Tetra s success has grown from its ability to continually track the evolution of business practice,

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1 Sage CS Options

2 Sage CS Options Sage Tetra is one of the leading providers of Business Management software. Sage Tetra s success has grown from its ability to continually track the evolution of business practice, developing products to capitalise on the latest technologies. As the world moves into the e-commerce age, Sage Tetra is providing solutions using Internet technologies. For many of our customers, selecting Sage Tetra has become a relationship for life. Job Costing Job costing provides you with an up-to-date picture of the expenditure and revenue associated with specific projects. Working with the Accounts Payable and Accounts Receivable. Using job costing in a financials environment Using Job Costing in a Distribution environment. Job Costing allows you to record purchases, revenues and issues of stock for each job. It is also possible to analyse revenues and expenses posted from Sales Orders, Purchase Orders and Stock Issues. When using Job costing in conjunction with the ledgers, it is possible to record purchases, revenues, time sheets and payroll items for each job. You are also able to analyse the expenses and revenues posted from Accounts Receivable (invoices sent to customers), Accounts Payable (vendors' invoices) and Inventory Control (stock issues). Fixed Assets Fixed Assets provides you with control over your assets and their depreciation. It can be used individually or as part of the procurement process with full integration to the General Ledger and template entry from Accounts Payable and Purchase Order Processing. You can record comprehensive information for each asset and any associated attachments to assist the management and tracking of these assets. The system has flexible depreciation methods to meet the requirements of both the commercial and public sectors. Bills of Material Works Order Processing Works Order Processing provides real time information within the finished goods manufacturing process. Materials supply can be checked using trial kit prior to the commencement of build. All material movements incurred until completion of the order are immediately reflected in the cost per unit. On completion, costs are automatically moved back to inventory, and build variances highlighted in the many production reports. The ways by which component inventory items can be combined into a finished product are many and varied. Bills of Material are able to accommodate many types of parent component structure to reflect the simplest engineering bill or complex process formulae.

3 Purchase Requisitions Target customer service levels, economies of scale and overall financial commitment are all factors that need to be built in to an efficient purchasing strategy. Sage CS Purchase Requisitioning provides comprehensive financial control over the purchasing process. Configurable requisition authorisation enables a hierarchical process that may involve requisition supervisors, buyers and budget controllers. Costs are minimised by consolidating multiple requisitions for the same supplier into a single purchase order, ensuring an efficiently managed centralised purchasing operation. Purchasing commitment is tracked through to the General Ledger with real-time budget consumption built into the requisition authorisation process. Comprehensive Authorisation & Control Purchase Management enables hierarchical control by user, based on the activities performed and maximum values associated with transactions. Entered requisitions can flow through a user configured authorisation route, providing maximum flexibility before live purchase orders are raised. Financial Commitment & Cost Analysis Accurate detailed information concerning an organisation s overall financial commitment is vital in maintaining an efficient purchasing operation. Purchase Requisitioning provides complete commitment accounting with real time budget consumption and accruals reporting. Payroll With Payroll Management, Sage CS provides an up-to-date picture of the calculation of nett pay for employees. It is possible to keep track of employees pay and deductions through to the end of the tax year. Sage CS Reportwriter The Sage CS Report Writer is designed to supplement the standard reports that are available within Sage CS. The data can be extracted from any Sage CS module and incorporated into a report. The layout of these reports can be tailored to meet your exact requirements with the reported output either printed or saved as a file. BACS The BACS module integrates your system automatically with the external banking community, saving you the time and cost of paper based systems. This module is fully integrated with the financial ledgers, and supports multiple payment media. Full security is maintained including the support of passwords by BACSAFE or issued by your bank. ODBC Connectivity Senior managers and financial directors need to be able to access corporate data quickly and easily in order to make independent and fully informed business decisions. Most Windows based reporting and data access products now comply with the Microsoft Open Database Connectivity (ODBC) standard.

4 Highlights Job Costing Highlights Fixed Assets Highlights Bills of Material Highlights Expense and revenue Itemised budgeted, forecast and actual costs by expense and revenue type Build in a percentage overhead for each expense/revenue Subdivide expense/revenue for more detailed analysis Asset Management Record information for each asset - Transfer date - Capital cost - Written down value - Insurance value - Serial number Ability to Maintain Simple and Complex Bills Definable SKU Full % option list Gross requirement with standard scrap Stage kitting Multiple component occurrence Quantities or formulae Jobs Keep records for each job - Budgets - Forecasts - Actual Allow long term jobs to run for more than a year Assign related jobs to the same contract Define your own terminology Analysing Jobs Keep a full transaction history Associate attachments with each asset - Ensure depreciation by the same method - Ensure same end date Include partially depreciated assets to your register Keep detailed history of activities affecting asset value Produce valuation reports for insurance purposes Depreciation Multiple values maintained Multiple depreciation methods - Straight line - Reducing balance Flexible weighting of depreciating periods Additions, Adjustments and Disposals Choose calculation frequency - Annually - Quarterly - Every financial period Forecast depreciation - Up to six depreciation periods - Up to six calendar years Reference designators Planning bills Assemblies Specify multiple levels of assemblies Planning using phantoms Identify each component by a sequence number Include notes and instructions Record labour and overheads Include references to circuit diagrams for each component Family bills of material Use a generic product to build a family of products for planing and forecasting Define the proportion of alternative products Alternatives and supersessions Specify alternative components if specific one is unavailable Supersede one component with another Carry out parts substitution Continued overleaf

5 Highlights Trial Kitting Perform instant trial kitting enquiry to establish stock availability Explode an assembly to any level Enquire into predicted future stock levels Costs and revaluation Produce a costed bill of material Compare estimated production costs Optionally include costs of rejects Revalue Stock items Create an estimate in the Job Costing module Works Order Processing Highlights Creating Works Orders Enter production works order and trial works orders Create hierarchical works orders Amend bill of material on a works order Create complete bill of material if needed Planning Use trial kitting to ensure sufficient components Recalculate the order quantity based on expected reject % Print Works order document detail Issuing Start production even if components aren't in stock Issue of materials by picking list Issue Works orders either selectively or in bulk Update stock levels automatically Full inspection and batch tracking Execution De-kit a works order where necessary Record partial completion of works order Quality control and inspection details Record serial number of finished product Automatically record cost of materials Enquire into the value of work in progress Completion Allow a works order to be over completed Optionally backflush components automatically Record completion of by-products Archive completed works orders Purchase Requisitioning Highlights Comprehensive authorization and control Define your own requisition process Restrict the amount that each person can requisition or authorise Automatically pass a requisition to a supervisor at a certain level Requisition entry Set up schedules for blanket requisitions Call-off requisitions Specify maximum quantities, values and expiry dates Raise requisitions automatically Split single requisition into multiple supplier purchase order Consolidated requirements by supplier Add VAT manually or automatically Financial tracking Post commitment figures to the General Ledger - When budget is approved - When requisition receives final authorisation Post commitments to - Current year - Next year - Previous year Automatically post commitments to department where raised Apportion each item to multiple accounts in the General Ledger Reportwriter Highlights Ease of analysis Create reports quickly and easily Store each report for quick retrieval when necessary Combine modular information to gain comprehensive analysis across your business Possible to sort, group and identify parameters of information where required Possible to add the reports to the CS/3 menu Export information to other software packages Report Layouts Defined manually Layouts include: - Unlimited column information - Write own column headings - Align columns to meet requirements Design reports to suit different paper sizes Analyse numeric information Perform arithmetic calculations Calculate durations for date and time values Round figures to a specified precision Payroll Highlights Individual Payrolls Share organisational information on: - Tax and NI tables - Departments - Posting to the General Ledger - Pay items - Pension schemes Individual payroll settings - Pay frequency - Type of payment - Director' payroll Employee details Store personal details Store job details Standard pay items Payslips Select individual payslip information Incomes and deductions Maintain Payroll Details Statutory information Pension Schemes SSP SMP BACS Highlights Different payment types Multiple payment media Password security Full financial integration Sage CS Options Job Costing Fixed Assets Bills of Material Works Order Processing Purchase Order Requisitioning BACS Payroll Reportwriter

6 Tetra International Ltd The Cynosure Centre Vanwall Business Park Maidenhead Berkshire SL6 4UB United Kingdom Telephone: +44 (0) Facsimile: +44 (0) Tetra International Limited registered in England No UK certification to the Quality Standard - BS EN ISO 9001:1994 and the TickIT Guide Tetra International Limited is a wholly owned subsidiary of The Sage Group plc. registered in England no All other trademarks acknowledged and accepted. All information is subject to change without notice. Tetra International Limited cannot be held liable for photographical or typographical errors. Copyright 1999 The Sage Group plc. All rights reserved. Part No. MK