Welcome to SunGard Banner Accounts Receivable

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1 Welcome to SunGard Banner Accounts Receivable Overview The Business Office staff will assess charges, process payments, generate billings, and perform various audit and control functions using the Banner Accounts Receivable module Overview Student Financial Aid Accounts Receivable Finance

2 Overview Student Registration Fee Assessment Location Management Fee Assessment Admission Application Fees Transcript Fees Enrollment Verification Fees Graduation Fees Diploma Fees Overview Financial Aid Grants Loans Scholarships Overview Accounts Receivable Payments Charges Miscellaneous Transactions Billing Third-Party Contracts Collections 1098-T

3 Overview Finance General Ledgers Overview All Banner A/R Objects Start with a T For example, TSAAREV or TGRAPPL The second position will denote the module or type of A/R being processed TSADETL is a student A/R form TFADETL is a non-student A/R form TGARETC is a general A/R form The third position will denote the type of object TSAAREV is an application form TGIACCD is an inquiry form TGRAPPL is a report TBBDETC is a base table Overview Read the Banner Accounts Receivable User Guide it makes you smarter! Procedures Chapters

4 Set Up and Day-to-Day Operations Review General Person General Person Identification Form (SPAIDEN) Create person and non-person records Posting Charges and Payments Post Charges and Payments on the Account Detail Form (TSADETL) Used to post charges and payments, deposits, and memo items to a student account

5 Posting Charges and Payments Post Charges and Payments on the Account Detail Form (TFADETL) Allows for the entry of all charges and payments either as amount or (rate X unit format) Not term-based. Uses ARTERM as the term code. Posting Charges and Payments Post Charges and Payments on the Account Detail Review Form Student (TSAAREV) Used to enter charges and payments to a student's account and to display information in a condensed form Posting Charges and Payments Post Charges and Payments using the Billing Mass Data Entry Form (TSAMASS) Used to quickly enter charges and payments, deposits, and memo items

6 Building Detail Codes Build Student-Related Detail Codes Detail Code Control Form Student (TSADETC) Build Student-related detail codes to create a new detail code and to perform queries based on the selection fields Building Detail Codes Build Standard Detail Codes Detail Code Control Form Finance (TFADETC) Build standard detail codes for use in nonstudent processing with the Finance system installed Application of Payment Application of Payment Process (TGRAPPL) Allows the institution flexibility in determining which payments apply to which charges, the order in which payments should be used, and the order in which charges should be liquidated

7 Application of Payment Direct Application of Payment Student Account Detail Review Form (TSAAREV) Accounts Detail Form (TSADETL) Application Distribution of Single Payment (TSAADSP) Application of Payment Perform an Unapplication of Payments Unapplication of Payments Form (TSAUNAP) Used for a specific transaction number, term, or effective date After a payment has been applied and it is determined that it was applied incorrectly, the payment may be unapplied Application of Payment Perform an Unapplication of Payments Unapplication of Payments Process (TGRUNAP) Smart process that unapplies payments from charges Needs to be ran prior to the Application of Payment Process (TGRAPPL)

8 Control Forms Billing Control Form (TGACTRL) Student Billing Control Form (TSACTRL) Registration Fee Assessment Assessment of Fees Registration Fees Process Control Form (SFARGFE) Usual Tuition/Fee Rules Course Detail Form (SCADETL) Course Fee Rules Schedule Detail Form (SSADETL) Class Section Fee Rules Registration Fee Assessment Assessment of Fees Registration Additional Fees Control (SFAAFEE) Registration Fee Assessment Audit (SFAFAUD)

9 Registration Fee Assessment Accept Charges and Post Payments using the Student Payment Form (TSASPAY) Used to process a student who has registration and/or housing (location management) charges for a term Billing Process Schedule/Bill Schedule/Bill Rules Form (TSASBRL) Enables you to enter the schedule/bill parameters once, eliminating the need to enter a large number of parameters each time schedule/bills are produced Student Billing Statement (TSRCBIL) Billing Process Statements and Invoices Student Billing Statement (TSRCBIL)

10 Deposits Processing/Posting Deposits Deposit Detail Control Form (TGADEPC) Create various types of deposits your institution accepts Deposits Processing/Posting Deposits Student Account Detail Form (TSADETL) Used to post charges and payments, deposits, and memo items to a student account Billing Mass Data Entry Form (TSAMASS) Used to quickly enter charges and payments, deposits, and memo items Third-Party Contracts Contract Authorization Form (TSACONT) Used to create third-party contract authorization for student accounts by term Third-party contracts are billed via the Third Party Invoice/Statement Process (TSRTBIL)

11 Exemptions Exemption Authorization Form (TSAEXPT) Used to create exemption authorizations for student accounts by term End of Day Processes Review and Close Cashier Sessions Adjust a Closed Cashier Session Regular Adjust a Closed Cashier Session Miscellaneous Finalize a Cashier Session Generate the Accounting Feed End of Day Processes Review and Close Cashier Sessions Cashier Session Review Form (TGACREV) The Accounts Receivable module supports online processing of all types of payments and charges All users that create financial transactions will have a cashier session

12 End of Day Processes Adjust a Closed Session Regular Student Account Detail Form (TSADETL) Used to adjust closed cashier sessions for transactions applied to a specific account End of Day Processes Adjust a Closed Session Miscellaneous Miscellaneous Transaction Form Finance (TFAMISC) Used to adjust closed sessions for transactions not applied to a specific account End of Day Processes Finalize a Cashier Session Cashier Supervisory Form (TGACSPV) Used to finalize cashier sessions

13 End of Day Processes Generate the Accounting Feed Accounting Feed Process (TGRFEED) Used to send the accounting information to the Finance system Populates the GURFEED and GURAPAY tables Refund Credit Balances Auto Refund Credit Amount (TSRRFND) Allows an institution to select accounts to be refunded in batch Accounts can be reviewed before refund transactions are posted (TSARFND) Student Self-Service Term Control Form (TSATERM) Determines which terms are enabled for viewing in Self-Service Determines if authorized or memoed aid should reduce account balance and current due Summarize by detail code

14 Questions and Answers Robby Alexander Thank you for your participation

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