President Mentor 2. President 3. Honorary Secretary 4. Honorary Treasurer 5. Vice President 7. Director of Rugby 8. Director of Non-contact 10

Transcription

1 President Mentor 2 President 3 Honorary Secretary 4 Honorary Treasurer 5 Vice President 7 Director of Rugby 8 Director of Non-contact 10 Director of Touch 11 Business Partnership & Sponsorship Manager 12 Membership Secretary 13 Communications 14 Club Volunteer Coordinator 15 Tour Manager 16 Social Secretary 17 Webmaster & IT 18 Kit & Merchandise Manager 19 Operations manager 20 Field Operations 21 Singapore Register of Societies reference number: 2020/2006!1

2 PRESIDENT MENTOR President Mentor is an honorary role bestowed on all former Presidents. When available you ll share your wealth of experience and knowledge of when you ran the club. You ll assist the Management Committee and liaise between club, officers and sub-committees as and when necessary. You provide an invaluable link to the history of the club, where it has come from and what it has been through. Ideally, you ll need to be: Familiar with the current committee members and activities of the club Attend club events whenever possible Familiar with the evolving business administration and practices of the club Diplomatic and discreet recommendations and advice to the committee Well-acquainted with the running of the club Primarily assist the current President and VPs by way of advice and support Attend AGM & Committee meetings whenever possible Join sub-committees as necessary Make recommendations and provide opinions of committee topics Less than 1 hour a week on average, mainly in the evenings and at weekends. This is the most prestigious position within the club, so it s highly respected within the community and the world of work. As the club s former leader you ll be welcome at all club activities and be presented to the membership as a cornerstone of the success of the club. Singapore Register of Societies reference number: 2020/2006!2

3 PRESIDENT The President is the figurehead of the club, representing it at internal and external functions, so you ll need to know the club inside out. You ll work alongside the Vice Presidents to help smooth the administration of the club, and you ll provide impartial advice based on your broad experience. In short, you ll set the tone for the whole club. Ideally, you ll need to be: Confident and good at communicating Tactful and discreet Well-versed in the running of the club Analytical and good at solving problems Familiar with good business practices and procedures Something of a bon viveur charismatic and committed Guide, support and advise other club officers and committee members on any club matters Attend the AGM and committee meetings Attend as many games as possible (or find someone to represent you), especially when the Islanders and Amazons are playing, to encourage and support the players & coaches Make sure visiting club officials are made welcome at all home games Set in place a succession plan for key club officials Hand over to the next President as smoothly as possible About 6 hours a week, mainly at weekends. As President you ll be the focal point of the club off the pitch, so it s an important and highly social role. You ll build relationships both within the club and beyond, and you ll get the chance to meet a wide range of people. It s a highly respected post from any perspective, within the community and the world of work. Singapore Register of Societies reference number: 2020/2006!3

4 HONORARY SECRETARY The Honorary Secretary is the head administrator for the club. Your remit is broad; as well as looking after the general running of the club, you ll act as the linchpin between internal and external stakeholders. It s no exaggeration to say the club couldn t function effectively without you. Ideally, you ll need to be: A capable manager who can delegate effectively Confident and good at communicating Skilled at administration and meeting procedures Well-organised and conscientious IT literate Act as the main communication link between the Committee, sub-committees, club members, other clubs and leagues Manage and record all inward and outward club correspondence, making sure the necessary actions are followed up Manage legal and insurance matters Provide the necessary details to the relevant authorities Distribute the right paperwork to the right people in the club Organise the AGM, Management Committee and club meetings, preparing agendas and paperwork, and taking minutes About 6 hours a week, mainly in the evenings and at weekends. Running this office well shows considerable command of organisational skills. It s a highly respected post from any perspective, within the community and the world of work. You ll be able to see the results of your efforts very clearly, as there s a high correlation between a well-run club and success on the field. Singapore Register of Societies reference number: 2020/2006!4

5 HONORARY TREASURER The Treasurer looks after the club s accounts and financial dealings, reporting to the Management Committee. A club cannot function without handling money, so it goes without saying this is a crucial role. Ideally you ll need to be: Financially knowledgeable, with skills covering bookkeeping, accounting, VAT returns and rules, and investment Arithmetically sound Careful and confident with figures, cash and cheques A good record-keeper Good with a computer and the relevant programs Aware and decisive Look after the club s finances to make money work for the club Know exactly where the club stands financially at any time, and keep the committee informed of any trends and issues Recommend the financial policies for the club (eg payment of expenses) Plan and monitor a budget each year Prepare and present the accounts for the end of year financial report Liaise with the club auditors Deposit money and issue receipts promptly Keep adequate records of any transactions Manage the club s rental, sponsorship and management contracts Prepare and submit any statutory documents needed (e.g. VAT, tax, PAYE and NI returns, grant aid reports) Renew insurances annually Make sure the club has paid relevant affiliation fees Singapore Register of Societies reference number: 2020/2006!5

6 Around 2 hours a week, rising at financial year end Although you ll already need to be financially literate, this is a great way to keep those skills sharp with a relatively minor time commitment. You ll be fulfilling a respected role in the community and providing a vital service to the club. Singapore Register of Societies reference number: 2020/2006!6

7 VICE PRESIDENT A club needs a sustainable community environment in which to function and thrive. It s the Vice Presidents role to think about the club as a community, using its assets to their fullest potential to generate loyalty, respect, and passion amongst existing members, as well as interest from the broader community to maintain/increase membership as necessary. This role also involves overseeing the income streams that sustains its future. You ll work with the Treasurer, the Membership Secretary, the Operations Manager and report to the Main Committee. Ideally, you ll need to be: Experienced in business Resourceful, enthusiastic and dedicated Confident and good at communicating Good with figures and people Generate income for the club by maximising its assets which includes recruitment, rental of pitches, sponsorship, & events Oversee the appointed grounds management partner, who in turn oversees the maintenance crew Identify and liaise with sponsors Club communications Minimise costs and look for efficiencies Make sure the Annual Club Dinner is well-organised This role will possibly lead to being the successor to the President Around six-eight hours per week. This is great role for refining your commercial wits in a new context. It will be an enjoyable test of shrewdness and ingenuity and you ll be able to develop a more multi-faceted approach to business economy. If you would like to keep your head in the business environment, then this one s for you. Singapore Register of Societies reference number: 2020/2006!7

8 DIRECTOR OF RUGBY The playing future of the club is in your hands. You will work closely with the respective Director of Non-contact & Touch, the coaching group and support volunteers to produce successful teams on and off the field. Ideally, you ll need to: Be well-organised and hard working Have a team ethic, displaying personal discipline, pride and selflessness Communicate clearly with players & team management Work with Directors to create Club Standards consistent with the values of the game in consultation with the Team Managers, players and support volunteers Set up a process to identify and develop talented players through the club and beyond Promote the club to potential players Prepare a plan and budget for long term player development Set a philosophy and game plan that recognise the teams /clubs strengths Implement processes across the whole club to optimise fitness & conditioning, prevent & evaluate injuries, coordinate training & recovery sessions Establish a transparent selection policy Advise on planning training to ensure team & individual player needs are met Ensure all players receive clear, honest feedback and appraisal of their performance Work domestically & internationally with other clubs & governing bodies to develop tournaments and leagues Work with our nominated partner club to develop programs for professional coaching in Singapore and overseas Identify opportunities for Legends coaching experiences Oversee the annual TRC Cup & Touch Trophy Tournament Organising Committees to ensure successful and profitable events Singapore Register of Societies reference number: 2020/2006!8

9 This role will possibly lead to being the successor to the President! Enforce code of conduct on and off the field, and refer to the committee as necessary. Around six to eight hours a week Seeing the Club, teams, individual players & coaches display improvement and progression, as well as the odd beer with a Legend, will be your main reward. Singapore Register of Societies reference number: 2020/2006!9

10 DIRECTOR OF NON-CONTACT The playing future of the club is in your hands. You will work closely with the VP of Rugby to lead a group of coaching and support volunteers who produce successful teams on and off the field. Ideally, you ll need to: Be well-organised and hard working Have a team ethic, displaying personal discipline, pride and selflessness Communicate clearly with all Age Group Head Coaches, players, management both on and off the pitch Work with the VP of Rugby to Create Club Standards relevant to the development of the game at the respective ages consistent with the values of the game in consultation with the Team Managers, players and support volunteers Set up a process to identify and develop talented players through the club and beyond Promote the club to potential players Prepare a plan and budget for long term player development Set a philosophy and game plan that recognise the various teams strengths Implement processes across the whole club to optimise fitness & conditioning, prevent & evaluate injuries, coordinate training & recovery sessions Establish a transparent selection policy Advise on planning training to ensure team and individual player needs are met Ensure all players receive clear, honest feedback and appraisal of their performance Around six to eight hours a week Seeing the teams, coaches and individual players under your guidance display improvement and progression will be your main reward. Singapore Register of Societies reference number: 2020/2006!10

11 DIRECTOR OF TOUCH The playing future of the club is in your hands. You will work closely with the Director Rugby to lead a group of coaching and support volunteers who produce successful teams on and off the field. Ideally, you ll need to: Be well-organised and hard working Have a team ethic, displaying personal discipline, pride and selflessness Communicate clearly with all Age Group Head Coaches, players, management both on and off the pitch Work with the Director of Rugby to create Club Standards relevant to the development of the game at the respective ages consistent with the values of the game in consultation with the Team Managers, players and support volunteers Set up a process to identify and develop talented players through the club and beyond Promote the club to potential players Prepare a plan and budget for long term player development Set a philosophy and game plan that recognise the various teams strengths Implement processes across the whole club to optimise fitness & conditioning, prevent & evaluate injuries, coordinate training & recovery sessions Establish a transparent selection policy Advise on planning training to ensure team and individual player needs are met Ensure all players receive clear, honest feedback and appraisal of their performance Around six to eight hours a week Seeing the teams, coaches and individual players under your guidance display improvement and progression will be your main reward. Singapore Register of Societies reference number: 2020/2006!11

12 BUSINESS PARTNERSHIP & SPONSORSHIP MANAGER Passion for rugby alone won t pay the bills. That s where you can help. We need a volunteer to manage advertising and sponsorship programmes for the club from pitch hoardings to shirt sponsors, and more! You ll encourage companies to get involved in rugby in exchange for helping them promote their business at our club. Ideally, you ll need to be: Well-organised A good communicator Passionate about rugby A target driven sales person Business minded A good negotiator Efficient and a quick thinker Meticulous over the details Manage existing sponsor/advertiser relations Source and approach new potential sponsors Build business cases for possible partners illustrating the potential returns on investment in us Manage the advertising at the club from hoardings to programmes Maintain the annual income and expenditure account Work closely with the fundraising team to maximise opportunities Around 3-4 hours a week. In managing one of the most vital income streams for the club, you ll take on a lot of responsibility which will help progress your career. You ll meet a wide range of people and get great satisfaction from seeing the sponsorship deals you negotiated directly benefit the club. Singapore Register of Societies reference number: 2020/2006!12

13 MEMBERSHIP SECRETARY A community club is nothing without its members. That s why the role of Membership Secretary is so important. You ll not only manage existing memberships, but actively encourage new ones and deal first hand with the members themselves. Your work will help the club prosper for years to come. You ll need to be: Well-organised Friendly and approachable you ll be key contact for our members. Have good attention to detail Good with numbers Full of bright ideas to attract new membership IT literate Manage everything to do with memberships, including types, subscriptions, renewals and income Take the lead on promoting new membership Keep the membership database up-to-date Ensure membership fees are paid and records kept Create and deliver a plan for recruiting new members, with the support of the VPs, Directors of Rugby-Minis-Touch and Head Coaches. Around 3-4 hours a week. You ll meet a wide range of people with one thing in common loyalty to their local rugby club. It s a socially rewarding post to hold. Encouraging support helps bring the community and area together, ultimately making it a nicer place to live. Singapore Register of Societies reference number: 2020/2006!13

14 COMMUNICATIONS The role of Communications requires responsive action on providing the club members and the whole TRC community information and detail on what activity and events are taking place at the club. The main means of communication is via Pitchero and the web site. In addition, responsibility for the monitoring and posting of club events on social media is also to be managed. Coordinating and maintaining communication with each age group to ensure a dynamic and informative news outlet is the key priority. Ideally, you ll need to be: A good communicator with both written and oral skills Responsive to the distribution of news items and information Able to present TRC on social media outlets Good with detail to ensure messages are consistent, correct and positive Organised and proactive Have an understanding of social media and use Pitchero for web site design Disseminate information to the club in a professional and well written message Be responsive and take action of items that need communicating to the club Use Pitchero for club wide s that need circulating to members Manage the TRC web site content and look Administration control of TRC Facebook, Instagram and Twitter social media accounts Post informative and interesting news items to the web site and social media Manage the club s library of graphics, pictures Around 2-3 hours a week. This is both a creative and interactive role. You will need to provide a look and feel to the web site, social media content while interacting with the wider club community news items with what is happening within the club. This is a fun role and allows you to drive the online presence of TRC while at the same time ensuring club members are properly informed about important activities that are taking place within TRC. Singapore Register of Societies reference number: 2020/2006!14

15 CLUB VOLUNTEER COORDINATOR As the Volunteer Coordinator, you re responsible for recruiting a team of volunteers, training them and making sure they re engaged enough to want to stick around. You ll report to the Main Committee; it s a vital role in any rugby club. Ideally, you ll need to be: A good listener who s easy to approach Confident and good at communicating Well-organised and happy to delegate Enthusiastic and motivating Work out who s needed each year, bearing in mind special events as well as the week in week out running of the club Plan with the Directors of Rugby & the Head Coaches as to where and when you re going to need volunteers from respective age groups, making sure your advertising and appointment is as open as possible Understand why people get involved in the first place and use this knowledge to recruit them Put people in roles that suit their skills wherever possible Welcome volunteers to the club and help them get their bearings Train volunteers, and give them support, guidance and encouragement Recognise and reward success, nominating volunteers for club awards Create a succession plan so that you have a pool of talent ready to step up or provide cover for key roles Around 2-3 hours a week. This is a very social role. You ll provide an important service to the club and for a small investment of time you ll get to meet all kinds of people. Doing something distinctive and worthwhile like this is attractive to potential employers, and the organisational and communication skills are transferable to any walk of life. Singapore Register of Societies reference number: 2020/2006!15

16 TOUR MANAGER The Rugby tour is an institution; the perfect way for a team to bond and a club to build new friendships and spread its reputation. But they don t organise themselves. It takes a great deal of planning to make sure the tour runs smoothly and everyone enjoys themselves. That s where the Tour Manager comes in. Ideally you ll need to be: An organised forward-planner Good with figures and logistics A strong communicator Good with people Work with team management and the VP of Rugby to decide destinations and itinerary Set a budget and a plan Form and lead a team of volunteers, or appoint a tour company, to help the organisation run smoothly Liaise with potential opposition & Director of Rugby to set up fixtures Arrange transport, insurance, accommodation/billeting and social activities, and visas and vaccinations where necessary Work with Vice President to organise funding and sponsorship Once the fixtures are arranged, other logistics will require 2-4 hours a week focused for about 2 months. You ll be responsible for organising the most memorable and enjoyable event in the club calendar, so prepare for some back-slapping. You ll get to see new places and meet some real characters along the way. Tours really embody the values and camaraderie of rugby, so there s no better way of seeing all your hard work pay off. Oh, and it will be lots of fun! Singapore Register of Societies reference number: 2020/2006!16

17 SOCIAL SECRETARY One of the defining features of rugby is its social element. It s fundamental to enjoying the game and building team spirit. As Social Secretary, you are the glue that brings and binds people together. It requires great personal skill and charm, knowledge of the game and the club that s both wide and deep, plus a genuine desire to get everyone involved. Ideally, you ll need to be: Enthusiastic, sociable and motivated Committed to the club A good and easy communicator Able to organise everyone Able to creatively include all areas of the club Create an annual social calendar and agree a budget for events Organise club functions including pre-season, mid-season and end of season events Work with the appointed age group to run the Annual Dinner, Awards Event & Family Fun Day Book venues and entertainment Work with the Vice President to identify opportunities for fundraising social events Encourage new members into the club Motivate members to attend club events Promote healthy participation in a fun club Allow around 2 hours per week minimum there is always the potential to vary and increase depending on the calendar of social events and time of year. Apart from a much bigger contacts book, you ll be helping shape the character and future of the club. You ll be bringing the players, officials, parents and members together in ways that will improve the way the club runs and add an extra dimension to their lives. We think this hugely valuable experience will have currency in any occupation. Singapore Register of Societies reference number: 2020/2006!17

18 WEBMASTER & IT A website is a great way to showcase our club. As the person responsible for our presence on the World Wide Web, you ll have our image and reputation in your hands. You ll create a dynamic site with up to the minute information presented attractively for visitors whether they are new or familiar with us. Ideally, you ll need: Good IT Skills A working knowledge of website creation and design The ability to use your own initiative Good written English Attention to detail Sound judgement Manage the website and design a navigation structure for players, opposition, coaches, volunteers, spectators, members, parents, sponsors, media and other stakeholders Source content and images Promote sponsors Manage e-business transactions Ensure the site complies with the code of conduct and reflects the values of the game About 2 hours a week. You ll have the chance to be creative and put your web design and journalistic skills into practice. Gathering news from all parts of the club will extend your network. We think being our webmaster will enhance your portfolio and impress potential employers. Singapore Register of Societies reference number: 2020/2006!18

19 KIT & MERCHANDISE MANAGER Having a sense of identity is essential to building pride in the club. One of the most visible ways people do this is through merchandise. As Merchandise Manager, your role is to give the players a kit to be proud of and people the chance to show their allegiance in a range of ways through the club colours. Ideally, you ll need to be: Financially astute Well-organised Up to date with the latest merchandising trends, technology and opportunities Able to manage volunteer sales staff Devise and oversee kit design development & merchandise range Purchase stock and manage inventories Manage both the physical shop and online sales Devise and implement merchandising budget Track sales and oversee reinvestment in stock Oversee quality control Develop long-term relationships with trusted suppliers Create sales and marketing messages We estimate you will need 3 to 4 hours per week By giving the club more visibility through well chosen, top quality kit and merchandise, you ll get the satisfaction of helping your club in two ways. It makes the players proud of their club colours, it gives those who already belong to the club feel good about it, and it attracts others to come and join, play, volunteer or watch. It also looks good on your CV. Singapore Register of Societies reference number: 2020/2006!19

20 OPERATIONS MANAGER Players, supporters, volunteers and visitors all need to be able to use our fields at the allocated times each week. As such, the non-field operational aspects of the Club need coordination, namely, F&B, Kit, Membership, Signage, supplier contracts for waste removal and the like. The Club has a part-time paid administrator that needs frequent liaison and oversight to ensure practical matters to do with the cleanliness and smooth operation of the Club continues uninterrupted, regardless of grounds users. Ideally, you ll need to be: Experienced in administration Able to manage people usually volunteers for specific activities throughout the year. Keenly interested in the Club budget Calm whatever s nearly boiling Develop and implement plans for players, spectators and special events Provide guidance and support for the achievement of the budget Manage a team of volunteers as required Liaise with suppliers where applicable Liaise with external F&B sponsors or partners Minimum 4 hours per week depending on numbers and fixtures/events. The undying gratitude of members and players that they can use the Club facilities at a reliable standard, week to week. Singapore Register of Societies reference number: 2020/2006!20

21 FIELD OPERATIONS To be inserted. Singapore Register of Societies reference number: 2020/2006!21