Welcome to the Financial Excellence Stream. Sponsored by:

Transcription

1 Welcome to the Financial Excellence Stream Sponsored by:

2 New General Ledger Migration Project: Scenario 5 Presented by Lade Lawal Global FICO Manager at Subsea 7

3 Agenda About Subsea 7 Conception New GL Migration Project Conclusion

4 About Subsea 7 About Subsea 7 General Information Subsea 7 Conception New GL Migration Project Conclusion

5 General Information Over 14,000 employees Over 40 vessels Operate globally. Offices in Australia, Singapore, Nigeria, France, Norway, UK, Mexico, US, Brazil, Canada and many more seabed-to-surface

6 Subsea 7 One global SAP instance. Running ECC6, enhancement pack 5 Modules include FICO, PS, PM, MM, SD, HR, Payroll plus others Over 7000 users Support team of approx. 20 based in Aberdeen Approx. 20 additional CapGemini remote support team

7 Conception About Subsea 7 Conception Reporting Challenges New GL Scenario Determination Engagement with SAP Back office Project Resourcing Governance & Team Hierarchy Testing, Training and Migration Strategy New GL Migration Project Conclusion

8 Reporting Challenges Project balance sheet reporting Receivables and payable reporting by project Cash flow reporting Local GAAP data capture and reporting Improved integration between financial and management reporting

9 New GL Scenario Determination SAP moderated workshop with relevant stakeholders in attendance Scenario 5 was confirmed as the best fit Changes to finance interface from BDC to BAPI Project timeline and start date New GL courses for Project team

10 Engagement with SAP Back Office Complete questionnaire Confirmation of questionnaire by SAP Back office One-off payment to back office Special access key for Migration Cockpit Agree dates for; Scenario Validation Test Validation

11 Project Resourcing SAP Resources Other Resources Core team Focal Point at every accounting locations Testers Data validators after each rehearsals Governing Structure

12 Project Team Structure Steering Committee : X5 Core Project Team : X5 (including 2 external resource) SAP Resource : X3 1 Migration Expert (1 Additional Migration expert as at when required) 1 Part-time Project Manager 1 Remote Migration Specialist Other Teams involved with project Basis team : X2 Securities : X2 Developers : X2 (Full time)

13 Governance & Team Hierarchy

14 Testing & Migration Strategy Several types of testing activities are required during the project: SAP Technical Services (Scenario and Test Validation) Business process testing (Unit testing and UAT) Migration rehearsals Technical tests (Changes in Z programs etc.) Each test cycle is distributed across the project phases See testing schedule on next slide

15 Testing Schedule

16 Training Strategy Few new transactions codes and reports but similar GUI New fields available as selection criteria for most existing reports End user training was delivered through: uperform (online through specific T-codes and pdf files for publishing on BMS) Finance process experts (PENs) Training PENs provides end user training

17 New GL Migration Project About Subsea 7 Conception New GL Migration Project Overview Migration Approach Scenario 5 List of Activities Project Timelines Phase Model Business Process Changes Technical Migration Conclusion

18 Overview New GL is the latest SAP financial accounting solution Document splitting functionality automatically provides improved balance sheet analysis New characteristic Segment is delivered to provide a balanced financial statement at product line Parallel accounting using multiple ledgers within the GL structure e.g. IFRS separate from local GAAP

19 Migration Approach Migration to New GL is only possible through the SAP Migration Service (via Migration Cockpit) Migration to new GL is scenario based There are 8 possible scenarios Phase Model Approach (i.e. Phases 0, 1 & 2) Two key dates are migration and activation date

20 Scenario 5 List of Activities Replacement of different financial and management accounting total tables (GLT0, GLPCT, GLT3 & GLFUNCT) with a more robust totals table (FAGLFLEXT) Merge Profit Centre Accounting with financial accounting in New GL Activate document splitting in New GL Switch from account approach to ledger approach for local GAAP reporting

21 Project Timelines 9 months project, divided into 3 phases from July 2012 April 2013 Phase 0: July Dec 2012 Scope definition, blueprint, build and test Complete business change around transaction/ data processing Phase 1: Jan April 2013 Migration from classic to New GL New GL compliant data processing (New GL is inactive) A technical migration of historical and current year data Phase 2 Activation of New GL

22 Phase Model

23 Business Process Changes Analysis of all finance document types to enable accurate document splitting set-up Configuration of document splitting based on initial analysis Testing and fine-tuning of system set-up Change management before Dec 31 st 2012 Roll out change on Jan 1 st 2013

24 Technical Migration Activation of New GL is at client level Migration Date is as at the beginning of a fiscal year Year end closing of previous fiscal year must be complete prior to migration and activation of New GL New GL can only be activated after successful data migration Post activation, posting to previous fiscal year is no longer possible Current year posting adjustments and clearing resets is still possible

25 Technical Migration Unique data migration methodology Migration cockpit : Provides a step by step guide through data migration Contains process tree divided into a number of phases Provides a traffic light monitor which helps to manage the migration Migration cockpit aids data migration based on target scenario SAP provide 24 hours remote support during migration and activation.

26 Technical Migration Creation of a migration plan 3 worklists groups migration objects as; Prior year GL Account balances (Non-open items managed account) Open items from previous fiscal year Phase 1 Documents (individual line items) Document splitting is applied based on business assigned profit centre (prior year open items and balances) or based on document splitting configuration (current year)

27 Conclusion About Subsea 7 Conception New GL Migration Project Conclusion Project Challenges Key Successes

28 Project Challenges Change in SAP migration expert during critical time Migration BAdIs provided required additional programing which could only be tested during migration rehearsal Parallel accounts to parallel ledger migration programs developed in-house could only be tested during a migration rehearsal SAP response time to non-productive issues Inadequate reporting

29 Key Successes Business process go-live was managed with little or no business disruptions Productive go-live was completed in time for earliest start (in Singapore) Data validation was completed by the business during the golive weekend Improved project/profit centre reporting Enhanced product line reporting in SAP Data for enhanced cash flow reporting is now available in SAP Improved visibility on local GAAP reporting

30 Q&A

31 Key Links New GL Questionnaire General Info on New GL Migration n/44/07277eedc32ae6e a422035/conte nt.htm?frameset=/en/f7/e259d7ab064a61adb8e0 e39c3a0e06/frameset.htm