It s all Greek to me!

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Leonard Wilkinson
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1 It s all Greek to me! Vendor-supported workflows for cataloging non-english materials Presented by Nicole Arbuckle Vice President, Metadata Services

2 WELCOME

3 OVERVIEW 1. Introduction 2. Considerations for working with vendors: Specifications Non-English Non-Roman Other considerations 3. Case Study

4 Introduction

6 POLL What languages create the biggest cataloging headache for your library?

7 LANGUAGES AT BACKSTAGE Vietnamese 4% Indic 2% Scandinavian 3% Sino-Tibetan Altaic 2% Finno-Ugric 3% 3% Indo-Iranian 2% Slavic 9% Greek 2% Thai 3% CJK 20% Western Germanic 18% Afro-Asiatic 12% Romance 17%

8 Considerations

9 SPECIFICATIONS Include desired local practices If what you want is outside your budget, know what you can compromise on

10 CUSTOMIZATION Workflow/Approach Level of service Copy cataloging Original cataloging Physical processing

11 AUTOMATION Does the vendor offer automated solutions? Which parts of the process can be automated?

12 AUTOMATION RDA enrichment in AACR2 records Hybrid records How extensive?

13 AUTOMATED ENRICHMENT 30,000,000 Records Processed 25,000,000 20,000,000 15,000,000 10,000,000 5,000, Authority Control Only 3,300, , ,000 - RDA Enrichment 7,800,000 11,600,000 27,800,000 24,200,000 13

14 LIBRARY CATALOGING 120% 100% 63% 80% 60% 40% 37% 20% 0% RDA 37% 98% AACR2 63% 2%

15 PUBLISHER CATALOGING 70% 24% 6% RDA AACR2 Both

16 SOURCE MATERIALS Item-in-hand or surrogates? If surrogates, who will create them? Staff, students, volunteers Cataloging vendor

17 SOURCE MATERIALS What is included in a surrogate? Cover Title page & verso Colophon Table of contents Last numbered page

18 SOURCE MATERIALS Other surrogate information: Inventories Brief MARC records Spreadsheets of information

19 SOURCE MATERIALS How will the vendor access ebooks? IP address linked to your catalog Log in to ebook platform Actual files (PDF, XML, etc.)

20 NON-ENGLISH Foreign language catalog records 040 $b eng Accept these as copy or not?

21 NON-ENGLISH Foreign subject headings Spanish Bilindex RVM (Répertoire de vedettes-matière) German Others Accept, delete or add?

22 NON-ROMAN Vernacular or script fields System requirements for correct display of diacritics MARC 8 vs. UTF8 Precomposed vs. decomposed

23 OTHER CONSIDERATIONS Minimum batch Either item count or cost Quality Review a sample Guarantee Time constraints

24 OTHER CONSIDERATIONS New receipts Can book vendors ship directly to cataloging vendor? Does the book vendor have any constraints? Timeline for completion

25 QUESTIONS? Q&A What is your standard practice for handling non-library-of-congress subject headings?

26 Typical Workflows

27 CATALOGING WORKFLOW 27

28 CATALOGING WORKFLOW 28

29 CATALOGING WORKFLOW 29

30 CATALOGING WORKFLOW 30

31 ONGOING WORKFLOW Pre- Production Production Quality New Batch Post- Production Delivery 31

32 Brown University Case Study

33 DROPSHIP WORKFLOW Several book vendors ship the library s new receipts to Backstage Dual approach to copy cataloging If a copy record has an LC call number and LCSH, the record is unedited If a copy record does not, a language specialist edits the record to full-level

34 DROPSHIP WORKFLOW Original cataloging for non-matches Physical processing Spine labels Barcodes Security strips Property stamps

35 DROPSHIP WORKFLOW Book vendor data incorporated into 9XX fields MARC records are finalized and delivered Items are shipped to the library

36 OTHER WORKFLOWS Vendor performs automation only; Library will do manual work Library does automation; Vendor will do manual work Library finds copy and creates minimal-level originals; Vendor supplies LCC and LCSH

37 OTHER WORKFLOWS Non-Roman languages: Library finds copy and creates minimal-level originals; Vendor supplies LCC, LCSH and script fields Vendor finds copy and creates minimal-level originals with script; Library supplies LCC, LCSH

38 QUESTIONS? Q&A If my library is short on local expertise, can Backstage analyze records already in our catalog to develop our specifications?

39 CONTACT INFO Nicole Arbuckle, PMP Vice President, Metadata Services Katie Gambone Account Manager, Mid-Atlantic States Backstage Library Works Provo, Utah & Bethlehem, Pennsylvania

PRESENTED BY. Nicole Arbuckle VICE PRESIDENT, METADATA SERVICES

PRESENTED BY. Nicole Arbuckle VICE PRESIDENT, METADATA SERVICES PRESENTED BY Nicole Arbuckle VICE PRESIDENT, METADATA SERVICES Backstage is an independent NACO contributor! 2 Overview General Project Cycles Reclassification Non MARC: TEI Encoding Cataloging 3 How much