City of Forest Park Urban Redevelopment Agency (URA) Request for Proposal

Transcription

1 City of Forest Park Urban Redevelopment Agency (URA) Request for Proposal INTERIOR DEMOLITION AND REMOVAL OF MOLD, LEAD-BASED PAINT, AND ASBESTOS- CONTAINING MATERIALS Building First Army Headquarters Contact: Mr. Jeff Eady Director of Public Works City of Forest Park (404) jeady@forestparkpw.com RFP Issuance: April 30, 2018 Mandatory Pre-Bid Meeting & Site Walk: RFP Response Deadline: May 14, 9:00 a.m. May 30, 2:00 p.m. 1. INTRODUCTION The City of Forest Park (City) is seeking a contractor to perform demolition/abatement services for Building st Army Headquarters at the Former Fort Gillem Army Base (now Gillem Logistics Center). The building was built in 1942 and has undergone several interior renovations over the past several years. Most recently the City of Forest Park Urban Redevelopment Agency (URA), the current owner, has a lead-based paint (LBP) and asbestos-containing materials (ACM) Operation and Maintenance (OM) Plan which was developed by Oasis Consulting Services (Oasis), their environmental consultant. The OM Plan establishes methods to encapsulate the LBP and ACM within the building in order to allow for rent or lease of the building. A copy of this report is provided in Attachment A. The report does note lead paint and asbestos in various areas on all four floors of the building. Approximately 2 months ago the building was vandalized by the cutting and removal of copper water lines within the building. The water leakage resulting from the vandalism was impacted by the ongoing lack of power to the building. Without the HVAC in operation, the moist conditions in the building were unconstrained, and mold began to spread throughout the building. Because of the extent of the mold damage, the City of Forest Park URA determined that the best option for addressing the LBP, ACM, and mold would be an interior demolition 1

2 approach (i.e., an interior scrape) on all four floors of the building. Each floor is approximately 30,000 sq.ft. The remainder of this RFP outlines the scope of work and requirements for this work. The Contractor will perform this interior demolition/abatement for all 4 floors of Building SCOPE OF WORK The Scope of work is as follows: Remove all ceiling tile & grid systems, including all HVAC flex ducting and branch lines back to main trunk ducting; Remove all drywall wall systems and associated framing & office doors throughout; Remove/abate all carpet and asbestos-containing floor tile & mastic throughout; Remove all raised metal platform flooring throughout (data centers, control rooms); Remove all destroyed furniture/abandoned office equipment/cubicles throughout; Remove bathroom fixtures and flooring; Scrape all loose paint and plaster from deteriorating surfaces observed in stairwells and hallways/corridors (original plaster wall finishes) back to feathered-out intact finishes (paint ready or plaster repair ready); Remove all electrical conduit back to panel-boxes in mechanical rooms; Treat remaining intact plaster wall and ceiling surfaces with antimicrobial solution and Mold inhibitor (main hallways and stairwells throughout). Molding, plaster ceilings and walls, decorative columns, and light fixtures located in the south wing and main entrance of the first floor are intended to be salvated and should be properly cleaned and preserved when possible. Each Work Area/Floor to be fully contained, placed under negative pressure with HEPA filtration, with adequate commercial de-humidifiers installed for the duration of the Mold Remediation. Contractor to provide generator(s) to power their electrical equipment, and water adequate for wetting asbestos for proper removal and disposal. Contractor to provide/deliver their crew(s) on-site Porto-Potties for duration of project. Asbestos Air Clearance criterion will be the T.E.M. Standard per each work area/floor, Mold Air Clearance criterion will be inside genera and concentrations being like-kind to 2

3 outside readings at time of testing. Contractor to provide a detailed Work Plan and Sequence regarding their approach to both the asbestos and Mold scopes of work. Please note the following: All workers are required to be certified asbestos workers. All workers are required to don proper PPE. All workers are required to separate asbestos waste for proper disposal and provide documentation. The City of Forest Park URA will label any furniture, fixtures (ground floor hallway light fixtures), craftsman s finish (main entrance area), etc., to be saved/moved/salvaged/ restored, etc. The City of Forest Park URA will repair elevator(s) in order to expedite the demolition/ abatement scope. The progress of the entire job must be documented from start to finish with before/during/after photos. Contractor must obtain all necessary permits to complete the work. To ensure that remediators have successfully removed the mold contamination and thoroughly cleaned following remediation efforts, Oasis will obtain post-remediation verification samples which will be paid for by the City. These samples will be tested prior to final payment. Failure of these tests will result in the requirement for additional remediation by the Contractor. Additional tests beyond the initial test will be paid for by the Contractor. Please see the following attachments for additional information about the Scope of Work: Attachment A - OM Plan by Oasis Consulting Services dated November 2016 Attachment B - Photographs Attachment C - Building 101 Floor Plan Layouts 3. QUALIFICATIONS All bidders must be licensed, qualified, and understand how to identify the most effective and efficient methods to complete this project. 3

4 4. HEALTH & SAFETY Contractor is responsible for all safety precautions for employees and subcontractors. Contractor must be prepared to submit Health & Safety Plan upon contract award. Removal methods and all related work must be in conformance with U.S. Occupational Safety and Health Administration (OSHA) regulations and all applicable state and local regulatory requirements. 5. GENERAL BID INFORMATION A. The Contractor will be working under the direction of Jeff Eady, Director of Public Works, with input from Oasis Consulting Services. B. It is anticipated that project award of Building First Army Headquarters will occur by May 25, C. A mandatory site visit will be held at 9:00 a.m. on May 14, 2018 at Building First Army Headquarters. Bidders shall wear proper protection if they would like to enter the facilities for inspection. 6. SCHEDULE OF KEY DATES April 30, 2018 Request for Proposals May 14, 2018 Mandatory Site Visit at 9:00 a.m. (wear proper equipment) May 30, 2018 Questions are due by 4:00 p.m. June 5, 2018 City Response to Questions June 8, 2018 Bid Due Date & Bid Opening 2:00 June 28, 2018 Contractor Selected, 2018 Completion of the Remediation Work for Building First Army Headquarters 7. PRE-PROPOSAL MEETING A mandatory pre-proposal conference will allow for a detailed discussion of the staff and use patterns, our services, and the City's expectations. At this time, bidders will have an opportunity to address any questions and to communicate the feasibility of the City's expectations. Bidders who do not attend this conference but submit a bid package will be disqualified and their bids will not be considered valid and they will not be considered for award. The pre-proposal conference will be held on May 14, 2018 and will begin promptly at 9:00 a.m. on-site at Building 101 of the Gillem Logistics Center, formerly known as Ft. Gillem, Forest Park, Georgia You should be at the Moreland Avenue Guard Shack by 9:00 a.m. where you will be escorted to the meeting location. 4

5 8. COST A. Bid Form The contractor is required to estimate the square footage per floor for each of the items in the following Bid Form, which must be completed and submitted with Contractor's Proposal: Description Unit of Measure Cost Demolition of interior walls or ceilings with sheet rock surface. Demolition as necessary of interior walls or ceilings with plaster surface. Demolition of interior wall or ceiling insulation, including removal from site. Demolition of carpet and pad or glued-down carpet, including removal from site. Demolition of wall base materials (vinyl or wood), including removal from site. Per ln.ft. Chemical treatment of affected area. Cost to stabilize lead-based paint on interior and exterior windows. Carpet Extraction and remediation, including all equipment, fans, blowers, etc. Cost of containment, including all supplies needed with cost of man-hours to tape off and visqueen penetrations, doors, windows, and other items as needed for a safe remediation and protection of property and others. Demolition of HVAC ducts. B. CONTRACTOR RATE SHEET Cost per hour/per man; include materials. Per ln.ft. In addition, please provide a complete listing of all services offered by your company, with an accompanying rate sheet. This should be included behind the Bid Form. C. VALUE ADDED CONCESSIONS Please list any value-added concessions your company has offered in the proposal costs and best value. These concessions clearly indicate reasons your company stands out against the competition. 9. INSURANCE REQUIREMENTS A. Statutory Workers Compensations Insurance 5

6 Employers Liability Bodily Injury Accident - $100,000 Each Accident Bodily Injury by Disease - $500,000 Policy Limit Bodily Injury by Disease - $100,000 Each Employee B. Comprehensive General Liability Insurance $500,000 Limit of Liability per Occurrence for bodily injury and property damage C. Auto Liability Insurance $500,000 Limit of liability per occurrence for bodily injury and property damage Comprehensive form covering all owned, non-owned and hired vehicles D. Umbrella Liability Insurance $1,000,00 limit of liability 10. BID, PAYMENT & PERFORMANCE BOND Each BID must be accompanied by a BID Bond payable to the OWNER for five percent of the total amount of the BID. As soon as the BID prices have been compared, the OWNER will return the BONDS of all except the three lowest responsible BIDDERS. When the Agreement is executed the bonds of the two remaining unsuccessful BIDDERS will be returned. The BID BOND of the successful BIDDER will be retained until the payment BOND and performance BOND have been executed and approved, after which it will be returned. A certified check may be used in lieu of a BID BOND. A PERFORMANCE BOND and a PAYMENT BOND each in the amount of 100 percent of the CONTRACT PRICE, with a corporate surety approved by the OWNER, will be required for the faithful performance of the Contract. Attorney in fact who sign BID BONDS, PAYMENT BONDS and PERFORMANCE BONDS must file with each BOND a certified and effective dated copy of their power of attorney. 11. DEBARMENT Submission of a signed bid in response to this solicitation is certification that your firm (or any subcontractor) is not currently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from participation in this transaction by any State or Federal department or agency. Submission is also agreement that the City will be notified of any change in this status. 12. AFFIDAVIT Bidder shall make an oath in writing that he/she has not engaged in any collusive or anticompetitive practices in the responding to the bid. Declaration of non-collusion is a statement that the bid submitted is a bona fid bid prepared independent of other bidders, without collusion or fraud (bid rigging, price fixing, rotation of award, etc.) 6

7 13. E-VERIFY All Vendors must submit an affidavit to certify that they participate in the Federal Employment Eligibility Verification. Participation in the E-Verify program must commence before the proposal deadline, and E-Verify affidavit is included in the package. 14. COMMUNICATION It is the responsibility of the bidder to inquire about any requirement of this RFP which is not understood. Responses to inquiries, if they change or clarify the RFP in a substantial manner, will be forwarded by Addenda which will be ed to all parties that attended the pre-proposal meeting. The City will not be bound by oral responses to inquiries or written responses other than addenda. Inquiries about the RFP must be made to Mr. Jeff Eady, Public Works Director at jeady@forestparkpw.com or Michael Monteleone, P.E. oasis Consulting Services at mmonteleone@oasis-cs.com All questions are due by 4:00 p.m. May 30, ADDENDA Answers to questions will be provided in an Addendum which must be signed and submitted with Contractor's proposal. 16. PROPOSAL FORMAT Proposal must clearly illustrate Contractor's qualifications for LBP, ACM, Mold, and Remediation. Proposal should be outlined as follows: Cover Letter Table of Contents Description of Company with Primary Contact Information Understanding of Scope of Work Credentials of Relevant Staff including Licenses and Professional Certifications Industry Experience for similar projects over the past 5 years, to include the following: Project Name with Location Project Start/Completion Dates Project Description 7

8 References - to include the following: Project Name with Dates Client Company Name Client Contact Name with Title Phone Safety Records - Include the following: OSHA 300 Logs over the past 3 years; EMR verification over the past 3 years; Overview of Contractor's Health & Safety Manual (HASP TOC will suffice) Payment & Performance Letter from Surety Certificate of Insurance E-Verify Affidavit List of Proposed Subcontractors (if any), with accompanying Subcontractor E-Verify Affidavits Addenda (if necessary) Fee Proposal, to include the following: Bid Form Contractor's Rate Sheet Value Added Concessions Basis for Pricing 17. PROPOSAL SUBMITTAL Proposals are to be submitted in a sealed envelope, clearly marked BUILDING FIRST ARMY HEADQUARTERS INTERIOR DEMOLITION AND REMOVAL OF MOLD, LEAD-BASED PAINT, AND ASBESTOS-CONTAINING MATERIALS." Contractor s name, address, and phone number must also be clearly marked on the envelope. Proposals received after the stated deadline shall not be accepted. Proposal packages are to be delivered to: Mr. Jeff Eady Director of Public Works City of Forest Park 745 Forest Parkway Forest Park, GA

9 The City reserves the right to award the work to the Contractor they deem the most qualified. The City may also waive informalities and reject all proposals at its sole discretion. Contractors are encouraged to keep their proposals brief and relevant to the specific work required. All proposals become the property of the City of Forest Park, Georgia upon submission. The expense of preparing and submitting a proposal is the sole responsibility of the Contractor. The City reserves the right to reject any or all proposals received, to negotiate with any qualified source, or to cancel in part or in its entirety this RFP as in the best interest of the City of Forest Park. This solicitation in no way obligates the City to award a contract. 18. BID OPENING The bid packages will be opened and bid amounts recorded immediately after the deadline for submittal at Forest Park City Hall, 745 Forest Parkway, Forest Park, Georgia For all bids that clearly identify a primary contact and provide an address, a list of the submitted bids with company name and bid amount will be sent via EVALUATION CRITERIA Proposals shall be evaluated by a committee designated by the City of Forest Park Procurement Services Department. Evaluation criteria for this RFP shall be as follows: Qualifications Industry Experience References Fee Proposal 9