SAP S/4HANA Business Compliance in the Digital World

Transcription

1 SAP S/4HANA Business Compliance in the Digital World SAP SE Globalization Services 27. October 2016 Dr. Dietmar Nowotny 1

2 Legal Disclaimer The information in this presentation is confidential and proprietary to SAP and may not be disclosed without the permission of SAP. This presentation is not subject to your license agreement or any other service or subscription agreement with SAP. SAP has no obligation to pursue any course of business outlined in this document or any related presentation, or to develop or release any functionality mentioned therein. This document, or any related presentation and SAP's strategy and possible future developments, products and or platforms directions and functionality are all subject to change and may be changed by SAP at any time for any reason without notice. The information in this document is not a commitment, promise or legal obligation to deliver any material, code or functionality. This document is provided without a warranty of any kind, either express or implied, including but not limited to, the implied warranties of merchantability, fitness for a particular purpose, or noninfringement. This document is for informational purposes and may not be incorporated into a contract. SAP assumes no responsibility for errors or omissions in this document, except if such damages were caused by SAP s willful misconduct or gross negligence. All forward-looking statements are subject to various risks and uncertainties that could cause actual results to differ materially from expectations. Readers are cautioned not to place undue reliance on these forward-looking statements, which speak only as of their dates, and they should not be relied upon in making purchasing decisions. 2

3 Agenda Overview edocuments for digital Business Transactions communication Statutory Reporting Framework for digital Legal Report communication Summary

4 Business Compliance in the Digital World Abstract Staying compliant is an increasing challenge for global companies. More and more information is requested in digital format by legal authorities and other stake holders. SAP Financials is providing solutions to stay compliant for Business Transactions and legal reporting: e-documents and Statutory Reporting Framework. You will learn, why they are becoming of growing importance in the future, to which extend both solutions are part of an holistic Business Compliance approach, what they deliver at the moment. You will also receive some insights in their architecture and how they leverage from latest technology. 4

5 Business Compliance in the Digital World Overview

6 Business Compliance in the Digital World 63 Country Versions S/4HANA OP 1610 Countries: Argentina, Australia, Austria, Belgium, Brazil, Bulgaria, Canada, Chile, China, Colombia, Croatia, Czech Republic, Denmark, Egypt, Estonia, Finland, France, Germany, Greece, Hong Kong, Hungary, India, Indonesia, Ireland, Israel*, Italy, Japan, Kazakhstan, Kuwait, Latvia, Lithuania, Luxembourg, Malaysia, Mexico, Netherlands, New Zealand, Norway, Oman, Peru, Philippines, Poland, Portugal, Qatar, Romania, Russia, Saudi Arabia, Serbia, Singapore, Slovakia, Slovenia, South Africa, South Korea, Spain, Sweden, Switzerland, Taiwan, Thailand, Turkey, Ukraine, United Kingdom, United States, United Arab Emirates, and Venezuela 6

7 Business Compliance in the Digital World 19 Country Versions S/4HANA Cloud 1611 Countries: Australia, Brazil, Belgium, Canada, China, France, Germany, Hong Kong, Hungary, Japan, Luxembourg, Malaysia, Netherlands, Philippines, Singapore, Switzerland, United Arab Emirates, United Kingdom, United States 7

8 Business Compliance in the Digital World Challenge: Stay compliant in a global world GTS VAT SII SAF-T einvoicing Golden Audit etax GST Coll. Tax Cert. (CPE) Nota Fiscal NFCe eboleta egst Trend: Rising demand of business transactions or legal reports to be communicated in digital formats to legal authorities automation will help to stay compliant in a cost efficient way 8

9 Business Compliance in the Digital World Rising demand of Electronic Document Regulations Number of Countries with Legal Mandates (Business Transactions or legal Reports) Time 9

10 Business Compliance in the Digital World Focus of Digital Agenda - Fiscal Control Region Typical Requirements Trend EU Russia LATAM Electronic Invoicing: Following Directive 2014/55/EU (7), all Buyers must accept electronic invoices based on a to-be-defined standard from November Legal Reporting (SAF-T, VAT Periodic Return, EC Sales List, Withholding Tax, Balance of Payment, GTS ) Fiscal control mostly focused on Cash Transactions (Cash invoice registration) Digital Agenda B2G Legal Reporting (Federal Tax Authority: Financial Statements, 6-NDFL, 2-NDFL, VAT, transport, property and other tax declarations, Pension fund: Forms DSV-1, DSV-3, RSV-1, SPV-2, Federal social insurance funds: 4-FSS, Register for FSS Applications) Legal Reporting must be issued only in electronic statutory format (XML), can be sent to government organization only via certified operators, Digital signature and cryptography are mandatory Real time approval / stamping / numbering by tax authority Country specific format, country specific communication, authentication and security requirements, contingency process, sending of acknowledgement receipts Business Transactions: invoices, credit notes, debit notes, ticket receipts, delivery notes Fiscal Control/ Auditing Fiscal Control Fiscal control 10

11 Business Compliance in the Digital World - edocuments Example - Mexico s Digital Agenda First regulation for electronic invoicing becomes active The initial process, CFD or Comprobantes Fiscales Digitales, is optional Electronic invoicing becomes mandatory for taxpayers with income > ca. USD 340K A new process, CFDI or Comprobantes Fiscales Digitales por Internet, is introduced Early adopters are exceptionally allowed to continue using the preliminary process, CFD Use of newer CFDI process becomes mandatory for taxpayers with income > ~ USD 20K The initial CFD schema is no longer valid CFDI also used for payroll reporting Electronic Accounting & Agenda for Digitalization of Statutory Reports 11

12 Business Compliance in the Digital World Globalization Services Financials helps you to stay compliant Enterprise Digital Compliance Services Legal Authorities Business Transactions or Legal Reporting Example for Electronic Communication Demand: VAT EC Sales List 12

13 Business Compliance in the Digital World edocuments: Digital Compliant Services for Business Transactions Chile - Goods Receipt Chile - Columbia - einvoice Czech Republic - Cash Invoice registration Hungary - Transportation Number Request (EKAER) France - Italy - Peru - Withholding Tax certificates Spain - Digital Compliance Services edocuments Legal Authorities Peru Boleta 52 Business Transactions across 28 countries need or can be submitted electronically 13

14 Business Compliance in the Digital World Statutory Reporting Framework: Digital Compliant Services Legal Reporting VAT Periodic Return Withholding Tax EC Sales List Financial Statement Audit Files VAT Sales and Purchase Ledger Balance of Payments Asset Reporting Legal Cash Reporting Foreign trade declaration Digital Compliance Services Statutory Reporting Framework Legal Authorities Transport Tax Goods and Service Tax 150+ Legal Reports across 47 countries need or can be submitted electronically 14

15 Business Compliance in the Digital World Extending the Business Networks towards Legal Authorities Business Networks Existing Cloud Application s S/4 HANA - the Digital Core SAP Fiori SAP S/4HANA Applications SAP HANA Platform Internet of Things New Digital Applications Big Data Cloud Integration On-Premise Extensions Cloud Extensions New Applications SAP HANA Cloud Platform (HCP) 15

16 Business Compliance in the Digital World edocuments for digital Business Transactions communication

17 Business Compliance in the Digital World - edocuments Solution Model Enterprise edocuments Legal Authorities Monitoring Cockpit Country Integration Orchestration Digital Signature Certificate Handling Source Products S/4HANA, SAP ECC, HANA Cloud Platform Target Interface edaas and edocuments is merged to one solution model 17

18 Business Compliance in the Digital World - edocuments Delivery of Business Transactions subject to electronic communication Chile Chile Chile Chile Chile Chile Chile Columbia Croatia Delivery Note Goods Receipt DTE Daily Summary Boleta Ticket Receipt Ledgers Incoming DTE Envelope e-invoicing Incoming Belgium Bulgaria Colombia Croatia Czech Republic Czech Republic France Germany Italy Netherlands Customer invoice Cash Invoice Registration (Fattura PA) B2B France Hungary Italy Peru Peru Peru Peru Slovenia Slovenia Transportation Number Request (EKAER) (Fattura PA) Daily Summary Boleta Boleta Void Document Cash Invoice Registration Norway Panama Peru Peru Poland Poland Romania Slovakia Slovakia Slovakia Customer invoice (B2G) Withholding Tax Certificate Tax Collection Certificate edeclaration etax efinancial Statement Spain Turkey (FACTURAE) Slovenia Spain Turkey Cash Invoice Registration SII (Sistema de Informacion Inmediata) Delivery Note Available Planned 18

19 Business Compliance in the Digital World - edocuments Key Features Primary edocuments: Monitoring Cockpit Country Integration/ Pre-packaged/ XML mapping (ready to run) Orchestration Unified end-to-end user experience Inheriting from HANA Cloud Platform Communication Content: Delivered integration iflow content Secure Integration Certificate Handling Digital signature 19

20 Interface Business Compliance in the Digital World - edocuments Complexity Orchestration (example Colombia) CREATED CREATE REQ_SEND S SEND_REQ HCI SENDEDOC Reached DELETE S C C CANCEL SW_CONT W SWTCH_CON T CANCELLED HCI Response DIAN_RESP Response from Tax Auth. Mapped AIF error SENT_DIAN Tax Authority Not Reached S C SIGNED U SENDTOCUST SENT_CUST R PROC_CUST CANCEL REJE_DIA N C Tax Authority Reached APPR_DIA N U REQ_SEND S APPR_CUS T FINAL_APPR CANCELLED REQ_SEND S REJE_CUS T FINAL_REJE (*) Depending if the XML has been signed AIF will do the mapping or just send the signed XML only. FINAL_APPR FINAL_REJ E CANCEL SWITCH TO CONTI RE-/SUBMIT SEND TO CUSTOMER CUSTOMER RESPONSE C Cockpit W Cockpit S Cockpit U Cockpit R Cockpit 20

21 Business Compliance in the Digital World - edocuments Monitoring Cockpit 21

22 Business Compliance in the Digital World - edocuments Value Proposition For SAP S/4HANA and SAP ERP customers who require more efficient automated communication of Business Transactions to Legal Authorities across many countries edocuments is an integrated tool which enables transmission of Business Transactions, allows orchestration of communication and monitoring document flow in a central Cockpit. We support you staying legally compliant! 22

23 Business Compliance in the Digital World Statutory Reporting Framework for digital Legal Reporting communication

24 Business Compliance in the Digital World - SRF Benefit when to use the Statutory Reporting Framework Legal Reporting request based on past periods data requested by Legal Authorities. Messaging based on a predefined given output format is required via: Direct submission to Government Gateways File download and manual upload to government sites Form Printing and manual transfer Manual copy and submission of reporting data from a tabular display Auditing of legal Reports has to be possible 24

25 Business Compliance in the Digital World SRF Solution Model Enterprise Statutory Reporting Framework Legal Authorities SAP Fiori Embedded Analytics Multiple Formats Compliance Monitor Extensibility Source Products SAP S/4HANA, SAP ECC S/4HANA / HANA Cloud Platform Target Interface 25

26 Business Compliance in the Digital World SRF Key Features Primary features SRF: Uniform Interface with SAP Fiori Embedded analytics before submitting reports (drill down capability based on CDS views) Multiple Formats (XML, XBRL, TXT, PDF) Manual correction capabilities for reporting and submission purposes Audit trail of reported data for later auditing and verification purposes Status Monitoring across Statutory Reports to ensure compliance Correction Runs Framework extensibility for partners and customer Inheriting from HANA Cloud Platform Communication: Delivered integration iflow content Secure Integration Digital signature 26

27 Business Compliance in the Digital World SRF Architecture XSD/Schema Data Source Mapping Report Definition DEFINE TIME Configurations Statutory Reporting Framework Government Gateway Data Retrieving and Processing Generation Correspondence Generation Legal Formats Embedded Analytics Audit Trail RUNTIME 27

28 Business Compliance in the Digital World - SRF Delivery of Legal Reports subject to electronic communication Belgium Belgium Belgium Belgium France France France Great Britain Great Britain Great Britain Hungary Malaysia Luxembourg EC Sales list Withholding Tax Reporting Annual Sales listing Balance of Payments (F01DGS) EC Sales list Withholding Tax Reporting Balance of Payments (ECO & RTE) VAT periodic return EC Sales list Withholding Tax Reporting EC Sales list GST Reporting EC Sales list Luxembourg Balance of Payments (STATEC Form 26) Philippines Philippines Singapore VAT Periodic Return Withholding Tax Reporting GST Reporting United States 1099 Miscellaneous reporting Available Marked in Yellow are not yet available in SAP S/4HANA on premise edition Marked in Blue are not yet available in SAP S/4HANA cloud edition China China Belgium Belgium Belgium Hungary Hungary Hungary Hungary India Italy Japan Luxembourg Netherlands Netherlands Russia Spain Switzerland United States Golden Audit Cash Flow Statement Balance of Payments (S03CCR) Foreign Trade Declaration VAT Periodic Return Domestic Sales and Purchase list EC Sales List VAT Periodic Return Audit Reporting Withholding Tax Quaterly Return Withholding Tax Reporting Withholding Tax Reporting VAT Periodic Return VAT Periodic Return EC sales list VAT Periodic Return Withholding Tax Reporting Balance of Payments 1099 &042 reporting Planned 28

29 Business Compliance in the Digital World - SRF Value Proposition For S/4HANA customers who require more efficient automated periodic communication of reports to Legal Authorities and better control across many countries the Statutory Reporting Framework is an integrated and extendible control center to enable and run reports while guaranteeing auditability. We support you staying legally compliant! 29

30 Business Compliance in the Digital World Summary

31 Business Compliance in the Digital World Summary SAP Financials provides a global solution for the integrated flow of Business Transactions and Legal Reports between Enterprises and Legal Authorities (B2G) with unified end-to-end user experience on premise or in the cloud. 31

32 Mange takk! Speaker: Dietmar Nowotny For Legal Business Transactions communication (edocuments): Olivia Vorstheim Further info: Youtube video ch?v=jfqyvbtu8mm For Legal Reporting (Statutory Reporting Framework): Ashwini T G ashwini.t.g@sap.com Ralph Vincourek ralph.vincourek@sap.com

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