GENOA CHARTER TOWNSHIP BOARD March 7, 2016 Regular Meeting 6:30 p.m. AGENDA

Transcription

1 GENOA CHARTER TOWNSHIP BOARD March 7, 2016 Regular Meeting 6:30 p.m. AGENDA Call to Order: Pledge of Allegiance: Call to the Public (Public comment will be limited to two minutes per person)*: Approval of Consent Agenda: 1. Payment of Bills. 2. Request to Approve Minutes: February 15, 2016 and February 24, Request to authorize the direct purchase of a vactor truck from an internal new user account and set up a loan repayment schedule from the DPW Budget as requested by Utility Director Greg Tatara. 4. Consider approval of a request from Livingston County for $3,000 to support a Michigan DNR Trust Fund grant application for Fillmore County Park. Approval of Regular Agenda: 5. Receive a report from Brighton Area Fire Authority Chief Mike O Brian. 6. Introduction of a proposed rezoning and authorization of statutory notice for a public hearing on March 21, 2016 concerning acres of land located on the east side of Chilson Road south of Grand River on parcel The application is petitioned by The Lockwood Companies and the requested rezoning is from Medium Density Residential (MDR) to High Density Residential (HDR). 7. Approval of a software purchase from BS&A Software as requested by the Treasurer. 8. Request to approve a proposal from Classic Carpet in the amount of $15, for new carpet at the Township Hall. Correspondence Member Discussion Adjournment *Citizen s Comments- In addition to providing the public with an opportunity to address the Township Board at the beginning of the meeting, opportunity to comment on individual agenda items may be offered by the Chairman as they are presented. 1

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50 Proposal for Software and Services, Presented to... Genoa Township, Livingston County MI March 2, 2016 Quoted by: Dan J. Burns, CPA Thank you for the opportunity to quote our software and services. At BS&A, we are focused on delivering unparalleled service, solutions, support, and customer satisfaction. You ll see this in our literature, but it s not just a marketing strategy... it s a mindset deeply embedded in our DNA. Our goal is to provide such remarkable customer service that our customers feel compelled to remark about it. We are extremely proud of the many long-term customer relationships we have built. Our success is directly correlated with putting the customer first and consistently choosing to listen. Delivering unparalleled customer service is the foundation of our company. BS&A Software Abbey Lane Bath MI (855) BSA-SOFT / fax (517) bsasoftware.com 50

51 Contents Please return all pages, retaining a copy for your records. Cost Summary; Totals... 3, 4, 5 Annual Service Fees... 6 Optional Items... 7 Acceptance... 8 Contact Information... 9 Attachments Please retain for your records. Hardware Requirements SQL Server Pricing Questions? Please call Dan J. Burns, CPA at (855) or dburns@bsasoftware.com Page 2 of 9 Prices good for a period of 90 days from date on quote. Genoa Township, Livingston County MI. Quoted March 2,

52 Cost Summary Application and Annual Service Fee prices based on an approximate parcel count of 8,892. Software is licensed for use only by municipality identified on the cover page. If used for additional entities or agencies, please contact BS&A for appropriate pricing. Prices subject to change if the actual count is significantly different than the estimated count. Applications, New Purchase General Ledger.NET $6,420 Accounts Payable.NET $5,455 Cash Receipting.NET $5,455 Payroll.NET $7,060 Timesheets.NET $3,985 AccessMyGov/Employee Self Services Please select the features you would like to use. All of the features can be included without impacting the Annual Service Fee or Project Management and Implementation Planning Fee. $4,240 Personal Employee, Financial, and YTD Info: This requires the use of Payroll.NET. Enables employees to: view/request changes to master information such as dependents, addresses, and W4 information; view and reprint check and W2 history, and withholding and direct deposit information; view YTD totals and leave balances. Open enrollment is also available, but requires the use of Human Resources.NET. Employment Opportunities: This requires the use of Human Resources.NET. Enables users to view currently available job postings. Timesheet Entry; My Timesheets: This requires the use of Timesheets.NET. Timesheet Entry enables employees to enter timesheet info for other staff, and enables managers to view timesheets for their staff. My Timesheets enables employees to enter their own time. Subtotal $32,615 Data Conversions Convert existing Springbrook data to BS&A format: General Ledger (COA, Balances, Budget, Up to 10 Years Journal Transaction history) $3,210 Accounts Payable (Import vendors via Generic Data Import) $2,730 Database Setup: Payroll (Manual Entry or Import of Employee Master File/Setup/YTD as of a Specified Date) $5,295 Cash Receipting (Setup of Receipt Items/Tender Types) $1,500 Springbrook data extraction $2,000 Subtotal $14,735 No data conversion to be performed for: Timesheets Questions? Please call Dan J. Burns, CPA at (855) or dburns@bsasoftware.com Prices good for a period of 90 days from date on quote. Page 3 of 9 Genoa Township, Livingston County MI. Quoted March 2,

53 Project Management and Implementation Planning Services include: - Analyzing customer processes to ensure all critical components are addressed. - Creating and managing the project schedule in accordance with the customer's existing processes and needs. - Planning and scheduling training around any planned process changes included in the project plan. - Modifying the project schedule as needed to accommodate any changes to the scope and requirements of the project that are discovered. - Providing a central contact between the customer s project leaders, developers, trainers, IT staff, conversion staff, and other resources required throughout the transition period. - Installing the software and providing IT consultation for network, server, and workstation configuration and requirements. - Reviewing and addressing the specifications for needed customizations to meet customer needs (when applicable). $8,000 Implementation and Training - $1,000/day Days quoted are estimates; you are billed for actual days used Services include: - Setting up users and user security rights for each application Performing final process and procedure review Configuring custom settings in each application to fit the needs of the customer Setting up application integration and workflow methods Onsite verification of converted data for balancing and auditing purposes Training and Go-Live Software Setup General Ledger.NET Accounts Payable.NET Cash Receipting.NET Payroll.NET Timesheets AMG/Employee Self Services Days: 1 Days: 2 Days: 2 Days: 2 Days: 5 Days: 3 Days: 1 Total: 16 Questions? Please call Dan J. Burns, CPA at (855) or dburns@bsasoftware.com Prices good for a period of 90 days from date on quote. $1,000 $2,000 $2,000 $2,000 $5,000 $3,000 $1,000 Subtotal $16,000 Page 4 of 9 Genoa Township, Livingston County MI. Quoted March 2,

54 Cost Totals Not including Annual Service Fees Applications $32,615 Data Conversions $14,735 Project Management and Implementation Planning $8,000 Implementation and Training $16,000 Total Proposed $71,350 Travel Expenses $1,245 Grand Total (with Travel Expenses) $72,595 Payment Schedule 1 st Payment: $22,735 to be invoiced upon execution of this agreement. 2 nd Payment: $32,615 to be invoiced at start of training. 3 rd Payment: $17,245 to be invoiced upon completion of training. Questions? Please call Dan J. Burns, CPA at (855) or dburns@bsasoftware.com Page 5 of 9 Prices good for a period of 90 days from date on quote. Genoa Township, Livingston County MI. Quoted March 2,

55 Annual Service Fees, New Purchases Unlimited service and support during your first year with the program are included in your purchase price. Thereafter, Service Fees are billed annually. BS&A Software reserves the right to increase the Annual Service Fee by no more than the yearly Consumers Price Index (CPI). General Ledger.NET $1,280 Accounts Payable.NET $1,090 Cash Receipting.NET $1,090 Payroll.NET $1,410 Timesheets.NET $800 AMG/Employee Self Services $850 Total Annual Service, New Purchases $6,520 Questions? Please call Dan J. Burns, CPA at (855) or Page 6 of 9 Prices good for a period of 90 days from date on quote. Genoa Township, Livingston County MI. Quoted March 2,

56 Optional Item(s) Cash Receipting Hardware Quantity Epson Series Receipt Printer* Cost $750 x = $ $1,100 x = $ APG Cash Drawer** $250 x = $ Honeywell Hyperion 1300g Linear-Imaging Scanner $250 x = $ $75 x = $ Epson Series Receipt Printer* w/check Scan Credit Card Reader This will add $ to the Total Proposed. *IMPORTANT. The receipt printer must be plugged into the USB port on one workstation (not your server). This printer is not to be shared with other workstations. If more than one workstation will be used for receipting, please consider purchasing more than one receipt printer. Ithaca receipt printers are not compatible with Vista or Windows 7. The Epson Series replaces the Ithaca brand and is fully compatible with those operating systems. **If using a previously-purchased receipt printer with the APG Cash Drawer, which brand will be used with the drawer? Epson Ithaca Other (please specify) Please provide the number of cash drawers that will be hooked up to the printer Program Customization BS&A strives to provide a flexible solution that can be tailored to each municipality's needs. However, in some cases, custom work may be required. Typical examples include: ` ` ` ` custom payment import/lock box import custom OCR scan-line custom journal export to an outside accounting system custom reports If you require any custom work, please let us know so that we can better understand the scope of your request and include that in a separate proposal. Questions? Please call Dan J. Burns, CPA at (855) or dburns@bsasoftware.com Prices good for a period of 90 days from date on quote. Page 7 of 9 Genoa Township, Livingston County MI. Quoted March 2,

57 Acceptance Signature constitutes An order for products and services as quoted Quoted prices do not include Program Customization or training beyond the estimated number of days Agreement with the proposed Annual Service Fees Acceptance of BS&A's hardware recommendations required to efficiently run the.net applications Signature Date BS&A PLEDGE. We offer a one-year, risk-reversal pledge on our software. If, up to a year after installation, you are not happy with our software and service, you can return our software for a full refund. Returning Accepted Proposal to BS&A Please return the entire proposal, with signature/date (this page) and contact information (next page) filled out, by any of these methods: Mail: BS&A Software Abbey Lane Bath, MI Fax: (517) dburns@bsasoftware.com Once your proposal is received, a BS&A representative will contact you to begin the scheduling process. Questions? Please call Dan J. Burns, CPA at (855) or dburns@bsasoftware.com Prices good for a period of 90 days from date on quote. Page 8 of 9 Genoa Township, Livingston County MI. Quoted March 2,

58 Contact Information If any mailing addresses are PO Boxes, please also provide a Street Address for UPS/Overnight mail. If additional contacts need to be submitted, please make a copy of this page. Key Contact for Implementation and Project Management Name Title Phone/Fax Mailing Address City, State, Zip IT Contact Name Title Phone/Fax Mailing Address City, State, Zip Questions? Please call Dan J. Burns, CPA at (855) or dburns@bsasoftware.com Page 9 of 9 Prices good for a period of 90 days from date on quote. Genoa Township, Livingston County MI. Quoted March 2,

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