Standard Text and Logos Do you have a company logo? Reduce the amount spent on letterhead by using an electronic logo Does your customer require a certification statement? Add the statement and the signature line to your billing Do you want to add EFT payment information to your billings? Including this information on your billing Example 6 9/11/ Deltek, Inc. All Rights Reserved

7 Adding Customer Required Information Does your customer require you to show your burn rate? Are you required to notify your customer when you ve billed 70% of the funded amount? Adding items such as burn rates and billing to funded amounts can enhance communication between you and your customer Example 7 9/11/ Deltek, Inc. All Rights Reserved

8 Combining Billings Premier Billings can combine bills for multiple tasks just like the 1035; however, just like the 1035 this feature doesn t work as well if you are billing different rates on different tasks Creating input tabs to gather the billing information and billing tab to present the information can combine these types of bills Example 8 9/11/ Deltek, Inc. All Rights Reserved

9 Hiding Rates Are you a subcontractor? Will you be bidding against your current customer of future contracts? You can use Premier billings to hide your rates within your labor and ODC s Example 9 9/11/ Deltek, Inc. All Rights Reserved

10 Expanding Labor Category Descriptions Are your descriptions too short? Do you need to add employee names to your billing? We can add this information to the billing by creating a labor category tab Things to consider How is GCS currently setup to bill how will this affect your Premier Billings template setup? Do you have a unique identifier? Example 10 9/11/ Deltek, Inc. All Rights Reserved

11 Best Practices Contract Information Contract information should be updated before creating billings Building Templates Build the template one piece at a time and take the time to create a bill and review the template during the process Naming Templates Create a descriptive template name Errors Don t fix the Premier Billings Template if the Error is in GCS Spelling errors, address errors Review Your Billings If you re creating calculations in Premier Billings to get to the total billing, verify the amounts billed in Premier Billings to your Billing Status Report 11 9/11/ Deltek, Inc. All Rights Reserved

12 Q&A Questions?

13 Call to Action For more information feel free to call or us Watkins Meegan LLC Susan M. Longo, Supervisor Government Contracting Group WJ Technologies, L.L.C. Karen Williams /11/ Deltek, Inc. All Rights Reserved

14 Thank You!