Jan-Henrik Tiedemann IEC Community Manager. SESKO-IEC Training Workshop Helsinki, September 2017 INTERNATIONAL ELECTROTECHNICAL COMMISSION

Transcription

1 Jan-Henrik Tiedemann IEC Community Manager SESKO-IEC Training Workshop Helsinki, September 2017 INTERNATIONAL ELECTROTECHNICAL COMMISSION

2 IT Tools and Services Design new and improve IEC tools International workshops and training Full IT support to IEC community IEC websites and web store Small IT team in the Geneva CO

3 New ITnet Information Network Public Commenting IEC Training Workshops New e-tech website iecetech.org IEC Project Management and Submission Forms

4 IEC ITnet IEC IT Information Network regular IT project updates IT related activities within the IEC encouraging comments and discussion

5 IEC ITnet - access NC Presidents, Secretaries and Assistant Secretaries TC/SC Chairs, Vice Chairs TC/SC Secretaries and Assistant Secretaries CA System Chairs and Secretaries CTS reference group itnet.iec.ch

6 IEC ITnet

7 Public Commenting General public Request by WTO and EU Public can create login on IEC website IEC CDV available for comments Comments sent to National Committees for a use in the Mirror Committees NCs have no obligation to use comments

8 Public Commenting Process User - NC

9 Public Commenting Advantages National Committee Outreach to stakeholders in the country Support national mirror committees Find new experts in the country Find new fields of national interest No obligation to use or answer comments

10 Public Commenting

11 Public Commenting

12 Public Commenting

13 Training and community outreach 40 Regional Training Workshops

14 e-tech website iecetech.org

15 New System IEC Project Management paper in envelopes files per mail online files

16 IEC Project Management User Interface (Submission forms) Project Management Workflow Engine Modern Database Architecture

17 IEC Project Management Benefits for TC/SC Officers Create and manage projects online, online circulation of files, aware of project status anytime, receiving reminders and warnings, facilitates reporting to SMB, -> Saving time, less room for errors

18 IEC Project Management Introduced to IEC Community during the IEC General meeting 2015, during the IEC Training Workshops, in IEC ITnet, here at the workshop.

19 Ongoing Work Technical Department with IT Department Business validation in weekly workshops with Technical Department, ~300 different business paths to be validated for workflows migration of databases (change of systems with ongoing business projects), -> Foundation for IEC innovative projects

20 Foundation for IEC innovative projects Future Collaborative Standards Development and Business Platform Project Management Workflow Engine Back-Office IEC Innovation Projects Building the foundation for IEC Innovation Projects

21 IEC Project Management Integration in myiec

22 TC/SC Officers using the new system IEC is providing a Projects & Publications Dashboard for TC/SC Officers (Secretary, Assistant Secretary, Chairman, and Vice- Chairman). This dashboard will be accessible in myiec

23 Project Dashboard Several search fields can be used for projects If the Secretary has a role in several TCs. they can be selected here Extractions (Excel, PDF, Print) are available here

24 Overview on projects with their status Action on project Action deadline on project Project late (red) Less then seven days for action: orange Action date passed: red

25 Create a project Create IS, TR, TS, PAS, or PWI

26 NP New Work Item Proposal The NP Submission Form resembles the NP Word Document Cover page used by Secretaries at present. In all Submission Forms, three actions are available: Save As Draft Submit Cancel Save the form and come back later for submission Submit the form to IEC Central Office Cancel your current action and come back to Project dashboard

27 DTR Draft Technical Report The DTR Submission Form resembles the DTR Word Document Cover page used by Secretaries at present.

28 Publications Dashboard Several search fields can be used for projects If the Secretary has a role in several TCs. they can be selected here Stability Date Extractions (Excel, PDF, Print) are available here Review Report action

29 Review Report Select Report

30 Review Report example to revise a standard

31 Proposer submitting new project A proposer can submit an International Standard project (IS) or a Technical Specification (TS).

32 How IEC Central Office will now manage projects and publications? IEC Central Office will have a new BackOffice to manage the IEC data: Working Documents Projects Editing Publications Statistics on project and publications IEC Technical Department having an overview on all IEC standards in the production chain.

33 Benefits Replacement of internal folders and s by structured information in IEC Project Management DB: => by Project / Stage Code / Action Clear indication on the expected action by the TC/SC Secretaries is shown on their dashboards Better follow-up of late actions, by highlighting them on the dashboards

34 Benefits Automated completion of actions which are not performed in due time Most of the content of the forms is retrieved from the database Data validation is included in the forms, to prevent inappropriate data entry Harmonization of the cover pages content and layout

35 Information on New IT System for IEC Project Management IEC circulated an AC with all the information relative to this new system: AC/28/2016 New IEC Standardization Project Management system

36 Basic IEC IT Services & Tools

37 IT Helpdesk I have a question IT Helpdesk first contact for community Support and project request centralized Accessible per mail: helpdesk@iec.ch

38 IT Helpdesk Direct reply per mail: Accessible per IEC Helpdesk portal:

39 IEC Website Free available information

40 myiec your personal workspace

41 myiec Bookmark Customize it Use it to save time

42 Live demo of IEC Tools

43 TC/SC Dashboard Find committees with the Dashboard finder 43

44 Expert Management System (EMS) NCs can create and manage experts in this database They give access rights & permissions to the Committees, PT/MT/WG and Voting & Commenting rights Features include: statistics on experts by NC, membership information, etc. Experts can now directly update their personal details 44

45 Collaboration Tools Suite (CTS) Access rights and login for experts are granted by the National Committee (NC) Access rights and login for Secretary, Chairperson and Convenor are maintained by IEC 45

46 Collaboration Tools Suite (CTS) Every IEC Committee, PT/MT/WG has a web space with access for Committee Officers and Experts Features include: distribution of documents, discussion forum, tasks, etc. Experts can also upload documents and create folders 46

47 Meeting Registration System (MRS) -> Log-in to have a look at the open meetings. 47

48 Meeting Registration System (MRS) 48 Automatic validation of: TC/SC and Liaison officers for plenary sessions Experts in their WGs TC/SC Secretary validates registration of Experts who want to join PT/MT/WG meetings below the same TC/SC National Committee validates all other registrations of national experts

49 Electronic Vote & Comment 49

50 Patents Database List of IEC patent declarations received by IEC

51 Common Data Dictionary (CDD) common repository of concepts for all electrotechnical domains methodology and the information model of the IEC series freely accessible from the IEC Webstore

52 CDD Scope unambiguous identification of classes and properties, and their relationship commonly accepted terminology and definitions based on accepted sources such as IEC International Standards, other International Standards, industry standards or those from public authorities hierarchies of concepts enabling users to characterize their products and services appropriately conditions and constraints providing background information and side-conditions on values of characteristics technical representation of concepts including units and data types and their identification

53 CDD Features version control, maintained for each entity (class, property, enumeration, document), with the possibility of saving current, new and revised versions, and of consulting version history language variants, with language-sensitive fields for preferred, synonymous and short names, definition, notes, remarks and value meaning export facilities (Excel) bulk upload of proposed items automated quality checks on proposals

54 CDD Features provides semantics for machine-to-machine communication avoids misunderstandings and non-conformance costs resulting from voids in common understanding complements the work of Electropedia, the IEC online electrical and electronic terminology database, in the field of machine-to-machine communication sets up the basis for successful communication between applications internally and externally introduces new types of standards, namely databasecentric standards that primarily address machines (i.e. software applications that control the machines or help humans managing machines)

55 Web conferencing with GoToMeeting Screen-sharing tool designed to make on-line meetings easier for you Work with anyone anywhere by inviting up to 50 different participants IEC staff is in charge of hosting the meeting 55

56 IEC Tools for National Committees Free for NCs Hosted at IEC Expert Management System Collaboration Tools More tools planned for more information

57 IEC Tools for National Committees Using the IEC tools TEST And of course:

58 Jan-Henrik Tiedemann IEC Community Manager SESKO-IEC Training Workshop Helsinki, September 2017 INTERNATIONAL ELECTROTECHNICAL COMMISSION