Acuren HRIS - Understanding Your New Pay Statement - Canada Non-Union
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1 Acuren HRIS - Understanding Your New Pay Statement - Canada Non-Union
2 Presentation Purpose The purpose of this presentation is to give you a general overview of your new pay statement and some definitions of the terms you will see on the statement An example pay statement is used here for this purpose and may not exactly reflect the pay statement you may receive This presentation is not designed to address specific earnings and deductions that may appear on your pay statement. Any questions outside what is presented here should be addressed with your local payroll representative Note that this presentation is somewhat interactive and works best in slideshow mode
3 Pay Statement Pay statements in Acuren HRIS will look different and contain different information than the pay statement you are used to from ADP The pay statement is used throughout North America so there may be areas that do not apply to you The image to the right is an example of what your pay statement may look like Click on a number for an explanation of that portion of the pay statement
4 Pay Statement (Header) This is the Header portion of the pay statement This portion of the pay statement includes the address of the head office of your company (where payroll is processed) General details about your pay statement: Period Start Date the first day of the period for which you are being paid Period End Date the last day of the period for which you are being paid Pay Date the date that the pay for the above stated period is deposited to your account Document a system generated document number used for tracking Net Pay the amount of money that is deposited to your account 4
5 Pay Statement (Pay Details) a) b) c) d) This is the Pay Details section of the pay statement There are 4 individual sections in the Pay Details section Section a) includes your name and address (greyed out for privacy) Section b) has information regarding the your job and pay Employee Number The number assigned to you in Acuren HRIS Job This is the Acuren HRIS code specific to your assigned job within the company Pay Rate Your standard rate of pay Pay Frequency How often you receive a pay statement Section c) includes general information about your setup in Acuren HRIS Pay Group Used soley by the payroll team for payroll processing purposes Tax Location The location assigned to you to ensure you are properly taxed Region The Region of the organization that you are assigned to (based on Department) Division The Division within the company that you are assigned to (based on Department) Department Your home department Dir/Ind Whether you are a direct or indirect employee Section d) is used in the US only and will always be blank for Canadian employees 5
6 Pay Statement (Earnings) This is the Earnings section of the pay statement. It includes: The earning code paid for the pay period (Pay Type) The hours associated with the earning code being paid (Hours) The pay rate for the earning code being paid (Pay Rate) The total paid for each earning code Hours x Pay Rate (Current) The total paid so far in the calendar year for each earning code (YTD) 6
7 Pay Statement (Deductions) This is the Deductions section of the pay statement. It includes: The list of deductions which are being apply to this pay period (Deduction) The amount being deducted for this pay period (Current) and the total amount deducted so far in the calendar year (YTD) for each deduction This is where you will find the amounts for statutory remittances like CPP, EI and Provincial/Federal tax (lumped into Federal taxes) This section is divided in two: Employee amounts that are paid by the employee Employer amounts that are paid by the employer on the employee s behalf 7
8 Pay Statement (Paid Time Off) This is the Paid Time Off Section of the pay statement Paid Time Off (PTO) is a new term that isn t commonly used in Canada and is synonymous with vacation Acuren HRIS uses the term PTO This section of the pay statement is not yet activated so will be blank for Canadian employees until approximately the end of Q1 Once activated, this section of the pay statement will show: Paid time off taken in the pay period Cumulative paid time off taken so far in the calendar year Your remaining paid time off balance as of the end of the pay period 8
9 Pay Statement (Net Pay Distribution) This is the Net Pay Distribution section of the pay statement This section includes: Account Number - the listing of account numbers to which your pay was direct deposited Account Type the type of account to which your pay was deposited (Savings/Checking) Amount the dollar amount deposited into each account Also included is a total line that adds up all amounts deposited into all accounts. This is your total pay for this statement. 9
10 Pay Statement (Pay Summary) This is the Pay Summary section of the pay statement This section includes current pay statement and Year To Date (YTD) totals for: Gross your total pay prior to deductions Deductions the various deductions applied to your pay Net Pay the pay deposited to your account (Gross Deductions) 10
11 Where to Find More Information Your local HR and Payroll Administrators are here to help and can answer many of your questions Helpful links, training videos, and documentation are on the web at Acuren HRIS Information Online Attend a live web session / conference call, schedule here Or hrtech@acuren.com 11
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