Release Overview Avanté 9.7.5a

Transcription

1 Release Overview Avanté 9.7.5a Global business solutions for your expanding enterprise.

2 DISCLAIMER Copyright 2010 Epicor Software Corporation. All rights reserved. No part of this confidential copyrighted publication may be reproduced or distributed in any form without the prior written consent of Epicor Software Corporation. This document is for informational purposes only and is to subject to change without notice. The contents of this document are believed to be current and accurate as of its date of publication. Epicor Software Corporation makes no representations or warranties, expressed or implied, with respect to the contents of this manual and specifically disclaims any implied warranties of merchantability or fitness for any particular purpose. This document is considered Confidential Proprietary Information of Epicor Software Corporation. It shall not be distributed in any way to any third party entity or person without the express prior written consent of Epicor Software Corporation. We welcome customer comments and reserve the right to revise this publication and/or make improvements or changes to the products or programs described in this publication at any time, without notice. Epicor is a registered trademark of Epicor Software Corporation. All other trademarks, registered trademarks, names, or product names contained in this publication are the property of their respective owners and are acknowledged herein. Product No. Avanté 9.7.5a Distribution: December 2010

3 Contents Avanté 9.7 Feature Summary 1 Accounts Payable Management Enhancements 5 Routing Revision Control Enhancements 9 CRP / Shop Floor Scheduling Enhancements 13 General Ledger Management (GLM) Enhancements 19 Sales Order Processing (SOP) Enhancements 21 Doomed Processes 23 Release Overview Avanté 9.7.5a iii

4 Contents iv Release Overview

5 Avanté 9.7 Feature Summary Welcome to the Avanté Feature Summary. This is a detailed overview of the new product functionality and enhancements in the 9.7 release. This version of Avanté has had substantial customer involvement in every phase of its development from project selection, enhancement prioritization, design review, to quality review and beta release. The Feature Summary is an XML-based explanation of new features in the 9.7 release. The Feature Summary is intended for anyone who wants to understand the enhancements to Avanté. It assumes some knowledge of existing Avanté functionality, along with some business knowledge behind the features being discussed. This document focuses on the value of the enhancements or additions to the business. Contents and Printing The Avanté 9.7 Feature Summary presents information in a single, easy-to-use, browser-based tool. This rendering can be used in either aninstructor-led (collapsed "click and reveal" text) format, or self-study (displayed text) format. The Feature Summary combines material that used to be in separate works: Release Overview The Release Overview provided a high-level summary overview of the major enhancements in a new release. It contained a comprehensive overview of each of the major enhancement projects, special notes of interest, and information on tasks or automatic database upgrade routines that must be run to convert pre-9.7 data to file structures that support the new enhancements. The Overview topic found in the Feature Summary for each 9.7 enhancement (for example, Accounts Payable Management (APM) Enhancements - Overview (page 5) ) provides the same summary overview information previously contained in the Release Overview. A printed version of the document is available in PDF format. Net Change Training Guide The Net Change Training Guide provided details, including screen captures, of how each of the major enhancements potentially empowered users. The Avanté 9.7 Feature Summary is laid out in a similar fashion, and provides the same level of detail provided in the Net Change Training Guide. Printing the Entire Feature Summary - To print a PDF version of the entire Feature Summary, click this link.note that this quite lengthy. Alternately, you can click Table-of-Contents, located in the top right corner of the Feature Summary. After doing this, click the Printer Friendly option in the displayed drop-down list. The entire Feature Summary appears, formatted for printing, in a pop-up window. To send this file to the attached printer, click Print Page, located at top right corner of the window. Printing a Specific Topic - To print a specific topic in the Feature Summary (for example, Accounts Payable Management - Setup and Maintenance) click Printer Friendly; this is located at the top of the Feature Summary page beneath the Epicor Avanté banner. The entire topic will then be displayed, formatted for printing, in a pop-up window. To send this file to the attached printer, click Print Page, located at top right corner of the window. File Changes Reference Guide Release Overview Avanté 9.7.5a 1

6 Avanté 9.7 Feature Summary The File Changes Reference Guide detailed the database changes made between the latest version of a past release (Avanté 9.6) and this release (Avanté 9.7). This information included new files, new fields, changed fields, and ODBC schema name changes. The File Changes topic found in the Feature Summary for each 9.7 enhancement (for example, Accounts Payable Management (APM) Enhancements - File Changes) provides the same file change reference information. In the Feature Summary, this information is broken out by major enhancement, and is also presented in the Cumulative File Changes by Filename topic at the end of this document. To print a PDF version of this information, click this link. Adjusting the Level of Displayed Detail To control the level of displayed detail in the Feature Summary, click Change Display, located at the top left corner of the Feature Summary page, beneath the Epicor Avanté banner. Use this to access the Collapse Text and Display Text options: Collapse Text Select this option to collapse (hide) underlying detail and only display headings. This feature is useful for reading the Feature Summary in a "click and reveal" manner, suitable to conducting training sessions that sequentially reveal content specific to a group of students. When you use this option, each of the headings contained in a topic (for example, Accounts Payable Management - Setup and Maintenance) is followed by a series of dots: To reveal the underlying text for a heading, click the desired heading text (for example, Accounts Payable Setup (APM3005) in the example below): 2 Release Overview

7 Avanté 9.7 Feature Summary Display Text Select this option to display all headings within a topic, along with all underlying detail. This feature is useful for reviewing the Feature Summary in a "self-study" mode, without having to "click and reveal" the underlying text for a specific topic. Hiding / Showing the Table of Contents To hide or show the Table of Contents (left pane in the Feature Summary): To hide the TOC pane, and view the selected topic in the entire browser window, click Table-of-Contents, located in the top right corner of the Feature Summary. Then click the Hide TOC option in the displayed drop-down list. To show a hidden Table of Contents, click Table-of-Contents. Then click the Show TOC option in the displayed drop-down list. Release Overview Avanté 9.7.5a 3

8 4 Release Overview

9 Accounts Payable Management Enhancements The functionality of the Accounts Payable Management (APM) module has been greatly modified and expanded in Release 9.7. This module now provides for the use of credit cards to record purchases, AP processing/reporting of information at a divisional level, and enhancements to the overall processing of 1099 supplier income. Enhancements to pre-payments allow for easier application, processing, and visibility of pre-payments/debit notes. Additional filtering has also been added to multiple certain reports, and several new reports have also been added. Credit Card Tracking in Accounts Payable New functionality has been added that provides for full tracking, reporting, and payment for credit card purchases. Purchasing/AP credit card tracking supports tracking credit card processing for purchase orders, and accounts payable invoices, including procurement card tracking, auto creation of AP invoices from purchase receipts for credit card purchases, credit card accrual processing, consolidated credit card invoicing, and settlement reporting. Credit card processing is becoming more and more widely used. In order to facilitate credit card purchases within the Accounts Payable module, whether it is procurement card processing or simply the payment of supplier invoices via credit cards, the following enhancements has been implemented: New AP.CONSTANTS fields have been added to Accounts Payable Setup (APM3005), including credit card payment type, Credit Card Accrual G/L account, Credit Card Additional Charges G/L account and Credit Card Clearing G/L account. It also includes a field in which you can designate if credit card invoices should be generated for purchase receipts. Credit card invoice number, and credit card invoice batch counters have also been added. A new field has been added to Supplier Maintenance (APM3000) that allows a supplier to be flagged as a credit card supplier (i.e. Master Card, Visa, American Express, Citibank, etc.). The Supplier Display and Supplier By Name / By Number reports have been enhanced to include a Credit Card Supplier field. A new process allows for the entry/ updates of purchasing credit card information, stored on the new AP Credit Card Detail (APCCDETAIL) file. The process prompts for the entry of company, card type, the last digits of the card, expiration date, the card holder s full name, and the credit card supplier assigned to this card. This facilitates the tracking of procurement cards (P Cards), which are credit cards that can have dollar values and are distributed and used by business employees. It is similar to a MasterCard or Visa card, but contains more information that can be used to control purchases such as dollar limits and number of transactions within a given period or for an individual or group. A new report and display allow viewing of the assigned credit card information, per the APCCDETAIL file, with sorting options by card type, card suffix, or card holder s name Purchase Order Entry allows for the maintenance of such credit card details which has been verified against the new APCCDETAIL file to ensure that the card is not expired. Purchase Order Display now includes the assigned credit card information. A new Purchase Orders Paid by Credit Card Report prints from active or historical purchase order files and shows the associated credit card information. Purchase order receipts, upon final update, automatically creates an invoice for the receipt by creating and posting a new AP batch, if the credit card is not expired. The credit card details attached to the purchase order also transfer to the AP invoice as payment information, with the invoice total crediting the Credit Card Accrual account (established per AP.CONSTANTS), versus the normal AP Trade account. These process select multiple individual AP invoices flagged for payment by credit card and then creates a batch for posting. The posting and reporting of the batch allows for the matching and reconciliation Release Overview Avanté 9.7.5a 5

10 Accounts Payable Management Enhancements to a credit card statement, and includes foreign currency gain/losses. This process can be viewed as generation of a consolidated AP invoice payable to the credit card supplier (i.e., Visa, MasterCard, Citibank), which consolidates all purchases made to the credit card supplier for a given period of time. All invoices generated as paid by credit card post to the Credit Card Accrual account until generation of the invoice used pay the credit card supplier (Master Card, Visa, American Express, etc.). Once this invoice is generated, the batch invoice total is moved from the Credit Card Accrual account (debit) to the AP Trade account (credit). This credit invoice generation is controlled by a new user-defined setting in Accounts Payable Setup. AP invoice logging allows for the entry of credit card details, if the Credit Card payment terms are being used, in order to manually log an invoice in advance to be paid by credit card. Entry of expired credit cards is not allowed. Logged Invoice Display now includes such credit card information, and a new filter has been added to the Logged Invoice Report that allows you to include logged credit card invoices. Supplier Invoice Entry assigns the credit card pay terms and the credit card information from the purchase order to the AP invoice, and allows changes to the information as needed. Entry of expired credit cards is not allowed. When posting supplier invoices, Avanté verifies that any invoices paid by credit card are not assigned to expired credit cards. It assigns a status code of unapproved to all AP invoices created as paid by credit card, to ensure that they cannot be picked up by payment selection along with crediting the Credit Card Accrual account versus the AP Trade account. When aging AP accounts, Avanté excludes invoices flagged as paid by credit card The Maintain Posted Invoices process now allows changes to the credit card information if the invoice has not been paid yet. The entry of expired credit cards is not allowed. A new report lists all purchase orders flagged to be paid by credit card that have been received but have not yet been invoiced, all credit card receipts awaiting invoicing, all expired credit card information stored in the APCCDETAIL file, and AP credit card accrual details for all applicable receipts. AP Divisional Processing Enhancements Enhancements have been added to Avante to support reporting, payment processing and AP currency revaluation by division, allowing more divisional control over Accounts Payable transactions. The following enhancements are necessary to implement divisional reporting/processing within the AP module: All displays and reports tied to the current and historical AP invoice files (APIV / APIVHST or SUPPIVXRF) has been modified to prompt for a specific division or ALL for all divisions. They also verify the user s division security. If the environment is single division, the division automatically data stacks. The modified processes include Accrual, Adjustment, AP Check and Reconciliation displays and reports. Payment processing through calculated AP checks, is now by division, with ALL divisions allowed. This includes payment selection, scheduling, un-scheduling and calculation of AP checks by division. If divisional check printing/reprinting and reporting is required, separate banks should be set up and used per division. Reporting within payment selection and scheduling has been modified to prompt for a specific division or ALL. All revaluation processes within AP Payables now process by division, with ALL divisions allowed and verified user security. Reports and displays has been modified to prompt for a specific division unless being used in a single division environment. This includes the Payables Revaluation process and the Re-Print Revaluation Reports. 6 Release Overview

11 Accounts Payable Management Enhancements 1099 Enhancements New enhancements now provide for better visibility and reporting of 1099 transactions. The Supplier Summary (SUPPACT) file has been re-structured. It now stores several payment types, per each box printed on the 1099-MISC IRS form. Each attribute maps directly to each unique internal 1099 payment type and is multi-valued, based on a four-digit rather than two-digit year. Additional fields have been added to AP.CONSTANTS to store the 1099 E-file information that is required, along with the download path to use when creating the.txt file. Supplier Invoice Entry now includes an optional 1099 Payment Type code field which defaults from the supplier master. This new AP invoice field allows control, by 1099 payment type code, over the specific AP invoices that constitute 1099 payments to a 1099 supplier. The US 1099 Report has been modified to prompt for a four-digit year and then report the individual 1099 amounts, according to the new file structure. A new process can be used to create a generic text file from the SUPPACT file record, which is then used to E-file the 1099 information to the IRS via their FIRE website. Maintain Posted Invoices (APM4004) has been updated to allow changes to an invoice s 1099 payment type code, if present, for Unapproved or Approved invoices. A new 1099 Payment Adjustment process allows for adjustments to a supplier s accumulated 1099 payment amounts. This compensated for those paid invoices whereby the 1099 payment flag was either set erroneously. It allows you to adjust a specific payment type by an adjustment amount that has been stored separately on the SUPPACT file. AP Pre-Payments Enhancements These enhancements support tying of pre-payments to a specific purchase order, application of pre-payments to invoices during Supplier Invoice Entry, deletion of pre-payments, and enhanced reports and displays to provide more detail on pre-payment status and application. A pre-payment can be required by the supplier, prior to receipt of the goods. AP pre-payments are usually tied to a purchase order and the amount is usually determined by the supplier. It can be a flat amount or a percentage of the total purchase order amount. To better support pre-payment processing, the following enhancements has been implemented: Pre-Payment Entry now prompts for an associated PO number and a percentage. The PO number entered must be for an open purchase order, with a total PO purchase order value (less the invoiced amount) being greater than zero. Pre-payments can be voided using Void AP Checks, Void Bank Drafts, or Void ETF Payments as appropriate. Maintain Posted Invoice now allows a pre-payment invoice tied to a purchase order to be changed or removed if the pre-payment has not yet been allocated and the specified purchase order has not be received yet. Supplier Invoice Entry has been enhanced to allow visibility and attachment of pre-payment invoices, similar to the current Apply Pre-Payment/Debit (APM4029) process per each invoice entered. Posting of supplier invoices completes the application of each pre-payment to the AP invoice. The Invoice Display and the Invoice History Display provide visibility of all pre-payments that were applied to an AP invoice. Voiding of an AP invoice also voids any associated pre-payments if one or more were attached to the AP invoice. Release Overview Avanté 9.7.5a 7

12 Accounts Payable Management Enhancements The Invoice Batch Summary and Detail Reports have been enhanced to include all applied pre-payments, per invoice. The Unapproved Invoice Report prints all unapproved pre-payments that have not yet been applied. Payment selection and scheduling now includes unallocated pre-payment processing,. Prepayments are no longer automatically included in the calculation of checks, but processed using the same selection and scheduling steps as invoices. AP Display and Reporting Enhancements Filtering enhancements has been added to the AP Accrual Adjustment Report and the AP Aged Trial Balance Report. Enhancements to AP display/reporting consist of the following: Invoice entry date fields have been added to Invoice Display (APM2003) and Invoice History Display (APM2008). Additional filtering has been added to the AP Accrual Adjustment Report (APM6048) and A/P Aged Trial Balance (APM6028) to allow selection by supplier, PO and/or receiver 8 Release Overview

13 Routing Revision Control Enhancements The following Routing Revision Control enhancements have been incorporated into Avanté: Revised Routing File Structure To better support routing revision control and future enhancements to routings, the routing file structure has been redesigned to more closely resemble the bill of materials file structure format. The following files have been created: Current Routing Header (ROUTEHDR) / Current Routing Detail (ROUTEDET) - Contains active and alternate routings for specific items and standard routings. Pending Routing Header (ROUTEHDRPEND) / Pending Routing Detail (ROUTEDETPEND) - Contains pending routings for specific items and standard routings. Historical Routing Header (ROUTEHDRHST) / Historical Routing Detail (ROUTEDETHST) - Contains historical routing Information. Routing Cross Reference (ROUTEXRF) - Contains the cross references to all routing revisions for a specific item or standard routing. These are links to the current routing, alternate routings, pending routings, and historical routings. The Routing Header files have an item ID of CPN*REV, or standard routing ID*REV, and contain a list of operation reference (sequence) numbers applicable to that revision, as well as the effective date of the revision. They also contain the routing ECO, if any, and the revision of the bill of materials that was effective when the routing was made effective. The Routing Detail files have an item ID of CPN*REV*Operation Reference (sequence) or standard routing number*rev*operation Reference (sequence) and includes detail routing information for each operation sequence. Routing Revision Control A new CRP.CONSTANTS flag has been added to Capacity Requirements Planning Setup (CRP3004) to indicate if Routing ECO Revision Control is in use. This flag can only be set if ECO is turned on. If you enter an ECO and routing revision control is in use, you are prompted to set a flag for each item on the ECO indicating that the routing has been updated for the item per this ECO. If the routing change flag is set for the ECO, the ECO cannot be released unless a pending routing has been created for the item. The Routing Maintenance process has been modified to support entry and update of pending routings or current routings. The pending routing is saved in the Pending Routing (ROUTEHDRPEND) file with a Pending Routing Header ID of CPN*routing rev (or SXXXX*routing rev for standard routings). The operation steps are saved in the Pending Routing Detail (ROUTEDETPEND) file with an ID of CPN*rev*seq. If Routing ECO Revision Control has been enabled in Capacity Requirements Planning Setup, you receive a warning if the Pending routing revision is not tied to an ECO. When the ECO is released, if there is an associated pending routing, the current primary routing is copied to the Historical Routing Header (ROUTEHDRHST) file with the ID ofcpn*rev. This record also stores information on when routing was effective, and with the date on which it was moved to the historical files. The Historical Routing Detail (ROUTEDETHST) file is updated with an ID of CPN*REV*step number. The pending revision is copied, with an ID of CPN, indicating that this is the primary routing. The routing revision, BOM Release Overview Avanté 9.7.5a 9

14 Routing Revision Control Enhancements revision, ECO number, and date on which the routing became effective is maintained in the Routing Header record. Alternate routing, historical revisions and pending revisions are also stored in this record. If Routing ECO Revision Control has not been enabled in Capacity Requirements Planning Setup, you can enter a pending routing by entering the item or routing number, a routing revision number, and an effective date. The pending routing can be made effective in Routing Maintenance or from the Product Structure Update process, which has been modified to prompt whether Pending Routings should be released if they have reached effectivity. When the pending revision is made effective, it goes through the same process as if it had been tied to an ECO and made effective in same way. The routing reports have been modified to include effectivity information (ECO, effective revision and effectivity date). The Cost Simulation Report and the Cost Rollup process uses the pending routing, if specified. This allows for visibility as to the impact of cost changes based on routing changes. Costing Reports displays the routing revision used for costing. Routing Maintenance has been modified so you are not immediately presented with a dialog box upon entry of the process. Standard Routing Assignment Per Item Avanté has been modified to allow assignment of a standard routing to multiple stock items. The new Routing Cross Reference (ROUTEXRF) file stores a listing list of stock items using the standard routing. To support assignment of a standard routing to a stock item, an Assign Items function key has been added to Routing Maintenance. If this option is selected and the item is standard routing, all items assigned to the routing are displayed; you can add stock items or remove them. The standard routing number, if any is assigned to the item, is stored in the ROUTEXRF file as the manufacturing routing number. If Routing ECO Control is in effect and you are using ECO Maintenance (BOM3007) as the ECO process, you can enter a standard routing. This causes all items associated with that routing to be added to the ECO. The following processes currently prompt for an alternate routing and have been modified to allow entry of a standard routing as well: Plant/Item Parameters Maintenance (MPP3000) Bill of Materials Maintenance (BOM4001) Cost Table Maintenance (CST3001) Routing Update Workbench A new Routing Update Workbench has been created that can be used to update routing steps. It allows you to specify if you want to review/update all routing steps for a specific item (pending, current, alternate), all routing steps associated with a specific work center (pending, current, and/or alternate), or all routing steps associated with an operation. Once the routing steps have been selected based on the specified selection criteria, they are displayed in the workbench. Options are available for changing the work center for all displayed steps (if selected by work center), applying specific operation changes in a mass update if an operation was selected, or updating individual operation steps by drilling into the Routing Detail subscreen for any operation. 10 Release Overview

15 Routing Revision Control Enhancements Routing Report Labor Hours The Routing Report has been modified to show up to six positions to the left of the decimal point for display of labor hours. Release Overview Avanté 9.7.5a 11

16 12 Release Overview

17 CRP / Shop Floor Scheduling Enhancements The following CRP / Shop Floor Scheduling enhancements have been incorporated into Avanté: Shop Calendar Enhancements The following enhancements have been incorporated for processing of shop calendars: A Shop Calendar Template file has been created to record holidays and shut-down periods, and then apply them to one or more shop calendars. The Shop Calendar Template Maintenance process prompts for a template name, description, end date (used for purging), and non-work days. You can enter specific dates or a range of dates and/or apply a shift pattern. You can also specify the shop calendars to which this template should be applied. The template record also maintains a list of calendar records to which it has been applied. Three processes (Generate Calendar Dates, Extend Calendar, and Modify Dates) have been combined into a single Calendar Maintenance process; it allows for entry a range of non-work days and can be used to apply a shop calendar template. The Shop Calendar Report has been enhanced to prompt for a calendar horizon. It also contains an option of printing all work dates within that horizon or prints a list of non-workdays within the horizon. Work Center Capacity Enhancements Additional fields have been added to the work center to track adjustments in capacity for specific dates. From the Shift Detail subscreen in Work Center Maintenance, you are able to select an exception option and enter specific dates or a date range and enter changes to the shift pattern for those dates. This allows the scheduling of a work center for increased resources or fewer resources during given time periods. The standard shift pattern is used to determine overall capacity for a given work center but the exceptions data is used in the actual scheduling of operations against the work center. This requires modifications to the scheduling routines to use the exception dates. A flag has been added to indicate that a work center is inactive, and an Alternate Work Center field has been provided as well. An alternate work center must be entered if a work center is flagged as inactive. If a work center is flagged as inactive, it cannot be assigned to a work order, and the alternate work center is used. If a work center is flagged as inactive, the process validates that no open work order operations are currently using that work center. If so, you are given the option of changing the operations to the new work center, or skipping flagging of the work center as inactive. This facilitates the use and scheduling of additional work centers during peak seasons. Job Scheduling Enhancements The following enhancements have been incorporate to facilitate improved job scheduling: A system flag has been added that allows concurrent scheduling for entire job structure. You can forward-schedule top-level work order, and backward schedule lower-level work orders based on the start date of the top-level work order. A new flag has been added to Configuration Maintenance (EPC3013) to indicate that job order scheduling can be concurrent. If this flag is set, when job orders are scheduled, the top level job order is scheduled backwards from the due date and each lower level job order is scheduled backwards from the due date of the job order. Release Overview Avanté 9.7.5a 13

18 CRP / Shop Floor Scheduling Enhancements The Job Order Scheduling programs (JOT4002/JOT4003) have been modified to allow you to enter a start date for the top-level work order, schedule forward from that start date for the top-level work order, and backwards schedule from that start date for the lower level work orders provided EPC.CONSTANTS is not flagged for concurrent scheduling. Job scheduling has been enhanced to make use of the Overlap Percentage field on the operation, allowing an operation to be scheduled to begin before the previous operation is completed. The overlap percentage on the routing is utilized to allow operations to overlap in scheduling. If the overlap percentage on an operation is 90%, when 10% of the operation has been completed, the next operation is scheduled to begin. This requires that the overlap percentage be carried on the WIPOPERACT file record. The Routing Maintenance has been modified to allow maintenance of the overlap percentage. The Dynamic Lead Time Calculation also requires modification to consider the overlap percentage. Total Scheduled Hours and Hours Scheduled by Date are now maintained in the WIPOPERACT file record. The Total Scheduled Hours are updated whenever quantity is completed on an operation. This facilitates consistency in Scheduling and Capacity Reports. If the schedule is by quantity, whenever a quantity is completed on an operation step, the scheduled hours are decremented by the standard hours for that quantity. Scheduled hours are decremented by the setup time when the first quantity is completed. The Work Center Actual Load file has also been updated to decrement scheduled hours whenever quantity is completed on an operation. If a negative completion is entered, the scheduled hours are not incremented, but you are given the option of rescheduling the work order from that operation forward based on the negative completion. Scheduling routines have been modified to schedule based on two-decimal places for machine and labor hours. Prior to Release 9.7, the scheduling routine only calculates to a single decimal place, even though the hours are maintained to two-decimal places in the WIPOPERACT file record. Planned Order Operation Scheduling File / Planned Order Original Requirement Date Enhancements The following modifications have been made with respect to scheduling of planned orders. The WIP Operation Scheduling file has been updated for the actual scheduling of planned orders. This faciliates the scheduling of material to a specific planned order operation step. If Dynamic Lead time is used, the lead time is always set to at least one. This has been modified and if the lead time calculates to zero, it is treated as zero for dynamic lead time. A Capacity Horizon field field has been added to MRP Setup (MRP3000) to be handle Actual Capacity calculations for planned orders. The horizon is a number of periods, and the actual horizon is calculated by adding that number of periods to the MRP start date. Beyond that horizon, the lead time is used instead of actual capacity. Within the horizon, actual capacity based on the routing is used. The WIPOPERACT file has also been modified to maintain the schedule for planned orders. This allows material to be scheduled by stage for a planned order, and also includes planned order requirements on additional capacity reports. A field has been added to the Planned Order file to record the original requirement date that was used to generate the planned order. This provides more exception visibility if the planned order is forward scheduled beyond the original requirement date. 14 Release Overview

19 CRP / Shop Floor Scheduling Enhancements Planned Order Maintenance, Planned Order Display, Material Analysis Report, Material Exception Report, Buyer Workbench, and Release Management Workbench have all been modified to indicate if the due date is greater than the original requirement date. Shop Traveler/Shop Routing Enhancements The following enhancements have been incorporate to support shop traveler and shop routing processing: A new field was added to the WIP record to indicate the last date on which the Shop Traveler was printed. The Print Shop Traveler by Release Date process now prompts for start and finish release dates, and prints shop travelers for any work orders that have not been started (no labor charged or completions) and for which the release date falls into the specified date window. The Work Order Batching process now includes the option to print travelers by work order for the work order batch, an option of printing for all work orders in the batch, or only printing work orders for which shop travelers have not been printed. The Shop Routing now includes an option to print detailed instructions. If this option is selected, the routing instructions are included on the shop routing document. The printed shop routing is also sorted by work order if multiple work orders have been entered. Backflushing/Sequential Processing Enhancements The following enhancements have been incorporate to support backflushing and sequential processing: The Work Order Change process has been modified to allow you to change the backflushing flags for a work order. If material has already been issued (material backflush flag), or operations have already had labor charged or quantity completions, a warning message is displayed, but the user can change the flag. The Sequential Processing field in Shop Floor Setup (SFC3000) has been expanded to include the following options: No Sequential Processing Sequential Processing Auto Update Prior prior operation completions Sequential Processing with Quantity Restrictions If Sequential Processing with Quantity Restrictions is selected, you are not able to complete or scrap more on an operation than was completed on the prior operation. An Operation Entry Required flag has been added to the Operation Master, Routing Detail, Work Order Routing and the Work Center master files to indicate that this operation should not be backflushed even if the work order itself is flagged for backflushing, and the work order cannot be completed for a greater quantity than has been recorded on this operation. If the Operation Entry Required flag is set and the Sequential Processing field is set in Shop Floor Setup, you cannot complete more quantity for any operation on the work order routing after this operation than has been completed on this operation. In other words, if the Operation Entry Required flag set and a quantity of 2 has been completed on this operation using Time and Attendance, Work Order Move or Enter Employee Hours, a maximum of 2 can be completed on the work order using any of the Work Order Completion programs (Work Order Receipts, Issue Material from Work Order). Subsequent operations can only complete two if the Sequential Processing field is set in Shop Floor Setup set to use sequential processing. Enter Employee Hours (SFC4009) has been enhanced to support material backflushing by operation (SFC-20790). The Labor Backflusing flag has been expanded to indicate that backflushing is for Labor, Machine Time, or Both. Release Overview Avanté 9.7.5a 15

20 CRP / Shop Floor Scheduling Enhancements Focused Factory Enhancements Labor is now backflushed based on the routing (if present), and WIPOPERACT file records are created when the labor is backflushed. The total hours charged to labor are now included on the Production Output Detail Report. This process generates backflushed WIPOPERACT records using the item s routing, if present, instead of just charging the total hours from the Item Cost file. This allows multiple departments to be charged for labor, and provideds more visibility as to just what labor was charged. The total hours charged to the work order are now reported on the Production Output Detail Report. Rework/Repair Order Routings Enhancements The Rework Work Order creation program (SFC4003) has been modified to prompt for a routing number. If the specified routing is not an alternate routing or a standard routing, a warning message is displayed stating that this is the manufacturing routing for the item. A new Repair Routing field has been added to ITMPLTMST and ITMMST file records. This can be a standard routing or an alternate routing for the item. This is used to generate a default routing when creating depot repair orders for the item, and provides more scheduling information with regards to newly created depot repair orders. Work Order Move/Enter Employee Hours The following enhancements have been incorporated that impact Work Order Move and Enter Employee Hours processing: A new WO Receipts at Last OP Comp check box has been added to Shop Floor Setup (SFC3000) to indicate that work order receipts can be processed from Enter Employee Hours (SFC4009) or Work Order Move (SFC4011). If the operation is the last work order operation, the work order is not part of a job order and a quantity is completed, you are prompted to indicate whether you want to enter work order receipts. If so, Work Order Material Receipts (INV4011) appears for entry of the work order receipt. If you scrapping all that remains on the work order, you are prompted to close the work order. If this is the last operation on the parent work order on a job order, you are prompted to enter a staging bin that is maintained in the WIP file for the parent work order. If the staging bin has been specified, it prints on the picking list for the sales order, and is displayed in Shipments Entry (SOP4010) when the completed work order item is shipped. In Enter Employee Hours, setup time must be specified before labor hours are calculated. CRP / Shop Floor Report Enhancements The following report modifications have been incorporated in Release 9.7: The Work Center Load Report (CRP6003) has been modified to ensure that the graph option works correctly and provides more accurate reporting for the daily and weekly capacity. The Labor/Machine Load Analysis Report (CRP6004) has been modified to ensure that it page breaks correctly and is more readable. It has also been modified to allow reporting by department, which combines data for all work centers in a given department Additional selection criteria have been added to the Late Production Report (SFC6008). It now prompts for entry of plant, warehouse, department and work order type. 16 Release Overview

21 CRP / Shop Floor Scheduling Enhancements Purchase order and requisition numbers have been added to the output for the Work Center Dispatch Report (SFC6000). Miscellaneous Scheduling Modifications The following scheduling enhancements have also been incorporated in Release 9.7: Shop Floor Setup (SFC3000) has been modified to support multiple lunch breaks based on the payroll shift codes. Enter Employee Hours (SFC4009) has been modified to use the lunch break time (non-paid break time) from the SHIFT file if there is a shift record or to determine the lunch break time from Shop Floor Setup, based on the payroll shift code if the shift is not defined as a shift in the SHIFT file. A Move/Queue Time system flag has been added to indicate whether the scheduling programs should not include move and queue time if the work center does not change between operations. Next Day Start and Offset Completion flags been added to the work center and operation maintenance processes. If Next Day Start is set, move time and queue time are set to zero on the operation and it is scheduled to start one day later than the completion of the previous operation (or the work order release date if this is the first operation on the work order). If the Offset Completion flag is set, the next operation (or the work order completion date if this is the last operation on the work order) is scheduled to start one day after this operation is scheduled to complete; the move time on the next operation is set to zero. Dynamic Lead Time calculations have been modified to be made more compatible with the scheduler. Outside Processing scheduling lead times are now expressed in days instead of work center centers. For example, if the work center runs two shifts for eight hours each, and the operation is an outside processing operation with a lead time of one day, Avanté ensures that the operation completion date is one day later than the start date. Anticipated Scrap and Expected Start Quantity have been added to the WIPOPERACT file. You are now able to set the start date on an operation to be before the completion date on the previous operation, but not before the start date on the previous operation, unless sequential processing is not in effect. If sequential processing is not in effect, there is no requirement that the operations are performed in order. If a work order is rescheduled and any of the operation completion dates are greater than the due date of the work order, the work order due date is updated to reflect the latest operation due date. If the latest operation due date is less than work order due date, you are given the option of updating the work order due date. If the first operation start date is earlier than the work order start date, the work order start date is changed to reflect the new start date. If the work order is rescheduled using Reschedule All Shop Orders or Reschedule Individual Work Order processes, and this is not a simulated schedule, the work order start date is updated to reflect the start date determined by the scheduling routine. Dynamic concurrency has been added, and it allows concurrency to be based on number of employees in work center instead of being specific to the routing step. You are able to flag an operation as dynamically concurrent and the scheduling processes use the number of employees in the work center as the concurrency factor. If work order is placed on hold, a dialog box appears in Maintain Work Order Status (SFC4001) asking if all uncompleted operations should also be placed on hold. If the work order is removed from hold, the dialog message is reversed. The Items Analysis Workbench has been modified to include options to print the picklist for the work order, change material requirements on planned orders and work orders, and run the What If Scheduler. Work Order Change (MRP4005) has been modified so that fixed labor/fixed machine hours can be changed if the work order quantity is changed. Release Overview Avanté 9.7.5a 17

22 18 Release Overview

23 General Ledger Management (GLM) Enhancements The following General Ledger Management enhancements have been incorporated into Avanté: General Ledger Workbench A new General Ledger Workbench has been created to facilitate and assist in the auditing of specific transactions involving specific GL accounts with a large volume of activity. It also allows you to specify primary, secondary and tertiary sort criteria to provide access to multiple GL functions and filter displayed data. It is a time saver for finding discrepancies within the GL chart of accounts. Prior to Release 9.7, this could sometimes require running multiple reports, or drilling into many levels of currently available register/journal displays, one GL account at a time. Maintain Monthly Accounting Periods A new Maintain Monthly Accounting Periods process has been created that allows you to maintain the open/closed accounting periods for all modules, based on a specified company. Prior to Release 9.7, when you closed a monthly period and moved it into the next, you had to run several processes to remove the closed period per module and add the new period if not already there. These included the Asset, AP, AR, Cash Ledger, Inventory, and Sales Order modules. Maintain Monthly Accounting Periods greatly reduces maintenance time and streamlines data entry. Pending General Journal Enhancements There are times, possibly during year-end processing, when the entry of pending general journal entries is necessary within the current or upcoming year. Such entries are not considered active yet but need to be recorded. Changes to the General Ledger module include a new process that allows for entry of pending general journals. General Journal displays and reports will be modified to accommodate this new status field along with month and year end processing. General Journals now contain a Status field that displayl (Live), P (Pending) and D (Deleted) status codes. A new Maintain Pending General Journal Entries process allows for entry of Pending general journal entries, and provides visibility in the current general journal displays and reports. Month and Year Entry posting processes have also been modified to ignore General Journal entries with a Pending status. Pending general journal entries do not have to be in balance until they are converted to Live entries. Entry of Pending general journal entries is allowed while the Year End Process is in process. Displays, reports, month end year end processes have been modified to handle these new pending journal entries. The General Ledger Detail, General Ledger Summary and Audit reports have been expanded to prompt for additional (optional) selection criteria to narrow reporting output as needed. New Import General Journal Processes Avanté customers using outside payroll packages have been in need of new processing that allows for import of large amounts of general journal entries to Avanté. Several new processes have been introduced in Avante 9.7 for the importation and processing of General Journal transactions from external sources. The new Import General Journals process can be used to upload general journal entries (for a specified company and accounting period) from tab delimited (.txt) or comma delimited (.csv) text files in a designated location in Avanté to the new General Journal Temporary Transactions (GLJRNLTMP) file.the new Maintain Imported Release Overview Avanté 9.7.5a 19

24 General Journal process can be used as needed to edit imported records stored in the GLJRNLTMP file. Once imported GLJRNLTMP file transactions have been edited, they can be approved using the new Approve Imported General Journals process, and then transferred to the standard General Ledger Journal (GLJRNL) file using the Transfer Imported General Journals process. The new Purge Imported General Journals process can be used as needed to purge unneeded transactions from the GLJRNLTMP file. 20 Release Overview

25 Sales Order Processing (SOP) Enhancements The following Sales Order Processing enhancements have been incorporated into Avanté: Sellable Non-Inventory Items Enhancements have been incorporated that allow you to create and sell a new category of non-inventory items (such as engineering/consulting fees or services) via quotation and sales order line item processing. Such items have no affect on inventory, with a new expense account replacing the stores account(s). They can only be sold and not returned, yet their cost of sales and revenue is recognized, as are commissions, bookings and sales analysis updates. Expansion of Commission Percentages to Three Decimals To improve the accuracy of commissions processing, commission percentage fields throughout Avanté have been lengthened to three decimal places. An upgrade routine has been created to convert the existing commission percentages to three decimals. This allows Avanté to more accurately pay and track commissions by sales representative. Sales Order Workbench The new Sales Order Workbench serves as a single process from which multiple functions, such as maintenance, printing and reporting can be performed against multiple sales orders, based on common filtering and sort criteria. Functions that can be performed include maintenance, printing/reprinting of sales acknowledgements and proforma invoices, with related display and reporting options. Sales Order Release Workbench The new Sales Order Release Workbench serves as a single process from which picking functions can be performed against multiple sales orders, based on common filtering and sort criteria. Such processing includes sales order update, standard picking list generation and printing, and display and reporting options. Release Overview Avanté 9.7.5a 21