PINEWOOD LAKE OWNERS ASSOCIATION

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Judith Armstrong
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1 PINEWOOD LAKE OWNERS ASSOIATION Board of Directors Meeting WEDNESDAY, April 19, :00 p.m. at Pinewood Lake, Poolside Agenda & Management Summary Minutes No. Item Description Time Discussion Action 1. ommencement of Meeting 10 Meeting started at: 6:11 p.m. Quorum met. 1.a Meeting Agenda ation / Pre-Meeting Adjustments to Agenda Pre-meeting adjustments to agenda: None 1.b all to Order Roll all of Directors Board of Directors Angelique Ronald, President (AR) (resigned) Shawn Beyeler, Vice President (SB) Lou Doozan, Secretary (LD) Ty Morris, Treasurer (TM) Scott Erwin, Member at Large (SE) Not Not Not Page 1 of 12 HOA MANAGEMENT SOLUTIONS, IN. POST OFFIE BOX BAKERSFIELD, ALIFORNIA OFFIE & FASIMILE (661) PINEWOOD@HOAITY.OM

2 PINEWOOD LAKE OWNERS ASSOIATION Red Leain, Member at Large (RL) Don English, Member at Large (DE) Jeff Huang, Member at Large (JH) Yolanda Bennet, Member at Large (YB) Additional Guest(s) Jeanene hampieux, Weiss & Jazmine Ghafoor, Ron Steinman, John Watson, Sandy Marino, Steve Rhoades, assim & Aiman Kader, Kevin Lively, &Rebecca Irwin HOA Management Solutions, Inc. by and through Mario Valenzuela (MV) and Sarah Resa (SR) Not MV 1.c Approval of March 15, 2017, Minutes LD motioned to approve the March 15, 2017, meeting minutes. RL 2nd All in favor, no dissent. Page 2 of 12 HOA MANAGEMENT SOLUTIONS, IN. POST OFFIE BOX BAKERSFIELD, ALIFORNIA OFFIE & FASIMILE (661) PINEWOOD@HOAITY.OM

3 PINEWOOD LAKE OWNERS ASSOIATION 2. New Business 30 2.a New Items, Floor Items & Open Discussion 1. Director / Officer Resignation / Replacement Vote 2. Open Floor As to Item 2.a.1, RL nominated Linda Hedien (LH) for Director appointment to Board. JH 2nd All in favor, no dissent. - Officer nominations and voting was conducted as follows: - President SB nominated TM. RL motioned to approve TM as President. LH 2nd All in favor, no dissent. - Secretary LD nominated LH. LD motioned to approve LH as Secretary. JH 2nd All in favor, no dissent. - Treasurer LH nominated LD. LD motioned to approve LD as Treasurer. RL 2nd All in favor, no dissent. MV certified the results As to Item 2.a.2, Open Floor: a. Roadway maintenance reference made Page 3 of 12 HOA MANAGEMENT SOLUTIONS, IN. POST OFFIE BOX BAKERSFIELD, ALIFORNIA OFFIE & FASIMILE (661) PINEWOOD@HOAITY.OM

4 PINEWOOD LAKE OWNERS ASSOIATION b. assim raised concern over mailbox thefts and discovering passport envelope. Lots of mailbox theft complaints raised. Discussion had on options, and raised prior meeting but solutions require significant costs for new mailboxes, and it was stated that the new mailboxes have suffered break-ins too. Owners encouraged to mail police/postal inspector reports. Owners can sign up to get scan mail ed to them so they have idea of arriving mail. c. assim inquired about locked gates. Discussion was had about security issues and fire access, and distinction of which gates are exempt because there is no adjoining sidewalk, and thus, can be chained. d. A application for 4139 by owner present addressed at meeting. MV provide A application to 3 owners. e. oncern expressed about Oscar with Legacy allowing car in community regardless of knowing resident. f trying to fix water leak since December. TM indicated that a tree Page 4 of 12 HOA MANAGEMENT SOLUTIONS, IN. POST OFFIE BOX BAKERSFIELD, ALIFORNIA OFFIE & FASIMILE (661) PINEWOOD@HOAITY.OM

5 PINEWOOD LAKE OWNERS ASSOIATION was removed to cap the line. Owner expressed concern of water reach patio. g. Suggestion was made to Board to walk the lake to see things at least once a week. h. Future newsletter to address policy of no tailgating. i. omments on Bakersfield Police access and how Access ontrol provides access. 2.b Next Meeting: Board Meeting Date: Wednesday, May 17, 2017 Time: 6:00 p.m. Location: Pinewood Lakeside Next meeting announced. 3. Financial & Accounting Section 3 Supporting Documents in Attachment ONSENT onsent items designated with the letter. 3.a Financial Summary account balances as of April 19, $47, hase Bank hecking 5002 $159, hase Bank Savings $206, RL motioned to approve ONSENT items. SE 2nd All in favor, no dissent. Page 5 of 12 HOA MANAGEMENT SOLUTIONS, IN. POST OFFIE BOX BAKERSFIELD, ALIFORNIA OFFIE & FASIMILE (661) PINEWOOD@HOAITY.OM

6 PINEWOOD LAKE OWNERS ASSOIATION 3.b hase Bank hecking Activity, Account, Reconciliation, and Bank Statement for account ending Reconciliation report for 3/31/17. $56, March 3.c hase Bank Savings Activity, Account, Reconciliation, and Bank Statement for account ending Reconciliation report for 3/31/17. $159, March d Financial Reports: March Profit & Loss Statement of ash Flows Balance Sheet Budget to Expense Reserve Report 3.e Outgoing Funds Ratification of electronic payments and approval of payments to issue. RATIFIATION Utilities 1. $ to Pacific Gas & Electric (Gas, ending 4179) 3/28/17 2. $ to Pacific Gas & Electric (Entry Gate, ending 9498) 3/28/17 Page 6 of 12 HOA MANAGEMENT SOLUTIONS, IN. POST OFFIE BOX BAKERSFIELD, ALIFORNIA OFFIE & FASIMILE (661) PINEWOOD@HOAITY.OM

7 PINEWOOD LAKE OWNERS ASSOIATION 3. $ to Pacific Gas & Electric (Water Pump 5, ending 7598) 3/28/17 4. $1, to Pacific Gas & Electric (Wells Pump, ending 9899) 3/28/17 5. $ to Pacific Gas & Electric (Water Pump 5 HP, ending 2772) 3/28/17 6. $ to Pacific Gas & Electric (Pump 29, ending 7351) 3/28/17 7. $ to Pacific Gas & Electric (Pool Pump, ending 0023) 4/7/17 8. $ to AT&T ( ; and ) 4/6/17 9. $65.73 to AT&T (Uverse) 4/4/ $1, to alifornia Water Service (Lot A, starting 3519) on 4/10/ $ to alifornia Water Service (Lot B, starting 4619) 4/10/17 Page 7 of 12 HOA MANAGEMENT SOLUTIONS, IN. POST OFFIE BOX BAKERSFIELD, ALIFORNIA OFFIE & FASIMILE (661) PINEWOOD@HOAITY.OM

8 PINEWOOD LAKE OWNERS ASSOIATION RATIFIATION Other 12. $17, to Legacy Landscaping (February 2017 landscaping) HEKS TO DISBURSE 13. $90.00 to Access ontrols (gate access monthly service) 14. $ to Pennington Pools (monthly service) 15. $1, to HOA Management Solutions, Inc. (Management Fee and Expenses) 16. $ to Legacy Landscaping (monthly landscaping) 17. $3, to PLOA, payment transfer to reserve funds per Annual Disclosure, monthly allocation for April 2017 ($47,339/12) 18. $ to Jeff Huang (pool furnishings) 19. $ to Advanced Plumbing (emergency repairs at 4149) Legacy had not provided invoice at time of meeting. Also, discussion was had about missed week and pro-rata adjustment. JH reported projects that Legacy has complete and progress. Overall discussion was to pay full amount and monitor progress with target of 6-month review. Page 8 of 12 HOA MANAGEMENT SOLUTIONS, IN. POST OFFIE BOX BAKERSFIELD, ALIFORNIA OFFIE & FASIMILE (661) PINEWOOD@HOAITY.OM

9 PINEWOOD LAKE OWNERS ASSOIATION 20. $ to Sequoia Tree Service (tree removal) 3.f Other Financial Items 1. Kern Water Agency Understanding (Placeholder) 2. Insurance laim: emergency repairs 3. FOB / Access ard Proposed Revised Policy 4. Finance ommittee Report (TM, hair; SE; AR, RS) As to Items 3.f.1, 3.f.3, and 3.f.4, no action. As to Item 3.f.2, MV noted concerns over denial of emergency repairs claim. MV to TM his comments as to the policy. 4. Regular & Ongoing Business Section 4 Supporting Documents in Attachment a Operational Items 1. Architectural Management Report 2. Resident Registration / Directory Update As to Item 4.a.1, Owner at 4160 s A application was presented by MV, owner present. Discussion was had. LH motioned to approve 4160 s A application. LD 2nd All in favor, no dissent. As to Item 4.a.2, no update. Page 9 of 12 HOA MANAGEMENT SOLUTIONS, IN. POST OFFIE BOX BAKERSFIELD, ALIFORNIA OFFIE & FASIMILE (661) PINEWOOD@HOAITY.OM

10 PINEWOOD LAKE OWNERS ASSOIATION 3. Inspection, Infractions, and ompliance Report 4. Rules Updates / A Guidelines 5. Recycling Bin Status 6. Architectural ontrol ommittee Report (SB, hair; JG, DE, H) As to Item 4.a.3, MV noted letters are being sent out. As to Item 4.a.4, discussion was had. Board to assemble existing rules and policies and then review for changes. As to Item 4.a.5, MV updated Board on green waste containers. Discussion was had. If an Owner wants a green waste container, Owner to contact ity on an individual basis. Board will not address green waste containers as a community item. As to Item 4.a.6, no report. 4.b Roadway Maintenance 1. Slurry seal / speed bump bid As to Item 4.b.1, MV to get revised bid to address alligator cracks in roadway. 4.c Landscape Maintenance 1. Tree ommittee Report (BB, hair, SB) As to Item 4.c, JH covered landscape maintenance during discussion of Legacy payment. Legacy has only been employed for 3 months, comprehensive review to be had at 6 months. Flowers were planted at Page 10 of 12 HOA MANAGEMENT SOLUTIONS, IN. POST OFFIE BOX BAKERSFIELD, ALIFORNIA OFFIE & FASIMILE (661) PINEWOOD@HOAITY.OM

11 PINEWOOD LAKE OWNERS ASSOIATION entry. omment about Vigra issue with water. As to item 4.c.1, discussion about bids from Sequoia Tree Service. TM wanted to review expense reserve to determine available funds for tree projects and priority. 4.d General Maintenance 1. Maintenance ommittee Report (JH, hair, JG, TY, SB, BB, RL) As to Item 4.d.1, TM discussed Super ommittee to address Lake / Landscape / Tree Maintenance. omment was made that post by exit gate needs to be painted. 4.e Recreation & Social 1. Recreation ommittee Report (hair; DE, BB2) 2. Social ommittee Report (RB, hair; H, AL, AR) 4.f Board Education & Training Davis-Sterling Newsletter Topic Items and Links 4.g Summary of Prior Executive Session Report As to Items 4.e.1 and 4.e.2, discussion of purpose and need of recreation / social committee, and whether a Welcoming ommittee could address the recreation and social aspects in limited way and target welcoming new owners and introducing new owners to the rules and community. Noted. Page 11 of 12 HOA MANAGEMENT SOLUTIONS, IN. POST OFFIE BOX BAKERSFIELD, ALIFORNIA OFFIE & FASIMILE (661) PINEWOOD@HOAITY.OM

12 PINEWOOD LAKE OWNERS ASSOIATION Adjournment of Meeting Time: 8:17 p.m. LH motioned to adjourn the meeting. LD 2 nd All in Favor. Δ Symbol notates an update to listed item on the posted agenda prior to meeting. Symbol notates that items are going also set for discussion in Executive Session. Reference Initials Board of Directors Angelique Ronald: (AR) resigned Shawn Beyeler (SB) Lou Doozan, Secretary (LD) Ty Morris (TM) Scott Erwin (SE) Red Leain (RL) Don English (DE) Jeff Huang (JH) Yolanda Bennet (YB) Linda Hedien (LH) new ommittee Members To be updated. Management Mario Valenzuela (MV) Sarah Resa (SR) Notes: 1. Unless indicated, a quorum has been determined to exist if minutes are approved for the respective meeting date indicated. 2. Incoming and Outgoing orrespondences: General, Billing, and other general correspondences, billings, and communications are not posted for meetings but are available for inspection as required by law. orrespondences bearing key relevance to upcoming meetings are generally listed in agenda. 3. For simplicity, initials of Board & Management members are used. 4. Supporting documents, if any, are placed in order of the appropriate section. 5. Supplemental information to be provided at BOD meeting if it becomes available. 6. ertain information may be redacted in part because of privacy or other reasons per direction of Board but is available for inspection as required by law. Page 12 of 12 HOA MANAGEMENT SOLUTIONS, IN. POST OFFIE BOX BAKERSFIELD, ALIFORNIA OFFIE & FASIMILE (661) PINEWOOD@HOAITY.OM

CONDOMINIUM CORPORATION # ANNUAL GENERAL MEETING SEPTEMBER 19, 2009 COYOTE CREEK TOURNAMENT TENT SUNDRE, ALBERTA

CONDOMINIUM CORPORATION # ANNUAL GENERAL MEETING SEPTEMBER 19, 2009 COYOTE CREEK TOURNAMENT TENT SUNDRE, ALBERTA CONDOMINIUM CORPORATION #0212509 ANNUAL GENERAL MEETING SEPTEMBER 19, 2009 COYOTE CREEK TOURNAMENT TENT SUNDRE, ALBERTA Call to Order: President Randy Krivoshen at 7:04 pm. Introduction of current Board