Process Map. Risk management Early contractor engagement. Collaboration Local growth Speed. Performance management. National Construction framework
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1 National Construction framework Process Map Collaboration Local growth Speed Performance management Risk management Early contractor engagement
2 Process Map Inception RIBA Stage 0 Gateway 1 Access Agreement signed G1 Feasibility RIBA Stage 1 Preconstruction RIBA Stages 2, 3 & 4 The National Construction framework offers unrivalled capacity, capability and certainty to any public body across the United Kingdom. Five distinct frameworks are available to ensure that any type of project or programme can be delivered with efficiency and social value embedded. The National Construction Process Map is your guide to the successful delivery of a project. Aligned with the RIBA Plan of Work 2013, the Process Map introduces the collaborative requirements of a delivery programme, key project gateways, as well as client and contractor responsibilities. This process ensures that optimum value for money and exceptional outcomes are realised for your project or programme. Introduction Gateway 4 Sign Construction Delivery Agreement Gateway 3 Submit Gateway 3 report Gateway 2 Confirm project brief and preconstruction appointment G2 2m 20m 2m 20m G4 G3 2m 20m Construction RIBA Stage 5 10m 50m 50m+ G5 Gateway 5 Issue Completion Certificate Post Construction RIBA Stage 6 & 7 How to use the Process Map + + Many activities are recommended to be jointly-led, with both client and contractor actively involved. You may agree that certain activities can be led by either the client or contractor. + + Not all activities will apply to every project. Equally, activities will not necessarily be linear and occur in isolation. For example, certain meetings and workshops may be combined or occur in a different sequence. G6 Gateway 6 Issue Defects Certificate Finish + + It is important to note that progression to the next gateway should only take place once a gateway task has been completed. For example, preconstruction activities should not commence until the relevant documents have been executed. Bournemouth University 3
3 Inception + + First stage of a two stage procurement process has already been undertaken, saving time and money + + Signing an Access Agreement is free from both cost and any commitment to proceed to use Scape s frameworks + + Early engagement provides expertise to support clients in unlocking wider opportunities Consultative review of client needs Stage 0 RIBA Inception Facilities Management Built Environment Consultancy Services Introduce Scape solutions and benefits Confirm business case and funding Access Agreement issued Scape-led task Gateway 1 Access Agreement signed G1 Signature required St Matthews C of E Primary School, Plymouth 5
4 Feasibility + + Early contractor engagement to develop brief and mitigate risks + + Formation of an integrated project team, to provide expertise, drive design efficiency and reduce capital and revenue costs + + Feasibility report prepared at no cost, including programme advice and market informed cost plan Brief developed and ready to engage Stage 1 RIBA Feasibility Project Request signed Signature required Advise on framework operation Scape-led task Client brief and success criteria agreed Identify stakeholders and agree communication plan Agree feasibility report contents Appoint Principal Designer North Uist Primary School, Scotland Built Environment Consultancy Services 7
5 Feasibility + + Early contractor engagement to develop brief and mitigate risks + + Formation of an integrated project team, to provide expertise, drive design efficiency and reduce capital and revenue costs + + Feasibility report prepared at no cost, including programme advice and market informed cost plan Confirm PM and QS Consultant and designer requirements Confirm sustainability and whole life requirements Built Environment Consultancy Services Built Environment Consultancy Services Risk workshop and risk register Outline project programme Draft preconstruction appointment Market informed feasibility cost Feasibility report The Albus, Glasgow 9
6 Preconstruction + + Supply chain and community benefits strategy jointly developed + + Collaborative design development and risk management + + Gateway 3 report to review that preconstruction activity will deliver brief requirements Gateway 2 Confirm project brief and preconstruction appointment Agree Supplementary Performance Indicators Stages 2,3 and 4 RIBA G2 Preconstruction Signature required Hold preconstruction launch workshop Prepare BIM information requirements Change control process in place Commission contractor design BioCity, Nottingham 11
7 Preconstruction + + Supply chain and community benefits strategy jointly developed + + Collaborative design development and risk management + + Gateway 3 report to review that preconstruction activity will deliver brief requirements Surveys and investigations initiated Early supply chain engagement Information required schedule and programme updated Arrange Meet the Buyer event(s) and agree local spend strategy Built Environment Consultancy Services Arrange community engagement and employment skills plans Engage statutory authorities and establish requirements Collaborative design development workshops Arnold Hill Academy, Nottingham 13
8 Preconstruction + + Supply chain and community benefits strategy jointly developed + + Collaborative design development and risk management + + Gateway 3 report to review that preconstruction activity will deliver brief requirements Value management workshops Confirm O&M strategy Risk workshops Facilities Management Develop health and safety plan Pre-planning design review Market informed cost plan Met Office, Exeter 15
9 Preconstruction + + Client and contractor work together to finalise proposals and contract terms + + Open book validation of prices to secure competitiveness of all elements + + Performance is measured at the end of preconstruction stage Gateway 3 Submit Gateway 3 report G3 Logistics plan agreed with client Submit planning application Detailed design coordination meetings Local supply chain tender list in place Produce pricing documents 100% market tested cost plan Birmingham Building Schools for the Future (BSF) Prepare Construction Delivery Agreement 17
10 Preconstruction + + Client and contractor work together to finalise proposals and contract terms + + Open book validation of prices to secure competitiveness of all elements + + Performance is measured at the end of preconstruction stage Detailed construction programme Risk allocation and costs agreed Finalise health and safety plan Planning application approved Finalise and agree Works Information Review cost and programme Validate market tested price Pre-start planning and building control conditions discharged Gateway 4 Sign Construction Delivery Agreement G4 Signature required Strathclyde University, Glasgow 19
11 Construction + + Ongoing programme and cost management + + The project is fully performance managed throughout this phase + + Managed delivery of project to achieve all requirements Issue client satisfaction questionnaire Stage 5 RIBA Construction Hold construction launch workshop Review health and safety plan Contract and cost management Woolwich Civic Centre, London Built Environment Consultancy Services 21
12 Construction + + Ongoing programme and cost management + + The project is fully performance managed throughout this phase + + Managed delivery of project to achieve all requirements Regular programme progress reviews Testing and commissioning Soft landings implemented Facilities Management Issue O&M information/ Project Information Model Facilities Management Gateway 5 Issue Completion Certificate G5 Signature required Cuningar Loop Park, Scotland 23
13 Post Construction + + Seamless transition from construction to occupation + + Continuous improvement integral to the process + + The team will work closely with you to ensure you are satisfied with the project process and explore wider areas of support Issue client satisfaction questionnaire Agree final account Post project review workshop Stages 6 and 7 RIBA Post Construction Soft landings post occupancy evaluations Outcome review Scape-led task Gateway 6 Issue Defects Certificate G6 Finish Doncaster Civic Office 25
14 Process Map National Construction framework START Inception RIBA Stage 0 Consultative review of client needs Introduce Scape solutions and benefits Confirm business case and funding Access Agreement issued G1 Gateway 1 Access Agreement signed Feasibility RIBA Stage 1 Brief developed and ready to engage Project Request signed Advise on framework operation Identify stakeholders and agree communication plan Client brief and success criteria agreed Agree feasibility report contents Appoint Principal Designer Confirm PM and QS Confirm sustainability requirements and whole life requirements Consultant and designer requirements Risk workshop and risk register Outline project programme Draft Preconstruction Activities commissioning document Market informed feasibility cost Feasibility report Preconstruction RIBA Stages 2, 3 & 4 Agree Supplementary Performance Indicators Hold preconstruction launch workshop G2 Gateway 2 Confirm project brief and preconstruction agreement Change control process in place Commission contractor design Prepare BIM information requirements Risk allocation and costs agreed Prepare Construction Delivery Agreement Produce pricing documents Detailed design coordination meetings Logistics plan agreed with client Market informed cost plan Develop health and safety plan Confirm O&M strategy Collaborative design development workshops Surveys and assessments initiated Information required schedule and programme updated Early supply chain engagement KEY G3 G Signature required Gateways Constructor-led task Planning application approved Finalise and agree Works Information Finalise health and safety plan Detailed construction programme Review cost and programme Validate market tested price 100% market tested cost plan Local supply chain tender list in place Submit planning application Gateway 3 Submit Gateway 3 report Pre-planning design review Risk workshops Value management workshops Engage statutory authorities and establish requirements Arrange community engagement and employment skills plans Arrange Meet the Buyer event(s) and agree local spend strategy Pre-start planning and building control conditions discharged Scape-led task Interface with Facilities Management framework Gateway 4 Sign Construction Delivery Agreement G4 Issue client satisfaction questionnaire Review health and safety plan Regular programme progress reviews Soft landing implemented Gateway 5 Issue Completion Certificate Post Construction RIBA Stage 6 & 7 Post project review workshop Outcome review FINISH Interface with the Built Environment Consultancy Services framework Construction RIBA Stage 5 Hold construction launch workshop Contract and cost management Testing and commissioning Issue O&M information/project Information Model G5 Issue client Satisfaction Questionnaire Agree final account Soft landings post occupancy evaluations G6 Gateway 6 Issue Defects Certificate 27
15 To see how the National Construction framework can support you. Visit: scapegroup.co.uk/procure T: +44 (0)
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