1. PROCUREMENT PLAN. Ministry of Education, Science and Technology SKILLS DEVELOPMENT PROJECT

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1 Public Disclosure Authorized 1. PROCUREMENT PLAN Public Disclosure Authorized Public Disclosure Authorized Public Disclosure Authorized GENERAL PROJECT INFORMATION Country: Malawi Ministry of Education, Science and Technology SKILLS DEVELOPMENT PROJECT Borrower: Government of the Republic of Malawi Project Name: Skills Development Project Loan/Credit No. : MW s approval Date of the procurement Plan: Original: Date of General Notice: Period covered by this procurement plan: 18 months II. Goods and Works and non-consulting services. Prior Review Threshold: Decisions subject to Prior the as stated in Appendix 1 to the Guidelines for of Goods, Works and Non Consultant Services under IBRD Loans and IDA Credits & Grants by World Borrowers - (January 2011): Method Thresholds Comment- Prior Review 1. ICB and LIB (Goods) and 1,000,000 and above All s Non Consulting Services 2. NCB (Goods) and Non Below 1,000,000 and above None Consulting Services 200, Shopping (Goods) and Non Bellow 200,000 None Consulting Services 3. ICB (Works) 5,000,000 and above All s 4. NCB (Works) Below 5, 000,000 and above 1, 000,000 First contract above US$1 million Page 1 of 11

2 5. Shopping (Works) Below 1, 000,000 None 6. Direct ing All Values All s Prequalification : Bidders for N/A shall be prequalified in accordance with the provisions of paragraphs 2.9 and 2.10 of the Guidelines. 3. Proposed Procedures for CDD Components (as per paragraph of the Guidelines: [Refer to the relevant CDD project implementation document approved by the ] Not Applicable 4. Reference to (if any) Project Operational/ Manual: Not Applicable 5. Any Other Special Arrangements: [including advance procurement and retroactive financing, if applicable] : Not Applicable 6. Packages with Methods and Time Schedule [List the Packages which require s prior review first and then the other packages] Not Applicable Page 2 of 11

3 I. Packages for Goods, Works and Non-Consulting Services Sr./ No Description Estimated Cost (Prior/) Market Approach (Open- National/ Method (RFP, RFB, RFQ, DS etc.) Evaluation Options (BAFO, Rated Criteria etc.) Process: (Single/Multiple Stages; One/Two s etc) Prequalif ication Domestic Preference (Yes/No) Expected date of Goods 1 of various Limited RFQ Single N N 11/08/17 15/09/17 ICT Equipment 50, Printer (4 in 1) Limited RFQ Single N N 10/26/ Laptops 7, Limited RFQ Single N N 10/26/ Desktops 3, Limited RFQ Single N N 10/26/ UPS Limited RFQ Single N N 10/26/ Projectors 2, Limited RFQ Single N N 10/26/ Presentation Pointers Limited RFQ Single N N 10/26/ External Hard Drives 1, Limited RFQ Single N N 10/26/15 9 Supply, delivery and Installation of Equipment for HEMIS at NCHE and in Participating Institutions O-N RFB Single N N 18/09/17 29/09/17 including Training. 320, of NCHE Conferencing Limited RFQ Single N N 11/08/17 15/09/17 Equipment/System 33, of Office Limited RFQ Single N N 11/08/17 15/09/17 Furniture at NCHE 54, executive desks 4, Limited RFQ Single N N 05/11/ Executive swivel chairs 2, Limited RFQ Single N N 05/11/15 3

4 Sr./ No Description Estimated Cost (Prior/) Market Approach (Open- National/ Method (RFP, RFB, RFQ, DS etc.) Evaluation Options (BAFO, Rated Criteria etc.) Process: (Single/Multiple Stages; One/Two s etc) Prequalif ication Domestic Preference (Yes/No) Standard visitors 2, Limited RFQ Single N N 05/11/ Filing cabinets 1, Limited RFQ Single N N 05/11/ White boards Limited RFQ Single N N 05/11/ office meeting tables 1, Limited RFQ Single N N 05/11/15 18 Conference room set (10 tables with 30 chairs) and 20 visitors chairs 3, executive desks and 5 executive chairs 4, Coffee table and 3 book shelves 1, of Wi-Fi Router 1, of Dongles 23 of Camera Expected date of Limited RFQ Single N N 22/09/16 Limited RFQ Single N N 22/09/16 Limited RFQ Single N N 16/08/16 Limited RFQ Single N N 12/09/16 Limited RFQ Single N N 26/10/15 Limited RFQ Single N N 28/06/16 1, of Fridges Limited RFQ Single N N 30/10/15 1, of 2 Saloons 48, O-N RFB Single N N 19/11/16 26 of 16 seater Minibus 28, of Motor Cycle 4, of 4X4 Double Cabin 60, O-N RFB Single N N 29/4/16 O-N RFB Single N N 04/01/16 O-N RFB Single N N 08/07/16 4

5 Sr./ No Description Estimated Cost 29 Generator to address occasional power shortage (Prior/) Market Approach (Open- National/ Method (RFP, RFB, RFQ, DS etc.) Evaluation Options (BAFO, Rated Criteria etc.) Process: (Single/Multiple Stages; One/Two s etc) Prequalif ication Domestic Preference (Yes/No) 12, Promotional Materials 57, Limited RFQ Single N N 11/08/17 15/09/17 Expected date of Limited RFQ Single N N 12/09/16 31 Promotional Materials 50, Limited RFQ Single N N 11/08/18 15/09/18 32 of Sign 1, Limited RFQ Single N N 14/09/ golf shirts, 300 t-shirts, 30 organisers, 246 wall calendars 9, ,000 standard pens, 500 executive pens, 1,000 lanyards, 500 writing pads, 100 A4 Diaries, 100 A5 Diaries, 100 Desk Blotters 19, Equipment for Higher Education Student Finance Management System (database, server, heavy duty scanner, etc.) 116, Limited RFQ Single N N 14/09/16 Limited RFQ Single N N 14/09/16 Limited RFQ Single N N 18/09/17 29/09/17 Works (N/A) Non-Consulting Services 5

6 Sr./ No Description Estimated Cost 1 Supply, upgrading and provision of internet services at NCHE , , Supply, upgrading and provision of internet services at NCHE , (Prior/) Market Approach (Open- National/ Method (RFP, RFB, RFQ, DS etc.) Evaluation Options (BAFO, Rated Criteria etc.) Process: (Single/Multiple Stages; One/Two s etc) Prequalif ication Domestic Preference (Yes/No) Expected date of Open RFQ Single N N 23/11/15 25, Open RFQ Single N N 08/09/17 20/10/17 6

7 II. Packages for Consulting Services 1. Prior Review Threshold: decisions subject to Prior as stated in Appendix 1 to the Guidelines and Employment of Consultants under IBRD Loans and IDA Credits &Grants by World Borrowers: Method Prior Review Threshold Comment in US$ 1. Competitive Methods (Firms) 200,000 All values 2. Engineering & Supervision 300,000 All Values 3. Single Source (Firms and All Values All s Individuals) 4 Individual Consultants 100,000 All s 2. Short list comprising entirely of national consultants: Short list of consultants for services, estimated to cost less than $ 200,000 or equivalent per contract, may comprise entirely of national consultants in accordance with the provisions of paragraph 2.7 of the Consultant Guidelines. 3. Any Other Special Arrangements: [including advance procurement and retroactive financing, if applicable]: None Sr. No Description Estimated Cost (Prior/) Market Approach (Open-National/ Method (QCBS, FBBS, LCBS, QBS, CQS, DS etc.) Shortlisting of 1 Third Party Validation Agency 824, Prior O-I QCBS Yes 25/04/16 2 Individual Consultant to facilitate Tracer Studies at NCHE and Participating Institutions 3 Individual Consultant to facilitate Tracer Studies at NCHE and Participating Institutions 4 Recruitment of a Project Coordinator 96, O-I INDV Yes 12/04/16 57, Prior Limited DS No 21/06/17 18/07/17 200, Prior O-N INDV Yes 21/06/17 13/07/17 7

8 Sr. No Description Estimated Cost (Prior/) Market Approach (Open-National/ Method (QCBS, FBBS, LCBS, QBS, CQS, DS etc.) Shortlisting of 5 Recruitment of a Monitoring 233, Prior O-N INDV Yes 5/12/16 and Evaluation Specialist 6 Recruitment of a Project 109, Prior O-N INDV Yes 1/5/16 Assistant 7 Recruitment of a Project 66, O-N INDV Yes 05/04/17 Accountant 8 Recruitment of Internal Audit 51, O-N INDV Yes 18/04/17 Assistant 9 Recruitment of 51, O-N INDV Yes 13/06/17 Assistant 10 Recruitment of temporary 25, O-N INDV Yes 21/07/17 18/08/17 Social Safeguards Specialist 11 Recruitment of temporary M & 20, O-N INDV Yes 21/07/17 18/08/17 E Specialist to develop NCHE M & E framework 12 Consultancy services to develop 10, O-N INDV Yes 21/07/17 18/08/17 NCHE Communication Strategy 13 Consultancy for SDP External 5, Prior Limited DS No 7/1/16 Auditors for NCHE Consultancy for SDP External 7, O-N QBS Yes 4/11/16 Auditors for NCHE Consultancy for SDP External 28, O-N QBS Yes 12/07/17 28/07/17 Auditors for NCHE , , Consultancy to develop HE 45, O-I QBS Yes 22/09/17 20/10/17 8

9 Sr. No Description Estimated Cost Qualifications Framework (to feed into the National Qualifications Framework). (Prior/) Market Approach (Open-National/ Method (QCBS, FBBS, LCBS, QBS, CQS, DS etc.) Shortlisting of 17 Consultancy to undertake Midterm review for the project 18 Consultancy to undertake End of Project review for the project 19 Consultancy to Develop Quality Assurance Systems and Build Capacity in Quality Assurance at NCHE and MoEST 20 Consultancy to facilitate development of student selection policy (Capacity building for MoEST/NCHE) and carry out a study on Equity and Access to Higher Education in Malawi (with a focus on Marginalised and Vulnerable Groups 50, O-N QBS Yes 29/06/17 45, O-N QBS Yes 22/03/19 20/04/19 50, O-I INDV Yes 22/09/17 20/10/17 60, O-I QBS No 21/07/17 22/08/17 9

10 Sr. No Description Estimated Cost 21 Consultancy to review student financing mechanism in Malawi higher education and to design higher education student finance management system, including repayment mechanism (database, ICT, infrastructure etc.) (Prior/) Market Approach (Open-National/ Method (QCBS, FBBS, LCBS, QBS, CQS, DS etc.) Shortlisting of 140, O-I QCBS Yes 5/5/16 22 Consultancy for PPP (including help organise workshop) 23 Consultancy for ODL specialist to advise ODL system 24 Consultancy for reviewing apprenticeship system 25 Consultancy to support institutions to prepare s to submit to TEVETA 26 Consultancy to review the operations of the TEVET Fund and the Levy system 27 Consultancy for Environmental and Social Impact Assessment 28 Consultancy for Environmental and Social Impact Assessment 45, O-N INDV Yes 15/04/16 60, O-N INDV Yes 30/10/15 28, O-N INDV Yes 15/04/16 65, O-N INDV Yes 12/7/16 70, O-N INDV Yes 7/9/15 70, O-N INDV Yes 05/12/15 60, Prior Limited DS No 25/4/16 10

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12 Page 1 PROCUREMENT PLAN Malawi : Skills Development Project General Information Country: Malawi s Approval Date of the Original Plan: Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P GPN Date: Project Name: Skills Development Project Loan / Credit No: Executing Agency(ies): National Council for Higher Education WORKS Activity Reference No. / Description Loan / Credit No. Component Review Type Method Market Approach Process Prequalification (Y/N) Estimated Amount Actual Amount Process Status Bid Evaluation Report Draft Pre-qualification Prequalification Draft Bidding Document Specific Bidding Documents as Proposal Submission / and Recommendation Signed Completion Documents Evaluation Report / Justification Notice / Invitation Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual GOODS Activity Reference No. / Description Loan / Credit No. Component Review Type Method Market Approach Process Prequalification (Y/N) Estimated Amount Actual Amount Process Status Bid Evaluation Report Draft Pre-qualification Prequalification Draft Bidding Document Specific Bidding Documents as Proposal Submission / and Recommendation Signed Completion Documents Evaluation Report / Justification Notice / Invitation Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual MW-NCHE GO-RFQ / of various ICT Equipment Request for Quotations Limited 50, Pending MW-NCHE GO-RFB / Supply, delivery and Installation of Equipment for HEMIS at NCHE and in Participating Institutions including Training Request for Bids Open - National 320, Pending MW-NCHE GO-RFQ / of NCHE Conferencing Equipment/System Request for Quotations Limited 33, Pending MW-NCHE GO-RFQ / of Office Furniture at NCHE Request for Quotations Limited 54, Pending MW-NCHE GO-RFB / Equipment for Higher Education Student Finance Management System (database, server, heavy duty scanner, etc.) Request for Bids Limited 116, Pending MW-NCHE GO-RFQ / of promotional materials Request for Quotations Limited 57, Pending MW-NCHE GO-RFQ / of promotional materials Request for Quotations Limited 50, Pending NON CONSULTING SERVICES Activity Reference No. / Description Loan / Credit No. Component Review Type Method Market Approach Process Prequalification (Y/N) Estimated Amount Actual Amount Process Status Bid Evaluation Report Draft Pre-qualification Prequalification Draft Bidding Document Specific Bidding Documents as Proposal Submission / and Recommendation Signed Completion Documents Evaluation Report / Justification Notice / Invitation Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual MW-NCHE NC-RFQ / Supply, upgrading and provision of internet services at NCHE , Request for Quotations Limited 25, Pending CONSULTING FIRMS Activity Reference No. / Description Loan / Credit No. Component Review Type Method Market Approach Type Estimated Amount Actual Amount Process Status Combined Evaluation Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Technical Terms of Reference Report and Draft Signed Completion Notice Request for Proposals as Issued Proposals / Minutes Proposal Negotiated Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual MW-NCHE CS-QBS / Consultancy for SDP External Auditors for NCHE , , Quality Based Open - National 28, Pending MW-NCHE CS-QBS / Consultancy to develop HE Qualifications Framework (to feed into the National Qualifications Framework). Quality Based Pending Open - 45, MW-NCHE CS-QBS / Consultancy to undertake End of Project review for the project Quality Based Open - National 45, Pending MW-NCHE CS-QBS / Consultancy to facilitate development of student selection policy (Capacity building for MoEST/NCHE) and carry out a study on Equity and Access to Higher Education in Malawi (with a focus on Marginalised and Vulnerable Groups Quality Based Open - 60, Pending INDIVIDUAL CONSULTANTS Activity Reference No. / Description Loan / Credit No. Component Review Type Method Market Approach Type Estimated Amount Actual Amount Process Status Invitation to Draft Negotiated Terms of Reference Identified/Selected Signed Completion Consultant Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual

13 Page 2 MW-NCHE CS-INDV / Consultancy services to develop NCHE Communication Strategy Individual Consultant Open 10, Pending MW-NCHE CS-INDV / Consultancy to Develop Quality Assurance Systems and Build Capacity in Quality Assurance at NCHE and MoEST Individual Consultant Open 50, Pending MW-NCHE CS-INDV / Individual consultant to facilitate trace studies at College of Medicine and LUANAR-ACE II Prior Individual Consultant Direct 57, Pending MW-NCHE CS-INDV / Recruitment of Project Coordinator Prior Individual Consultant Open 200, Pending MW-NCHE CS-INDV / Recruitment of temporary social safeguards Specialist Individual Consultant Open 25, Pending MW-NCHE CS-INDV / Recruitment of temporary M & E Specialist to develop NCHE M & E Framework Individual Consultant Open 20, Pending

KENYA PRIMARY EDUCATION DEVELOPMENT PROJECT PROCUREMENT PLAN YEAR 2016/2017

Public Disclosure Authorized Public Disclosure Authorized Public Disclosure Authorized Public Disclosure Authorized KENYA PRIMARY EDUCATION DEVELOPMENT PROJECT I. General PROCUREMENT PLAN YEAR 2016/2017