Task 1: Project Management Tasks

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Emery Greer
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1 CH2M HILL th Avenue NE Suite 500 Bellevue, WA Tel July 14, 2014 Tyler Schroeder, Whatcom County Planning Supervisor Whatcom County Planning and Development Services 5280 Northwest Dr. Bellingham, WA Subject: Contract No (CH2M HILL Project No ) Gateway Pacific Terminal and BNSF Custer Spur Modification Projects May 28 th through June 27 th, 2014 Dear Mr. Schroeder: Please find attached to this progress report the CH2MHILL invoice that includes each invoice and progress report from our subconsultants. To simplify the review, we have included a summary table demonstrating the invoices and percent complete by each top task for each subconsultant. The following is a roll-up summary of work performed for June I. Work Completed this Period Task 1: Project Management Tasks Planned, hosted and recorded notes for 6/4 Co-leads meeting Held two internal management team meetings 6/6 to review natural resource approach to data requirements and agency meeting approach and 6/10 to review approach to statewide analysis Limited internal coordination meetings to transportation studies and risk assessment topics. All other studies are limited to data gathering, responding to Co-lead comments on study plans and providing input on establishing agency meetings. Held Air Quality overview meeting with Clean Air Agencies to review Air Quality study approach and particulates emissions testing on June 6th. Attended Applicant presentation of VTRAS report on June 10 at Ecology. Planning for and coordinating upcoming resource agency meetings. Schedule Tracking influences on the 12 to 13 month schedule. Prepared letter to applicants to articulate schedule concerns and need to initial summer surveys. Non-billable items completed this month: Recording progress and invoicing 1 P AGE

2 Task 2: Public Involvement Posted new applicant reports on the Web Summarizing related media coverage (to be presented in July) Summarizing recently submitted comments to the Web (to be presented in July). Task 4: Project Definition and Purpose and Need o No further efforts on this task in June Task 5: Alternative Analysis NEPA: Corps received criteria from Applicants. Consulting with Corps on preliminary draft of criteria SEPA: o Continuing to develop the No Action Alternative (1997 Approval). o Reviewed and confirmed approach on procedural steps for the SEPA Alternatives Analysis process. Task 6: Resource Analyses Applicable to both NEPA and SEPA: Field Visits: Conducted field visits for cultural and hazardous materials analysts. Gap assessments: While some reviews of the most recent applicant reports submitted continued, this effort was reduced until a meeting with the applicants could be arranged. Site visits: Conducted site visit for cultural, hazardous materials and risk team members. Marine reconnaissance surveys from boat are planned for June/July. Study Plans: Completed unique study plans for each of the subject analyses. Submitted final set early June. GIS efforts: Still collecting GIS and other supporting information for resource studies, developing base maps. Ongoing tracking and posting applicant reports, receipt of materials from Co-Leads, and sharepoint access to all materials for NEPA, SEPA and Cooperating agencies with restricted access embedded. Customized the SharePoint site for GIS graphics, Applicant library, SEPA and NEPA Co-Leads sites in addition to working files. Health, Natural and Built/Social: o Identified critical data needs that are not anticipated to be available through existing commitments from the applicants. This table was submitted on June 6 th to the applicants via Tyler Schroeder o Reviewing and setting up approach on treaty rights documentation. Applicable to SEPA only: Worked further on SEPA cumulative study plan, some minor edits to existing study plans. Beginning early June, efforts have slowed and focused primarily on dependent studies rail modeling (coding and testing/running model), reached agreement on 2020 and 2035 condition assumptions, automobile crossing data gathering and categorization of intersections to determine level of analysis, vessel study review (Meeting on June 10th), and rail risk assessment. Rail team has finished existing 2 P AGE

3 conditions in the RTC rail model. Began building the 2020 conditions train loading late June. Cultural resource mapping for statewide resources along geographic corridors. Maritime analysts provided comments/observations on modeling approach of VTRAS report Risk assessment team collected the range of existing incident locations along geographic corridors through out state. Agency meetings: Conducted a meeting for Air Quality analyses with NWCAA, PSCAA and Ecology on June 6 th. Scheduling, preparing agendas for natural resources meetings with WDFW, DNR, NOAA and USFWS in late July/August. These meetings will augment the gap assessment development on information appropriate for an EIS level analysis and provide additional information sources. Task 7: Draft EIS No work performed at this time. Task 10: Administrative Record Ongoing recording of information. II. Outstanding Questions or Issues As discussed on July 10 th meeting with Co-Leads, the following need to be addressed: New Scope items: The team has been planning for, and participated in meetings and researching methods for analyzing impacts on GHG as well as Coal Dust emissions from trains and stockpiles. As these items were not included in the original scope and budget, and depending on the direction of the Co-Leads. This work is likely to result in modifications to the contract. Inefficiencies: Several applicant materials are still outstanding. The incremental submittals have resulted in additional efforts in tracking, filing, and inefficiencies in the gap assessment and analysts reviews. Schedule: Schedule is in limbo until Co-Leads can meet with applicants on needed surveys, and receipt of applicant reports. In efficiencies of mobilizing team and detaining team analysis has occurred. Hiring subconsultant for the HIA has required several days effort by Wheeler Consulting. III. Anticipated Work Items Next Month (July) Project Management o Approve subconsultant for HIA o Hosted a Co-Leads and applicant meeting o Planning for meetings with State agency representatives for several of the analyses to collect additional information and receive early feedback for Co- Lead consideration Web Updates 3 P AGE

4 o Posting new applicant reports on the Web Alternatives Analysis o SEPA: Still working on the description for the 1997 approval as SEPA No Action. Purpose and need o NEPA: No further efforts planned in June. Resource Analyses o Presented Air Quality and Coal Dust/Particulate Sampling plan to applicants o Completed and posted study plans for each of the subject analyses. o Continuing to collect and pull affected environment information o Continued efforts are focusing on Transportation rail, vehicle and vessel to extent available, risk probability. o Team will update project description with new information and maintain current administrative record. Sincerely, Jodi Ketelsen Project Manager 4 P AGE

5 Bellevue Office th Ave. NE, Suite 500 Bellevue, WA REMIT TO: CH2M HILL HILL Engineers, Inc. P.O. Box Dallas, TX Whatcom County Planning & Development Services Date: 7/16/2014 Attention: Tyler Schroeder Project #: Northwest Drive Client #: Bellingham, WA Invoice #: Gateway Pacific Terminal Phase II Contract Summary For Engineering Services through June 27, 2014 Contract Balance Task Task Name Earned Amount Previous Total This Period Budget Remaining NB.NB Non Bill per contract $109, $25, $18, $84, $6, P2.01 Task 1 Project Management $373, $168, $158, $205, $10, P2.02 Task 2 Public Involvement $49, $2, $2, $46, $0.00 P2.03 Task 3 No Action/Baseline (interim scope) $0.00 $12, $12, ($12,094.00) $0.00 P2.04 Task 4 Project Definition / Purpose and Need $95, $83, $82, $11, $ P2.05 Task 5 Alternatives Development $306, $7, $7, $298, $ P2.06 Task 6 Resource Analyses $2,319, $667, $536, $1,651, $131, P2.07 Task 7 Preparation of Administrative Draft EIS $791, $0.00 $0.00 $791, $0.00 P2.08 Task 8 DEIS Publications and Printing $62, $0.00 $0.00 $62, $0.00 P2.09 Task 9 Final EIS $0.00 $0.00 $0.00 $0.00 $0.00 P2.10 Task 10 Maintenance of Admin Record $35, $1, $0.00 $34, $1, P2.SC Subconsultants $3,117, $824, $698, $2,293, $126, P2.EX Expenses $76, $4, $3, $71, $ % Mark Up Subs/Expenses $159, $41, $35, $118, $6, BILLABLE TOTAL $7,387, $1,814, $1,536, $5,573, $277, DUE AND PAYABLE ON RECEIPT OF INVOICE. FINANCE CHARGES WILL BE ASSESSED AT 1 1/2 PERCENT PER MONTH (OR MAXIMUM PERMISSIBLE UNDER STATE LAW) ON ALL ACCOUNTS UNLESS STATED OTHERWISE IN OUR CONTRACT. CH2MHILL IS INCORPORATED.

Task 1: Project Management Tasks. I. Work Completed this Period. February 26, 2015

Task 1: Project Management Tasks. I. Work Completed this Period. February 26, 2015 CH2M HILL 1100 112 th Avenue NE Suite 500 Bellevue, WA 98004 Tel 425-453-5000 February 26, 2015 Tyler Schroeder, Whatcom County Planning Supervisor Whatcom County Planning and Development Services 5280