Automotive Consulting Solution. Multi-level Third-Party Order Processing: Completeness Check and Automated Document Creation

Transcription

1 Automotive Consulting Solution Multi-level Third-Party Order Processing: Completeness Check and Automated Document Creation

2 Agenda 1. Benefit for the Customer 2. Description of the Function 3. The Function in the System 4. Technical Information 2

3 Customer Benefit Solution Proven solutions/services of SAP Automotive Consulting Solutions already running productive at several customers Solutions and documentation are available in German and English Cost Exact calculation of implementation cost. Implementation for fixed price 6 months of free follow up care operations for bug corrections starting at the date of installation within the development landscape. Afterwards chargeable consulting support starts No additional ongoing costs (i.e. maintenance cost) Time Prompt implementation possible Defined timeframe for implementation 3

4 Agenda 1. Benefit for the Customer 2. Description of the Function 3. The Function in the System 4. Technical Information 4

5 GI-delivery Delivery GR-inbound delivery Inbound delivery GI-delivery Delivery GR-inbound delivery Inbound delivery Multi-Level Third-Party Order Processing with Scheduling Agreements Customer Sales unit/ Supplier Headquarter Third-Party Vendor MM- Scheduling Agreement FDS JIT DS SD-Sched. Agreement Demand planning MM-Sched. Agreement FDS JIT DS SD-Sched. Agreement Demand planning MM-Sched. Agreement FDS JIT DS SD- Scheduling Agreement Monitor Third-Party Order Processing Monitor Third-Party Order Processing Third-Party ASN Third-Party ASN Delivery/ Goods issue Invoice verification Invoice/ Self Billing Invoice Invoice verification Invoice/ Self Billing Invoice Invoice verification Invoice/ Self Billing Invoice Goods receipt ASN to customer 5

6 GI-delivery Delivery GR-inbound delivery Inbound delivery GI-delivery Delivery GR-inbound delivery Inbound delivery Multi-Level Third-Party Processing with Single Orders Customer Sales unit/ Supplier Headquarter Third-Party Vendor Purchase Order Purchase order Single Order Demand planning Purchase Order Purchase order Single Order Demand planning Purchase Order Purchase order Single Order Monitor Third-Party Order Processing Monitor Third-Party Order Processing Third-Party ASN Third-Party ASN Delivery/ Goods issue Invoice verification Invoice/ Self Billing Invoice Invoice verification Invoice/ Self Billing Invoice Invoice verification Invoice/ Self Billing Invoice Goods receipt ASN to customer 6

7 Motivation To guarantee a frictionless and automated Multi-Level Third-Party Process it is necessary that Master data (e.g. material master records, purchasing info records) Single /Purchase orders as well as sales-/purchase scheduling agreements are fully available Tools shall be provided accordingly, which enable The checking of completeness of material master data The checking of the availability of purchasing info records The automated creation of single and purchase orders The automated creation of sales and purchase scheduling agreements 7

8 Agenda 1. Benefit for the Customer 2. Description of the Function 3. The Function in the System 4. Technical Information 8

9 The function in the system Overview Monitor for material master data check Automated creation of documents Control table Control table for SD-document creation Control table for automated creation of MM-scheduling agreements Control table for automated creation of SD-scheduling agreements Monitors Creation/passing on of single/purchase orders Automated creation of MM-scheduling agreements Automated creation of SD-scheduling agreements 9

10 The function in the system Overview Monitor for material master data check Automated creation of documents Control table Control table for SD-document creation Control table for automated creation of MM-scheduling agreements Control table for automated creation of SD-scheduling agreements Monitors Creation/passing on of single/purchase orders Automated creation of MM-scheduling agreements Automated creation of SD-scheduling agreements 10

11 Monitor for material master data check Selection Multi- Level Third-Party Process I 11

12 Monitor for material master data check Selection Multi- Level Third-Party Process II Before a material is operationally applied in the Third-Party Order Process this transaction can check if the necessary settings in the material master views are available In the scope of the check it is determined whether it shall be checked for Single- Level or Multi-Level Third-Party Order Processing. Furthermore the organizational units for which the checks shall be performed are deposited In the area of more data data content of key fields are deposited which are inquired during checking the material masters for the supplier s and the headquarter s view Because, depending on the material, there can be different values in the data fields for the Third-Party Vendor only the necessity of the availability of the views can be set up in the check options 12

13 Monitor for material master data check Output list Multi-Level Third-Party Process With suppliers and headquarters checks are performed on data content whereas with Third-Party Vendors checks are only performed on the availability of the material master view. 13

14 Monitor for material master data check Selection Single-Level Third-Party Process 14

15 Monitor for master data check Output list - Single-Level Third-Party Order Process 15

16 The function in the system Overview Monitor for material master data check Automated creation of documents Control table Control table for SD-document creation Control table for automated creation of MM-scheduling agreements Control table for automated creation of SD-scheduling agreements Monitors Creation/passing on of single/purchase orders Automated creation of MM-scheduling agreements Automated creation of SD-scheduling agreements 16

17 Control table for SD-document creation Which supplier relationships and processes are possible in a sales organization is deposited in a central control table. Furthermore standard values which are possible for the handling of the Third-Party process are maintained Interpretation of the table with the help of a practical example: Via the delivery plant it is managed if a material is procured by a third-party vendor in one s own system (different company code) or externally. If there is a value deposited e.g. ACS3 then the country of origin is France for materials which have ACS3 as delivery plant in their material master and which are used in an order with the sales organization ACS2. Furthermore this material has to be ordered via the HQ-Plant (that is via the headquarter corporation 3PA1) and thereby it is about a Multi-Level Third-Party Order Processing. The assignment with the process is done via the data key (0001). 17

18 The function in the system Overview Monitor for material master data check Automated creation of documents Control table Control table for SD-document creation Control table for automated creation of MM-scheduling agreements Control table for automated creation of SD-scheduling agreements Monitors Creation/passing on of single/purchase orders Automated creation of MM-scheduling agreements Automated creation of SD-scheduling agreements 18

19 Control table for automated creation of MM-scheduling agreements After a sales scheduling agreement for the end customer is created based on that the automated creation of MMscheduling agreements can be controlled via this master data table. 19

20 The function in the system Overview Monitor for material master data check Automated creation of documents Control table Control table for SD-document creation Control table for automated creation of MM-scheduling agreements Control table for automated creation of SD-scheduling agreements Monitors Creation/passing on of single/purchase orders Automated creation of MM-scheduling agreements Automated creation of SD-scheduling agreements 20

21 Control table for automated creation of SD-scheduling agreements Based on the SD- and MM-scheduling agreements created before the automated creation of the SD-scheduling agreement at the next delivering business partner can be controlled. The creation of an SD-scheduling agreement can be carried out within a client or cross-client, cross-system. 21

22 The function in the system Overview Monitor for material master data check Automated creation of documents Control table Control table for SD-document creation Control table for automated creation of MM-scheduling agreements Control table for automated creation of SD-scheduling agreements Monitors Creation/passing on of single/purchase orders Automated creation of MM-scheduling agreements Automated creation of SD-scheduling agreements 22

23 Creation/Passing on of single orders Sales unit SD-order I During creation of the order the corresponding values for item types, the plant and the storage location are assigned via the control key determination. 23

24 Creation/Passing on of single orders Sales unit SD-order II The details for the control key can be displayed in the item detail on the tab additional data B. The schedule line type determined via the item type triggers the automated creation of a purchase request. 24

25 Creation/Passing on of single orders Sales unit MM-purchase order Via transaction MD04 a purchase order can be automatically generated out of a purchase request or it can be automatically created in transaction ME59n. 25

26 Creation/Passing on of single orders Headquarter SD-order The purchase order was forwarded automatically from the sales unit to the headquarter through an ORDERS-IDoc. As in this example it is about Multi-Level Third-Party Order Processing the corresponding control key was found, the parameters for item type, plant and storage location were set and the purchase request was created. 26

27 Creation/Passing on of single orders Headquarter MM-purchase order 27

28 Creation/Passing on of single orders Thrid-Party Vendor SD-order I The purchase order was forward automatically from the headquarter to the Third-Party Vendor through an ORDERS-IDoc. There is no entry for the sales unit of the Third-Party Vendor in the control table. Hence the parameters determined via customizing persist. 28

29 Creation/Passing on of single orders Thrid-Party Vendor SD-order II The purchase order number of the end customer and his customer material number were passed on to the Third-Party Vendor. 29

30 The function in the system Overview Monitor for material master data check Automated creation of documents Control table Control table for SD-document creation Control table for automated creation of MM-scheduling agreements Control table for automated creation of SD-scheduling agreements Monitors Creation/passing on of single/purchase orders Automated creation of MM-scheduling agreements Automated creation of SD-scheduling agreements 30

31 Automated creation of MM-scheduling agreements Selection Besides the selection criteria checking criteria can be entered on which the material master records are checked before the creation of an MM-scheduling agreement is possible. 31

32 Automated creation of MM-scheduling agreements Output list The function contains the automated creation of the MM-scheduling agreement and its entry in the order book. The execution can be carried out in the foreground (visible) or in the background (invisible). The successful program run is symbolized by corresponding traffic lights and the generated document numbers are shown in the monitor. 32

33 The function in the system Overview Monitor for material master data check Automated creation of documents Control table Control table for SD-document creation Control table for automated creation of MM-scheduling agreements Control table for automated creation of SD-scheduling agreements Monitors Creation/passing on of single/purchase orders Automated creation of MM-scheduling agreements Automated creation of SD-scheduling agreements 33

34 Automated creation of SD-Scheduling agreements Selection Besides the selection criteria checking criteria can be entered on which the material master records of the delivering plant and the delivering sales organization are checked before the creation of an SD-scheduling agreement is possible. 34

35 Automated creation of SD-Scheduling agreements Output list The function contains the automated creation of the SD-scheduling agreement at the delivering business partner. The execution can be carried out in the foreground (visible) or in the background (invisible). The successful program run is symbolized by corresponding traffic lights and the generated document is shown in the monitor. 35

36 Agenda 1. Benefit for the Customer 2. Description of the Function 3. The Function in the System 4. Technical Information 36

37 Technical Information Activation of automotive industrialized solution not necessary Technical installation is possible remotely Modification-free Delivery in Z-namespace 37

38 Source of Information Internet Overview-, Detail- and Customer presentations OSS-System Notes (Search term: Automotive Consulting Solutions) 38

39 Thank you! Non-German customers, please contact Thorsten Bendrich Principal Consultant SAP Deutschland SE & Co. KG Hasso-Plattner-Ring Walldorf, Germany M +49/ S +49/ E thorsten.bendrich@sap.com German customers, please contact Mario Rebitzer Platinum Consultant Industry Area Automotive SAP Deutschland SE & Co. KG Hasso-Plattner-Ring Walldorf, Germany M +49/ S +49/ E mario.rebitzer@sap.com

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