CONTRACTOR S PROPOSAL

Transcription

1 WEST VIRGINIA DEPARTMENT OF TRANSPORTATION DIVISION OF HIGHWAYS ALL ITEMS MUST BE COMPLETED BY CONTRACTOR CALL NUMBER CONTRACTOR S NAME CONTRACTOR S FEIN BID AMOUNT DBE GOAL (%) WV LICENSE NUMBER PREQUALIFICATION OF CONTRACTOR IS WAIVED AND POTENTIAL BIDDERS MUST HAVE CONTRACTOR S LICENSE PRIOR TO AWARD OF CONTRACT. CONTRACTOR S PROPOSAL COUNTY KANAWHA NAME OF PROJECT DISTRICT 1 QUONSET HUT DEMO PROJECT NUMBER G020-HDQ BIDS TO BE RECEIVED UNTIL 10 0 CLOCK A.M. (DATE) AT THE OFFICE OF THE DIVISION OF HIGHWAYS, CONTRACT ADMINISTRATION DIVISION, BUILDING 5, ROOM A-122, CHARLESTON, WEST VIRGINIA, STATE CAPITOL COMPLEX. NOTICE TO CONTRACTORS BIDS FOR EACH PROJECT MAY BE SUBMITTED ELECTRONICALLY OR BY PAPER SUBMISSION, BUT BIDS CANNOT BE SUBMITTED BY BOTH METHODS AT THE SAME TIME. BIDS RECEIVED BY BOTH PAPER AND ELECTRONIC SUBMISSIONS FOR THE SAME PROJECT WILL BE DECLARED IRREGULAR. PAPER BID SUBMISSION ALL PAPERS BOUND WITH OR ATTACHED TO THE PROPOSAL FORM ARE A NECESSARY PART THEREOF AND MUST NOT BE DETACHED. ELECTRONIC BID SUBMISSION CONTRACTOR S PROPOSAL PAGE 1 OF 1, UNCOMPLETED WORKLOAD, MUST BE SUBMITTED TO THE CONTRACT ADMINISTRATION DIVISION ONE WEEK PRIOR TO THE DESIGNATED BID LETTING DATE. Linda.L.Lovejoy@wv.gov, Tracy.L.Perdue@wv.gov, and John.E.Taylor@wv.gov.

2 CONTRACTOR S PROPOSAL Proposal of of for the construction of the DISTRICT 1 QUONSET HUT DEMO in KANAWHA County, West Virginia, known as Project Number G020-HDQ According to the plans on file in the office of the Division of Highways, and according to the State Standard Specifications. TO THE WEST VIRGINIA DEPARTMENT OF TRANSPORTATION, DIVISION OF HIGHWAYS: The undersigned hereby proposes to construct and build according to the plans therefor now on file in the office the Division of Highways and according to the specifications of the Division of Highways, the above described Project for the respective amounts hereinafter set out. The acceptance of this proposal for said work, the undersigned will give the required bond with good security, conditioned for the faithful performance of said work, according to said plans and specifications, and the doing of all other things required by said specifications for the consideration herein named and with the further condition that the State of West Virginia shall be saved harmless from any and all damages that might accrue to any person, persons or property by reason of the carrying on of said work, or any part thereof, or by reason of negligence of the undersigned, of any person or persons under his employment and engaged in said work. Accompanying this proposal is a bid bond, cashier s check or certified check on Bank, for $ or 5% of the total cost whichever is greater. In case this proposal shall be accepted by said Division of Highways and the undersigned should fail to execute a contract with and furnish the security required by said West Virginia Commissioner of Highways, as set forth in the award and execution of contract, within the time fixed therein, this money shall become the property of the State of West Virginia, and shall be deposited to the credit of the Division of Highways Fund; otherwise said check is to be returned to the undersigned. The undersigned declares to have no interest direct or indirect in any other work covered by this proposal, and to have carefully examined the form of contract and specification, and the drawings therein referred to, and will provide all necessary machinery, tools and apparatus, and furnish all labor and materials and things necessary in the construction of said project. Said proposer has personally examined the road or bridge site considered in this proposal, and is acquainted with all the conditions and requirements and the location, ground, material, etc., and is relying on personal knowledge, not the Engineer s Estimate. And the undersigned agrees to do all work in the most substantial and workmanlike manner called for by said contract and specification, for the respective unit prices named below; and in order to meet with the requirements in the instructions to bidders, the following prices are submitted:

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6 [10] CONTRACTOR S DBE GOAL: TOTAL COST OF ALL DBE PARTICIPATION $. PERCENT OF TOTAL BID AMOUNT: If material is to be supplied, the figure in column [9] shall not exceed 60% of the actual cost unless the material is manufactured by a DBE; if material IS manufactured by a DBE, 100% of the cost may be recorded. If material is not supplied by a regular dealer as defined in 49 C.F.R (2)(ii), the figure in column [9] shall only include a reasonable and customary fee or commission for providing a bona fide service. The Contractor s authorized signature on this plan shall serve as documentation of commitment to use the DBE subcontractor(s) listed above by the contractor to meet the contract goal. The Contractor shall submit written and signed confirmation from the DBE that it is participating in the contract as provided in the prime contractor s commitment. Authorized Signature Title. WEST VIRGINIA DEPARTMENT OF TRANSPORTATION DIVISION OF HIGHWAYS DISADVANTAGED BUSINESS ENTERPRISE UTILIZATION CONTRACTOR S PLAN FOR DBE PARTICIPATION December 16, 2011 [1] [2] [3] [4] [5] [6] [7] [8] [9] DBE Sub-Contractor or Line Item Description Type of Work Quantity Unit Unit Cost Total Cost Supplier Number Number (from DBE Directory) EXPLANATORY NOTES: DBE Sub-Contractor (column [1]), for the purpose of this certificate, means a disadvantaged business as defined by Special Provisions in this Proposal. For line [10], enter the total cost of DBE participation and the percentage of the total contract bid amount that this total DBE cost represents. Page 2 of 5

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11 INDEX GOVERNING SPECIFICATIONS FOR STATE PROJECT G020-HDQ KANAWHA COUNTY The West Virginia Department of Transportation, Division of Highways Standard Specifications, Roads and Bridges, Adopted 2010; as mended by The West Virginia Department of Transportation, Division of Highways Supplemental Specifications, Adopted January 1, 2012, the Contract Plans and Contract Documents are the governing provisions applicable to this project. ITEM DATE PAGE Right of Way Certificate Status of Utilities WV Jobs Act December 16, Disadvantaged Business Enterprises Utilization January 24, Notice of Requirement for Affirmative Action to Ensure Equal Employment Opportunity (Executive Order 11246) January 3, Bidding Requirements and Conditions (102) July 1, Hot-Mix Asphalt Base, Wearing, And Patching And Leveling Courses (401) July 10, Unbonded Concrete Overlay (501) May 24, Measurement & Payment (109) March 25, Prestressed Concrete Members (603) July 16, Prosecution & Progress (108) April 16, Tack Coat (408) February 15, Structural Concrete (601) July 20, Structural Concrete (601) May 7, Underdrains (606) June 7, Guardrail (607) June 7, Steel Structures (615) April 4, Three-Sided Reinforced Concrete Bridge / Culvert (620) March 13, DISTRICT 1 QUONSET HUT DEMO INDEX

12 INDEX STATE PROJECT G020-HDQ KANAWHA COUNTY PAGE 2 ITEM DATE PAGE Traffic Safety Devices (664) January 12, Concrete Admixtures, Curing & Coating Materials (707) February 17, Miscellaneous Materials (715) January 12, Bidding Requirements & Conditions (102)` January 5, Environmental Report June 7, Quonset Hut Demolition Technical Specifications Special Provision July 1, Quonset Hut Demolition Technical Specifications June Prosecution & Progress (108) December 8, DISTRICT 1 QUONSET HUT DEMO INDEX

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15 3 December 16, 2011 WEST VIRGINIA DEPARTMENT OF TRANSPORTATION DIVISION OF HIGHWAYS SPECIAL PROVISION FOR WEST VIRGINIA JOBS ACT This special provision shall not apply to any project in which federal funds are used, in whole or in part, for its construction. If the Contract Bid Amount is equal to or greater than $500,000 the West Virginia Jobs Act (Chapter 21 Article 1C of the West Virginia Code) and the following shall apply. The Prime Contractor and all Subcontractors are required to hire at least 75% of the workers for the project from the local labor market.. The local labor market as defined by the Act includes all counties in West Virginia and any county outside of West Virginia if any portion of that county is within fifty (50) miles of the West Virginia border. Each employer is permitted to have two workers from outside the local labor market. If workers are not available from inside the local labor market, the contractor shall obtain an employment wavier certificate from the local office of the West Virginia Job Service. The Prime Contractor and all Subcontractors who work onsite shall provide to the Division of Highways District Office a certified payroll and all employment waiver certificates for each week worked. The certified payroll must contain the County and State of residence for each employee. All subcontracts shall contain provisions conforming to the requirements of this Act. Any contractor or subcontractor found to be in violation of any provision of the Act will be subject to a civil penalty of one hundred dollars per day of violation. The West Virginia Division of Labor is responsible for establishing procedures for the collection of civil penalties. Page 1 of 1

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23 11 March 25, 2012 WEST VIRGINIA DEPARTMENT OF TRANSPORTATION DIVISION OF HIGHWAYS SUPPLEMENTAL SPECIFICATION FOR SECTION 109 MEASUREMENT AND PAYMENT SECTION PRICE ADJUSTMENT FOR ASPHALT BINDER: REVISE THE FOLLOWING ITEMS IN TABLE TO STATE THE FOLLOWING: ITEM NUMBER ASPHALT CONTENT (%) % % % % % % % % % % % Page 1 of 1

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74 62 QUONSET HUT DEMOLITION FOR THE DISTRICT ONE CAMPUS PROJECT CHARLESTON, WEST VIRGINIA FOR THE DIVISION OF HIGHWAYS CHARLESTON, WEST VIRGINIA State Project Number: GO20-HDQ TECHNICAL SPECIFICATIONS JUNE, 2012 SET NO.

75 63 WVDOH DISTRICT ONE CAMPUS QUONSET HUT DEMOLITION June, 2012 ENUMERATION OF DRAWINGS DRAWING NO. CS D1 D2 D3 A1 TITLE Cover Sheet Demolition Plan and Schedule Demolition Photos Site Details and Notes Site Reclamation Plan and Details

76 WVDOH DISTRICT ONE CAMPUS QUONSET HUT DEMOLITION 64 JUNE 2012 INDEX TO DETAIL SPECIFICATIONS SECTION DIVISION 1 Section Section Section Section Section Section Section Section Section Section Section Section Section DIVISION 2 Section Section Section Section DIVISION 3 DIVISION 4 DIVISION 5 DIVISION 6 DIVISION 7 DIVISION 8 DIVISION 9 DIVISION 10 DIVISION 11 DIVISION 12 DIVISION 13 DIVISION 14 TITLE GENERAL REQUIREMENTS Summary Contract Modification Procedures Payment Procedures Project Management and Coordination Construction Progress Documentation Submittal Procedures Quality Requirements References Temporary Facilities and Controls Construction Waste Management Environmental Control/Asbestos Abatement Execution Requirements Closeout Procedures SITE WORK Building Demolition Site Clearing Earthwork Lawns and Grass CONCRETE (Not Applicable) MASONRY (Not Applicable) METALS (Not Applicable) WOOD AND PLASTICS (Not Applicable) THERMAL AND MOISTURE PROTECTION (Not Applicable) DOORS AND WINDOWS (Not Applicable) FINISHES (Not Applicable) SPECIALTIES (Not Applicable) EQUIPMENT (Not Applicable) FURNISHINGS (Not Applicable) SPECIAL CONSTRUCTION (Not Applicable) CONVEYING SYSTEMS (Not Applicable)

77 DIVISION 15 DIVISION 16 MECHANICAL (Not Applicable) ELECTRICAL (Not Applicable) 65

78 66 SECTION SUMMARY PART 1 - GENERAL 1.1 RELATED DOCUMENTS A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 1 Specification Sections, apply to this Section. 1.2 SUMMARY A. This Section includes the following: 1. Work covered by the Contract Documents. 2. Type of the Contract. 3. Use of premises. 4. Specification formats and conventions. B. Related Sections include the following: 1. Division 1 Section Construction Progress Documentations for administrative requirements governing preparation and submittal of Contractor s Construction Schedule and Submittals Schedule. 1.3 WORK COVERED BY CONTRACT DOCUMENTS A. Project Identification: West Virginia Department of Transportation, Division of Highways, Plans for Demolition of the Quonset Hut for the District One Campus Project. 1. Project Location: Charleston, Kanawha County, West Virginia. B. Owner: West Virginia Department of Transportation, Division of Highways 1. Owner's Representative: Mr. Travis Knighton, Buildings and Grounds Maintenance Division C. Architect: Chapman Technical Group, Ltd. 1. Contract Documents are dated June Electronic files of the Contract Documents are not available to Contractor, Subcontractor or Suppliers. D. The Work consists of the following: 1. The Work includes demolition of the Quonset Hut Building and portions of the site including utilities, site preparation after demolition and other incidental

79 67 construction/demolition in accordance with the drawings and specifications prepared by Chapman Technical Group, Ltd. 1.4 TYPE OF CONTRACT A. Project will be performed under a single prime contract. 1.5 USE OF PREMISES A. General: The building site is on WVDOH property; however, some operations may require access to adjacent property. Take all steps necessary to segregate the construction activities from the adjacent property to the extents possible. Where construction activities may encroach upon the adjacent property notify the owner s representative at least 24 hours in advance to allow for notifications and safety procedures. B. Use of Site: Limit use of premises to areas within the Contract limits indicated. Do not disturb portions of Project site beyond areas in which the Work is indicated. 1. Driveways and Entrances: Keep driveways and entrances serving premises clear and available to Owner, Owner's employees, and emergency vehicles at all times. Do not use these areas for parking or storage of materials. a. Schedule deliveries to minimize space and time requirements for storage of materials and equipment on-site. b. The owner will designate an area for staging and equipment and material storage that will be in close proximity to the work. 1.6 OWNER'S OCCUPANCY REQUIREMENTS A. Owner Occupancy of Completed Areas of Construction: Owner reserves the right to occupy and to place and install equipment in completed areas before Substantial Completion, provided such occupancy does not interfere with completion of the Work. Such placement of equipment and partial occupancy shall not constitute acceptance of the total Work. 1. On occupancy, Owner will assume responsibility for maintenance and custodial service for occupied portions. 1.7 WORK RESTRICTIONS A. Existing Utility Interruptions: Do not interrupt utilities serving facilities occupied by Owner or others unless permitted under the following conditions and then only after arranging to provide temporary utility services according to requirements indicated: 1. Notify Owner not less than two days in advance of proposed utility interruptions.

80 68 2. Regardless of location, do not proceed with utility interruptions without Owner s written permission. 1.8 SPECIFICATION FORMATS AND CONVENTIONS A. Specification Format: The Specifications are organized into Divisions and Sections using the 16-division format and CSI/CSC's "MasterFormat" numbering system. 1. Section Identification: The Specifications use Section numbers and titles to help cross-referencing in the Contract Documents. Sections in the Project Manual are in numeric sequence; however, the sequence is incomplete because all available Section numbers are not used. Consult the table of contents at the beginning of the Project Manual to determine numbers and names of Sections in the Contract Documents. 2. Division 1: Sections in Division 1 govern the execution of the Work of all Sections in the Specifications. B. Specification Content: The Specifications use certain conventions for the style of language and the intended meaning of certain terms, words, and phrases when used in particular situations. These conventions are as follows: 1. Abbreviated Language: Language used in the Specifications and other Contract Documents is abbreviated. Words and meanings shall be interpreted as appropriate. Words implied, but not stated, shall be inferred as the sense requires. Singular words shall be interpreted as plural, and plural words shall be interpreted as singular where applicable as the context of the Contract Documents indicates. 2. Imperative mood and streamlined language are generally used in the Specifications. Requirements expressed in the imperative mood are to be performed by Contractor. Occasionally, the indicative or subjunctive mood may be used in the Section Text for clarity to describe responsibilities that must be fulfilled indirectly by Contractor or by others when so noted. a. The words "shall," "shall be," or "shall comply with," depending on the context, are implied where a colon (:) is used within a sentence or phrase. PART 2 - PRODUCTS (Not Used) PART 3 - EXECUTION (Not Used) END OF SECTION 01100

81 69 SECTION CONTRACT MODIFICATION PROCEDURES PART 1 - GENERAL 1.1 RELATED DOCUMENTS A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section. B. See General Conditions for the Contract for Construction and the State of West Virginia General, Supplemental, and Special Conditions for additional forms and requirements. 1.2 SUMMARY A. Section includes administrative and procedural requirements for handling and processing Contract modifications. 1.3 MINOR CHANGES IN THE WORK A. Architect will issue supplemental instructions authorizing minor changes in the Work, not involving adjustment to the Contract Sum or the Contract Time, on AIA Document G710, "Architect's Supplemental Instructions." 1.4 PROPOSAL REQUESTS A. Owner-Initiated Proposal Requests: Architect will issue a detailed description of proposed changes in the Work that may require adjustment to the Contract Sum or the Contract Time. If necessary, the description will include supplemental or revised Drawings and Specifications. 1. Work Change Proposal Requests issued by Architect are not instructions either to stop work in progress or to execute the proposed change. 2. Within time specified in Proposal Request or 20 days, when not otherwise specified, after receipt of Proposal Request, submit a quotation estimating cost adjustments to the Contract Sum and the Contract Time necessary to execute the change. a. Include a list of quantities of products required or eliminated and unit costs, with total amount of purchases and credits to be made. If requested, furnish survey data to substantiate quantities. b. Indicate applicable taxes, delivery charges, equipment rental, and amounts of trade discounts. c. Include costs of labor and supervision directly attributable to the change.

82 70 d. Include an updated Contractor's construction schedule that indicates the effect of the change, including, but not limited to, changes in activity duration, start and finish times, and activity relationship. Use available total float before requesting an extension of the Contract Time. e. Quotation Form: Use forms acceptable to Architect. B. Contractor-Initiated Proposals: If latent or changed conditions require modifications to the Contract, Contractor may initiate a claim by submitting a request for a change to Architect. 1. Include a statement outlining reasons for the change and the effect of the change on the Work. Provide a complete description of the proposed change. Indicate the effect of the proposed change on the Contract Sum and the Contract Time. 2. Include a list of quantities of products required or eliminated and unit costs, with total amount of purchases and credits to be made. If requested, furnish survey data to substantiate quantities. 3. Indicate applicable taxes, delivery charges, equipment rental, and amounts of trade discounts. 4. Include costs of labor and supervision directly attributable to the change. 5. Include an updated Contractor's construction schedule that indicates the effect of the change, including, but not limited to, changes in activity duration, start and finish times, and activity relationship. Use available total float before requesting an extension of the Contract Time. 6. Comply with requirements in Division 01 Section "Substitution Procedures" if the proposed change requires substitution of one product or system for product or system specified. 7. Proposal Request Form: Use AIA Form G709 Work Changes Proposal Request or a form acceptable to the Architect. 1.5 CHANGE ORDER PROCEDURES A. On Owner's approval of a Work Changes Proposal Request architect will issue a Change Order for signatures of Owner and Contractor on AIA Document G CONSTRUCTION CHANGE DIRECTIVE A. Construction Change Directive: Architect may issue a Construction Change Directive on AIA Document G714 form. Construction Change Directive instructs Contractor to proceed with a change in the Work, for subsequent inclusion in a Change Order. 1. Construction Change Directive contains a complete description of change in the Work. It also designates method to be followed to determine change in the Contract Sum or the Contract Time. B. Documentation: Maintain detailed records on a time and material basis of work required by the Construction Change Directive. 1. After completion of change, submit an itemized account and supporting data necessary to substantiate cost and time adjustments to the Contract.

83 71 PART 2 - PRODUCTS (Not Used) PART 3 - EXECUTION (Not Used) END OF SECTION 01260

84 72 SECTION PAYMENT PROCEDURES PART 1 - GENERAL 1.1 RELATED DOCUMENTS A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 1 Specification Sections, apply to this Section. 1.2 SUMMARY A. This Section specifies administrative and procedural requirements necessary to prepare and process Applications for Payment. B. Related Sections include the following: 1. Division 1 Section "Construction Progress Documentation" for administrative requirements governing preparation and submittal of Contractor's Construction Schedule and Submittals Schedule. 2. Division 1 Section "Contract Modification Procedures" for administrative procedures for handling changes to the Contract. 3. See West Virginia Supplemental, General, and Special Conditions for additional requirements. 1.3 DEFINITIONS A. Schedule of Values: A statement furnished by Contractor allocating portions of the Contract Sum to various portions of the Work and used as the basis for reviewing Contractor's Applications for Payment. 1.4 SCHEDULE OF VALUES A. Coordination: Coordinate preparation of the Schedule of Values with preparation of Contractor's Construction Schedule. 1. Correlate line items in the Schedule of Values with other required administrative forms and schedules, including the following: a. Application for Payment forms with Continuation Sheets. b. Submittals Schedule. c. Contractor's Construction Schedule. d. List of Subcontractors. e. List of principal suppliers and fabricators.

85 73 2. Submit the Schedule of Values to Architect at earliest possible date but no later than seven days before the date scheduled for submittal of initial Applications for Payment. 3. Sub-schedules: Where the Work is separated into phases requiring separately phased payments, provide sub-schedules showing values correlated with each phase of payment. B. Format and Content: Use the Project Manual table of contents as a guide to establish line items for the Schedule of Values. Provide at least one line item for each Specification Section. 1. Identification: Include the following Project identification on the Schedule of Values: a. Project name and location. b. Owner s name. c. Name of Architect. b. Architect's project number. c. Contractor's name and address. d. Date of submittal. 2. Submit draft of AIA Document G703 Continuation Sheets. 3. Arrange the Schedule of Values in tabular form with separate columns to indicate the following for each item listed: a. Related Specification Section or Division. b. Description of the Work. c. Change Orders (numbers) that affect value. d. Dollar value. 1) Percentage of the Contract Sum to nearest one-hundredth percent, adjusted to total 100 percent. 4. Provide a breakdown of the Contract Sum in enough detail to facilitate continued evaluation of Applications for Payment and progress reports. Coordinate with the Project Manual table of contents. Provide several line items for principal subcontract amounts, where appropriate 5. Round amounts to nearest whole dollar; total shall equal the Contract Sum. 6. Provide a separate line item in the Schedule of Values for each part of the Work where Applications for Payment may include materials or equipment purchased or fabricated and stored, but not yet installed. a. Differentiate between items stored on-site and items stored off-site. Include evidence of insurance or bonded warehousing. 7. Provide separate line items in the Schedule of Values for initial cost of materials, for each subsequent stage of completion, and for total installed value of that part of the Work. 8. Each item in the Schedule of Values and Applications for Payment shall be complete. Include total cost and proportionate share of general overhead and profit for each item.

86 74 a. Temporary facilities and other major cost items that are not direct cost of actual work-in-place may be shown either as separate line items in the Schedule of Values or distributed as general overhead expense, at Contractor's option. 9. Schedule Updating: Update and resubmit the Schedule of Values before the next Applications for Payment when Change Orders or Construction Change Directives result in a change in the Contract Sum. 1.5 APPLICATIONS FOR PAYMENT A. Each Application for Payment shall be consistent with previous applications and payments as certified by Architect and paid for by Owner. 1. Initial Application for Payment, Application for Payment at time of Substantial Completion, and final Application for Payment involve additional requirements. B. Payment Application Times: Each progress payment date is indicated in the Agreement. The period covered by each Application for Payment shall be as indicated in the Agreement, but generally covering a 30 day period. B. Payment Application Forms: Use AIA Document G702 and AIA Document G703 Continuation Sheets as form for Applications for Payment. C. Application Preparation: Complete every entry on form. Notarize and execute by a person authorized to sign legal documents on behalf of Contractor. Architect will return incomplete applications without action. 1. Entries shall match data on the Schedule of Values and Contractor's Construction Schedule. Use updated schedules if revisions were made. 2. Include amounts of Change Orders and Construction Change Directives issued before last day of construction period covered by application. D. Transmittal: Submit three (3) signed and notarized original copies of each Application for Payment to Architect by a method ensuring receipt with 48 hours. One copy shall include waivers of lien and similar attachments if required. 1. Transmit each application for payment with a transmittal form listing attachments and recording appropriate information about application. E. Waivers of Mechanic's Lien: With each Application for Payment, submit waivers of mechanic's lien from every entity who is lawfully entitled to file a mechanic's lien arising out of the Contract and related to the Work covered by the payment. 1. Submit partial waivers on each item for amount requested in previous application, after deduction for retainage, on each item. 2. When an application shows completion of an item, submit final or full waivers. 3. Owner reserves the right to designate which entities involved in the Work must submit waivers.

87 75 4. Waiver Forms: Submit waivers of lien on forms, executed in a manner acceptable to Owner. F. Initial Application for Payment: Administrative actions and submittals that must precede submittal of first Application for Payment include the following: 1. List of subcontractors. 2. Schedule of Values. 3. Contractor's Construction Schedule (preliminary if not final). 4. Submittals Schedule (preliminary if not final). 5. List of Contractor's staff assignments. 6. List of Contractor's principal consultants. 7. Copies of building permits, if applicable. 8. Copies of authorizations and licenses from authorities having jurisdiction for performance of the Work. 9. Initial progress report. 10. Report of preconstruction conference. 11. Certificates of insurance and insurance policies. 12. Performance and payment bonds. 13. Data needed to acquire Owner's insurance. 14. Initial settlement survey and damage report if required. G. Application for Payment at Substantial Completion: After issuing the Certificate of Substantial Completion, submit an Application for Payment showing 100 percent completion for portion of the Work claimed as substantially complete. 1. Include documentation supporting claim that the Work is substantially complete and a statement showing an accounting of changes to the Contract Sum. 2. This application shall reflect Certificates of Partial Substantial Completion issued previously for Owner occupancy of designated portions of the Work. H. Final Payment Application: Submit final Application for Payment with releases and supporting documentation not previously submitted and accepted, including, but not limited, to the following: 1. Evidence of completion of Project closeout requirements. a. Including Operations and Maintenance Manuals, warranties, test/adjust and balance records and other requirements listed in the Section Contract Closeout. 2. Occupancy Permits and similar approvals. 3. Insurance certificates for products and completed operations where required and proof that taxes, fees, and similar obligations were paid. 4. Updated final statement, accounting for final changes to the Contract Sum. 5. AIA Document G706, "Contractor's Affidavit of Payment of Debts and Claims." 6. AIA Document G706A, "Contractor's Affidavit of Release of Liens." 7. AIA Document G707, "Consent of Surety to Final Payment." 8. Evidence that claims have been settled.

88 76 9. Final meter readings for utilities and similar data as of date of Substantial Completion or when Owner took possession of and assumed responsibility for corresponding elements of the Work. 10. Final, liquidated damages settlement statement. PART 2 - PRODUCTS (Not Used) PART 3 - EXECUTION (Not Used) END OF SECTION 01290

89 77 SECTION PROJECT MANAGEMENT AND COORDINATION PART 1 - GENERAL 1.1 RELATED DOCUMENTS A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 1 Specification Sections, apply to this Section. 1.2 SUMMARY A. This Section includes administrative provisions for coordinating construction operations on Project including, but not limited to, the following: 1. General project coordination procedures. 2. Submittals 3. Administrative and supervisory personnel. 4. Requests for Information (RFIs). 5. Project meetings. B. Each contractor shall participate in coordination requirements. Certain areas of responsibility will be assigned to a specific contractor. C. Related Sections include the following: 1. Division 1 Section "Construction Progress Documentation" for preparing and submitting Contractor's Construction Schedule. 2. Division 1 Section "Execution Requirements" for procedures for coordinating general installation and field-engineering services, including establishment of benchmarks and control points. 3. Division 1 Section Contract Modification Procedures for changes to Contract Time or Contract Sum. 4. Division 1 Section "Closeout Procedures" for coordinating closeout of the Contract. 1.3 DEFINITIONS A. RFI - Request for Information: Request by contractor, seeking interpretation or clarification of the Contract Documents. 1.4 COORDINATION A. Coordination: Coordinate construction operations included in different Sections of the Specifications to ensure efficient and orderly installation of each part of the Work.

90 78 Coordinate construction operations, included in different Sections, which depend on each other for proper installation, connection, and operation. B. Coordination: Each contractor shall coordinate its construction operations with those of other contractors and entities to ensure efficient and orderly installation of each part of the Work. Each contractor shall coordinate its operations with operations, included in different Sections, which depend on each other for proper installation, connection, and operation. 1. Schedule construction operations in sequence required obtaining the best results where installation of one part of the Work depends on installation of other components, before or after its own installation. 2. Coordinate installation of different components with other contractors to ensure maximum accessibility for required maintenance, service, and repair. 3. Make adequate provisions to accommodate items scheduled for later installation. 4. Where availability of space is limited, coordinate installation of different components to ensure maximum performance and accessibility for required maintenance, service, and repair of all components, including mechanical and electrical. C. Prepare memoranda for distribution to each party involved, outlining special procedures required for coordination. Include such items as required notices, reports, and list of attendees at meetings. 1. Prepare similar memoranda for Owner and separate contractors if coordination of their Work is required. 2. Schedule Pre-installation conferences as required by the various specification sections to coordinate installation with other trades and to assure that work required to be installed prior to installation of the specified work has been properly affected and that all conditions are satisfactory for the installation of subsequent work. D. Administrative Procedures: Coordinate scheduling and timing of required administrative procedures with other construction activities and activities of other contractors to avoid conflicts and to ensure orderly progress of the Work. Such administrative activities include, but are not limited to, the following: 1. Preparation of Contractor's Construction Schedule. 2. Preparation of the Schedule of Values. 3. Installation and removal of temporary facilities and controls. 4. Delivery and processing of submittals. 5. Progress meetings. 6. Preinstallation conferences. 7. Project closeout activities. 8. Startup and adjustment of systems. 9. Project closeout activities. E. Conservation: Coordinate construction activities to ensure that operations are carried out with consideration given to conservation of energy, water, and materials.

91 79 1. Salvage materials and equipment involved in performance of, but not actually incorporated into, the Work. Refer to other Sections for disposition of salvaged materials that are designated as Owner's property. 1.5 SUBMITTALS A. Coordination Drawings: Prepare Coordination Drawings if limited space availability necessitates maximum utilization of space for efficient installation of different components or if coordination is required for installation of products and materials fabricated by separate entities. 1. Content: Project-specific information, drawn accurately to scale. Do not base Coordination Drawings on reproductions of the Contract Documents or standard printed data. Include the following information, as applicable: a. Indicate functional and spatial relationships of components of architectural, structural, civil, mechanical, and electrical systems. b. Indicate required installation sequences. c. Indicate dimensions shown on the Contract Drawings and make specific note of dimensions that appear to be in conflict with submitted equipment and minimum clearance requirements. Provide alternate sketches to Architect for resolution of such conflicts. Minor dimension changes and difficult installations will not be considered changes to the Contract. 2. Sheet Size: At least 8-1/2 by 11 inches but no larger than 22 by 34 inches. 3. Number of Copies: Submit 6 copies of each submittal. Architect will retain 1 copy for file and each of the Architect s consultants involved in the review shall retain 1 copy for file. At least 2 copies will be required for operations and maintenance manuals. Additional copies beyond the 2 remaining required for the Contractor s use or Sub-Contractor s use shall be the responsibility of the Contractor. a. Mark up and retain one returned copy as a Project Record Drawing. 4. Refer to individual Sections for Coordination Drawing requirements for Work in those Sections. B. Key Personnel Names: Within 7 days of starting construction operations, submit a list of key personnel assignments, including superintendent and other personnel in attendance at Project site. Identify individuals and their duties and responsibilities; list addresses and telephone numbers, including home and office telephone numbers. Provide names, addresses, and telephone numbers of individuals assigned as standbys in the absence of individuals assigned to Project. 1. Post copies of list in Project meeting room, in temporary field office, and by each temporary telephone. Keep list current at all times. 1.6 ADMINISTRATIVE AND SUPERVISORY PERSONNEL A. General: In addition to Project superintendent, provide other administrative and supervisory personnel as required for proper performance of the Work.

92 80 1. Include special personnel required for coordination of operations with other contractors. 1.7 REQUESTS FOR INFORMATION (RFIs) A. Procedure: Immediately on discovery of the need for additional information or interpretation of the Contract Documents, and if not possible to request interpretation at Project meeting, contractor shall prepare and submit an RFI in the form specified. 1. RFIs shall originate with Contractor. RFIs submitted by entities other than Contractor will be returned with no response. 2. Coordinate and submit RFIs in a prompt manner so as to avoid delays in Contractor's work or work of subcontractors. B. Content of the RFI: Include a detailed, legible description of item needing interpretation and the following: 1. Project name. 2. Date. 3. Name of Contractor. 4. Name of Architect. 5. RFI number, numbered sequentially. 6. RFI subject. 7. Specification Section number and title and related paragraphs, as appropriate. 8. Drawing number and detail references, as appropriate. 9. Field dimensions and conditions, as appropriate. 10. Contractor's suggested solution(s). If Contractor's solution(s) impact the Contract Time or the Contract Sum, Contractor shall state impact in the RFI. 11. Contractor's signature. 12. Attachments: Include drawings, descriptions, measurements, photos, Product Data, Shop Drawings, and other information necessary to fully describe items needing interpretation. a. Supplementary drawings prepared by Contractor shall include dimensions, thicknesses, structural grid references, and details of affected materials, assemblies, and attachments. 13. By submitting an RFI, Contractor is signifying that they have made a reasonably thorough search and review of the contract documents to ascertain the information required and assistance is therefore needed for clarification or supplemental instructions. The Architect and Owner reserve the right to return without action RFIs that could have been answered by a reasonable review of the contract documents. C. RFI Forms: AIA Document G716 or Software-generated form with substantially the same content as indicated above. 1. Attachments shall be electronic files in Adobe Acrobat PDF format. D. Architect's Action: Architect will review each RFI, determine action required, and respond. Allow seven working days for Architect's response for each RFI. RFIs received after 1:00 p.m. will be considered as received the following working day.

93 81 1. The following RFIs will be returned without action: a. Requests for approval of submittals. b. Requests for approval of substitutions. c. Requests for coordination information already indicated in the Contract Documents. d. Requests for adjustments in the Contract Time or the Contract Sum. e. Requests for interpretation of Architect's actions on submittals. f. Incomplete RFIs or RFIs with numerous errors. 2. Architect's action may include a request for additional information, in which case Architect's time for response will start again. 3. Architect's action on RFIs that may result in a change to the Contract Time or the Contract Sum may be eligible for Contractor to submit Change Proposal according to Division 1 Section "Contract Modification Procedures." a. If Contractor believes the RFI response warrants change in the Contract Time or the Contract Sum, notify Architect in writing within 10 days of receipt of the RFI response. E. On receipt of Architect's action, update the RFI log and immediately distribute the RFI response to affected parties. Review response and notify Architect within 7 days if Contractor disagrees with response. F. RFI Log: Prepare, maintain, and submit a tabular log of RFIs organized by the RFI number. Submit log biweekly and prior to progress meetings. Software log with not less than the following: 1. Project name. 2. Name and address of Contractor. 3. Name and address of Architect. 4. RFI number including RFIs that were dropped and not submitted. 5. RFI description. 6. Date the RFI was submitted. 7. Date Architect's response was received. 8. Identification of related Minor Change in the Work, Construction Change Directive, and Proposal Request, as appropriate. 9. Identification of related Field Order, Work Change Directive, and Proposal Request, as appropriate. 1.8 PROJECT MEETINGS A. General: Schedule and conduct meetings and conferences at Project site, unless otherwise indicated. 1. Attendees: Inform participants and others involved, and individuals whose presence is required, of date and time of each meeting. Notify Owner and Architect of scheduled meeting dates and times. 2. Agenda: Prepare the meeting agenda. Distribute the agenda to all invited attendees.

94 82 3. Minutes: Record significant discussions and agreements achieved. Distribute the meeting minutes to everyone concerned, including Owner and Architect, within 3 days of the meeting. B. Preconstruction Conference: Schedule a preconstruction conference before starting construction, at a time convenient to Owner and Architect, but no later than 10 days after execution of the Agreement. Hold the conference at Project site or another convenient location. Conduct the meeting to review responsibilities and personnel assignments. 1. Attendees: Authorized representatives of Owner, Architect, and their consultants; Contractor and its superintendent; major subcontractors; suppliers; and other concerned parties shall attend the conference. All participants at the conference shall be familiar with Project and authorized to conclude matters relating to the Work. 2. Agenda: Discuss items of significance that could affect progress, including the following: a. Tentative construction schedule. b. Phasing. c. Critical work sequencing and long-lead items. d. Designation of key personnel and their duties. e. Procedures for processing field decisions and Change Orders. f. Procedures for RFIs. g. Procedures for testing and inspecting. h. Procedures for processing Applications for Payment. i. Distribution of the Contract Documents. j. Submittal procedures. k. Preparation of Record Documents. l. Use of the premises. m. Work restrictions. n. Responsibility for temporary facilities and controls. o. Construction waste management and recycling. p. Parking availability. q. Office, work, and storage areas. r. Equipment deliveries and priorities. s. First aid. t. Security. u. Progress cleaning. v. Working hours. 3. Minutes: Record and distribute meeting minutes. C. Preinstallation Conferences: Conduct a preinstallation conference at Project site before each construction activity that requires coordination with other construction. 1. Attendees: Installer and representatives of manufacturers and fabricators involved in or affected by the installation and its coordination or integration with other materials and installations that have preceded or will follow, shall attend the meeting. Advise Architect of scheduled meeting dates. 2. Agenda: Review progress of other construction activities and preparations for the particular activity under consideration, including requirements for the following:

95 83 a. The Contract Documents. b. Options. c. Related RFIs. d. Related Change Orders. e. Purchases. f. Deliveries. g. Submittals. h. Review of mockups. i. Possible conflicts. j. Compatibility problems. k. Time schedules. l. Weather limitations. m. Manufacturer's written recommendations. n. Warranty requirements. o. Compatibility of materials. p. Acceptability of substrates. q. Temporary facilities and controls. r. Space and access limitations. s. Regulations of authorities having jurisdiction. t. Testing and inspecting requirements. u. Installation procedures. v. Coordination with other work. w. Required performance results. x. y. Protection of adjacent work. Protection of construction and personnel. 3. Record significant conference discussions, agreements, and disagreements, including required corrective measures and actions. 4. Reporting: Distribute minutes of the meeting to each party present and to parties who should have been present. 5. Do not proceed with installation if the conference cannot be successfully concluded. Initiate whatever actions are necessary to resolve impediments to performance of the Work and reconvene the conference at earliest feasible date. D. Progress Meetings: Conduct progress meetings at regular intervals, but not less than one per month. Coordinate dates of meetings with preparation of payment requests. 1. Attendees: In addition to representatives of Owner and Architect, each contractor, subcontractor, supplier, and other entity concerned with current progress or involved in planning, coordination, or performance of future activities shall be represented at these meetings. All participants at the conference shall be familiar with Project and authorized to conclude matters relating to the Work. 2. Agenda: Review and correct or approve minutes of previous progress meeting. Review other items of significance that could affect progress. Include topics for discussion as appropriate to status of Project. a. Contractor's Construction Schedule: Review progress since the last meeting. Determine whether each activity is on time, ahead of schedule, or behind schedule, in relation to Contractor's Construction Schedule. Determine how construction behind schedule will be expedited; secure commitments from parties involved to do so. Discuss whether schedule

96 84 revisions are required to ensure that current and subsequent activities will be completed within the Contract Time. 1) Review schedule for next period. b. Review present and future needs of each entity present, including the following: 1) Interface requirements. 2) Sequence of operations. 3) Status of submittals. 4) Deliveries. 5) Off-site fabrication. 6) Access. 7) Site utilization. 8) Temporary facilities and controls. 9) Work hours. 10) Hazards and risks. 11) Progress cleaning. 12) Quality and work standards. 13) Status of correction of deficient items. 14) Field observations. 15) RFIs. 16) Status of proposal requests. 17) Pending changes. 18) Status of Change Orders. 19) Pending claims and disputes. 20) Documentation of information for payment requests. 3. Minutes: Record and distribute the meeting minutes. 4. Reporting: Distribute minutes of the meeting to each party present and to parties who should have been present. a. Schedule Updating: Revise Contractor's Construction Schedule after each progress meeting where revisions to the schedule have been made or recognized. Issue revised schedule concurrently with the report of each meeting. E. Coordination Meetings: Conduct Project coordination meetings at biweekly intervals or as required by special construction activities. Project coordination meetings are in addition to specific meetings held for other purposes, such as progress meetings and preinstallation conferences. 1. Attendees: In addition to representatives of Owner and Architect, each contractor, subcontractor, supplier, and other entity concerned with current progress or involved in planning, coordination, or performance of future activities shall be represented at these meetings. All participants at the conference shall be familiar with Project and authorized to conclude matters relating to the Work. 2. Agenda: Review and correct or approve minutes of the previous coordination meeting. Review other items of significance that could affect progress. Include topics for discussion as appropriate to status of Project.