INVITATION FOR BIDS (IFB) HEAVY EQUIPMENT, OPERATIONS, CONSTRUCTION PERSONNEL AND CINDER SUPPLY FOR THE TUALAUTA SEWER SYSTEM EXTENSION PROJECT

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1 INVITATION FOR BIDS (IFB) HEAVY EQUIPMENT, OPERATIONS, CONSTRUCTION PERSONNEL AND CINDER SUPPLY FOR THE TUALAUTA SEWER SYSTEM EXTENSION PROJECT Issuance Date: July 22, 2013 IFB # FY WW.TUALAUTA SEWER SYSTEM UTU ABE MALAE Executive Director IFB FY WW.TUALAUTA.SEWER.SYSTEM Page of 30

2 NOTICE TO BIDDERS ISSUANCE DATE: July 22, 2013 IFB NO. PROJECT: CLOSING DATE/TIME: FY WW.TUALAUTA SEWER SYSTEM Heavy Equipment, Operations, Construction Personnel, and Cinder Supply for the Tualauta Sewer System Service Line Installation August 29, 2:00 p.m., American Samoa Time The American Samoa Power Authority (ASPA) issues this Invitation for Bid to evaluate, negotiate, and contract for heavy equipment, operations, construction personnel, and cinder supply related services for the construction of the Tafuna Plains Sewer System. A complete bid package may be picked up from the ASPA Materials Management Office in Tafuna. You may also view this IFB on the ASPA website: For more information about this IFB, contact Nancy Tinitali-Mauga, Procurement (684) or, maugan@aspower.com. Qualified bidders must submit bids in a sealed envelope, box, or other enclosure addressed to the ASPA Procurement Manager. The sealed envelope or box must be labeled: ASPA PROCUREMENT MANAGER IFB FY WW.TUALAUTA SEWER SYSTEM ATTN: Nancy Mauga, and show the date and time of bid opening. An original and five (5) copies of t he bid must be received in the Materials Management Office at Tafuna no later than 2:00 p.m. on August 29, Late submittals will not be opened or considered and will be designated as non-responsive. The American Samoa Power Authority reserves the right to: 1. Reject all bids and reissue a new or amended IFB; 2. Request additional information from any bidder submitting a bid; 3. Select a bidder for award based on other than least cost ; (e.g. capability to complete work in a timely fashion or evidence of good work experience); 4. Negotiate a contract with the bidder selected for award; and/or 5. Waive any non-material violations of rules set up in this IFB at its sole discretion. Utu Able Malae, Executive Director Date IFB FY WW.TUALAUTA.SEWER.SYSTEM Page of 30

3 DATE OF ISSUE: July 22, 2013 BID INVITATION INVITATION FOR BIDS: PROJECT: IFB NO. FY WW.TUALAUTA SEWER SYSTEM Heavy equipment, operations, construction personnel, and cinder supply for the Tualauta Sewer System Extension Project. INSTRUCTIONS: This Invitation for Bid (IFB) shall require an original and five (5) copies that must be received at the ASPA Materials Management Office no later than 2:00 p.m. on August 29, The envelope or box must be labeled: IFB No. FY WW.TUALAUTA SEWER SYSTEM. Heavy Equipment, Operations, Construction Personnel, and Cinder Supply For the Tualauta Sewer System Extension Project Late submittals will not be opened or considered and will be determined as non-responsive. All bidders shall provide sufficient written and verifiable information that responds to the requirements set forth herein and in the Scope of Work (SOW). Pre-Bid Questions Any pre-bid questions and/or clarifications shall be submitted to or the Procurement Manager in writing (through electronic mail or hard copy). Questions and/or clarifications are welcome and should be submitted no later than 4:00 p.m. on August 15, ASPA shall issue addenda to address any questions and/or clarifications as necessary. Bid Bond - Each bid must be accompanied by a cashier's check or bid bond made payable to the American Samoa Power Authority. The cashier's check or bid bond shall be five percent (5%) of the total bid amount in U.S. Dollars. Company or personal checks are not acceptable. If a bidder fails to submit the required bid bond with the bid, the bid shall be considered non-responsive and subject to rejection. NOTE TO BIDDERS: This bid is subject to the attached General Terms and Conditions of the IFB for Heavy Equipment, Operations, Construction Personnel, and Cinder Supply for the Tualauta Sewer System Extension Project. The undersigned bidder agrees to furnish, within the time specified, the articles and services at the price stated opposite the respective terms listed on the schedule provided, unless otherwise specified by a Bidder. In consideration of the expense to ASPA in opening, tabulating, and evaluating this bid, and because time is of the essence, the undersigned agrees that this bid shall remain firm and irrevocable within one hundred and twenty (120) calendar days from the date opening to supply any or all of the items which prices are proposed. SIGNED: DATE: IFB FY WW.TUALAUTA.SEWER.SYSTEM Page of 30

4 AMERICAN SAMOA POWER AUTHORITY SPECIAL REMINDERS TO PROSPECTIVE BIDDERS Where applicable, bidders are reminded to read the Bid Solicitation Instructions and General Terms and Conditions attached to the Bid Invitation to ascertain that all of the following (see boxes checked) requirements of the bid are submitted in the bid envelope at the date and time for bid opening. [X] 1. BID FORMS a. Bid Invitation Form (Page 3) b. Bid Transmittal Form (Attachment A) [X] 2. TECHNICAL BID The Technical Bid shall follow the Scope of Work refer to 3. Also, complete Bidder Qualification Sheet and Equipment, Operator, Construction Personnel, and Information Form. (Attachment B) [X] 3. CONTRACT COST BID The Bidder shall submit a contract price as stated in 12(c) and complete Bid Form. (Attachment C) [X] 4. PROPOSAL BOND The Offeror shall submit a proposal bond for 5% of the total proposal amount and execute the attached proposal bond form. (Attachment C). This reminder must be signed and returned with the technical bid envelope. Failure to comply with requirements may result in disqualification and rejection of the bid. I, authorized representative of ; acknowledge receipt of this special reminder to prospective bidders together with IFB NO. FY WW.TUALAUTA SEWER SYSTEM as of this date, Bidder s Representative Signature IFB FY WW.TUALAUTA.SEWER.SYSTEM Page of 30

5 1. INTRODUCTION: GENERAL TERMS AND CONDITIONS IFB NO. FY WW.TUALUTA SEWER SYSTEM The American Samoa Power Authority (ASPA) issues a n Invitation for Bids to evaluate, negotiate, and contract for heavy equipment, operators, construction personnel and related services for the construction of the Tualauta Sewer System Extension Project. The bid must be of sufficient quality and content to allow ASPA to evaluate the condition of the equipment, the ability of the bidder to operate, maintain, and repair the equipment as well as to provide backup equipment and operators. The selected bidder must provide a bid that specifically and completely addresses the tasks and items outlines in the Scope of Work (SOW). 2. BACKGROUND: The United States Territory of American Samoa is a group of seven islands (five volcanic islands and two coral atolls) located in the South Pacific Ocean. The total land area of the islands is approximately 76 mi 2. The five volcanic islands, which are the major inhabited islands of American Samoa, are Tutuila, Aunu'u, Ofu, Olosega and Ta'u. Pago Pago Harbor is American Samoa's main port and is located on the island of Tutuila, the largest and most populous island (~58 mi 2, pop. ~55,000), and the center of government and commerce. The Tafuna Plains area (Tualauta County) is the fastest growing area on the island of Tutuila. In the 10-year period from 1990 to 2000, the population rose from 14,724 to over 21,000. This area is also the location of most of the existing water supply wells and an area of possible new wells. Now, only a portion of the Tafuna Plains is served by a community sewage system. Groundwater consists of rainfall and wastewater seeping into the ground. The percentage of groundwater made up of wastewater is increasing as the population increases. This increase in wastewater is occurring at the same time that groundwater contributed from rainfall is decreasing. Due to construction designed to drain individual properties, greater amounts of rainfall and runoff are being channeled and not allowed to soak into the ground. If the groundwater continues to deteriorate, the cost to treat the island's groundwater will become prohibitive. Since 1996, approximately 310,000 linear feet for sewer main and service line pipe has been installed to serve approximately 1,500 homes, business and other structures in the Tafuna Plains. In order to further protect the groundwater supply from cesspool pollution, there is a great need to expand the sewer system and connect additional homes to the system in the Tafuna Plains area. 3. SCOPE OF WORK: REFER TO APPENDIX A 4. ASPA RESPONSIBILITIES: a. ASPA will provide supervision of all contract personnel; b. ASPA will provide contractor with a bi-weekly schedule of planned project activities; c. ASPA will provide rights-of-way for all project activities; d. ASPA will provide plans for proposed 6-inch and 8-inch sewer main extensions; and IFB FY WW.TUALAUTA.SEWER.SYSTEM Page of 30

6 e. ASPA will maintain a daily log of equipment and operator hours and activities. 5. SCHEDULE: The project will be completed within three (3) months from the date of the Notice to Proceed (NTP). Contractor equipment and operator hours will be five (5) days per week from Monday through Friday, 7:30 am to 4:00 pm with a one hour lunch break each day and two fifteen minute breaks each, one in the morning and one in the afternoon. There will be no work on weekends or holidays unless approved by ASPA. If there are additional areas found that ASPA believes needs sanitary sewer lines, an amendment will be issued to the contract. The amendment will specify the location, design drawings and estimated homes to be connected. The rates in the contract will apply to the amended site. 6. SUBMITTALS: a. The contractor will provide information on equipment and equipment operators as outlined on ATTACHMENT C Bidders Qualification Sheet, Equipment, Operator, and construction personnel Information. b. The contractor will provide a cost bid as outlined on ATTACHMENT D Bid Form. 7. DATE/TIME/PLACE OF BID SUBMISSION AND BID OPENING Each bidder must submit its bid in a sealed envelope addressed to the ASPA Procurement Manager. An original and five (5) copies of the bid must be received in the Materials Management Office no later than 2:00 p.m. local time on or before August 29, Late submittals will not be opened or considered and will be determined as non-responsive. All bidders shall provide sufficient written and verifiable information that responds to the requirements of the IFB, and in accordance with the SOW. 8. PRE-BID QUESTIONS: Any pre-bid questions and/or clarifications shall be submitted to maugan@aspower.com or the Procurement Manager in writing (thr ough electronic mail or hard copy) no later than 4:00 p.m. on August 15, ASPA shall issue addenda to address any questions and/or clarifications as necessary. 9. ADDENDA: ASPA reserves the right to issue addenda for any changes to this IFB. Bidders shall send ASPA a signed form confirming receipt of each addendum. 10. BID PREPARATION INSTRUCTIONS: The bid must contain three (3) parts. Bidders shall prepare their bids in detail accordingly. IFB FY WW.TUALAUTA.SEWER.SYSTEM Page of 30

7 a. Technical. Bidder must describe its approach in addressing duties outlined in the SOW. This includes delineation of specific actions the bidder will undertake to achieve the goals and objectives outline in the SOW. Contractor will need to stake out all necessary locations prior to construction using survey equipment. b. Prior Related Experience/Past Performance. A description of the firm s related experience, background, past performance and credentials as stated on the attached Bidder Qualification Sheet, which is incorporated herein as if fully set forth. This part includes a dossier of personnel qualifications. Bidder should provide references (2 or more) and a project history that verify a minimum of three (3) years of specific or related experience. Bidder must hold appropriate and current business license for these services. c. Contract Price: Bidder s price for services and materials, including a breakdown of project costs (e.g. estimated cost for materials, cost for labor, etc.). 11. ATTACHMENTS: Attachment A: Bid Transmittal form Attachment B: Bidder s Qualification Sheet Attachment C: Bid Form Attachment D: Site Map 12. CONTRACT TERM: Contract term for this contract within 3 months unless completed early or additional work is amended. Contractor may have multiple crews working on different sites to meet deadline. Project Fagaima Malaeimi S. Est. Duration 2 months 1 month 13. TYPE OF CONTRACT: Services provided by the successful bidder will be performed under a negotiated lump sum, firm fixed-price contract agreement. The successful bidder, as an independent contractor shall furnish the necessary equipment, personnel, tools, parts, supplies, insurance, licenses, support vehicles and all other required items and services and otherwise do all things necessary to meet the requirements specified in the Scope of Work to the satisfaction of the American Samoa Power Authority on a lump sum, firm fixed-price basis. 14. BASIS FOR SELECTION: A Source Evaluation Board (SEB) will evaluate bids. SEB members shall be chosen by the Materials/Procurement Manager in collaboration with the WW Senior Engineer s. Submission of a bid shall constitute a waiver of any challenge or dispute of SEB members, as well as the choice of IFB FY WW.TUALAUTA.SEWER.SYSTEM Page of 30

8 methodology set for the on the SEB score sheets. The award will be made by ASPA in accordance with the evaluation criteria set forth herein and with ASPA s Procurement Rules. A determination shall be made by the SEB of those responsible bidders whose bids have the potential of being selected for award. The determination shall be included in the contract file. Discussions may be conducted by the SEB with those responsible bidders whose bids are determined to have a reasonable chance of being selected for award. These discussions shall only be conducted for obtaining clarification from the bidder on its bid to ensure full understanding of and responsiveness to the IFB requirements. Discussions shall be conducted individually with each bidder and care shall be exercised to ensure that no information derived from competing bidder s bids is disclosed. All bidders with whom discussions are conducted shall be accorded an opportunity to revise their bids in response to specific clarifications based on the discussions. Unless the Materials/Procurement Manager determines that satisfactory evidence exists that a mistake has been made, as set forth in Procurement Rule 3-114, bidders will not be permitted to revise their bids after bid opening. The results of the evaluation will be documented, and a written recommendation by the SEB will be sent to the Materials/Procurement Manager. Upon review and approval of the Materials/Procurement Manager, the SEB s written recommendation shall be forwarded to the Executive Director for final review and approval. ASPA reserves the right to make the award to the bidder that submits the bid, which meets the requirements set forth herein and is in the best interest of ASPA after taking into consideration the aforementioned factors. ASPA also reserves the right to select portions of a bid, or to reject any and all bids. 15. EVALUATION CRITERIA: Bids will be evaluated and ranked by the Source Evaluation Board utilizing the following point system: Technical: 0-10 points Experience: 0-30 points Contract Price (including potential bid surcharge multiplier savings evaluated at ASPA s discretion only): 0-60 points Total 100 points (best possible score) 16. QUALIFICATION OF BIDDER: ASPA may make such investigations as it deems necessary to determine the bidder s legal ability to enter into the agreement, and the bidder shall furnish to ASPA such information and data for this purpose as ASPA may request, or the bidder may be deemed non-responsive. 17. MULTIPLE BIDS COLLUSION: If more than one bid is submitted by any one party or in the name of its clerk, partner or other person; all bids submitted by said party may be rejected by ASPA. This shall not prevent a bidder from submitting alternate bids when called for. A party who has proposed prices on materials is not thereby disqualified from quoting prices to other bidders or from submitting a bid directly to ASPA. If IFB FY WW.TUALAUTA.SEWER.SYSTEM Page of 30

9 ASPA believes that collusion exists among any bidders, none of the participants in such collusion shall be considered. Bids in which the contract prices are unbalanced or unrealistic may be rejected at ASPA s sole discretion. 18. BIDDER S UNDERSTANDING: Each bidder must understand and acknowledge the conditions relating to the execution of the work and it is assumed that it will make itself thoroughly familiar with all of the Contract Documents prior to execution of the written contract. Each bidder shall inform itself of, and shall comply with, federal and territorial statutes and ordinances relative to the executing of the work. This requirement includes, but is not limited to, applicable regulations concerning protection of public and employee safety and health, environmental protection, historic preservation, the protection of natural resources, fire protection, burning and nonburning requirements, permits, fees, and similar subjects. 19. WITHDRAWAL OF BID: Any bid may be withdrawn prior to the scheduled time for the opening of bids by notifying ASPA in a written request. No bid may be withdrawn after the time schedule for opening of bids. 20. OPENING AND EVALUATION OF BIDS: In accordance with ASPA Procurement Rule 3-110, bids will be opened and recorded as part of the record for the Source Evaluation Board on the assigned date and at the time indicated above at the Procurement Office in Tafuna or in another place designated by the ASPA Procurement Manager in writing. 21. IFB CONDITIONS: This IFB does not commit ASPA to award a contract or to pay any cost incurred in the preparation of a bid. ASPA reserves the right to: a. Reject any bidder for being non-responsive to bid requirements contained in this IFB; b. Reject all bids and reissue an amended IFB; c. Request additional information from any bidder submitting a bid; d. Select a bidder for award-based criteria other than least cost (e.g. experience, or potential savings through the most competitive surcharge multiplier indicated in the bid at ASPA s sole discretion); e. Negotiate a contract with the bidder selected for award; and/or f. Waive any non-material violations of rules contained in this IFB. ASPA reserves the right to issue any addendums to this IFB. Bidders shall send ASPA a signed form confirming receipt of any addendums, and shall submit supporting/additional information as required by any addendums. In the event that a bidder fails to acknowledge receipt of any such Addendum in the space provided, his bid shall be considered irregular and will be accepted by ASPA only if it is in ASPA s best interest. In the event that Addenda are not received until after the bidder IFB FY WW.TUALAUTA.SEWER.SYSTEM Page of 30

10 has submitted its bid, a supplementary bid may be submitted revising the original bid. supplementary bids must be received by ASPA prior to the scheduled time for opening of bids. Such 22. REPRESENTATION REGARDING ETHICS IN PUBLIC PROCUREMENTS: The bidder or contractor represents that it has not knowingly influenced and promises that it will not knowingly influence an ASPA employee to breach any of the ethical standards and represents that it has not violated, it is not violating and promises that it will not violate the prohibition against gratuities and kickbacks set forth in of the ASPA Procurement Rules. 23. REPRESENTATION REGARDING CONTINGENT FEES: The bidder represents that it has not retained a person to solicit or secure an ASPA contract upon an agreement or understanding for a commission, percentage, brokerage, or contingent fee; except for retention of bona fide employees or bona fide established commercial selling agencies for the purpose of securing business. 24. COMPLIANCE WITH LAWS: Bidders awarded a contract under this solicitation shall comply with the applicable standards, provisions and stipulations of all pertinent Federal and/or local laws, rules and regulations relative to the performance of this contract and the furnishing of goods 25. AWARD, CANCELLATION, AND REJECTION: Award shall be made to the lowest responsible and responsive bidder, whose bid is determined to be the most advantageous to the American Samoa Power Authority, taking into consideration the evaluation factors set forth in this solicitation. No other factors or criteria shall be used in the evaluation. ASPA reserves the right to waive any minor irregularities in the bid received. The Procurement Manager shall have the authority to award, cancel, or reject bids, in whole or in part for any one or more items if she determines it is in the best public interest. It is the policy of ASPA to award contracts to qualified bidders. ASPA reserves the right to increase or decrease the quantity of the items for award and make additional awards for the same type items based on the quotation prices for a period of thirty (30) days after the original award. IFB FY WW.TUALAUTA.SEWER.SYSTEM Page of 30

11 Date: AMERICAN SAMOA POWER AUTHORITY American Samoa Government Interested Bidder: ATTACHMENT A BID TRANSMITTAL FORM The undersigned (hereafter called an Bidder), hereby proposes and agrees to furnish all the necessary information pertaining to IFB NO. FY Heavy Equipments, Operations, Construction Personnel and Cinder Supply for the Tualauta Sewer System Extension Project in accordance with the Scope of Work, General Terms and Conditions, and other procurement requirements specified in this document for the prices states in the itemized bid form(s) attached hereto, plus any and all sums to be added and/or deducted resulting from all extra and/or omitted work in accordance with the unit and/or lump sum prices stated in the itemized bid form attached hereto. The undersigned has read and understands the bid requirements, and is familiar with and knowledgeable of the local conditions at the place where the work is to be performed. We have read the IFB Instructions and General Terms and Conditions attached to ascertain that all of the following (see boxes checks) requirements of the bid are submitted in the bid envelope, with five copies, at the date and time for bid opening. Signed Seal Date: IFB FY WW.TUALAUTA.SEWER.SYSTEM Page of 30

12 APPENDIX A: SCOPE OF WORK 1. General Information: This scope of work (SOW) describes the basic requirements for the rental of construction equipment, the provision of personnel to operate and maintain the equipment, the provision of personnel for construction/installation of the pipes, and the provision for cinder supply to complete the project described herein. It is required that the bidder have extensively demonstrated experience in equipment ownership, equipment rental, and personnel especially relating to the operation and maintenance of equipment. Successful completion of projects similar in nature to this bid as specified in the SOW should be described in the bid and will be considered in the selection process. Specific experience in American Samoa is preferred and should be documented in the bid. The office, operations, and labor staff to be used should have demonstrated experience on similar projects, and experience on similar projects in American Samoa is preferred. The capabilities and experience of local subcontractors that will be used for portions of the work must also be provided in the bid. Contractor will need to stake out all necessary locations prior to construction using survey equipment. The bidder should take into consideration equipment and related requirements for the duration of the contract to allow maximum operation, minimum downtime, and proper support services to operate and maintain the equipment, and possible replacement of equipment if units fail during the contract period. Should any equipment utilized on the project as incorporated into this bid fail during the contract period, the bidder must be ready and able to repair or replace the equipment within 7 calendar days in order to maintain project progress without change to any bid price nor without any additional contract costs. Should the successful bidder fail to maintain project progress, ASPA reserve the right to charge liquidated damages in the amount of $ for each day beyond the 7 calendar days any equipment is unavailable to maintain project progress. Labor costs for equipment operators and personnel are also to be included according to labor laws and standards and in accordance with projected working days and hours. Other costs such as the mechanic's support time, along with home office overhead, taxes, insurance, and profit, need to be considered and incorporated. Costs for consumables should also be addressed including fuel, oil, hoses, teeth, hydraulic pumps and motors, filters, and electrical components, and other items needed to ensure reliable and safe operation and maintenance of the equipment over the duration of the contract. 2. Sewer Mains: The project includes clearing, excavating, stockpiling, backfilling, restoration and installation of up to 2,500 linear feet of 8-inch and up to 1,500 linear feet (LF) of 6-inch gravity sewer main, up to 10 manholes, and approximately 15 service line stub outs. Clearing, excavation, backfilling, installation and restoration will occur parallel to paved and unpaved roads, within undeveloped lots that may be overgrown with vegetation and near homes, businesses, underground utilities that may be marked or unmarked, and other structures. Trenches will be excavated up to 4feet wide and 6 inches below proposed sewer pipe inverts which vary from 5 feet to 15 feet deep and 18 inches below proposed sewer manhole inverts. Contractor shall take necessary safety precautions to secure trench and protect traffic when necessary as per ASPA and typical trench safety standards. There shall be no open trenches longer than twenty feet (20) that are left exposed for more than 48 hours. All trenches left open and unattended after normal working hours must be excavated as per ASPA and typical trench safety standards, barricaded and taped off to discourage public entry. Contractor s equipment will also be utilized during manhole and cleanout channeling; road restoration and loading excess fill material onto a dump truck. IFB FY WW.TUALAUTA.SEWER.SYSTEM Page of 30

13 3. Sewer Service Laterals: 1 The project also includes clearing, excavating, stockpiling, backfilling, restoration, and installation of up to 2,000 linear feet (LF) of gravity sewer service laterals. This work will be performed in the same area as the sewer main line and in close proximity to residential homes, businesses, underground utilities that may be marked or unmarked, and other structures. The service lateral work shall be completed after each sewer main line section is completed, tested, and approved by ASPA. For service laterals, trenches will be excavated up to 4 feet wide and 6 inches below proposed sewer pipe inverts that range from 2 to 15-feet deep. Contractor shall take necessary safety precautions to secure trench and protect traffic when necessary as per ASPA and typical trench safety standards. There shall be no open trenches longer than twenty feet (20) that are left exposed for more than 48 hours. All trenches left open and unattended after normal working hours must be excavated as per ASPA and typical trench safety standards, barricaded and taped off to discourage public entry. 2 Contractor s equipment will also be utilized during manhole and cleanout channeling; road restoration and loading excess fill material onto a dump truck. 3 Installation will occur in the Tualauta County ( Tafuna, Fagaima, Malaeimi, Pavaiai and Tafeta plains) in varying soil conditions including hard rock and non-rock formations. Typically, there is softer soil from the ground level to 5 feet deep, then hard rock from 5 feet deep down. The average depth of solid rock to break and excavate should be about 3 feet. This general excavating information is provided to assist Bidders considering this project, but ASPA makes no claim to know precise soil conditions in the project area. It is the Bidder s responsibility to understand soil and excavating conditions in the project area of Tualauta County and make an adequate accounting of all possible conditions into their bid. No additional payment shall be made during the contract period based upon soil and excavating conditions. The project is estimated to take approximately less than five (5) months to complete. 4. Project Area/Details: Refer Vicinity Map and other drawings attached as Attachments D. a. Equipment Requirements: i. Heavy Equipment Requirements The following equipment is required for installation of the sewer mains and service laterals. Should any equipment utilized on the project as incorporated into this bid fail during the contract period, the bidder must be ready and able to repair or replace the equipment within 7 calendar days in order to maintain project progress and avoid interruptions in job productivity and schedule without change to any bid price nor without any additional contract costs. Should the successful bidder fail to maintain project progress, ASPA reserve the right to charge liquidated damages in the amount of $ for each day beyond the 7 calendar days any equipment is unavailable to maintain project progress. A. Up to Two (2) -5 to 20 Ton Track Excavator with rock breaker. The unit(s) will be used for clearing, grubbing, excavation, stockpiling, backfilling, and restoration for installation of up to 15,000 linear feet of sewer mains and 10,000 linear feet of service laterals and may be within close IFB FY WW.TUALAUTA.SEWER.SYSTEM Page of 30

14 proximity to homes. The unit shall be capable of excavation to a depth up to 15 feet and widths up to 8 feet in rock and non-rock conditions and be equipped with the following: a. Hydraulic Rock Breaker/Hammer b. 1.5 cubic yard weed bucket c. Rock Bucket d. Or any other attachment necessary for optimal excavating performance. B. Up to Two (2) - 5 to 7 Ton Backhoe with no rock breaker similar or equal to Hitachi LR-LX 30 (3 ton) or a Komatsu WT 70 (7 ton) rubber tire front loader. This unit will be utilized for stockpiling, backfilling, loading excess fill material onto a dump truck, and restoration for installation of up to 15,000 linear feet of sewer mains and 10,000 linear feet of service laterals and shall be equipped with the following: a. 1.5 cubic yard bucket Or any other attachment necessary for optimal excavating performance Up to Two (2) Plate Compactor. The compactor shall be 18 to 30-inches wide and weigh 70 to 150 pounds with a bottom vibrating plate. The unit will be used for compaction of backfill bedding material from the pipe embedment zone to the bottom of the trench and in lifts above the pipe embedment zone as required by ASPA. ii. Heavy Equipment Requirements (as requested by ASPA) Upon request from ASPA, the winning contractor shall provide up to two of each equipment identified above (Refer to Section 4.a.i: Equipment Requirements) for installation of sewer mains and service laterals that will allow operations of two installation crews simultaneously on the project or other projects in Tualauta County. Should any equipment utilized on the project as incorporated into this bid fail during the contract period, the bidder must be ready and able to repair or replace the equipment within 7 calendar days in order to maintain project progress and avoid interruptions in job productivity and schedule without change to any bid price nor without any additional contract costs. Should the successful bidder fail to maintain project progress, ASPA reserve the right to charge liquidated damages in the amount of $ for each day beyond the 7 calendar days any equipment is unavailable to maintain project progress. b. Maintenance and Service: i. Mechanic: The contractor shall provide services of a mechanic who will service the equipment on site on a regularly scheduled basis to ensure the equipment is maintained according to manufacturer s requirements and to avoid interruptions in job productivity and the project schedule. Maintenance shall be scheduled for periods outside of normal working hours or during times when the maintenance will minimize interruptions to job productivity and the project schedule. The contractor must first gain the approval of the ASPA Superintendent for scheduled maintenance. ii. Tools and Equipment: The contractor shall maintain a sufficient inventory of tools and equipment including mechanic transportation to maintain and service the rental equipment to avoid interruptions in job productivity and project schedule. IFB FY WW.TUALAUTA.SEWER.SYSTEM Page of 30

15 iii. Parts, Supplies and Consumables: The contractor shall provide and/or maintain a sufficient inventory of supplies and consumables to avoid interruptions in the project schedule including fuel, lubricants, tires, filters, hoses, pins, bucket with components, and other items necessary for operation and maintenance of the equipment. iv. Survey: Contractor will need to stake out all necessary locations prior to construction using survey equipment. v. Insurance: The Contractor shall maintain sufficient insurance to address damage to equipment for the duration of the project. c. Personnel Requirements: The personnel listed herein are to be included in this contract. Costs for personnel are to include regular, overtime, sick leave, and holiday pay in accordance with Contract Provisions and American Samoa Labor Laws and Regulations. In addition, the contractor will be responsible for insurance, safety equipment, administration, and other indirect costs to satisfy labor laws and regulations. All personnel are to have suitable qualifications and experience to satisfy production requirements and operate the equipment according to safe practices and industry standards. The contractor will be responsible for excavating trenches safely to minimize risk of accident or injury to operators, any ASPA personnel working at the project location, or members of the public, including traffic, The contractor will also be responsible for any damage to equipment caused by operator error or the operation of its equipment in Tualauta County project area. Personnel will be responsible for the installation of the design in a timely manner, supervision by the on-site In the event of any disagreement between operators and ASPA Inspector, ASPA engineers must be notified immediately in order to resolve the dispute with minimal interruption to the project productivity and schedule. The contractor will have operators available on call to replace personnel who are unable to report to the job site according to the project schedule. Failure to provide suitably qualified operators at the start of any regularly scheduled work at the active project site will result in liquidated damages in the amount of $200 for each day, for each operator of every piece of equipment provided in this Bid. d. Operators for Sewer Mains and Sewer Service Laterals Heavy Equipment: i. Sewer Mains and Sewer Service Installations: A. Up to Two (2) Operator(s) for a 5 to 20 Ton Track Excavator equipped with rock breaker or any other attachment necessary for optimal excavating performance. B. Up to Two (2) Operator(s) for a 5 to 7 Ton Backhoe similar or equal to Hitachi LR-LX30 (3 ton) or a Komatsu WT 70 (7 ton) rubber tire front loader. 5. Cinder Supply: Cinder loads under this Agreement shall be used for this agreement only. IFB FY WW.TUALAUTA.SEWER.SYSTEM Page of 30

16 a. Cinder Requirements: Cinder shall be fill cinder or best type of fill cinder delivered or hailed to the requested location. All materials shall be sampled in accordance with ASTM D-75 and certification of requested material shall be provided at no cost to ASP A upon request. For cinder labeled 3/4" minus, the cinder shall be tested in accordance with ASTM-C136 to determine grain sizes. Cinder fill shall contain moisture (but not soaked) and fine particles to ensure compaction requirements can be achieved and verified per ASTM- D2922 Density Test by Nuclear Method and ASTM 0698 Standard Proctor Test. Percentage fine or passing No.4 sieve shall not be more than 5. Please refer to table below: For Black Sand, the cinder shall be free of dirt, clay balls, roots, and other organic material. Maximum size of the material shall be one quarter inch (1 /4") and no more than 3% by weight shall pass the No. 200 sieve. For Mix, the cinder shall be a mix of sand and cinders as specified above, in the proportions as requested by ASPA. For Fill, the granular fill shall be well-graded crushed rock free from dirt, clay balls, roots, and organic material. Maximum size of the material shall be two inches (2"). At least 75% of the material shall pass the one inch (1 ") sieve and no more than 10% by weight shall pass the No. 200 sieve. For Top Soil, the cinder shall be material free from roots, debris, organic materials, rocks larger than three (3) inches, and other deleterious materials. b. All-Inclusive The Suppliers shall furnish, at its own cost and expense, all necessary tools, labor, transportation, appliances, machinery, and appurtenances necessary for Cinder Supply Agreement. c. Cinder Standard Cinders shall fill trench 6-in below pipe, 12-in above pipe and about 12-in on either side of pipe (varies with trench size). See drawing below for standard. IFB FY WW.TUALAUTA.SEWER.SYSTEM Page of 30

17 IFB FY WW.TUALAUTA.SEWER.SYSTEM Page of 30

18 ATTACHMENT B BIDDER S QUALIFICATION SHEET AND EQUIPMENT AND OPERATOR INFORMATION FORM 1. Name of Organization: 2. Address: 3. Telephone: (Home Office) Business Telephone: Address: Fax Number: Tax Identification Number: 4. Contact Person: 5. Type of Business: Corporation Partnership Proprietorship Joint Venture Note: For Corporations Articles of Incorporation Certification must be on record with the Treasurer of American Samoa. Copies of partnership agreements and articles of incorporation must be submitted to the revenue branch with application form and relevant documents. Aliens cannot operate sole ownership enterprises and partnerships with aliens are subject to immigration board review. Place of Organization or State of Incorporation: Owner s Names and Addresses (if not a Corporation): IFB FY WW.TUALAUTA.SEWER.SYSTEM Page of 30

19 For Corporations: Names and Addresses of Directors, Officers, and Stockholders with 20% or greater interest in the company. Individual States and Territories of the United States where company is registered as a foreign corporation. 7. List the name or names of supervisory personnel proposed to be employed on the work under this Contract, including the experience record for each that indicates the degree of responsibility and type of work supervised. 8. List the names and addresses of at least two (2) references, at least one of which should be a bank or other lending institution, governmental agency, or bonding company. IFB FY WW.TUALAUTA.SEWER.SYSTEM Page of 30

20 IFB FY WW.TUALAUTA.SEWER.SYSTEM Page of 30

21 EQUIPMENT AND OPERATOR INFORMATION 1a: 5 to 20 Ton Track Excavator w/rock breaker Excavator Brand Name, Type, Size, Year, Owned or Rented? Is this Excavator in poor, good or excellent condition and is it on island? List name of operator and years of experience. 1b: 5 to 7 Ton Backhoe (no rock breaker) Backhoe Brand Name, Type, Size, Year, Owned or Rented? Is this Backhoe in poor, good or excellent condition and is it on island? List name of operator and years of experience. 1c: Plate (jumping) compactor Compactor Brand Name, Type, Size, Weight, Year, Owned or Rented? Is this Compactor in poor, good or excellent condition and is it on island? IFB FY WW.TUALAUTA.SEWER.SYSTEM Page of 30

22 2a: 5 to 20 Ton Track Excavator w/rock breaker (as needed by ASPA) Excavator Brand Name, Type, Size, Year, Owned or Rented? Is this Excavator in poor, good or excellent condition and is it on island? List name of operator and years of experience. 2b: 5 to 7 Ton Backhoe (no rock breaker) (as needed by ASPA) Excavator Brand Name, Type, Size, Year, Owned or Rented? Is this Backhoe in poor, good or excellent condition and is it on island? 2c: Plate (jumping) compactor (as needed by ASPA) Compactor Brand Name, Type, Size, Weight, Year, Owned or Rented? Is this Compactor in poor, good or excellent condition and is it on island? IFB FY WW.TUALAUTA.SEWER.SYSTEM Page of 30

23 **Bidder must be prepared to provide additional equipment within 7 calendar days in the event of any failure, even if two (2) installation crews are operating simultaneously. EQUIPMENT MAINTENANCE AND SERVICE INFORMATION List Names of mechanic who will be on stand-by for this purpose. Give their qualifications including credentials and training and years of experience. Give your Maintenance and Service Schedule (M&S) Do you have a fully equipped vehicle on stand-by for your Maintenance and Service crew that will provide regular maintenance and service as per Schedule (M&S)? Is this vehicle in poor, good or excellent condition and is it on island? Do you have spare parts for all your machines in FORM1 above in stock? List spare parts in separate attachment that you will provide. IFB FY WW.TUALAUTA.SEWER.SYSTEM Page of 30

24 Describe Maintenance Service vehicle equipment and tools. IFB FY WW.TUALAUTA.SEWER.SYSTEM Page of 30

25 ATTACHMENT C BID FORM In compliance with the above Invitation for Bids, the undersigned proposed to perform all work in strict accordance with the General Conditions, General Requirements, Technical Provisions, schedules and Drawings for the following amounts. Costs for each equipment line item are to include all equipment operation and all labor costs necessary to complete the Scope of Work including but not limited to: adverse excavating conditions; mobilization and demobilization between different segments of the project site; equipment operator labor and related costs; insurance, fuel, and all other operation and maintenance costs. Bid: 1. Base Cost = Cost per Liner feet of 8 diameter sewer main including installation of Sewer manholes and stub-outs (based on variable excavation depth of up to 8 feet as measured from installed sewer main invert elevation to existing ground, and also including over excavation as specified for bedding and manholes). $ Total Cost for 8 Sewer Main = Base Cost x 2,500 Linear Feet $ A. 8 Excavating Surcharge Multiplier=Cost per Linear feet of 8 diameter sewer main including installation of manholes and stub-outs (based on variable excavation depth from 8 feet up to 12 feet as measured from installed sewer main invert elevation to existing ground, and including over excavation as specified for bedding and manholes). This Surcharge multiplier will be used in areas where the 12 sewer main invert location is between 8 and 12 feet below existing grade. The surcharge multiplier shall be written in decimal form (for example a 15% surcharge shall be written as 1.15, and no surcharge shall be written as 1.0) and multiplied by the linear footage of 8 sewer main actually installed in the field between 8 and 12 feet invert depth below existing grade. 8 Excavating Surcharge Multiplier = $ B. 8 Deep Excavating Surcharge Multiplier=Cost per Linear feet of 8 diameter sewer main including installation of manholes and stub-outs (based on variable excavation depth greater than 12 feet as measured from installed sewer main invert elevation to existing ground, and including over excavation as specified for bedding and manholes). This Surcharge multiplier will be used in areas where the 8 sewer main invert location is greater than 12 feet below existing grade. The surcharge multiplier shall be written in decimal form (for example a 15% surcharge shall be written as 1.15, and no surcharge shall be written as 1.0) and multiplied by the linear footage of 12 sewer main actually installed in the field greater than 12 feet invert depth below existing grade. IFB FY WW.TUALAUTA.SEWER.SYSTEM Page of 30

26 8 Deep Excavating Surcharge Multiplier = $ 2. Base Cost = Cost per Liner feet of 6 diameter sewer main including installation of Sewer manholes and stub-outs(based on variable excavation depth of up to 8 feet as measured from installed sewer main invert elevation to existing ground, and also including over excavation as specified for bedding and manholes). $ Total Cost for 6 Sewer Main= Base Cost x 1,500 Linear Feet $ A. 6 Excavating Surcharge Multiplier=Cost per Linear feet of 6 diameter sewer main including installation of manholes and stub-outs (based on variable excavation depth from 8 feet up to 12 feet as measured from installed sewer main invert elevation to existing ground, and including over excavation as specified for bedding and manholes). This Surcharge multiplier will be used in areas where the 6 sewer main invert location is between 8 and 12 feet below existing grade. The surcharge multiplier shall be written in decimal form (for example a 15% surcharge shall be written as 1.15, and no surcharge shall be written as 1.0) and multiplied by the linear footage of 6 sewer main actually installed in the field between 8 and 12 feet invert depth below existing grade. 6 Excavating Surcharge Multiplier = $ B. 6 Deep Excavating Surcharge Multiplier=Cost per Linear feet of 6 diameter sewer main including installation of manholes and stub-outs (based on variable excavation depth greater than 12 feet as measured from installed sewer main invert elevation to existing ground, and including over excavation as specified for bedding and manholes). This Surcharge multiplier will be used in areas where the 6 sewer main invert location is greater than 12 feet below existing grade. The surcharge multiplier shall be written in decimal form (for example a 15% surcharge shall be written as 1.15, and no surcharge shall be written as 1.0) and multiplied by the linear footage of 6 sewer main actually installed in the field greater than 12 feet invert depth below existing grade. 6 Deep Excavating Surcharge Multiplier = $ 3. Base Cost = Cost per Linear Feet of 4 Sewer Service Lateral (based on variable excavation depth of up to 6 feet as measured from installed sewer main invert elevation to existing ground, and also including over excavation as specified for bedding, cleanouts, and manholes). $ Total Cost = Base cost x 2,000 Linear Feet $ IFB FY WW.TUALAUTA.SEWER.SYSTEM Page of 30

27 A. 4 Excavating Surcharge Multiplier=Cost per Linear feet of 4 diameter sewer service laterals, including installation of manholes, cleanouts, and stub-outs (based on variable excavation depth from 6 feet up to 10 feet as measured from installed sewer service lateral invert elevation to existing ground, and including over excavation as specified for bedding, cleanouts, and manholes). This Surcharge multiplier will be used in areas where the 4 sewer main invert location is between 6 and 10 feet below existing grade. The surcharge multiplier shall be written in decimal form (for example a 15% surcharge shall be written as 1.15, and no surcharge shall be written as 1.0) and multiplied by the linear footage of 4 sewer service lateral actually installed in the field between 6 and 10 feet invert depth below existing grade. 4 Sewer Service Lateral Surcharge Multiplier $ B. 4 Deep Excavating Surcharge Multiplier=Cost per Linear feet of 4 diameter sewer service laterals, including installation of manholes, cleanouts, and stubouts (based on variable excavation depth from greater than 10 feet as measured from installed sewer service lateral invert elevation to existing ground, and including over excavation as specified for bedding, cleanouts, and manholes). This Surcharge multiplier will be used in areas where the 4 sewer main invert location is greater than 10 feet below existing grade. The surcharge multiplier shall be written in decimal form (for example a 15% surcharge shall be written as 1.15, and no surcharge shall be written as 1.0) and multiplied by the linear footage of 4 sewer service lateral actually installed in the field greater than 10 feet invert depth below existing grade. 4 Deep Sewer Service Lateral Surcharge Multiplier $ C. Base Cost = Installed Cost per Sewer Manhole (cost includes pickup/delivery to project site from ASPA yard, installation, channeling, grouting & surface restoration). Total Cost for Sewer Manhole = Base cost x 10 $ Bid Total (do not include Surcharge Multipliers. ASPA will use these when evaluating all bids): $ Bid Total: In Words Additionally, Dump Truck may be used on an as needed basis, please provide a quote for this usage. IFB FY WW.TUALAUTA.SEWER.SYSTEM Page of 30

28 Dump Truck Use (quote per 8 Cubic Yard of waste delivered to Futiga Landfill or other approved sites in Tualauta). $ 5. Cinders Supply Truck Size: cy A. Cost of ¾ Cinder Supply per cubic yard $ ATTACHMENT C Fagaima Area IFB FY WW.TUALAUTA.SEWER.SYSTEM Page of 30

29 IFB FY WW.TUALAUTA.SEWER.SYSTEM Page of 30

30 Malaeimi South IFB FY WW.TUALAUTA.SEWER.SYSTEM Page of 30