Northern Education Initiative Plus (NEI +)

Transcription

1 Northern Education Initiative Plus (NEI +) Bauchi and Sokoto states, northern Nigeria More than 7 million teaching and learning materials in Hausa and English for Grades 1, 2 and 3 to 1.4 million learners in approx. 2,400 schools and 8,000 non formal learning centers And build the capacity of the Ministry of Education Book Track and Trace Northern Education Initiative Plus Implemented by Creative Associates in collaboration with Education Development Center and partners

2 Initial design: Printer to school level Focus on technology SMS, barcodes/qr codes, GPS, online SQL databases, complex delivery status checkpoints But Technology rejection Infrastructure limitations Too many stakeholders, mixed accountability with state partners Not feasible to track to school level [Footer] edc.org 2

3 Procurement MEAR ICT Current Design: Printer to head teacher Support and verify Tablet upload to the online platform ASC by PEOPLE Roles & responsibilities Accountability Teamwork Skills training PROCESS End-to-end distribution process modeling Defining roles, responsibilities, and accountability for all internal and external teams Step-by-step process tasks Standardized documents and tools Receive ASC and match with the M&E base of Initiative supported schools Generate Spreadsheet Officer receives and reviews with Receive and Generate in Merge Format by Update/Prepare with Tablet Lookup tables reviews and Validate the list of s from and s from s M&E Officer shares, and to s Officer/ Receive, s and Updates Progress Dashboard with M&E Officer Notifies Dashboard Update Updated 1.3 TECHNOLOGY Existing tools (Excel, Word) Offline tablet data collection Emphasize reporting status to all teams involved EMIS EXCEL DATA SOURCE WORD SHIPMENT NOTES MAIL MERGE PROJECT DATABASE

4 ES / Storekeeper Head Teacher / SBMC Member MEAR M&E// SS/Procurement Coordinator ICT State Warehouse Storekeeper Storekeeper SS/EMIS State Committee Committee Leader Procurement Procurement MEAR ICT SS/EMIS Prepare and share ASC by Receives and notifies State SMOBSE/SUBEB Book Track and Trace ASC by Business Process management (BPM) Support and verify Tablet upload to the online platform Cross-functional process maps: Internal/external Teams and Stakeholders involved Clear roles, responsibilities, and accountability Step by step process tasks defined Standardized documents (tools, formats, data) Receive ASC and match with the M&E base of Initiative supported schools Generate Spreadsheet Receive and Generate in Merge Format Update/Prepare with Tablet Lookup tables from and s from s M&E Officer shares, and to s Updates Progress Dashboard with M&E Officer Notifies Dashboard Update Updated Procurement State Team the Process in coordination with all teams involved 1.1 Prepare Tracking Documents Process Receives Prepare and share ASC and notifies State by SMOBSE/SUBEB ASC by Support and verify Tablet upload to the online platform Receive ASC Receive Update/Prepare and match with and with and Generate s the M&E base in from of Initiative Merge Format s supported schools M&E Officer shares Generate, Spreadsheet Tablet from and to Lookup tables s Officer/ Officer receives and reviews Receive reviews, s and with and Validate the list of s by Updates Progress Dashboard with M&E Officer Notifies Dashboard Update Updated 1.3 Receive Notify State Committee Organizes and Notify ES to prepares for pickup Books at by Warehouse Book Sign Packing Process and when arrives to Warehouse Confirms that the Sign Books were packed and correctly Sign Receive and verify and Book Sign and Collects Tablet based on Note confirmation Ship Books to Share signed copy of Note to M&E 1.3 Receive, s and Organize by Book Packing Process when Head Teacher arrives to Store Confirms that the Books were packed correctly Receive and verify Book Notify Committee Notify Head Teacher to pickup Books at Store Sign and Sign and Sign and Sign and Collects Tablet based on Note confirmation with Head Teacher Ship Books to Share signed copy of Note to M&E Distribute Books to Students Officer receives and reviews with by reviews and Validate the list of s Officer/ Receive, s and 1.3

5 Book Track and Trace Simple Technology Excel based data sources (easy offline access) Excel Templates for s Word Mail Merge for Printing Paper trail Offline Tablet data collection at delivery Dashboards to track progress base update after process validation EXCEL DATA SOURCE PROJECT DATABASE POWER BI REPORTS

6 Book Track and Trace Progress delivery dashboards Share delivery status and monitor progress from States to s, to every team involved Technology managed and updated locally at each State Not started 72% progress