TENDER DOCUMENT FOR SUPPLY OF SEAMLESS STAINLESS STEEL PIPES

Transcription

1 TENDER DOCUMENT FOR SUPPLY OF SEAMLESS STAINLESS STEEL PIPES PART I UNPRICED PART TENDER NO: ROFS/2K15/NRL/ENQ/01 DATE : 25/08/2015 DUE DATE : 04/09/2015 UPTO 16:00 HOURS DATE & TIME OF OPENING : 04/09/2015 AT 16:30 HOURS Balmer Lawrie & Co. Ltd. (A Government of India Enterprise) Refinery & Oil Field Services 21, Netaji Subhas Road Kolkata Page 1 of 12

2 BALMER LAWRIE & CO. LTD. NOTICE INVITING TENDER TENDER NOTICE NO. ROFS/2K15/NRL/ENQ/01 M/S Balmer Lawrie & Co Ltd. (BL) invite sealed tenders from competent and experienced Manufacturer / dealers with sound technical and financial capabilities for the following supply: 1.0 SCOPE OF SUPPLY Supply of Seamless Stainless Steel Pipes of following quantities at Balmer Lawrie s Project site at Numaligarh Refinery Ltd., Golaghat, Assam. Bidders should mention all components like Packing & Forwarding, Excise Duty, VAT/CST, Transportation Charges etc. as applicable. Schedule 10 ASTM A-312 Seamless SS 304 Pipes Sl. No. Particulars Pipe Length (metre) Quantity ( No.) Total length (metre) i) 150 NB ii) 150 NB iii) 100 NB iv) 100 NB v). 100 NB vi) 100 NB vii) 100 NB DELIVERY PERIOD Total Time is the essence of the order. The time schedule for delivery of all pipes at the following address shall be one (1) month from the date of placement of Purchase Order / Letter of Intent whichever is earlier. Balmer Lawrie & Co. Ltd C/o. Numaligarh Refinery Limited NRL Complex, Numaligarh Dist Golaghat, Assam PRE-QUALIFICATION CRITERIA Bidders should attach copies/supporting documents in respect of the following along with their offers. : Average Annual financial turnover during the last 3 years, ending 31st March, 2015 should be at least 22 Lakhs. Page 2 of 12

3 Jobs in respect of supply of Seamless Stainless Steel Pipes : a) 3 jobs each of value not less than 2.40 lacs or b) 2 jobs each of value not less than 3 lacs or c) 1 job each of value not less than 4.8 lacs. (In the event bidders submit order copy/completion certificate of combined value with other items or erection & commissioning, value for supply of SS Pipes will be considered for qualification) Income Tax Return Certificate (last three years ending 31 st March 2015) PAN Card VAT/CST Registration 4.0 EARNEST MONEY DEPOSIT Part - I (Un-priced Part) should be accompanied by a Crossed Demand draft of Rs. 3000/- (Rupees Three Thousand only) only towards Earnest Money Deposit executed by any Scheduled Bank drawn in favour of M/s Balmer Lawrie & Co. Ltd., Kolkata. Submission of EMD is exempted for vendors registered under NSIC or coming under the definition of Micro and Small Industries and holding valid registration certificates covering the tendered items/services. However, attested/notarized copy of valid NSIC certificate or Micro and Small industry certificate must be submitted in this regard. 5.0 TAXES & DUTIES Taxes and duties, as applicable will be paid extract. 6.0 LIQUIDATED DAMAGE If the vendor is unable to deliver the materials as per scope within the period specified in NIT, it may request owner for extension of the time with unconditionally agreeing for payment of LD. Upon receipt of such a request, owner may at its discretion extend the delivery period and shall recover from the contractor, as an ascertained and agreed Liquidated Damages, a sum equivalent to 1% of contract value for each week of delay or part thereof. The LD shall be limited to 5% of the total contract value. i) The parties agree that the sum specified above is not a penalty but a genuine preestimate of the loss/ damage which will be suffered by the owner on account of delay/breach on the part of the Supplier and the said amount will be payable without proof of actual loss or damage caused by such delay/breach. ii) Notwithstanding what is stated in Clause above, the Owner shall have the right to employ any other agency to complete the remaining supply at the risk and cost of the Supplier, in the event of his failing to complete the supply within the stipulated time or in the even supply is behind the schedule, as judged by the Owner. iii) If in the opinion of the Owner, the Supply has been delayed beyond the day of completion (a) by force Majeure or (b) by reasons of exceptionally inclement weather or Page 3 of 12

4 (c) by reason of civil commotion, illegal strikes or lock-out affecting any of the building tradesman in which case the Supplier should immediately give written notice thereof to the Owner. 7.0 NON-CONFORMANCE Tenderer to note that no deviation from the tender terms, conditions, specification is acceptable. Tenderer not conforming of the above mentioned requirements are liable to be rejected. 8.0 PACKING End caps should be provided in pipes. 9.0 ARBITRATION Any dispute or difference arising under this Contract shall be under jurisdiction of Kolkata to a sole arbitrator to be appointed by the Chairman & Managing Director, Balmer Lawrie & Co. Ltd. and the provisions of Arbitration Act, 1996 including any statutory modifications or enactment thereof shall apply to the Arbitration proceedings. The fees of the arbitrator, if any, shall be paid equally by both the parties. The award shall be speaking award stating reason therefor and is final & binding on the parties. The proceeding shall be conducted in English language and courts at Kolkata will have exclusive jurisdiction to settle any dispute arising out of this contract SECURITY DEPOSIT The Tenderer, with whom the order/ contract is decided to be entered into and intimation is so given will have to make a security deposit 5% of the total basic order in the form of Account payee crossed Demand Draft drawn in favor of Balmer Lawrie & Co. Ltd. Payable at Kolkata within seven (7) days from the date of intimation of acceptance of their tender, failing which the Balmer Lawrie & Co. Ltd. Reserves the right to cancel the Order/ contract. Security Deposit shall be released after delivery of entire ordered quantity and acceptance of the materials by our site in-charge at NRL, Assam GUARANTEE The vendor shall guarantee the owner & their authorized representatives against defects in design, workmanship, material and performance for a period of 12 months from the date of commissioning or 18 months from the date of supply whichever is earlier. Any defect brought to your notice within the guarantee period shall be made good/replaced /changed promptly free of cost/ charge INSPECTIOIN We reserve the right to inspect the materials at your works prior to dispatch and you will provide all assistance in carrying out such inspection free of any charges. Internal inspection reports should be provided by the vendor at the time of intimation of date of inspection to BL. Page 4 of 12

5 13.0 TERMS OF PAYMENT 100% payment against receipt of materials at the delivery address in good condition against submission of (i) (ii) (iii) (iv) Delivery Challan/ Lorry Receipt Manufacturer material Test Certificate Manufacturer Guarantee Certificate Performance Bank 10% of the basic order value valid till Guarantee Period. In the event of non-submission of PBG, equivalent amount will be deducted from the supplier s bill and retained with us till expiry of Guarantee Period LATE BIDS All tenders received after the notification and time of closing (i.e Due Date & Time) will not be considered. BL will not be responsible for loss of tender documents or delayed delivery for any reason whatsoever CONFLICT OF INTEREST Any Tender/Contract may be rejected if a conflict of interest between the bidder and the company is detected at any stage RIGHT OF ACCEPTANCE / REJECTION Mere issue of tender document and submission of bids does not necessarily qualify for consideration of bids. M/s Balmer Lawrie & Co. Ltd. reserves the right to accept or reject any or the lowest tender either in part or in full without assigning any reason whatsoever TENDER SUBMISSION 17.1 PROCEDURE OF BID SUBMISSION The Tender Document is comprising of Notice Inviting Tender as Part II and Price Schedule, Part II in two bids system. The submission of offer can be made in two forms through e-bidding or in physical form as follows : 17.2 BID SUBMISSION THROUGH E-BIDDING The bidder shall submit their response through bid submission to the tender on e- Procurement platform at by following the procedure given below. The bidder would be required to register on the e-procurement market place and submit their bids on line. The bidders shall submit their unpriced offer comprising Notice Inviting Tender, Check List, Vendors Information along with Pre-qualification Documents as Part I and priced bid in the standard formats displayed in e-procurement web site. The bidders shall download the Tender Document, scan the NIT and uploading the same duly stamped and signed along with scanned copy of prequalification documents, in the e-procurement web site. Bidders should submit their Price Bids in the prescribed e-format available in BL e-procurement site. EMD should be sent by post/courier/in person in sealed envelope to the Bid Inviting Authority before the closure of the tender due date. In the event, bidders unable to upload the voluminous Page 5 of 12

6 documents in e-procurement site, the same may be submitted in physical form along with EMD Registration with e Procurement platform For registration and on line bid submission bidders may contact HELP DESK of M/s C1 India Pvt., Ltd., Shri Ujjal Mitra, Mobile No or Shri Ritrabrata Chakraborty, Mobile No and register themselves on line by logging in to the website Digital Certificate authentication The bidder shall authenticate the bid with his Digital Certificate for submitting the bid electronically on e-procurement platform and the bids not authenticated by digital certificate of the bidder will not be accepted on the e-procurement platform. All the bidders who do not have Digital Certificates need to obtain Digital Certificate. They may contact Help Desk of C1 India Pvt Ltd Corrigendum to tender The bidder has to keep track of any changes by viewing the addendum/corrigendum's issued by the Tender Inviting Authority on time-to- time basis in the e-procurement platform. The Company calling for tenders shall not be responsible for any claims/problems arising out of this Bid Submission Acknowledgment The user should complete all the processes and steps required for bid submission. The successful bid submission can be ascertained once acknowledgment is given by the system through bid submission number after completing all the processes and steps. Tender Inviting Authority and C1 India Pvt. Ltd. will not be responsible for incomplete bid submission by users. Users may also note that the incomplete bids will not be saved by the system and are not available for the Tender Inviting Authority for processing. Before uploading scanned documents, the bidders shall sign on all page of the NIT, owning responsibility for their correctness/authenticity Disclaimer Clause The Company (Balmer Lawrie & Co. Ltd.) nor the service provider (C1 India Pvt. Ltd.) is responsible for any failure of submission of bids due to failure of Internet or other connectivity problems or reasons thereof BID SUBMISSION IN PHYSICAL FORM Bidders interested to participate in this tender in physical form can access to company s website: and download the tender document. Offer consisting of two Parts. Part I i.e. Notice Inviting Tender, Check List & Vendors Information and Part II - Price Schedule. Bidders should make two separate envelopes for Part I and Part II. In the envelope for Part I, bidders should put Unpriced Part along with all prequalification Page 6 of 12

7 documents, duly stamped & signed and EMD. Envelope for Part II shall only consist of Price Schedule, duly filled in, stamped and signed. Then both the envelopes should be put in a single larger envelope and submit the same to the Bid Inviting Authority subscribing Tender No, Date, Due Date within due date of time. Fax/ offers shall not be accepted. The company will not accept any responsibility for any delay in receipt or non-receipt of bidding document sent by post. Offers not conforming to the above mentioned requirements are liable to be rejected. Detailed offer complete in all respects as stipulated in the tender should reach the Bid Inviting Authority at the following address within the due date and time: Vice President (ROFS & Projects) Balmer Lawrie & Co. Ltd. Refinery & Oil Field Services 21, Netaji Subhas Road Kolkata Phone : (033) id : mondal.cr@balmerlawrie.com 18.0 VALIDITY OF OFFER Tenderers shall keep their offers valid for a period of 60 days from the date of opening of the Technical Bid OPENING OF TENDER The tender will be opened on the due date and time as mentioned in the NIT and also in Balmer Lawrie s e-procurement and Website. No separate intimation will be sent in this regard. Bidders who shall submit their bids in physical form may attend to witness the bid opening on the due date and time at the above address with authorisation letter. Thanking you, For Balmer Lawrie & Co. Ltd. ( C R Mondal ) Vice President (ROFS & Projects) Page 7 of 12

8 CHECK LIST FOR SUBMISSION OF TENDER (TO BE SUBMITTED WITH UN-PRICED PART) Tenderers are requested to fill up this Check List and attach supporting documentary evidence. Please tick [ ] the box and ensure compliance. 1.0 Covering Letter with Tender 2.0 Tender Document Cost NA BC / DD No. Date Value Rs. 3.0 Validity of Offer As per NIT Confirmed 4.0 (Earnest Money Deposit EMD) Exempted being PSU NSIC Value Rs. BC / DD No. Date 4.1 NSIC Registration Certificate 4.2 MICRO/ SMALL INDUSTRIES Registration Certificate 4.3 WHETHER MICRO/ SMALL INDUSTRIES OWNED BY i ) SC ENTREPRENERS ii) ST ENTREPRENERS : YES/ NO : YES/ NO 5.0 Pre-Qualification Criteria Balance Sheet & Profit & Loss Account for last three years Order Copies / Completion Certificate of similar supplies Completed in last three years Other documents as sought in pre-qualification criteria 6.0 Certificates / Documents Income Tax Return of last three years PAN Card Copy VAT / CST / Works Contract Registration Certificate 7.0 Tender Information Information about Tender 8.0 Copies of Order/Completion Certificate for SS Pipes of past supply Page 8 of 12

9 9.0 Notarized Power of Attorney of Person Signing the Tender 10.0 Price Schedule in Un-priced Bid duly blanked out and signed Price Schedule does not contain any condition Confirmed 12.0 Tender Document duly signed and stamped on all pages Page 9 of 12

10 Vendor / Contractor Information SL. NO. PARTICULARS DETAILS 1.0 Name of the Company/Firm 1.1 Full Address HO/Regd. Office 1.2 Full Address of Branch Office 1.3 id 1.4 Contact Person 1.5 Landline No. Mobile No. Fax No. 2.0 Service Tax Registration No. 3.0 PAN No. 4.0 CST No. VAT No. 5.0 Name of Banker 5.1 Branch 5.2 Branch Code 5.3 Full Address of the Banker 5.4 IFSC Code 5.5 MICR Code 5.6 Account No. 5.7 Type of Account (Saving/Current) Page 10 of 12

11 TENDER DOCUMENT FOR SUPPLY OF SEAMLESS STAINLESS STEEL PIPES PART II - PRICED PART TENDER NO: ROFS/2K15/NRL/ENQ/01 DATE : 25/08/2015 DUE DATE : 04/09/2015 UPTO 16:00 HOURS DATE & TIME OF OPENING : 04/09/2015 AT 16:30 HOURS Balmer Lawrie & Co. Ltd. (A Government of India Enterprise) Refinery & Oil Field Services 21, Netaji Subhas Road Kolkata Page 11 of 12

12 PRICE SCHEDULE (For Physical Bid only) TENDER DUE DATE : UPTO 16:00 Hours DATE OF OPENING : AT Hours Sl. No. Particulars Pipe Length (metre) Quantity ( No.) Total length (metre) A. Schedule 10 ASTM A-312 Seamless SS 304 Pipes of i) 150 NB ii) 150 NB iii) 100 NB iv) 100 NB v). 100 NB vi) 100 NB vii) 100 NB Basic Price B. Packing & Forwarding Charges C Excise F. G. Freight Charges upto NRL, Golaghat, Assam Rate (Rs) Amount (Rs) H. Landed Cost (Rupees.. only (Rupees:...) NOTES: i) No column should be left blank. ii) The quantity may vary but the prices should remain firm Page 12 of 12