Description. 1 Tender No.: VED/TECH/JE-II/5317 DATED: ARC for Laying of HT UNDERGROUND CABLE under jurisdiction of Karelibaug Sub

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1 The Executive Engineer Vishwamitry East Division Office, under Baroda City Circle invites On line Tender (e-tendering) from experience contractors for laying of underground 11 KV XLPE cables of any rating from 95 to 240 sq.mm beneath road / railway crossing as per specification / scope of work, terms and condition of tender including the liaison work with the railway / government authority as per requirement. Tender Papers & Specifications etc. may be down loaded from Web site mgvcl.nprocure.com (For view, down load and on line submission) and GUVNL / MGVCL web sites & (For view & down load only). All the relevant documents of tender to be submitted physically will be received only by Registered Post A.D. or Speed Post addressed to THE EXECUTIVE ENGINEER (O&M)- VISHWAMITRY EAST DIVISION OFFICE, MADHYA GUJARAT VIJ COMPANY LTD., J.N. MARG MOTIBAUG, VADODARA , NO COURIER SERVICE OR HAND DELIVERY will be allowed. Sr. No. Description 1 Tender No.: VED/TECH/JE-II/5317 DATED: ARC for Laying of HT UNDERGROUND CABLE under jurisdiction of Karelibaug Sub 2 Division or any other Sub Division under Vishwamitry East Division. 3 Tender Fee in Rs. (non refundable) Rs. 1, Estimated cost in Rs. (in lakhs) Rs. 29,99, Earnest Money Deposit amount in Rs. Rs.30, Security Deposit 5% of Estimate Value Rs.1,50, Start Date of Downloading of Tender From Website Last Date of On line Submission of tender / offer up to hours only (This is mandatory ) Physical submission of EMD Cover and Technical Bid Documents last date up to hours by RPAD or SPEED POST only 10 Date of opening of EMD Cover and Technical Bid Documents in physical as well as on line opening at Hours. (If possible, and with the presence of bidders who remains presence) Tentative Date of on line opening of Price bid, if possible), at Hours 12 Time Limit of Contract Year (Extendable for another one Year) AS PER THE NOTICE OF THE INVITATION OF TENDER (NEWS PAPER ADVERTISEMENT), THE TENDER IS INVITED BY E-TENDERING (ON LINE) SYSTEM, FOR WHICH FOLLOWING CONDITIONS ARE MANDATORY OTHERWISE THE TENDER / OFFERE WILL BE OUTRIGHTLY REJECTED AND NO ANY FURTHER COMMUNICATION IN THE MATTER WILL BE ENTERTAINED. Page No. 1

2 [A] All the relevant documents as per tender are required to be submitted physically in EMD Cover and Technical Bid Documents (Both covers then kept in Main cover and send duly sealed as per tender requirement) on OR before due date and time. All such documents should be strictly submitted by RPAD/Speed post only. Otherwise the offer will not be considered and no any further communication in the matter will be entertained. [B] Bidders are requested to submit price bid (Schedule B) in on-line (e-tendering form) only and not to submit the price bid in physical form. This is mandatory. If price bid is submitted in physical form, same will not be opened and only on-line submitted price bid will be considered for evaluation. Any technical questions, information and clarifications that may be required pertaining to this enquiry should be referred to THE EXECUTIVE ENGINEER (O&M)- VISHWAMITRY EAST DIVISION OFFICE, MADHYA GUJARAT VIJ COMPANY LTD., J.N. MARG MOTIBAUG, VADODARA MGVCL reserves the right to reject any OR all tenders without assigning any reasons thereof. For and on behalf of MGVCL, Page No. 2

3 Tender Documents in (PDF Format) which consists of: (1) Tender Notice (2) Pre Qualification Criteria / Eligibility Criteria for Technical Qualification (3) Scope of Work and General Terms and conditions (4) Commercial Terms and Conditions (5) Schedule-A (6) Schedule-B (7) Drawing Showing method for Laying of U/G Cable Approved By MGVCL. To view the PDF file please use Acrobat Reader soft ware which can be downloaded from Adobe website. NOTE: In case bidder needs any clarification or if training required for participating in online tender, they can contact the following office: (n) Procure Cell (n) code solutions-a division of GNFC Ltd., 403, GNFC Infotower, S.G. Road, Bodakdev Ahmedabad (Gujarat) Toll Free: (Ext. 501, 512,516, 517, 525) Phone No / 316 / 317 Fax: / nproucre@gnvfc.net Other terms & conditions are as per tender documents Page No. 3

4 GENERAL INSTRUCTION Name of work: Laying of underground 11 KV XLPE cables of any rating from 95 to 240 sq.mm beneath road / railway crossing as per specification / scope of work, terms and condition of tender including the liaison work with the railway / government authority as per requirement; under jurisdiction of Karelibaug Sub Division or any other Sub Division under Vishwamitry East Division. The bidder has to submit the Main cover (super scribing of Tender no.: & due date of opening along with the bidder name & address) duly sealed which consisting of E.M.D. Cover and Technical Bid Cover, on or before due date and time of submission of documents in PHYSICAL FORM. IT IS MANDATORY. NOTE: First the E.M.D cover will be opened & if the documents towards payment of Tender Fee and E.M.D [i.e. (a) & (b) here under] are found OK then only Technical Bid will be opened which may please be noted otherwise bid / e-tender will not be opened / say rejected out rightly and no correspondence in this regard will be entertained. The price bid of the bidder/s who qualified technically will only be opened. (1) E.M.D Cover : EMD Cover shall consist of the following (a) and (b), (super scribing of EMD Cover along with Tender no.: & due date of opening, the bidder name & address). In case of non submission of E.M.D. documents in physical form, bid will not be opened and bid will be rejected / ignored out rightly. (a) Tender Fee: No exemption from payment of tender fees shall be given to any bidder irrespective of whether they are SSI, Cottage and Tiny works units. Tender fee (Non-refundable) as notified in the tender notice should invariably be paid by way of Demand Draft; otherwise offer will be ignored out rightly. Indian Postal Orders (IPO s) & Cheques are not acceptable. Demand Draft should be in the name of Madhya Gujarat Vij Company Ltd., Payable at Vadodara. Alternatively, the bidder can pay the tender fee in CASH at the office of, THE EXECUTIVE ENGINEER (O&M)- VISHWAMITRY EAST DIVISION OFFICE, MADHYA GUJARAT VIJ COMPANY LTD., J.N. MARG MOTIBAUG, VADODARA at Cash counter during working day between A.M. to P.M. and on working Saturday between A.M. to P.M. before the due date and time for submission of tender, and must enclose Money receipt in original / self certified copy in the EMD Cover. Page No. 4

5 (b) E.M.D.: Bidder / contractor have to pay E.M.D. as per tender notice. The E.M.D. is payable either in Cash or by Demand Draft in favour of the Madhya Gujarat Vij Company Ltd. on any Scheduled / Nationalized Banks in Vadodara. Cheques are not acceptable. No Interest will be allowed / paid against payment of E.M.D. As per ACCOUNTS CIRCULAR No. 15 Dated: For Exemption in EMD bidders shell meet below mention criterion. No EMD exemptions as well as SD/PGB relaxation shall be given to Outside Gujarat based contractor bidder irrespective of bidder is SSI or not. The exemption in payment of EMD shall be given only to Gujarat based small, Cottage and Tiny works units registered under Small Scale Industries of Govt. of Gujarat (DIC) and also holding subsequent registration with NSIC/CSPO/DGS&D registration certificates for the item under tender subject to furnishing of the authenticated notary certificate copy of the above certificates. No EMD exemption shall be given to the bidders having SSI/NSIC certificate outside of Gujarat State. The above required certificates should be authenticated notarized certificates. The name of works mentioned in SSI/NSIC certificates should be same as the tender works/services. If the certificate is for the works/services other than the tender s works/services, these certificates will not be acceptable and above relaxations shall not be given to such SSI works units. NSIC/CSPO/DGS&D certificate more than 02 years old will not be considered and the validity of the same should cover at least the validity period of the tender and thereafter it has to be renewed and submitted immediately. All the SSI and NSIC registration certificates Documents furnished along with the tender submitted by the bidders having Small, Cottage & Tiny industrial units registered under small scale industries of Govt. of Gujarat should have clear validity as per the tender and should invariably be renewed as per the norms of SSI and NSIC registration certificates Otherwise they shall have to pay E.M.D. and no exemption will be granted. Tenders submitted without Earnest Money Deposit by the firms, who are not eligible for any exemption, will be rejected without entering in to further correspondence in this regard and no reference will also be made. The SSI & NSIC certificate should indicate the works / services of works / services offered under this tender. Provisional Registration Certificates are NOT allowed. Page No. 5

6 EMD will be released only on payment of security deposit in respect of successful bidder whereas the same will be refunded to others on finalization of the tender / placement of order to successful bidder. (2) Technical Bid Cover: (super scribing of Technical Bid Cover along with Tender no.: & due date of opening, the bidder name & address). The following documents to be kept / submitted in Technical Bid Cover. In case of non submission of Technical Bid documents in physical form, bid will not be opened and bid will be rejected / ignored out rightly. Technical Bid Cover consisting of the following: (1) General Instruction (2) Documents mentioned in Pre qualification / eligible criteria (List given under) (3) Scope of Work and General Terms and conditions (4) Commercial Terms and Conditions (5) Schedule-A (6) Schedule-B (7) Drawing Showing method for Laying of U/G Cable Approved By MGVCL. NOTE: 1. Each document / paper of above (1) to (7) shall be submitted / kept in above cover duly signed and seal of the bidder. 2. No Price Bid Cover is required to Submit i.e. Commercial Bid should be Submitted by Electronics Format only through N Procure Website, if submitted in Hard Copy same will not be considered. Page No. 6

7 PRE QUALIFICATION CRITERIA / ELIGIBLE CRITERIA FOR TECHNICAL QUALIFICATION: The bidder must submit the following all details / all documents (as mentioned) in Technical Bid Cover, which are mandatory. Non Submission of any details / any document as per requirement, the bid shall be rejected out rightly. (1) Under Ground (UG) Cable laying experience required of minimum 15% Quantity work of underground cable which must be carried out in last Three (03) financial years (i.e , & ) (documentary evidence: Certificate of work experience issued by Engineer in charge showing length of cable in KM along with order copy from any DISCOM / Govt. Department/telecommunication license holder subject to verification by MGVCL, Baroda City Circle. However, in case of telecom license holder who has experience of underground work of lying of telecommunication cable only, qty. allocation shall be restricted up to max. 10% of the tender qty.; subject to sealing of 20% of tender qty. for all such bidders. (2) Valid Nationalized Bank solvency certificate of Rs.6.00 Lacs i.e. minimum 20% of estimated cost. (3) Copy of valid E. P. F. Registration along with last Three(03) month s paid challan copies (4) Copy of PAN card issued by IT Department. (5) Annual Turnover Certificate issued by Charter Accountant of last Three financial years (i.e , & ) (6) Audited copy of the Balance sheet with P&L A/c of last Three (03) financial years (i.e , & ) (7) Copy of valid Electrical Contractor s License in the name of bidder. (8) Copy of valid Service Tax Registration Certificate. (9) Copy of valid Labor Insurance Policy. (10) Details of tools and tackles, owned and available for use in this work. (11) Copy of valid electrical supervisory certificate of contractor / authorized person. (12) Copy of Sales Tax / VAT Registration Certificate. (13) Copy of Labour license issued by the licensing authority under the provision of Contract Labour (Regulation and Abolition) act, Documents / Details / Proofs Submitted by the Contractor / bidder are Subject to Verification / Audit as and when required. All the submitted documents must be signed and sealed of bidder. MGVCL reserves the rights to accept or reject any tender without assigning any reason thereof. Page No. 7

8 Scope of work & General Terms & Conditions (To be submitted in Technical Bid Cover in physical form & it is mandatory) For every item in the Price Bid Schedule B, sub-order will be issued as and when required for any sub division office under MGVCL vish. East Div. Office. Work of underground cable lying shall be executed as per MGVCL standard terms and conditions & as per Approved Drawing under the supervision of Dy./ Jr. Engineer of concerned Sub- Division / Division which also includes following: 1. Work shall be required to be executed under any Sub-Division of VISHVAMITRY East DIVISION Office under any scheme. 2. Any amount of sub-order for any Sub-Division will be issued which shall be acceptable to the contractor and accordingly work shall be done within the time frame for which no excuse will be acceptable by MGVCL. 3. Execution Permission from all local govt./pvt./concerned departments will be in the scope of contractor. 4. No damages shall be done to any existing utilities having already executed / laid underground equipments / pipes / cables etc. i.e. Water/ Telephone/ OFC/Gas/Drainage/TV Channel Cable of other departments otherwise necessary claim charges shall be borne and settled by contractor. 5. All required materials including Cable drums from MGVCL will be issued from any stores of MGVCL for which no extra payment towards transportation will be made to the contractor. 6. Necessary shutdown for connection/jumpering of UG cable with existing network will be provided as per availability or convenience of the MGVCL which shall be acceptable to the contractor & contractor shall try to complete the work in minimum time.. 7. All erection shall be done properly in good alignment with details marked on it correctly. 8. Work may be required to be executed in any 66/132/220KV Sub-Stations also. 9. Utilization of material procured by contractor must of ISI mark / standard when no ISI / BIS certification available & must be got examined from the Engineer In charge before utilization. 10. All cables before lay shall be tested with megger. The cable cores shall be tested for continuity absence of cross phasing, insulation resistance between conductor to earth/sheath/armour and insulation resistance between conductors. 11. Length quantity and distance mentioned may vary site to site. The scope of work at site in all respects as per Schedule -B / Sub work order. 12. All safety precautions shall be taken while working by your personnel / supervisor/ any staff / labors, to avoid any accident at site. Page No. 8

9 13. Contractor shall deploy qualified Engineer and Supervisors at site during execution of work at site for day-today coordination with the MGVCL Engineer s. 14. Only experience labors shall be deployed by contractor at site. 15. Required machinery shall be used for execution of work. 16. D.E. /J.E of MGVCL will inspect the work at site 17. Time limit extension for delay in work will be granted on the basis of genuine reason only. 18. Bill/Inventory sheet for work completed shall be submitted within 01 week from the date of completion along with all required materials issued / used - Inventory, quantity, MR/CR details etc. as per procedure and requirement at the office of concerned subdivision. 19. All records of daily progress shall be maintained as per instructions. 20. No excess work shall be carried out without prior approval of the competent authority. 21. All materials shall be of good quality to be procured for execution of work at site. 22. Cables shall be charged satisfactorily after completion of work. 23. Any delay on account of Contractor penalty will be imposed by MGVCL 24. Delay on account of getting permission from any department no extra charges will be paid by MGVCL. 25. Any claim arising due to accident at site will be borne and settled by contractor. No claim will be entertained by MGVCL. 26. For Live Electric line crossing & on the line work, work should be carried-out after Power Cut-off and both side earthing of line & under supervision of local S/Dn staff only & follow all safety measures. 27. Madhya Gujarat Vij. Co. Ltd does not bind itself to accept first lowest offer from the Bidder. 28. In case of any ambiguity, discrepancy or dispute the decision of Supdt.Engineer (O &M), MGVCL,Vadodara city circle, Vadodara will be final and shall be binding to the tenderer. 29. Cable markers as per statutory requirement shall be provided all along the route at a maximum distance of 50 meters and other important locations. Also the location of underground cable shall be clearly indicated on the marker. 30. The end of cut pieces of cables left out during executions shall be sealed to prevent Ingress of any moisture in the cable before handing over to consignee. 31. Any other items not specifically mentioned in the specifications but which are required for installation, testing, commissioning and satisfactory operation of the cable as per Indian standards / IE Rules / IE Act and local authority regulations are deemed to be included in the scope of the specification and no deviation in this regard shall be accepted. 32. The Contractor shall also be responsible for the overall co-ordination with internal / external agencies, project management, training of Company s manpower, loading, unloading, handling, moving to final destination for successful erection, testing and commissioning of the 11 KV cable. Page No. 9

10 33. Contractor will have to provide complete technical supervision during installation of cables right from transport up to testing and commissioning. The contractor shall arrange for the services of fully qualified and competent supervisors / engineers for monitoring the whole job. Competent and well versed Semi skill laborers shall be deployed for execution. 34. All statutory clearances and permissions from various statutory bodies/govt. authorities Like forest Department, Railway, Aviation Authority, Maritime Board, National highway Authority, Municipal Corporation, Gram Panchayat (if any), PWD, Telecom Department, right of way and way leave etc. wherever required along the entire route of the cable lines shall be arranged. 35. Laying and Installation:- The sealing of cable ends during the storage, execution till jointing work is completed, shall be in the scope of Contractor. In no circumstances, the cable ends shall be kept open. The damages done because of water / moisture ingress or penetration in the cables / conductors during execution shall be recovered from the Contractor. It will be the responsibility of the Contractor to make them good or replace free of cost without affecting the completion schedules. The cables shall be completely surrounded by a layer of sand having low thermal Resistivity (selected sand) about 250 mm over & below the cable surface throughout the width of cable Trench as per Drawings of MGVCL. The new cable end seals shall be applied before starting of laying cable and shall be checked after laying and if found damaged shall immediately be resealed. Sufficient number of heat shrinkable cable end sealing caps shall be stocked at site stores for testing and jointing work. Cable end caps shall be in the scope of the Contractor. The Contractor shall have total responsibility for the entire materials stored, loose, Semi assembled and/or erected by him at site in his custody. The Contractor shall make suitable security arrangements at his own cost to ensure the protection of all materials, equipment and works from theft, fire pilferage and any other damages and loss. It shall be the responsibility of the contractor to arrange for security till the works are finally taken over by the Company. 36. TRENCHING:- The trench excavation and filling in shall be so executed that all walls, roads, sewers, drains, pipes, cables, structures, places and things shall be reasonably secured against risk of injury and shall be carried out to the satisfaction of the authorities concerned. However, if any, damages to existing services made, Contractor shall arrange and pay for any necessary repair, to make good the damages. Page No. 10

11 The excavated material shall be properly stored to avoid obstruction to public and traffic movement. Where, owing to traffic or for reasons of safety the excavated material shall be removed from the site and returned for refilling the trench on completion of lying. The contractor at his own cost shall dispose off surplus material. The bottom of the excavated trench should be leveled flat and free from any object, which would damage the cables. Any gradient encountered shall be gradual. When the excavation of the trenches has been accurately executed, the contractor shall inform engineer in-charge for approval. Lying of cables shall not be started until engineer in-charge approves the trench. 37. REINSTATEMENT:- A pre-warning PVC yellow tape 8 Inch wide and 300 microns thick (LDPE) shall also be laid as per the Drawing. The warning tape shall be printed in RED letter (IN ENGLISH AS WELL AS GUJARATI) as CAUTION: VOLTS MGVCL CABLE and to be placed at about 300 mm To 450 mm depth from ground level along the route of cable. 38. CABLE ROUTE/JOINT MARKER/IDENTIFICATION:- Permanent means of indicating the position of joints and cable route shall be Supplied and laid as per Schedule-B. Pre cast RCC markers shall be placed as per the field requirement, if the route passes through open fields, markers should be conspicuously visible and above ground surface. The marker should incorporate the following relevant information: 1) The name of the owner MGVCL. 2) Voltage 11 KV Cable 3) Distance of cable from the marker. The interval should be maximum 50 meters between two markers. It should be put at bends, curves, road crossing, etc. of cable route. 39. TESTS AFTER INSTALLATION:- Pre-commissioning tests on site, to be undertaken by the successful tenderer shall include the following: a) Insulation Resistance of each cable drum length after laying and before jointing. b) Tests for detection of damage to outer sheath, if any. c) Serving insulation resistance after laying each cable length shall withstand a voltage of 10kv DC for one minute between each reinforcement and external conducting surface; In addition, the serving insulation resistance shall be measured and checked with the values obtained during routine factory tests. Page No. 11

12 d) On completion of the cable laying and jointing work, the complete installation shall be checked with a D.C. voltage of 3 KV applied for 15 minutes between each conductor and sheath. e) Conductor resistance of each cable of each complete circuit. f) Test for 5 min. with system voltage applied between the conductor and the screen. g) Test for 24 hours with normal operating voltage of the system. h) Continuity & Phase confirmation. NOTE: The pre-commissioning test at (f) or (g) at site to be undertaken as an alternative to the test (d). 40. JOINTING AND TERMINATION OF CABLES:- The joint bay should be of sufficient dimensions to allow jointers to work with as much freedom of movement and comfort as possible. An enclosure or suitable protection cover shall be used in all circumstances wherever jointing work is carried out in the open irrespective of the weather conditions. The joint shall be in dust free, moisture free and clean atmosphere. If the cable ends seals or cable ends are found to have suffered damage the cable should not be jointed, without tests and rectification. Sufficient length of spare cable shall be left in the ground, for future needs. The cable shall be fixed properly using non-metallic clamps. All the pre commissioning tests shall be carried out by the Bidder If any abnormality Found during testing, bidder will have to rectify the same at no extra costs. Page No. 12

13 COMMERCIAL TERMS AND CONDITIONS 1. SECURITY DEPOSIT: (SD): The successful bidder will be required to pay an amount equivalent to 5% of the value of the Order as a Security Deposit before placing the work order for satisfactory performance of the execution of Contract. If the full Security Deposit amount is not paid within 30 (Thirty) days after the receipt of the LOA, then the LOA will be out rightly cancelled & work order will not be placed (at the discretion of MGVCL). EMD amount of such bidder/s will be forfeited without entering into any correspondences and this will be binding on the Bidder. MGVCL will also take action against such bidder/s like stop deal/black list/works at the risk & cost of the bidder or actions as desired by the Company. Security Deposit will be payable either by/ D.D. / Bank Guarantees. Security Deposit if paid will be returned on successful execution of contract. 2. PENALTY FOR DELAY IN COMPLETION OF CONTRACT: In case of delay, penalty shall be levied at 0.5(Zero Point Five) % of contract value per week with maximum 10(TEN) % selling of contract value per week. This will be deducted from your bill payable either from this contract or from any other contract with the Company or from EMD or Security deposit amount. 3. CONTRACT AGREEMENT: Successful bidder shall have to execute the contract agreement on non judicial stamp paper of Rs & the cost of the same will be borne by the bidder. 4. TAX: The prices should be inclusive of all applicable taxes excluding prevailing service-tax. 5. INSURANCE: It will be the responsibility of bidder / contractor to cover sufficient amount of insurance of their personnel involved in the erection work of tender item/s during execution of works. MGVCL shall in no way be responsible for any injury, damages, accident etc. to their personnel execution / erection work, supervision etc. under the contract. 6. OTHER CONDITIONS OF SUPPLY: The MGVCL General Conditions of Contract will apply to all Supplies and Contracts and you will deemed to be fully aware of the this General Conditions of Contract for the supply of Materials particularly in respect of Security Deposit, Terms of Payment, Penalty for late delivery etc. and any ignorance of these Conditions will not exempt you from liability to abide by the same. 7. FAILURE TO EXCEUTE THE CONTRACT: On failure to execute the order placed on successful bidder, under the terms & conditions set forth therein, to the satisfaction of MGVCL, the contractor will be liable to make good the loss sustained by MGVCL. Under such circumstances, MGVCL shall cancel the order and forfeit the SD. MGVCL may also go for fresh order on other party at the risk & cost of successful tendered or may carry out departmentally, debiting the cost to the successful bidder / contractor. Page No. 13

14 8. TERMINATION OF CONTRACT: The MGVCL, upon written notice of default to the contractor, shall terminate in the circumstances detailed as under: If, in the opinion of the MGVCL, the contractor fails to complete the work specified in the scope of works given in Schedule-B within the time specified for the same in the contract or within the period for extension has been granted by MGVCL to the contractor. If, in the opinion of the MGVCL, the contractor fails to comply with any of the other provision of the contract The MGVCL shall also be empowered to cancel the contract, if any deficiency in erection work and or bad performance is noticed. the work specified in the scope of works given in Schedule -A within the time specified for the same in the contract or within the period for extension has been granted by MGVCL to the contractor. 9. CHANGE AND QUANTITIES: The MGVCL shall have the rights to make any changes /addition / deletions or modification in any terms / conditions of the tender and / or specifications as may be deemed necessary by MGVCL at its sole discretion at any time before the due date of opening of the tender. The quantities mentioned in the accompanying Schedule are only approximate. Actual quantities may increase or decrease according to the requirements. The Company reserves the right of revising or deleting any of the quantities to be executed against the contract and final quantities actually executed by the contractor will be calculated and paid at the rate given in contract schedule of rates. 10. The erection work shall be carried out strictly as mentioned in Schedule-B and as per standard specification relevant IS & approved by MGVCL authority & Concern authority i.e. PWD, NHAI, Western-Railway, BSNL, Local Gram Nagar Panchayat Municipality, etc. 11. MGVCL reserves the right to cancel any or all the offer / bids or to accept any offer without assigning any reasons. MGVCL reserves the right to place the order by splitting the tender items / quantity by awarding to more than one contractor. 12. JURISDICTION: All questions, disputes or differences arising under out of or in connection with the Tender / Contract if concluded shall be subject to the exclusive jurisdiction of the court under whose jurisdiction the place from which the tender / Acceptance of tender is issued, is situated. 13. MGVCL as well as supplier / contractor will be bound by rules and regulation of Indian Contract act. 14. Income Tax (TDS) whenever applicable will be deducted / recovered as per Govt. rules and regulation 15. Contractors must have valid solvency as per Company s rules. Bank Solvency, Registration of line / cable laying work & Experience certificate to be attached as per requirement of tender. 16. Contractors will have to submit full documents set of all the legal papers required for the purpose with rates quoted by them Page No. 14

15 17. Bidder shall mention Registered Service Tax No., E.P.F. & I.T. Dept Pan-Card, VAT, CST etc in his offer and submit the photocopy of certificate of each, otherwise Tender shall not be considered in competition. 18. No tools will be supplied by the department. The work if found inferior and not up to standard of the Company s is liable to be rejected at the risk and cost of the contractor. Any expenditure incurred for rectification work carried out departmentally or by employing hangami labor will be recovered from his R.A bills, if the contractor fails to rectify the inferior work done by him in spite of the instructions to rectify the same. So long as the line is not handed over to the company, the responsibility of its safe custody and of all fixture and materials etc. lying with that of the contractor. 19. PERIOD OF CONTRACT: The contract will be remained in force for period of 12 Month. The contractor shall call / indent the required material from S/dn / Dn Store in advance & on completion of the work, prepare and render the final detailed material account of the received by him from the SDn./ Dns store within one month from the date of completion of work. If however, the contractor does not render the material account, notice will be issued to the contractor to render the material account within 10 days from the date of notice, failing which the material account, will be finalized and recoveries will be made as per the MGVCL s procedure which shall have to be accepted by the contractor and dispute if any raised shall not be entertained. 20. GUARANTEE: If during 12 Calendar months from the date of handing over charge after completion of work, the works are found defective in any way the same should be rectified by the contractor free of cost. If any joints / cable box supplied by the contractor, fails within guarantee period of 12 months due to substandard quality, the same will have to be replaced free of cost by the contractor. 21. INDEMITY BOND: The contractor will have to executed an indemnity bond on stamp paper of Rs.100/- at his cost before commencement of work stating the matter conversing that for any accident to the contractor s staff/equipment or any person, either fatal or non fatal, due to non observing of safety measures, MGVCL, shall not be responsible. 22. CONTRACTOR LIABILITY: For any accident either fatal or non-fatal to the workers due to non observances of the safety measures as per rules or due to lack of proper care by the contractor s labor, MGVCL shall not be responsible. 23. VALIDITY: All offers should be kept valid for acceptance for a period 120 (One Hundred Twenty) days from the date of opening of tender. Offers with short validity will be liable for rejection without any correspondence. 24. Contractor shall submit the bill of work at regular period of time i.e. 1 Month Interval. Page No. 15

16 25. STATUTORY VARIATION: Any statutory increase or decrease in the taxes subsequent to contractor / bidder offer if it takes place within the original contractual delivery date will be to MGVCL account subject to the claim being supported by documentary evidence. However, if any decrease takes place after the contractual delivery date, the advantage will have to be passed on to MGVCL. 26. PAYEMET TERMS: Payment of works shall be made in 30 Days after scrutinizing of Bill submitted by contractor if found in order. 27. PERFORMANCE GUARANTEE: The security deposit will be converted into performance Guarantee on completion of execution of order of 12 Months. However performance Guarantee/Warranty of the work shall be for 12 months on completion/execution of last date of work completed & accordingly the performance Guarantee will be valid up to 12 Months on completion of work. 28. REPEAT ORDER / ADDITIONAL ORDER: MGVCL reserves the right to place repeat orders / additional orders on the successful contractor up to 25% of the original quantity of the A/T at the same prices terms and conditions stipulated in the original contract during contractual period. In special circumstances MGVCL will reserve the right to place repeat order / additional order up to 100% quantity mutually agreed upon. 29. The contractor has to store all the allotted materials in safe custody on their end. The allotted materials by MGVCL should be insured at their cost towards theft, loss, damaged etc. The contractor is fully responsible for storing of all the materials allotted by MGVCL for the works under contract. 30. MGVCL shall issue the required materials under the contract from any store of MGVCL and the contractor has to carry out all the transportation at their cost up to the site/s. 31. MGVCL reserves the right to cancel any or all the offer/bids or to accept any offer without assigning any reasons. 32. The Contractor has to pay the wages / payments to his labour through bank only, and same must be ensured by the contractors to MGVCL. In exceptional case if wages / payment is required to pay in cash the prior approval of Superintending Engineer / Chef Engineer will be required. Page No. 16

17 Schedule-B Sr. No. Item code Description Rate Unit Excavation of trench 0.5 Mtr. Wide and 1 mtr. Deep for laying of HT/LT underground cable of size up to 300mm2 PILC or XLPE. The cable should be laid on bed of sand and to cover cable with half round RCC pipe 6" internal dia and length of one meter along with each side and top. The entire trench should thereafter be refilling material should be supplied by contractor at his own cost as per directives of Engr-in-charge. As per Drg. No MGVCL/Tech/UG Cable/01/12-13(Attached here with) Supply & fixing of Double wall Corrugated HDPE pipe of OD 160 mm /ID 135 mm as per Indian Standard specification (IS: part ) of reputed make and is approved by MGVCL OR Supply & fixing of HDPE pipe for laying 11KV XLPE cable 110mm diameter & 6mm thickness as per IS:4984 of reputed make and is approved by MGVCL, under Road Crossing/ RCC Pakka Drainage Crossing location, at 1500 mm depth,& Providing Plaster of Paris at both end of pipe to prevent soil accumulation in pipe through water mix soil draining in pipe. 87 Mtr. 232 RMTR Providing RCC Hume pipe of 6" internal diameter 1mtr long for laying cable for road crossing OR double cable. Supply & laying of half round RCC Hume pipe 6" internal dia & length of 1mtr., top and bottom if required for item no. 1 above. Supply and laying of medium grade GI pipe of 4" dia, including clamping of cable with pole for protection of cable. Supply and laying of medium grade GI pipe of 6" dia, including clamping of cable with pole for protection of cable. Add : Charges for digging of tar road for laying of cables over and above digging of pit in normal soil as per Sr. No. 1 Preparing of cable route drawing narrating road centre level including jointing locations etc. for cable laid routes in 6 (Six) sets. 250 Mtr. 100 No. 685 Mtr Mtr. 29 Mtr. 868 No. Page No. 17

18 Laying / Relaying of cable in cable trench and from ground level to pole structure for providing outdoor cable joints. 36 Mtr Excavation of trench 0.75mtr. Wide and 1 mtr. Deep for laying of double HT/LT underground cable of size upto 300mm2 PILC/XLPE cable. The cable should be laid on bed of sand and to cover cable with half round RCC pipe size 6: internal diameter and length of 1 mtr. along with each bottom and top. The entire trench thereafter should be refilled with earth dully rammed up to ground level. As per Drg. Np. MGVCL/Tech./UG cable/02/ Mtr Laying of U/G 11KV cable by push N pull method ( By horizontal direction drilling machine ) which can bore hole up to length of 200mtrs using HDPE pipe of 110mm dia or GI pipe of 6" OR 4" dia., without damaging the surface of road by horizontal/boring / drilling method (excluding cost of HDPE/GI pipe) as per drawing and specification. 450 Mtr Laying of U/G 11KV XLPE cable by Push & Pull method (MANUAL) through with HDPE pipe 110 mm diameter, 6mm thickness or 6" or 4" diameter GI pipe without damaging surface of the road by horizontal boring / drilling method (Excluding cost of HDPE pipe or 6" or 4" GI pipe) as per drawing and specification. Molding of cable joint (St. joint indoor and outdoor) for XLPE cable -labor charges. For Urban Area Widening of refilling with earth dully rammed the trench for laying additional no. of cable. For Item code No Mtr No. 36 No Providing & supplying, fixing route marker of CC 1:2:4, 150mm x 150mm x 750mm concrete stone (MGVCL marked with approved yellow colour) embedded in Earth at least 300mm below the G.L. & 450mm above G.L. at distance approx. 100 mtr. or as directed by engineer in charge. (This includes material and labor charges for excavation and refilling) 119 No Removal of existing U/G 11kV cable, of size upto 300mm² with digging of pits and laying of new HT cable of size upto 300mm² on sand bed. The entire trench should thereafter be refilled with earth duly rammed up to ground level and old cable should be credited to lalbaug store. 108 Mtr. Page No. 18

19 Supply of sand 0.300X0.500X1.00 mtr. (Layer at bottom of cable trench approximately 0.15 Cmt) as per Drawing No. MGVCL/Tech./UG Cable/01/ Mtr. Supply of sand 0.300X0.750X1.00 mtr. (Layer at bottom of cable trench approximately Cmt) as per Drawing No. MGVCL/Tech./UG Cable/02/ Mtr. ESTIMATED AMOUNT... 29,99, Note:- 1. If the emergency jointing work of cable would not be started within six hours from verbal instruction of Engineer-in-charge from sub-division, the penalty will be Rs.200/- per occasion. 2. If Bricks are required to be used in place of half round RCC pipe, rate of bricks will be paid separately at existing market rate with the approval of the undersigned. 3. In case any joint falls within one year due to poor workmanship, it should be replaced free of cost by you, else, the charges for the same will be deducted from your bill. 4. For laying of double circuit, both cables should be covered with separate RCC hume pipe of 6" diameter. Page No. 19

20 Schedule A Schedule showing approximately the materials to be supplied from the Departmental Store for work entrusted to any contractor for execution and the rate at which they are charged for. Sr. No Particular Rate at Which Material will be Supplied Delivery Place 1 All refilling materials like To be procured by Sand, pipes etc. ( cost of Contractor Rates are sand will be given as per inclusive. (Given in schedule) Schedule-B) 2 Every kind of tools like crimping tools, Jack, Instruments or equipments needed for the job 3 Half round RCC Pipe 1 Mtr. Long pieces. Dia 4 OR 6 as mentioned in Schedule B 4 Cable of size 70mm2 to 300mm2. 5 Cable jointing kits (PILC and XLPE), Indoor/outdoor straight joints. 6 Necessary fabrication like angle, side clamps, nut bolts. To be procured by Contractor Rates are inclusive. To be procured by Contractor Rates are inclusive. (Given in Schedule-B) Free of Cost Divisional Store Pratapnagar / West Division or anywhere in Baroda or S.Dn Store Free of Cost Divisional Store / Sub Division Store. Free of Cost Divisional Store / Sub Division Store. Note: - 1. No Transportation charge will be given for any material; either it is supplied by MGVCL or Contractor. 2. For non crediting empty drums by contractor Rs. 150/- per Drum will be recovered from the Bill. Page No. 20

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