MINUTES OF MEETING BARTRAM SPRINGS COMMUNITY DEVELOPMENT DISTRICT

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Bruce Horton
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1 MINUTES OF MEETING BARTRAM SPRINGS COMMUNITY DEVELOPMENT DISTRICT The regular meeting of the Board of Supervisors of the Bartram Springs Community Development District was held Monday, December 11, 2017 at 8:30 a.m. at the Bartram Springs Club Amenity Center, Cherry Lake Drive, Jacksonville, Florida. Present and constituting a quorum were: Kevin Colcord Jay King Roger Sulimirski Marty Kaufman Andrew Walden Chairman Vice Chairman Supervisor Supervisor Supervisor Also present were: Jim Oliver Carl Eldred John Lucansky Louis Cowling Dan Fagen District Manager District Counsel Bartram Club Manager Operations Manager Vesta / Amenity Services Group The following is a summary of the actions taken at the December 11, 2017 meeting, and a copy of the proceedings can be obtained by contacting the District Manager. FIRST ORDER OF BUSINESS Roll Call Mr. Oliver called the meeting to order at 8:30 a.m. SECOND ORDER OF BUSINESS Audience Comments There being none, the next item followed. THIRD ORDER OF BUSINESS Approval of the Minutes of the November 13, 2017 Meeting On MOTION by Mr. Colcord seconded by Mr. King with all in favor the Minutes of the November 13, 2017 meeting were approved.

2 FOURTH ORDER OF BUSINESS Update Regarding Capital Project. A. Splash Pad B. Adult Gathering Area C. Pool Deck Lighting for Night Swim D. Volleyball Court Drainage Supervisor Jay King and Louis Cowling provided updates regarding capital projects. Work on the splash pad will start 1/8/18. Mr. King talked about fencing/gating at the adult gathering area. There is a gas fire pit feature in this area. Mr. Colcord stated his opinion that fencing needs to be put up with the ability to lock a gate to protect the area and furniture and for safety reasons. Mr. Cowling was asked to come up with a way to prevent the gas fire pit from being used after hours. Mr. Lucansky was asked to see if emergency bars are needed on gates in the adult area. The construction of the adult area is experiencing delays because Mr. King is not satisfied with the carpentry work on the structure. Mr. Cowling will have proposals for pool deck lighting for night swim at the January meeting. Plans for the volleyball court drainage are proceeding. FIFTH ORDER OF BUSINESS Series 2016 Project Cost to Complete Schedule This item is located in the agenda package. With changes to the Engineer's report, which Mr. King provided the details of those changes, the shortfall projection is now $32,000. Mr. King and Mr. Oliver will review the cost to complete schedule and funding sources for the shortfall.. Some items contributing to the shortfall were based on county requirements that no one expected and was out of the board's hands. An example was having to spend $17,000 on a water tank that was a county-specific rule. SIXTH ORDER OF BUSINESS Ratification/Consideration of Series 2016 Requisitions 2

3 area. Requisition #76 is to Coastal Casual in the amount of $19, for furniture for adult On MOTION by Mr. Colcord seconded by Mr. Sulimirski with all in favor to ratify Series 2016 Requisition #76 was approved. SEVENTH ORDER OF BUSINESS Other Business There being none, the next item followed. EIGHTH ORDER OF BUSINESS Staff Reports A. Attorney Mr. Eldred stated we entered into the revenue sharing with Comcast, and at this point we have received $60,000. Future payments will be put on hold. Comcast was sued by the original developer because the developer alleges Comcast breached their agreement by entering into a revenue sharing agreement with the District. Until the issue is resolved, payments from Comcast will be held in escrow. There is a possibility the District will become involved in the litigation. Mr. Eldred will keep the board updated. If any actions need to be taken before the next board meeting, Mr. Eldred will coordinate with the Chairman. B. Engineer There was no Engineer's report. C. Manager Mr. Oliver mentioned the scheduled January 8 meeting is at 6:00 p.m. In the past, the date has been changed because of the National Championship game. The board decided to change the time of the meeting on January 8 to 8:30 a.m. and make the February meeting a night meeting. D. Operations Manager Mr. Cowling presented the Operations Manager report located in the agenda package under section VIII-D. The previously approved landscape improvements will start 12/12/17. The lighting options for the entry sign were discussed. 3

4 Mr. Kaufman referenced the potholes on COJ roads. Mr. Cowling will contact the City. Mr. Kaufman mentioned the hedges in the back of this building are loaded with weeds. E. Amenity Manager John Lucansky presented his report located in the agenda package under Section VIII- E. He provided more detailed information to various items listed in his report. NINTH ORDER OF BUSINESS Supervisor's Requests/ Audience Comments Supervisor Requests Mr. Colcord asked Mr. Cowling about the island at Ginnie Springs, and that is part of the landscaping improvements that will begin 12/12/17. He also asked if areas around the tennis court and bathrooms will be re-sod, and Mr. Cowling stated once the basketball goals are in, the re-sodding will be completed. Mr. Colcord stated turning out onto Racetrack Road going toward Phillips Highway, the tip looks horrible and asked Mr. Cowling to do something in that area. It is currently bare, and some annuals or something else should be added there. Mr. King asked about updates on the fountain. Repairs are recommended based on the leak detection report by Red Rhino. Mr. Cowling will follow-up with Crown Pools. This may be a warranty issue. Mr. Sulimirski asked about the erosion around the restrooms at Veterans Park. Mr. Cowling stated the area has been filled. Mr. Sulimirski asked about the possibility of increasing the height of the fence in that area, but he didn't see proposals on fixing the fence. Mr. Cowling will get proposals for 8' fence at basketball court and seek a solution for balls going under the fence. Mr. Walden stated the Parkway median was being watered late last night even though there was almost a freeze. There was a lot of water on the streets. Mr. Walden spoke about the lighting at the entranceway gate. All holiday lights and the Christmas tree lights were out. The rain has been an issue, and a lot of plugs are not taped. This has been an issue for many years, and the board feels there should be a fix. Mr. Walden volunteered to work with staff on the 2018 holiday lighting and decorations plan. There may be some decorating funding available from the HOA in the amount of $2,000. Audience Comments 4

5 An audience member stated the HOA wants the $2,000 to be used to enhance the Christmas display. Mr. Colcord responded the HOA wanted the CDD to meet certain demands/ conditions, so the HOA was referred to the representative, Kim Fielder. An agreement could not be reached, so the HOA decided not to participate this year. Part of the problem was things were discussed too late in the year. Next year, the HOA will get involved earlier on so problems don't arise. TENTH ORDER OF BUSINESS Financial Statements A. Balance Sheet of as October 31, 2017 and Statement of Revenue & Expenditures for the Period Ending October 31, Mr. Oliver stated the financials are in the agenda package. The first page is the balance shhet and shows the Construction fund balance of $197,000. We just ratified a requisition for approximately $20,000, so that bring the balance down to $177,000. The unassigned figure of $360,000 are funds in the account that will be used for Operations and Maintenance. That will be analyzed in conjuction with the annual audit to determine amount to be moved to the Capital Reserve Fund. B. Assessment Receipt Schedule Mr. Oliver stated you are almost 20% collected. C. Approval of Check Registers On MOTION by Mr. Colcord seconded by Mr. Kaufman with Mr. Walden and Mr. Sulimirski in favor and Mr. King abstaining, Vesta checks 511 and 526 were approved. On MOTION by Mr. Colcord seconded by Mr. King with Mr. Walden and Mr. Kaufman in favor and Mr. Sulimirski abstaining, G4S #520 was approved. On MOTION by Mr. Colcord seconded by Mr. Walden with all in favor the check register, with the exception of Vesta checks and G4S check, was approved. 5

Chairman Vice Chairman Supervisor Supervisor Supervisor

Chairman Vice Chairman Supervisor Supervisor Supervisor MINUTES OF MEETING BARTRAM SPRINGS COMMUNITY DEVELOPMENT DISTRICT The regular meeting of the Board of Supervisors of the Bartram Springs Community Development District was held Monday, March 12, 2018 at