UMC El Paso Far East Clinic and Neighborhood Healthcare Center West Issue for Construction Page Project No and April 13, 2015

Transcription

1

2

3 Page Project No and April 13, 2015 Table of Contents Division Section Title Pages PROCUREMENT AND CONTRACTING DOCUMENTS GROUP DIVISION 00 - PROCUREMENT AND CONTRACTING REQUIREMENTS AVAILABLE PROJECT INFORMATION 1 GEOTECHNICAL STUDY REPORT 33 SPECIFICATIONS GROUP General Requirements Subgroup DIVISION 01 - GENERAL REQUIREMENTS SUMMARY ALLOWANCES SUBSTITUTION PROCEDURES CONTRACT MODIFICATION PROCEDURES PAYMENT PROCEDURES ADMINISTRATIVE REQUIREMENTS CONSTRUCTION PROGRESS SCHEDULE SUBMITTAL PROCEDURES QUALITY REQUIREMENTS DEFINITIONS REFERENCE STANDARDS TEMPORARY FACILITIES AND CONTROLS TEMPORARY UTILITIES PRODUCT REQUIREMENTS EXECUTION CUTTING AND PATCHING CONSTRUCTION WASTE MANAGEMENT AND DISPOSAL CLOSEOUT PROCEDURES CLOSEOUT SUBMITTALS DEMONSTRATION AND TRAINING GENERAL COMMISSIONING REQUIREMENTS 9 Facility Construction Subgroup DIVISION 02 - EXISTING CONDITIONS SELECTIVE DEMOLITION EXISTING TREE AND PLANT PROTECTION 7 DIVISION 03 - CONCRETE CAST-IN-PLACE CONCRETE ARCHITECTURAL CONCRETE CONCRETE FLOOR FINISHING 2 TABLE OF CONTENTS TOC - 1

4 Page Project No and April 13, CONCRETE TOPPING 6 DIVISION 04 - MASONRY UNIT MASONRY CAST STONE MASONRY DIMENSION STONE CLADDING ANCHORED STONE MASONRY VENEER 5 DIVISION 05 - METALS STEEL JOISTS AND JOIST GIRDERS STEEL DECK COLD FORMED METAL FRAMING METAL FABRICATIONS PIPE AND TUBE RAILINGS 13 DIVISION 06 - WOOD, PLASTICS, AND COMPOSITES ROUGH CARPENTRY SHEATHING GLUED-LAMINATED CONSTRUCTION PLASTIC-LAMINATE-FACED ARCHITECTURAL CABINETS FLUSH WOOD PANELING PLASTIC PANELING 4 DIVISION 07 - THERMAL AND MOISTURE PROTECTION SHEET WATERPROOFING WATER REPELLENTS THERMAL INSULATION WATER-DRAINAGE EXTERIOR INSULATION AND FINISH SYSTEM (EIFS) AIR BARRIERS METAL COMPOSITE MATERIAL WALL PANELS METAL SOFFIT PANELS SHEET METAL FLASHING AND TRIM ROOF SPECIALTIES ROOF ACCESSORIES PENETRATION FIRESTOPPING JOINT SEALANTS 12 DIVISION 08 - OPENINGS HOLLOW METAL DOORS AND FRAMES FLUSH WOOD DOORS ACCESS DOORS AND FRAMES OVERHEAD COILING DOORS OVERHEAD COILING GRILLES ALUMINUM-FRAMED ENTRANCES AND STOREFRONTS AUTOMATIC ENTRANCES GLAZED ALUMINUM CURTAIN WALLS GLAZING MIRRORS LOUVERED EQUIPMENT ENCLOSURES 3 TABLE OF CONTENTS TOC - 2

5 Page Project No and April 13, 2015 DIVISION 09 - FINISHES NON-STRUCTURAL METAL FRAMING GYPSUM BOARD TILING ACOUSTICAL PANEL CEILINGS LAMINATED WOOD FLOORING RESILIENT BASE AND ACCESSORIES RESILIENT SHEET FLOORING RESILIENT TILE FLOORING RESINOUS MATRIX TERRAZZO FLOORING ACOUSTICAL INSULATION EXTERIOR PAINTING INTERIOR PAINTING HIGH-PERFORMANCE COATINGS 6 DIVISION 10 - SPECIALTIES TOILET COMPARTMENTS STAINLESS-STEEL TOILET COMPARTMENTS CUBICLE CURTAINS AND TRACK FOLDING PANEL PARTITIONS WALL AND DOOR PROTECTION TOILET, BATH, AND LAUNDRY ACCESSORIES EMERGENCY ACCESS CABINETS FIRE EXTINGUISHER CABINETS FIRE EXTINGUISHERS METAL LOCKERS GROUND-SET FLAGPOLES 4 DIVISION 12 - FURNISHINGS ROLLER WINDOW SHADES COUNTERTOPS ENTRANCE FLOOR MATS SITE FURNISHINGS 21 DIVISION 13 - SPECIAL CONSTRUCTION RADIATION PROTECTION 9 DIVISION 21 FIRE SUPPRESSION FIRE PROTECTION SYSTEM FIRE PUMP DIVISION 22 PLUMBING BASIC MECHANICAL REQUIREMENTS PIPING EXPANSION COMPENSATION GAGES AND METERS SUPPORTS AND ANCHORS MECHANICAL IDENTIFICATION TABLE OF CONTENTS TOC - 3

6 Page Project No and April 13, PIPING INSULATION COMMISSIONING OF PLUMBING PLUMBING PIPING PLUMBING SPECIALTIES PLUMBING FIXTURES DIVISION 23 HEATING, VENTILATING AND AIR CONDITIONING TESTING, ADJUSTING, AND BALANCING DUCTWORK INSULATION EQUIPMENT INSULATION COMMISSIONING OF HVAC AUTOMATIC TEMPERATURE CONTROL/FACILITIES MANAGEMENT SYSTEM HYDRONIC PIPING HYDRONIC SPECIALTIES HVAC PUMPS VARIABLE FREQUENCY DRIVES CHEMICAL WATER TREATMENT DUCTWORK DUCTWORK ACCESSORIES EXHAUST FANS VARIABLE AIR VOLUME TERMINAL UNITS AIR OUTLETS AND INLETS CONDENSING BOILERS AIR COOLED SCROLL CHILLER OUTDOOR CENTRAL STATION AIR HANDLING UNIT DUCTLESS SPLIT SYSTEM AIR CONDITIONING UNITS FAN COIL UNITS DIVISION 26 ELECTRICAL ELECTRICAL GENERAL PROVISIONS CONDUIT EQUIPMENT WIRING SYSTEM ELECTRICAL CONNECTIONS FOR EQUIPMENT WIRES AND CABLES GROUNDING SUPPORTING DEVICES ELECTRICAL BOXES AND FITTINGS RACEWAYS ELECTRICAL IDENTIFICATION COMMISSIONING OF ELECTRICAL TRANSFORMERS SWITCHBOARDS PANELBOARDS MOTOR & CIRCUIT DISCONNECTS CABINETS & ENCLOSURES WIRING DEVICES ENCLOSED CIRCUIT BREAKERS TRANSIENT VOLTAGE SURGE SUPPRESSION INTERIOR LIGHTING FIXTURES TABLE OF CONTENTS TOC - 4

7 Page Project No and April 13, LIGHTING CONTROLS EXTERIOR LIGHTING FIXTURES DIVISION 27 COMMUNICATIONS EXHIBIT E COMMUNICATION CABLING SPECIFICATION 142 DIVISION 28 ELECTRONIC SAFETY AND SECURITY INTERIOR FIRE ALARM AND MASS COMMUNICATION SYSTEM 27 DIVISION 31 EARTHWORK SOILS FOR EARTHWORK - EAST SOILS FOR EARTHWORK - WEST SITE CLEARING EXCAVATION TRENCHING SELECT FILL - EAST SELECT FILL WEST 3 DIVISION 32 EXTERIOR IMPROVEMENTS ASPHALT PAVING EAST ASPHALT PAVING WEST CONCRETE PAVING LANDSCAPE IRRIGATION SYSTEM PLANTING 14 DIVISION 33 UTILITIES MANHOLES AND STRUCTURES SITE WATER UTILITY DISTRIBUTION PIPING WATER UTILITY DISTRIBUTION VALVES SANITARY UTILITY SEWERAGE PIPING SEWER SERVICE CONNECTIONS 2 END OF TABLE OF CONTENTS TABLE OF CONTENTS TOC - 5

8 PART 1 - GENERAL 1.1 EXISTING CONDITIONS SECTION AVAILABLE PROJECT INFORMATION A. Certain information relating to existing surface and subsurface conditions and structures is available to bidders but will not be part of the Contract Documents, as follows: B. Geotechnical Report: Entitled: Geotechnical Study Report, UMC West Clinic, El Paso, Texas, prepared by LEC Engineering Inc., Project No. LEI14-065, dated November 28, Original copy is attached herein. 2. This report identifies properties of below grade conditions and offers recommendations for the design of foundations, prepared primarily for the use of Architect. 3. The recommendations described shall not be construed as a requirement of this Contract, unless specifically referenced in the Contract Documents. 4. This report, by its nature, cannot reveal all conditions that exist on the site. Should subsurface conditions be found to vary substantially from this report, changes in the design and construction of foundations will be made, with resulting credits or expenditures to the Contract Price accruing to Owner. PART 2 - PRODUCTS (NOT USED) PART 3 - EXECUTION (NOT USED) END OF SECTION AVAILABLE PROJECT INFORMATION

9

10

11

12

13

14

15

16

17

18

19

20

21

22

23

24

25

26

27

28

29

30

31

32

33

34

35

36

37

38

39

40

41

42 SECTION SUMMARY PART 1 - GENERAL 1.1 SUMMARY A. Section Includes: 1. Project information. 2. Work covered by Contract Documents. 3. Work by Owner. 4. Owner-furnished products. 5. Access to site. 6. Work restrictions. 7. Specification and drawing conventions. 1.2 PROJECT INFORMATION A. Project Identification: UMC El Paso Far East Clinic and Neighborhood Healthcare Center West 1. Location: 6550 North Desert Blvd., El Paso, TX B. Owner: University Medical Center of El Paso 1. Owner's Representative: a. Maria Zampini, COO C. Architect: Page Southerland Page, Inc. (Page) 1.3 WORK COVERED BY CONTRACT DOCUMENTS A. The Work of Project is defined by the Contract Documents and consists of the following: 1. Single story new construction to contain offices and clinic spaces for the Neighborhood Healthcare Center and renovation to existing facility to include freestanding medical clinic, rehabilitation, and community conference room. Project consists of architectural and related engineering. Site work includes utilities, paving and landscaping. B. Type of Contract: 1. Project will be constructed under a single prime contract: Competitive Lump Sum 1.4 WORK BY OWNER A. General: Cooperate fully with Owner so work may be carried out smoothly, without interfering with or delaying work under this Contract or work by Owner. Coordinate the Work of this Contract with work performed by Owner. SUMMARY

43 B. Owner reserves the right to perform construction operations with its own forces or to employ separate contractors on portions of the Project. Coordinate with this work in terms of providing site access, work space, and storage space, cooperation of work forces, scheduling, and technical requirements. C. Coordination with Owner's Forces or Owner's Contractors: 1. Provide site access, space allocation, scheduling, scheduling coordination, coordination of work forces and coordination of technical requirements with contractors that may be selected and employed by Owner to perform work simultaneously and in conjunction with the Work, which may include, but shall not be limited to the following, as applicable to the Project: a. Materials Inspection and Testing Agency b. Surveying c. Geotechnical Engineering and Consulting 1.5 OWNER-FURNISHED PRODUCTS A. Owner may furnish products to be installed by Contractor. The Work includes receiving, unloading, handling, storing, protecting, and installing Owner-furnished products and making building services connections. 1.6 ACCESS TO SITE A. General: Contractor shall have full use of Project site for construction operations during construction period. Contractor's use of Project site is limited only by Owner's right to perform work or to retain other contractors on portions of Project. B. General: Contractor shall have limited use of Project site for construction operations as indicated on Drawings by the Contract limits and as indicated by requirements of this Section. C. Use of Site: Limit use of Project site to areas within the Contract limits indicated. Do not disturb portions of Project site beyond areas in which the Work is indicated. 1. Limits: Confine construction operations to areas permitted by law, ordinances, permits, and Contract Documents. 1.7 WORK RESTRICTIONS A. Work Restrictions, General: Comply with restrictions on construction operations. 1. Comply with limitations on use of public streets and with other requirements of authorities having jurisdiction. B. Controlled Substances: Use of controlled substances on Project site is not permitted. SUMMARY

44 1.8 SPECIFICATION AND DRAWING CONVENTIONS A. Specification Content: The Specifications use certain conventions for the style of language and the intended meaning of certain terms, words, and phrases when used in particular situations. These conventions are as follows: 1. Imperative mood and streamlined language are generally used in the Specifications. The words "shall," "shall be," or "shall comply with," depending on the context, are implied where a colon (:) is used within a sentence or phrase. 2. Specification requirements are to be performed by Contractor unless specifically stated otherwise. B. Division 01 General Requirements: Requirements of Sections in Division 01 apply to the Work of all Sections in the Specifications. C. Drawing Coordination: Requirements for materials and products identified on Drawings are described in detail in the Specifications. One or more of the following are used on Drawings to identify materials and products: 1. Terminology: Materials and products are identified by the typical generic terms used in the individual Specifications Sections. 2. Abbreviations: Materials and products are identified by abbreviations published as part of the U.S. National CAD Standard and scheduled on Drawings. PART 2 - PRODUCTS (Not Used) PART 3 - EXECUTION (Not Used) END OF SECTION SUMMARY

45 SECTION ALLOWANCES PART 1 - GENERAL 1.1 SUMMARY A. Section includes administrative and procedural requirements governing allowances. 1. Certain items are specified in the Contract Documents by allowances. Allowances have been established in lieu of additional requirements and to defer selection of actual materials and equipment to a later date when direction will be provided to Contractor. If necessary, additional requirements will be issued by Change Order. B. Types of allowances include the following: 1. Lump-sum allowances. C. Related Requirements: 1. Division 01 Section "Unit Prices" for procedures for using unit prices. 2. Division 01 Section "Quality Requirements" for procedures governing the use of allowances for testing and inspecting. 3. Divisions 02 through 33 Sections for items of Work covered by allowances. 1.2 SELECTION AND PURCHASE A. At the earliest practical date after award of the Contract, advise Architect of the date when final selection and purchase of each product or system described by an allowance must be completed to avoid delaying the Work. B. At Architect's request, obtain proposals for each allowance for use in making final selections. Include recommendations that are relevant to performing the Work. C. Purchase products and systems selected by Architect from the designated supplier. 1.3 ACTION SUBMITTALS A. Submit proposals for purchase of products or systems included in allowances, in the form specified for Change Orders. 1.4 INFORMATIONAL SUBMITTALS A. Submit invoices or delivery slips to show actual quantities of materials delivered to the site for use in fulfillment of each allowance. B. Submit time sheets and other documentation to show labor time and cost for installation of allowance items that include installation as part of the allowance. ALLOWANCES

46 C. Coordinate and process submittals for allowance items in same manner as for other portions of the Work. 1.5 COORDINATION A. Coordinate allowance items with other portions of the Work. Furnish templates as required to coordinate installation. 1.6 LUMP-SUM ALLOWANCES A. Allowance shall include cost to Contractor of specific products and materials ordered by Owner or selected by Architect under allowance and shall include freight [,] and delivery to Project site. B. Unless otherwise indicated, Contractor's costs for receiving and handling at Project site, labor, installation, overhead and profit, and similar costs related to products and materials ordered by Owner or selected by Architect under allowance shall be included as part of the Contract Sum and not part of the allowance. C. Unused Materials: Return unused materials purchased under an allowance to manufacturer or supplier for credit to Owner, after installation has been completed and accepted. 1.7 ADJUSTMENT OF ALLOWANCES A. Allowance Adjustment: To adjust allowance amounts, prepare a Change Order proposal based on the difference between purchase amount and the allowance, multiplied by final measurement of work-in-place where applicable. If applicable, include reasonable allowances for cutting losses, tolerances, mixing wastes, normal product imperfections, and similar margins. 1. Include installation costs in purchase amount only where indicated as part of the allowance. 2. If requested, prepare explanation and documentation to substantiate distribution of overhead costs and other margins claimed. 3. Submit substantiation of a change in scope of work, if any, claimed in Change Orders related to unit-cost allowances. 4. Owner reserves the right to establish the quantity of work-in-place by independent quantity survey, measure, or count. B. Submit claims for increased costs because of a change in scope or nature of the allowance described in the Contract Documents, whether for the purchase order amount or Contractor's handling, labor, installation, overhead, and profit. 1. Do not include Contractor's or subcontractor's indirect expense in the Change Order cost amount unless it is clearly shown that the nature or extent of work has changed from what could have been foreseen from information in the Contract Documents. 2. No change to Contractor's indirect expense is permitted for selection of higher- or lowerpriced materials or systems of the same scope and nature as originally indicated. ALLOWANCES

47 PART 2 - PRODUCTS (NOT USED) PART 3 - EXECUTION 3.1 EXAMINATION A. Examine products covered by an allowance promptly on delivery for damage or defects. Return damaged or defective products to manufacturer for replacement. 3.2 PREPARATION A. Coordinate materials and their installation for each allowance with related materials and installations to ensure that each allowance item is completely integrated and interfaced with related work. 3.3 SCHEDULE OF ALLOWANCES A. Landscaping and Irrigation: $250,000 B. Door Hardware and accessories: $25,000 END OF SECTION ALLOWANCES

48 SECTION SUBSTITUTION PROCEDURES PART 1 GENERAL 1.1 SECTION INCLUDES A. Administrative and procedural requirements for substitutions. 1.2 DEFINITIONS A. Substitutions: Changes in products, materials, equipment, and methods of construction from those required by the Contract Documents and proposed by Contractor. 1. Substitutions for Cause: Changes proposed by Contractor that are required due to changed Project conditions, such as unavailability of product, regulatory changes, or unavailability of required warranty terms. 2. Substitutions for Convenience: Changes proposed by Contractor or Owner that are not required in order to meet other Project requirements but may offer advantage to Contractor or Owner. 1.3 SUBMITTALS A. Substitution Requests: Submit two (2) copies of each request to the Contractor for review by Architect for consideration. Identify product or fabrication or installation method to be replaced. Include Specification Section number and title and Drawing numbers and titles. 1. Substitution Request Form: Use Architect's standard Substitution Request form, attached following this Section. 2. Documentation: Show compliance with requirements for substitutions and the following, as applicable: a. Statement indicating why specified product or fabrication or installation cannot be provided, if applicable. b. Coordination information, including a list of changes or modifications needed to other parts of the Work and to construction performed by Owner and separate contractors, that will be necessary to accommodate proposed substitution. c. Detailed comparison of significant qualities of proposed substitution with those of the Work specified. Include annotated copy of applicable specification section. Significant qualities may include attributes such as performance, weight, size, durability, visual effect, sustainable design characteristics, warranties, and specific features and requirements indicated. Indicate deviations, if any, from the Work specified. d. Product Data, including drawings and descriptions of products and fabrication and installation procedures. e. Samples, where applicable or requested. f. Certificates and qualification data, where applicable or requested. g. List of similar installations for completed projects with project names and addresses and names and addresses of architects and owners. h. Material test reports from a qualified testing agency indicating and interpreting test results for compliance with requirements indicated. i. Research reports evidencing compliance with building code in effect for Project, from International Code Council - Evaluation Services (ICC-ES). j. Detailed comparison of Contractor's construction schedule using proposed substitution with products specified for the Work, including effect on the overall Contract Time. If specified product or method of construction cannot be provided within the Contract Time, the product will not be accepted. SUBSTITUTION PROCEDURES

49 k. Cost information, including a proposal of change, if any, in the Contract Sum. l. Contractor's certification that proposed substitution complies with requirements in the Contract Documents except as indicated in substitution request, is compatible with related materials, and is appropriate for applications indicated. m. Contractor's waiver of rights to additional payment or time that may subsequently become necessary because of failure of proposed substitution to produce indicated results. 3. Architect's Action: If necessary, Architect will request additional information or documentation for evaluation within seven days of receipt of a request for substitution. Architect will notify Contractor of acceptance or rejection of proposed substitution within 15 days of receipt of request, or seven days of receipt of additional information or documentation, whichever is later. a. Forms of Acceptance: Addendum, Change Order, Construction Change Directive, or Architect's Supplemental Instructions for minor changes in the Work. b. Use product specified if Architect does not issue a decision on use of a proposed substitution within time allocated. 1.4 QUALITY ASSURANCE A. Compatibility of Substitutions: Investigate and document compatibility of proposed substitution with related products and materials. Engage qualified testing agency to perform compatibility tests recommended by manufacturers. 1.5 PROCEDURES A. Coordination: Modify or adjust affected work as necessary to integrate work of the approved substitutions. PART 2 PRODUCTS 2.1 SUBSTITUTIONS A. Substitutions for Cause: Submit requests for substitution immediately upon discovery of need for change, but not later than 10 days prior to time required for preparation and review of related submittals. 1. Conditions: Architect will consider Contractor's request for substitution when the following conditions are satisfied. If the following conditions are not satisfied, Architect will return requests without action, except to record noncompliance with these requirements: a. Requested substitution is consistent with the Contract Documents and will produce indicated results. b. Substitution request is fully documented and properly submitted. c. Requested substitution will not adversely affect Contractor's construction schedule. d. Requested substitution has received necessary approvals of authorities having jurisdiction. e. Requested substitution is compatible with other portions of the Work. f. Requested substitution has been coordinated with other portions of the Work. g. Requested substitution provides specified warranty. h. If requested substitution involves more than one contractor, requested substitution has been coordinated with other portions of the Work, is uniform and consistent, is compatible with other products, and is acceptable to all contractors involved. B. Substitutions for Convenience: Not allowed. SUBSTITUTION PROCEDURES

50 PART 3 EXECUTION (NOT USED) END OF SECTION SUBSTITUTION PROCEDURES

51 SUBSTITUTION REQUEST SUBSTITUTION REQUEST NO. PROJECT ARCHITECT S PROJECT NO. CHECK APPROPRIATE BOX SUBSTITUTION PRIOR TO BID OPENING (Minimum of 5 working days prior to receipt of bids per Instructions To Bidders) SUBSTITUTION FOLLOWING AWARD (Maximum of 20 working days from Notice To Proceed per Section ) FROM BIDDER/CONTRACTOR (Print Company Name) TO ARCHITECT/ENGINEER (Print Company name) Bidder/contractor hereby requests acceptance of the following product or systems as a substitution in accordance with the provisions of the Contract Documents: SPECIFICATION TITLE DESCRIPTION SECTION NO. ARTICLE/PARAGRAPH Point-by-point comparison attached REQUIRED BY A/E Reason for not providing specified item: QUALITY COMPARISON MANUFACTURER NAME, BRAND CATALOG/MODEL NO. VENDOR/DISTRIBUTOR MANUFACTURING LOCATION WARRANTY SPECIFIED PRODUCT PROPOSED SUBSTITUTION DOCUMENTED YEARS PROPOSED PRODUCT HAS BEEN MANUFACTURED New Product 2-5 years old 5-10 years old More than 10 years old SUPPORTING DATA ATTACHED Drawings Product Data Samples Tests Reports Other Differences between proposed substitution and specified product: Proposed substitution affects other parts of Work: No Yes, explain: Substitution requires dimensional revision or redesign of structure or A/E work: No Yes, explain: Savings to Owner for accepting substitution: ($ ) Proposed substitution changes Contract Time: No Yes [Add] [Deduct] days Page 1

52 PREVIOUS INSTALLATIONS OF PROPOSED PRODUCT (Provide three, minimum) PROJECT ARCHITECT/ENGINEER PHONE NO. LOCATION DATE INSTALLED OWNER PHONE NO. PROJECT ARCHITECT/ENGINEER PHONE NO. LOCATION DATE INSTALLED OWNER PHONE NO. PROJECT ARCHITECT/ENGINEER PHONE NO. LOCATION DATE INSTALLED OWNER PHONE NO. STATEMENT OF CONFORMANCE The Undersigned certifies: Proposed substitution has been fully investigated and determined to be equal or superior in all respects to specified product. Same warranty will be furnished for proposed substitution as for specified product. Same maintenance service and source of replacement parts, as applicable, is available. Proposed substitution will have no adverse effect on other trades and will not affect or delay progress schedule. Cost data as stated above is complete. Claims for additional costs related to accepted substitution which may subsequently become apparent are to be waived. Proposed substitution does not affect dimensions and functional clearances. Payment will be made for changes to building design, including A/E design, detailing, and construction costs caused by the substitution. Coordination, installation, and changes in the Work as necessary for accepted substitution will be complete in all respects. SUBMITTED BY DATE SIGNATURE FIRM ADDITIONAL COMMENTS Contractor Subcontractor Supplier Manufacturer A/E Other REVIEW AND ACTION (For A/E Use only) Substitution is not accepted. Substitution is accepted. Substitution is accepted with the following comments: Resubmit substitution request with the following additional information: REVIEWED BY DATE SIGNATURE FIRM Page 2

53 SECTION CONTRACT MODIFICATION PROCEDURES PART 1 GENERAL 1.1 SECTION INCLUDES A. Administrative and procedural requirements for handling and processing Contract modifications. 1.2 GENERAL A. Contractor may propose a change by submitting a request for change to Architect, describing the proposed change and its full effect on the Work, with a statement describing the reason for the change, and the effect on the Contract Sum and Contract Time with full documentation and a statement describing the effect on Work by separate or other contractors. Document any requested substitutions in accordance with Section B. Computation of Change in Contract Amount: As specified in the Agreement and Conditions of the Contract. C. For change requested by Architect for work falling under a fixed price contract, the amount will be based on Contractor's price quotation. D. For change requested by Contractor, the amount will be based on the Contractor's request for a Change Order as approved by Architect. E. For pre-determined unit prices and quantities, the amount will based on the fixed unit prices. F. Substantiation of Costs: Provide full information required for evaluation. 1. On request, provide following data: a. Quantities of products, labor, and equipment. b. Taxes, insurance, and bonds. c. Overhead and profit. d. Justification for any change in Contract Time. e. Credit for deletions from Contract, similarly documented. 2. Support each claim for additional costs with additional information: a. Origin and date of claim. b. Dates and times work was performed, and by whom. c. Time records and wage rates paid. d. Invoices and receipts for products, equipment, and subcontracts, similarly documented. G. Promptly revise progress schedules to reflect any change in Contract Time, revise sub-schedules to adjust times for other items of work affected by the change, and resubmit. H. Promptly enter changes in Project Record Documents. 1.3 MINOR CHANGES IN THE WORK A. Architect will issue supplemental instructions authorizing minor changes in the Work, not involving adjustment to the Contract Sum or the Contract Time, on AIA Document G710, "Architect's Supplemental Instructions." 1.4 PROPOSAL REQUESTS A. For changes for which advance pricing is desired, Architect will issue a Proposal Request that includes a detailed description of a proposed change with supplementary or revised drawings and specifications, a change in Contract Time for executing the change with a stipulation of any CONTRACT MODIFICATION PROCEDURES

54 overtime work required and the period of time during which the requested price will be considered valid. B. Owner-Initiated Proposal Requests: Architect will issue a detailed description of proposed changes in the Work that may require adjustment to the Contract Sum or the Contract Time. If necessary, the description will include supplemental or revised Drawings and Specifications. 1. Proposal Requests issued by Architect are not instructions either to stop work in progress or to execute the proposed change. 2. Within time specified in Proposal Request or 10 days, when not otherwise specified, after receipt of Proposal Request, submit a quotation estimating cost adjustments to the Contract Sum and the Contract Time necessary to execute the change. a. Include a list of quantities of products required or eliminated and unit costs, with total amount of purchases and credits to be made. If requested, furnish survey data to substantiate quantities. b. Indicate applicable taxes, delivery charges, equipment rental, and amounts of trade discounts. c. Include costs of labor and supervision directly attributable to the change. d. Include an updated Contractor's construction schedule that indicates the effect of the change, including, but not limited to, changes in activity duration, start and finish times, and activity relationship. Use available total float before requesting an extension of the Contract Time. e. Quotation Form: Use forms acceptable to Architect. C. Contractor-Initiated Proposals: If latent or changed conditions require modifications to the Contract, Contractor may initiate a claim by submitting a request for a change to Architect. 1. Include a statement outlining reasons for the change and the effect of the change on the Work. Provide a complete description of the proposed change. Indicate the effect of the proposed change on the Contract Sum and the Contract Time. 2. Include a list of quantities of products required or eliminated and unit costs, with total amount of purchases and credits to be made. If requested, furnish survey data to substantiate quantities. 3. Indicate applicable taxes, delivery charges, equipment rental, and amounts of trade discounts. 4. Include costs of labor and supervision directly attributable to the change. 5. Include an updated Contractor's construction schedule that indicates the effect of the change, including, but not limited to, changes in activity duration, start and finish times, and activity relationship. Use available total float before requesting an extension of the Contract Time. 6. Comply with requirements in Division 01 Section "Substitution Procedures" if the proposed change requires substitution of one product or system for product or system specified. 7. Proposal Request Form: Use form acceptable to Architect. 1.5 CHANGE ORDER PROCEDURES A. On Owner's approval of a Proposal Request, Architect will issue a Change Order for signatures of Owner and Contractor on AIA Document G701. B. After execution of Change Order, promptly revise Schedule of Values and Application for Payment forms to record each authorized Change Order as a separate line item and adjust the Contract Sum. CONTRACT MODIFICATION PROCEDURES

55 1.6 CONSTRUCTION CHANGE DIRECTIVE A. Construction Change Directive: Architect may issue a Construction Change Directive on AIA Document G714. Construction Change Directive instructs Contractor to proceed with a change in the Work, for subsequent inclusion in a Change Order. 1. Construction Change Directive contains a complete description of change in the Work. It also designates method to be followed to determine change in the Contract Sum or the Contract Time. B. Documentation: Maintain detailed records on a time and material basis of work required by the Construction Change Directive. 1. After completion of change, submit an itemized account and supporting data necessary to substantiate cost and time adjustments to the Contract. PART 2 PRODUCTS (NOT USED) PART 3 EXECUTION (NOT USED) END OF SECTION CONTRACT MODIFICATION PROCEDURES

56 SECTION PAYMENT PROCEDURES PART 1 GENERAL 1.1 WORK INCLUDES A. Administrative and procedural requirements necessary to prepare and process Applications for Payment. 1.2 RELATED SECTIONS A. Section Contract Modification Procedures: for administrative procedures for handling changes to the Contract. B. Section Construction Progress Schedule: for administrative requirements governing preparation and submittal of Contractor's Construction Schedule and Submittals Schedule. 1.3 DEFINITIONS A. Schedule of Values: A statement furnished by Contractor allocating portions of the Contract Sum to various portions of the Work and used as the basis for reviewing Contractor's Applications for Payment. 1.4 SCHEDULE OF VALUES A. Coordination: Coordinate preparation of the Schedule of Values with preparation of Construction Schedule. 1. Correlate line items in the Schedule of Values with other required administrative forms and schedules, including the following: a. Application for Payment forms with Continuation Sheets. b. Submittals Schedule. c. Construction Schedule. 2. Submit the Schedule of Values to Architect at earliest possible date but no later than seven (7) days before the date scheduled for submittal of initial Applications for Payment. B. Format and Content: Use the Project Manual table of contents as a guide to establish line items for the Schedule of Values. Provide at least one line item for each Specification Section. 1. Identification: Include the following Project identification on the Schedule of Values: a. Project name and location. b. Name of Architect. c. Architect's project number. d. Contractor's name and address. e. Date of submittal. 2. Submit draft of AIA Document G703 Continuation Sheets. 3. Arrange the Schedule of Values in tabular form with separate columns to indicate the following for each item listed: a. Related Specification Section. b. Description of the Work. c. Name of subcontractor. d. Name of manufacturer or fabricator. e. Name of supplier. f. Change Orders (numbers) that affect value. g. Dollar value. PAYMENT PROCEDURES

57 1) Percentage of the Contract Sum to nearest one-hundredth percent, adjusted to total 100 percent. 4. Provide a breakdown of the Contract Sum in enough detail to facilitate continued evaluation of Applications for Payment and progress reports. Coordinate with the Project Manual table of contents. Provide several line items for principal subcontract amounts, where appropriate. Include separate line items under required principal subcontracts for operation and maintenance manuals, punch list activities, Project Record Documents, and demonstration and training in the amount of 5 percent of the Contract Sum. 5. Round amounts to nearest whole dollar; total shall equal the Contract Sum. 6. Provide a separate line item in the Schedule of Values for each part of the Work where Applications for Payment may include materials or equipment purchased or fabricated and stored, but not yet installed. a. Differentiate between items stored on-site and items stored off-site. If allowed and specified, include evidence of insurance or bonded warehousing. 7. Provide separate line items in the Schedule of Values for initial cost of materials, for each subsequent stage of completion, and for total installed value of that part of the Work. 8. Each item in the Schedule of Values and Applications for Payment shall be complete. Include total cost and proportionate share of general overhead and profit for each item. a. Temporary facilities and other major cost items that are not direct cost of actual work-in-place may be shown either as separate line items in the Schedule of Values or distributed as general overhead expense, at Contractor's option. 9. Schedule Updating: Update and resubmit the Schedule of Values before the next Applications for Payment when Change Orders or Construction Change Directives result in a change in the Contract Sum. 1.5 APPLICATIONS FOR PAYMENT A. Each Application for Payment shall be consistent with previous applications and payments as certified by Architect and paid for by Owner. 1. Initial Application for Payment, Application for Payment at time of Substantial Completion, and final Application for Payment involve additional requirements. B. Payment Application Times: The date for each progress payment is indicated in the Agreement between Owner and Contractor. The period of construction Work covered by each Application for Payment is the period indicated in the Agreement. C. Payment Application Times: Progress payments shall be submitted to Architect by the first day of the month for the previous month. The period covered by each Application for Payment is one month, ending on the last day of the month. D. Payment Application Forms: Use AIA Document G702 and AIA Document G703 Continuation Sheets; or AIA Document G702/CMa and AIA Document G703 Continuation Sheets as form for Applications for Payment. E. Application Preparation: Complete every entry on form. Notarize and execute by a person authorized to sign legal documents on behalf of Contractor. Architect will return incomplete applications without action. 1. Entries shall match data on the Schedule of Values and Construction Schedule. Use updated schedules if revisions were made. 2. Include amounts of Change Orders and Construction Change Directives issued before last day of construction period covered by application. PAYMENT PROCEDURES

58 F. Transmittal: Submit three (3) signed and notarized original copies of each Application for Payment to Architect by a method ensuring receipt within 24 hours. One copy shall include waivers of lien and similar attachments if required. 1. Transmit each copy with a transmittal form listing attachments and recording appropriate information about application. G. Waivers of Mechanic's Lien: With each Application for Payment, submit waivers of mechanic's lien from every entity who is lawfully entitled to file a mechanic's lien arising out of the Contract and related to the Work covered by the payment. 1. Submit partial waivers on each item for amount requested in previous application, after deduction for retainage, on each item. 2. When an application shows completion of an item, submit final or full waivers. 3. Owner reserves the right to designate which entities involved in the Work must submit waivers. 4. Waiver Forms: Submit waivers of lien on forms, executed in a manner acceptable to Owner. H. Waivers of Mechanic's Lien: With each Application for Payment, submit waivers of mechanic's liens from subcontractors, sub-subcontractors, and suppliers for construction period covered by the previous application. 1. Submit partial waivers on each item for amount requested in previous application, after deduction for retainage, on each item. 2. When an application shows completion of an item, submit final or full waivers. 3. Owner reserves the right to designate which entities involved in the Work must submit waivers. 4. Submit final Application for Payment with or preceded by final waivers from every entity involved with performance of the Work covered by the application who is lawfully entitled to a lien. 5. Waiver Forms: Submit waivers of lien on forms, executed in a manner acceptable to Owner. I. Initial Application for Payment: Administrative actions and submittals that must precede or coincide with submittal of first Application for Payment include the following: 1. List of subcontractors. 2. Schedule of Values. 3. Contractor's Construction Schedule (preliminary if not final). 4. Products list. 5. Schedule of unit prices. 6. Submittals Schedule (preliminary if not final). 7. List of Contractor's staff assignments. 8. List of Contractor's principal consultants. 9. Copies of building permits. 10. Copies of authorizations and licenses from authorities having jurisdiction for performance of the Work. 11. Initial progress report. PAYMENT PROCEDURES

59 12. Report of preconstruction conference. 13. Certificates of insurance and insurance policies. 14. Performance and payment bonds. 15. Data needed to acquire Owner's insurance. 16. Initial settlement survey and damage report if required. J. Application for Payment at Substantial Completion: After issuing the Certificate of Substantial Completion, submit an Application for Payment showing 100 percent completion for portion of the Work claimed as substantially complete. 1. Include documentation supporting claim that the Work is substantially complete and a statement showing an accounting of changes to the Contract Sum. 2. This application shall reflect Certificates of Partial Substantial Completion issued previously for Owner occupancy of designated portions of the Work. K. Final Payment Application: Submit final Application for Payment with releases and supporting documentation not previously submitted and accepted, including, but not limited, to the following: 1. Evidence of completion of Project closeout requirements. 2. Insurance certificates for products and completed operations where required and proof that taxes, fees, and similar obligations were paid. 3. Updated final statement, accounting for final changes to the Contract Sum. 4. AIA Document G706, "Contractor's Affidavit of Payment of Debts and Claims." 5. AIA Document G706A, "Contractor's Affidavit of Release of Liens." 6. AIA Document G707, "Consent of Surety to Final Payment." 7. Evidence that claims have been settled. 8. Final meter readings for utilities, a measured record of stored fuel, and similar data as of date of Substantial Completion or when Owner took possession of and assumed responsibility for corresponding elements of the Work. 9. Final, liquidated damages settlement statement. PART 2 PRODUCTS (NOT USED) PART 3 EXECUTION (NOT USED) END OF SECTION PAYMENT PROCEDURES

60 SECTION ADMINISTRATIVE REQUIREMENTS PART 1 GENERAL 1.1 SECTION INCLUDES A. Project Coordination B. Preconstruction meeting. C. Progress meetings. D. Requirements for notification of Architect. E. Pre-installation Conferences F. Progress photographs. G. Coordination drawings. H. Pre-closeout Meeting 1.2 RELATED REQUIREMENTS A. Section Construction Progress Schedule: Form, content, and administration of schedules. B. Section Submittal Procedures: Requirements of submitting Shop Drawings, Product Data, Samples, and other submittals. C. Section Execution: Additional coordination requirements. D. Section Closeout Submittals: Project record documents. 1.3 PROJECT COORDINATION A. Coordinate allocation of mobilization areas of site; for field offices and sheds, for vehicular access, traffic, and parking facilities. B. During construction, coordinate use of site and facilities with the Owner. C. Comply with procedures for intra-project communications; submittals, reports and records, schedules, coordination drawings, and recommendations; and resolution of ambiguities and conflicts. D. Comply with Owner's instructions for use of temporary utilities and construction facilities. E. Coordinate field engineering and layout work under instructions. F. Make the following types of submittals to Architect: 1. Requests for interpretation. 2. Requests for substitution. 3. Shop drawings, product data, and samples. 4. Test and inspection reports. 5. Design data. 6. Manufacturer's instructions and field reports. 7. Applications for payment and change order requests. ADMINISTRATIVE REQUIREMENTS

61 8. Progress schedules. 9. Coordination drawings. 10. Closeout submittals. PART 2 PRODUCTS - NOT USED PART 3 EXECUTION 3.1 PRECONSTRUCTION MEETING A. Architect will schedule a meeting after Notice of Award. B. Attendance Required: 1. Owner. 2. Architect. 3. Contractor. 4. Major Subcontractors. C. Agenda: 1. Execution of Owner-Contractor Agreement. 2. Submission of executed bonds and insurance certificates. 3. Distribution of Contract Documents. 4. Submission of list of Subcontractors, list of Products, schedule of values, and progress schedule. 5. Designation of personnel representing the parties to Contract,, and Architect. 6. Procedures and processing of field decisions, submittals, substitutions, applications for payments, proposal request, Change Orders, and Contract closeout procedures. 7. Scheduling. D. Record minutes and distribute copies within two days after meeting to participants, with two copies to Architect, Owner, participants, and those affected by decisions made. 3.2 PROGRESS MEETINGS A. Schedule and administer meetings throughout progress of the Work at maximum monthly intervals. B. Architect will make arrangements for meetings, prepare agenda with copies for participants, preside at meetings. C. Attendance Required: Job superintendent, major Subcontractors and suppliers, Owner, Architect, as appropriate to agenda topics for each meeting. D. Agenda: 1. Review minutes of previous meetings. 2. Review of Work progress. 3. Field observations, problems, and decisions. ADMINISTRATIVE REQUIREMENTS

62 4. Identification of problems that impede, or will impede, planned progress. 5. Review of submittals schedule and status of submittals. 6. Review of off-site fabrication and delivery schedules. 7. Maintenance of progress schedule. 8. Corrective measures to regain projected schedules. 9. Planned progress during succeeding work period. 10. Coordination of projected progress. 11. Maintenance of quality and work standards. 12. Effect of proposed changes on progress schedule and coordination. 13. Other business relating to Work. E. Record minutes and distribute copies within two days after meeting to participants, with two copies to Architect, Owner, participants, and those affected by decisions made. 3.3 CONSTRUCTION PROGRESS SCHEDULE - SEE SECTION NOTIFICATION OF ARCHITECT REQUIREMENTS A. General: notify the Architect whenever there is need of clarification or interpretation of the Contract Documents prior to commencement of work. 1. Commencement of work without Architect's prior notification means Contractor's acceptance of responsibility. 2. Commencement of work without Architect's prior notification implies Contractor's understanding of conditions, assemblies, methods, or procedures. B. The project superintendent shall notify the Architect on an ongoing basis of ongoing work. 3.5 PRE-INSTALLATION CONFERENCE A. General: Notify the Architect 48 hours in advance of certain stages of construction, and, as required by the Architect when required by individual specification sections, organize a pre-installation meeting with each trade individually prior to commencement of their portion of the Work. B. Attendance, optional: 1. Contractor's Representative 2. Contractor's Project Manager 3. Owner or Owner's Representative 4. Architect's Project Manager 5. Subcontractor's Project Manager C. Attendance, required: 1. Project Superintendent 2. Architect's Field Representative 3. Subcontractor's Foreman 4. Engineer's Representative, as needed. ADMINISTRATIVE REQUIREMENTS

63 5. Supplier's Representative, as needed 6. Manufacturer's Representative, as needed. 7. Governing Agency Official, as required 8. Inspection Agency Representative, as required. 9. Others affecting or affected by Work. D. Meeting Agenda, may include, but is not limited to: 1. Review of conditions of installation. 2. Preparation and installation procedures. 3. Coordination with related work 4. Review of the contract document requirements. 5. Review of code enforcement or testing requirements. 6. Questions related to work required. 3.6 PROGRESS PHOTOGRAPHS A. Submit photographs with each application for payment, taken not more than 3 days prior to submission of application for payment. B. Maintain one set of all photographs at project site for reference; same copies as submitted, identified as such. C. Photography Type: Digital; electronic files. D. Provide photographs of site and construction throughout progress of Work produced by an experienced photographer, acceptable to Architect. E. In addition to periodic, recurring views, take photographs of each of the following events: F. Views: 1. Completion of site clearing. 2. Excavations in progress. 3. Foundations in progress and upon completion. 4. Structural framing in progress and upon completion. 5. Enclosure of building, upon completion. 6. Final completion, minimum of ten (10) photos. 1. Provide non-aerial photographs from four cardinal views at each specified time, until Date of Substantial Completion. 2. Consult with Architect for instructions on views required. 3. Provide factual presentation. 4. Provide correct exposure and focus, high resolution and sharpness, maximum depth of field, and minimum distortion. G. Digital Photographs: 24 bit color, minimum resolution of 1024 by 768, in JPG format; provide files unaltered by photo editing software. 1. Delivery Medium: Via with project record photo CD. ADMINISTRATIVE REQUIREMENTS