erulemaking Initiative: trials and tribulations of a frustrated bureaucrat or the proof is in the details
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- Duane McDowell
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1 Initiative: trials and tribulations of a frustrated bureaucrat or the proof is in the details Oscar Morales January 21-22, 2003 John F. Kennedy School of Government Harvard University 2/25/2003 Revision
2 Welcome and Update 2/25/2003 Revision
3 Overview Purpose Details about the three Modules PMO Organization Milestones Lessons Learned What do I want? Missing Data Closing 2/25/2003 Revision
4 Module 1: erulemaking Interim Portal System 2/25/2003 Revision
5 Module 1 (Portal): Project Goals Single point for public Demonstrate early success Interim solution 2/25/2003 Revision
6 Module 1: Portal Approaches Two components Consolidated listing of FRNs Developed by NARA Hosted at GPO Comment application Developed FDA Enhanced by EPA Hosted by EPA at RTP FOR MORE INFO /25/2003 Revision
7 Comment Application Technology Cold Fusion/Oracle Industry Standard FDA/EPA supported standard Scalability to meet greater demand with relative ease Interoperability open standards allow divergent technologies Dedicated Environment 2/25/2003 Revision
8 Schedule for Portal Review high-level schedule milestones Install at EPA Add Functionality Testing Bug Fixes/Enhancements Nov Dec 12/18 Soft Launch Jan Hard Launch FOR MORE INFO /25/2003 Revision
9 Portal Data Flow Public Open Open FRNs/Agency FRNs/Agency Submit Submit Comment Comment Form Form A (fill (fill and and print) print) Comment System Form Form B COMMENT: COMMENT: Form Form C NAME: NAME: ORGANIZATION: ORGANIZATION: CATEGORY: CATEGORY: COMMENT: COMMENT:.html.html.doc.doc Etc. Etc. Data Data Repository Repository Centralized Centralized Agency Agency FRN FRN No No Come Come & Get Get It It Agencies Data extract FR # address 2/25/2003 Etc. Revision erulemaking
10 Portal Ceremony Overview Message: Publicly launch federal-wide erulemaking website (improves public access; removes barriers; better informs the public) Speakers: Mitch Daniels, Mark Forman, Linda Fisher, John Carlin, John Graham, Dr. Cornelius Kerwin (Provost American University), Kim Nelson. Also invited Vice President Cheney. Invitees: Senior Agency officials, Stakeholders, Press Time: 3 to 4pm (January 23, 2003) Location: Old Executive Office Building Event takes place in two rooms: Room 450 Auditorium (speakers) and Room 474 Conference Room (website demo) 2/25/2003 Revision
11 Module 2 Maintain interim Portal in the near term (2 years +) Collect requirements from online and nononline agencies (starting Jan 03) Enhance EPA s system for federal-wide use Migrate 1 to 2 federal agencies with online system and 3 to 5 (by Dec 2003) Critical element: Acquisition 2/25/2003 Revision
12 Module 2: Using EDOCKETS Attributes Designed using Customized Commercial Off the Shelf Technology Documentum (document management app) Input Acell (document capture) Residing on Oracle platform Inter-operability amongst other systems Scalability to accommodate for a large number of users 2/25/2003 Revision
13 Module 2: EDOCKETS Network Diagram General Public EPA Intranet Users Internet Connectivity PDF Rendering Station Windows NT Documentum AutorenderPro Research Triangle Park Facility (RTP) EPA WAN DEC 8400 Unix Oracle 8i Windows 95 EPA Centralized Docket Facility (CDF) Indexing/Scanning Stations Windows 95 Action Point/InputAccel Sun 250 Solaris Sun 450 Solaris Web/Application Server Documentum Docbase 2/25/2003 Documentum RightSite Revision erulemaking
14 Module 2 Overview March - June Interim erulemaking Portal July December 2003 Migrate Migrate data data from from online online non-online non-onlineagencies Continue Continue migrating migrating data data New New edocket system Jan - Feb Start Start gathering gathering requirements requirements from from agencies agencies 2 nd Q Start Start enhancing enhancing EDOCKET EDOCKET system system 3 rd Q 4 th Q 2 nd Q 3 rd Q 4 th Q 2 nd Q 2/25/2003 FY FY Revision FY FY FY FY erulemaking
15 Module 3 Define agency regulatory processes and requirement Standardize processes and products Identify expert tools Develop electronic review and submission process 2/25/2003 Revision
16 Program Management Organization 2/25/2003 Revision
17 Oversight Structure Stakeholders Executive Board Governance Board USDA DOT EPA Other agencies 2/25/2003 Revision
18 Organizational Structure Director Oscar Morales Deputy Director John Moses Project Manager Michael Grinstead Senior Policy Manager(s) Outreach/ Communication Technical Legal/Regulatory Budget Administrative Infrastructure Acclimation BPR, Requirements, Architecture General Policy Acquisition Change/Configuration Management Implementation/ Training System Development Docket SOPs Funding Formulation Billing/IAGs IT Support User Training/Help Financial Tracking & Reporting Records Management 2/25/2003 Revision
19 Milestones 26 November 2002 Kick-Off Meeting with Partners 26 November 2002 Partner Buy-in to Project Management Strategy 15 December 2002 Module -1 Technical Follow-up Meeting 15 December 2002 Complete Project Management Plan and Schedule 18 December 2002 Soft Launch of Regulations.gov 23 January 2003 Formal Launch of Regulations.gov 31 January 2003 Resubmittal of Business Case to OMB February 2003 Migration Strategy Technical Discussion with Legacy Partners February 2003 Project Management Office Fully Staffed/Move In March 2003 Business Process Reengineering Begins (User,Business requirements, functional specs, System Design) 2/25/2003 Revision
20 Lessons Learned to date Not a technical problem/solution Communicate, communicate, communicate Lack of data will undermine any worthwhile endeavor Huge differences among agency practices 2/25/2003 Revision
21 What do I want from you Scrutiny, review and comment Collaboration, when possible Guidance, when legal In return transparent, open process 2/25/2003 Revision
22 Potential Research areas More basic data Better baseline information- More emphasis on population over samples Best Practices defined More joint IT/Democracy work 2/25/2003 Revision
23 Preliminary Data Total Hits, By Month, Total Hits 0 March, 2002 April, 2002 May, 2002 June, 2002 July, 2002 Aug Sept Oct Nov Dec Thousands 2/25/2003 Revision erulemaking
24 Data continued Public Reading Room Visitors OAR OECA SF OW 40 OPPT OEI RCRA Misc Sept Oct Nov Dec /25/2003 Revision
25 Conclusion 2/25/2003 Revision
26 erulemaking: the details More Info: Oscar Morales Director, erulemaking Initiative Office of Environmental Information /25/2003 Revision
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