WCO Data Model 3.0 : Implications for Paperless Trade Initiatives

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1 WCO Data Model 3.0 : Implications for Paperless Trade Initiatives Asia-Pacific Trade Facilitation Forum 2010 Kuala Lumpur, 5-66 October 2010 Copyright of the World Customs Organization SP SAHU World Customs Organization

2 Facilitated Trade implies... Reducing costs to trade Improving efficiencies in moving goods across borders Improving the service experience through: Simplified regulatory interface Simplified and harmonized procedures Efficient collection and processing of regulatory data Reliable, predictable, corruption free behaviour Appropriate design of regulatory services «Copyright 2010 World Customs Organization. All rights reserved.

3 Management Attention to.. Visualizing Officer Trade interaction The cargo clearance business process Presentation of information Decision making by officers. Discretionary powers of the frontline officers Information flow between the back offices and frontline officials Taking decisive and deliberate action to improve service touch points Paperless trade is a key initiative «Copyright 2010 World Customs Organization. All rights reserved.

4 Going Paperless.. Paperless processes require organizational commitment to electronic forms electronic messaging workflow management based on electronic documents. electronic document life cycle management A corporate view of information and data management Involves national inter agency and global data exchange Based on international data standards «Copyright 2010 World Customs Organization. All rights reserved.

Exchanges Exporting Country Importing Country Business B2B Business

5 2010 All rights reserved. Copyright of the World Customs Organization Analyzing Cross-Border Exchanges Exporting Country Importing Country Business B2B Business B2G Customs + OGA Eg. Pre arrival Safety/Security report B2G Customs + OGA G2G NSW Gov G2G ISW Eg. ecert Gov G2G NSW

6 «Copyright 2010 World Customs Organization. All rights reserved. Trade Transport & Regulatory procedures IT Systems Trader systems ERP systems B2B, B2C and C2C ecommerce Portals B2B Trade Single Windows VAN Service Providers/ infomediaries TRADE Discovery Order Despatch Order Despatch Confirmation/ Advice Contract Shipment Delivery Post Delivery Transporter systems ERP systems B2B Logistics Portals B2B Logistics Single Windows VAN Service Providers/ infomediaries Cargo Community Systems Port/ Airport Community system TRANSPORT Discovery Booking Non negotiable Bill of Lading Carriage Delivery Post Delivery Certificate Authorities egovernment Portals Automated customs systems Automated OGA systems B2G National Single Window Systems B2G2G international single window Electronic Port clearance systems REGULATORY Pre export Export International Transport International Transit Import Post Clearance EVENTS Stuffing Completed TIME Loading Unloading Delivered to Ultimate Consignee

7 «Copyright 2010 World Customs Organization. All rights reserved. Regulatory Release Process Trader refers to documents Trader provides supporting documents Officer Verifies all documents Trader Prepares a Declaration Trader Submits a Declaration Officer Verifies a Declaration Officer releases Goods May be electronic 1. Regulatory Release process is document intensive. 2. Lack of trust in trade processes leads to excessive controls 3. Dematerialization can help improve trust. 4. Dematerialization can simplify processes

-- The Most Common Models Single Window -- The Most Common Models Authority 1 Trader Single Authority Authority 2 Electronic Paper Single Automated

8 -- The Most Common Models Single Window -- The Most Common Models Authority 1 Trader Single Authority Authority 2 Electronic Paper Single Automated System Single Information Transaction System Authority 3 Authority 4 «Copyright 2010 World Customs Organization. All rights reserved. (UN Recommendation 33)

9 Paperless trade depends on a Network of Co-operating operating Facilities Broker Files declaration... Which refers to additional documents.. Single Window Environment Cross-border Regulatory Services Transportation Documents Trusted Logistics providers Trade Documents Trusted B2B trade networks Trusted Payment facilities Secure repositories of supporting document Payment Documents Certificates / Licenses/ Permits Trusted Government facilities 2010 All rights reserved. Copyright of the World Customs Organization

10 - Political & Technical Single Window - Political & Technical The Single Window environment is a complex technical issue, but it cannot work without the politics and other non-it issues being examined first. Be sure to get the policy, legal and administrative frameworks analysed and sorted before looking at technical options. (WCO Guidelines) Political - Developing Political will - Management Group among border agencies - Concept paper/feasibility study - Decide a lead agency - Policy Harmonization Technical - Technical Group among border agencies - Data Harmonization - Development of SW system - Alignment with global standards (UNECE) «Copyright 2010 World Customs Organization. All rights reserved.

11 Customs in the 21 st Century Copyright of World customs Organization

12 WCO Data Model Version 3.0 History - WCO Customs Data Model, Ver. 1.0 (Jun2003) - WCO Customs Data Model Ver. 2.0 (Jun2005) - WCO Data Model Ver. 3.0 (finalized in Dec 2009) WCO Data Model Version Simplifying reporting of goods, cargo & conveyances - Implementing Single Window business processes - Implementing complex requirements of partner Cross-Border Regulatory Agencies - Dealing with complex schemes for duties, taxes/fees - Helping prepare the blueprint for customs automated system - Transit (incl. e-tir) «Copyright 2010 World Customs Organization. All rights reserved.

13 «Copyright 2010 World Customs Organization. All rights reserved. WCO Data Model Component WCO Data Model 3.0 Data Model XML Schemes / messages Other readers, Guidelines etc (1) Harmonized maximum data sets (2) International code standards (3) Information models (4) Business Process Models (5) Message implementation guidelines

14 WCO Data Model; Top 4 Benefits Reduces costs to trade by simplifying data requirements Improves reporting and compliance by improving the quality of data A comprehensive reference on cross border regulatory data standards Enables SW implementation Can be used as the basis for Data Harmonization Includes data requirements from Customs, statistics, agriculture. Provides an electronic message solution for SW «Copyright 2010 World Customs Organization. All rights reserved.

15 «Copyright 2010 World Customs Organization. All rights reserved. Other WCO tools for paperless trade - WCO SW Data Harmonization Guidelines Practical Tool for SW Developer Process Guidance on Data Harmonization Data Capturing Data Defining Data Analysing Data Reconciling

16 «Copyright 2010 World Customs Organization. All rights reserved. Regulatory Data Harmonization REGULATORY CUSTOMS DECLARATION Economic Operator REGULATORY OGA DECLARATION HARMONIZED CROSS BORDER REGULATORY DECLARATION Legend Harmonized Actions Pre Single Window Regulatory Data Supporting trade documents Supporting regulatory documents Data Simplification & Harmonization Harmonized Regulatory Data Supporting trade documents Harmonized Supporting regulatory documents Exchange under a Customs Regulatory Procedure Exchange under an OGA Regulatory Procedure B2G National Single Window System INTEGRATED Or B2G National Single Window System INTERFACED Customs Declaration System OGA Declaration System Customs Declaration System OGA Declaration System

17 WCO tools for paperless trade WCO Initial Functional Assessment Practical Tool for Customs Initial Assessment on data required by OGA Originally designed to identify functions of OGA in relation to WCO Data Model 3.0 Also useful for initial stage of SW to identify stakeholders and their functions 1. Demographic Information (Details of OGA) 2. OGA Functions/Capabilities (Import, Export, Post Release, Enforcement ) 3. OGA System Information Contents of Questionnaire «Copyright 2010 World Customs Organization. All rights reserved.

18 WCO Data Model; Top 4 Benefits Reduces costs to trade by simplifying data requirements Improves reporting and compliance by improving the quality of data A comprehensive reference on cross border regulatory data standards Enables SW implementation Can be used as the basis for Data Harmonization Includes data requirements from Customs, statistics, agriculture. Provides an electronic message solution for SW «Copyright 2010 World Customs Organization. All rights reserved.

19 «Copyright 2010 World Customs Organization. All rights reserved. Ongoing WCO work on Single Window Other ongoing work in this area WCO Guide on Single Window Business Processes WCO Guide to handling supporting documents in a Single Window. Compendium to come out in June How to Build a Single Window Environment? Coordinated Border Management Risk Management

Thank you for your kind attention. For more information please visit the WCO Web site: www.wcoomd.org «Copyright 2010 World Customs Organization.

20 Thank you for your kind attention. For more information please visit the WCO Web site: «Copyright 2010 World Customs Organization. All rights reserved. Requests and inquiries concerning translation, reproduction and adaptation rights should be addressed to WCO, Brussels 20

WCO. Customs Data Model. General Information November Cross-Border Regulatory Agencies

WCO. Customs Data Model. General Information November Cross-Border Regulatory Agencies WCO Cross-Border Regulatory Agencies Customs Data Model General Information November 2008 «Copyright 2008 World Customs Organization. All rights reserved. Requests and inquiries concerning translation,